Total 6 Administrative / Clerical job vacancies in Bury St Edmunds, Suffolk, IP31 3XB

** 3-Month Temp Role ? potential for permanency **
** $40 - $50 per hour Super **
** Full Office Based - Taren Point, Sydney **
** Immediate Start Required **
WOW Recruitment is looking for a proactive and energetic PA to support our client, a senior executive within their team in Taren Point, Sydney.
The ideal candidate is exceptionally organised, attentive to detail, and capable of managing tight deadlines with ease. You?ll be responsible for coordinating the executive?s schedule, managing email correspondence, and supporting the development of a new system so accuracy and initiative are essential.
What You Will Be Doing?
? Manage the Director's calendar, anticipate scheduling needs, and coordinate meetings, ensuring effective time management.
? Oversee email correspondence for the Director, prioritising and managing communication to maintain an organised inbox.
? Attend meetings with the Director, take detailed minutes, and ... Click here to view more detail / apply for Junior Personal Assistant

Responsibility for ensuring all correspondence is accurately and appropriately presented using current methodologies and medical terminology used by the team. To be highly skilled and experienced in the full range of secretarial work practices, software programs, and specialised functional terms. To be highly proficient and expert in care notes, advising and guiding others in team, supporting new users and instructing them as necessary. To use proficient internet skills to access, search and retrieve data relevant to team. To use touch typing, audio and shorthand skills as necessary in daily work to produce work in a timely manner. To use knowledge, and experience to meet the needs of the teams by completing non-routine tasks on a daily basis. To update skills as necessary and attend mandatory training. To work unsupervised, on a daily basis, prioritising own workload, using initiative as to what is routine and what is urgent. To use agreed guidelines/procedures and developed knowledge/skills/qualifications when working autonomously and managing own work. To participate in yearly appraisals with supervisor/line manager Clinical Responsibility To give nonclinical advice only Responsible for informing services users of appointments, changes to appointments, cancellations in person, telephone or by letter. To negotiate agreements and co-operation from patients using tact at all times. To be the first point of call for service users, using developed communication skills and liaising with others to ensure the best possible care. Leadership and Staff Management Responsibility To be responsible for the training and development of students/trainees and temporary staff or equivalent others. Financial responsibility To manage and be responsible for petty cash To order non-stock requisitions, researching equipment/products if necessary To regularly monitor stationery levels, ordering as appropriate. To maintain and be responsible for maintaining equipment and reporting faults Service Development and Improvement To take the lead in deciding and implementing relevant changes to own work area. To propose changes to working practices for own work area and negotiate with others where other work areas are affected. To assist the team in research and development activities such as audit To undertake surveys/audits of own work area as necessary To be aware of Trust targets and implement in own work area as necessary. Communications To Communicate effectively with the Team Manager and team To exchange confidential, sensitive information with staff, service users and carers, in person or on the telephone. The unpredictability of service users means that persuasive, re-assuring, empathic, counselling skills are required at all times. To use developed communication skills with service users who may have difficulty understanding, and at times to give disappointing information to service users e.g. cancelling appointments To be experienced with a range of communication methods including written, oral, telephone, fax, e-mail and scanner. To provide cover for reception, as required and use effective communication in dealing with service users where there may be barriers to effective communication. Other The Post holder will be expected to manage their workload during any shift period in a reliable and efficient manner. The post holder must be flexible in his/her contribution to delivering the work of the team. The post holder will require standard keyboard skill, and the ability to input accurate data whilst listening and communicating with callers, using audio and typing skills. The Post holder will be required to be able to access information via the Internet and Intranet and through another web-based systems. The Post holder will be required to effectively use scanning / printing machine to assist them in collecting information.

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk

• You will perform administrative functions in support of the Navy Information Forces Command (NAVIFOR) staff under the management of the Administrative Officer.
• You will provide administrative support within the command and domain, as assigned, and to staff members on matters associated with a variety of personnel, training, evaluations and fitness reports, and travel issues.
• You will maintain proper records ensuring procedures are followed, preparing required documentation, and providing necessary feedback/guidance to personnel.
• You will receive and read all incoming correspondence and reports which may affect the command, determining appropriate action.
• You will continually provide updates, suspense dates, and follow-up with appropriate personnel or command to ensure conformance.

Starting at $49,713 Per Year (GG 7)

An exciting opportunity has arisen to join our expanding Single Point of Access (SPOA) within Community Services Bury.

Following development of a new model to support our clinical teams across the Division, we are looking for a resilient, robust, and self-motivated individual to undertake the role of full time, Band 3 Booking/Scheduling Clerk -Quality.

You will provide an efficient and high quality booking and scheduling service to meet the requirements of Community Services Bury and to support achieving its key success targets. You will play a vital role in quality assurance ensuring the accurate recording of referrals and that standards are met.

The new model will provide the opportunity for staff to rotate across different areas of the SPOA based in central Bury or on a community reception, allowing personal growth and development.

Single Point of Access will operate on a 7 day basis, 365 days per year.

The working pattern will be 8am – 4pm or 10am – 6pm on a rota basis.

Some weekend working will be required.

To provide an efficient and high quality booking and scheduling service to meet the requirements of Community Services Bury and to support achieving its key access targets.

You will be expected to liaise with senior clinical staff, outpatient staff and managers on the maintenance of services ensuring that accurate information is provided to patients via clinic letters whilst working to national access targets.

You will lead by example, by maintaining a high level of professionalism and respect at all times.

You will demonstrate an excellent customer service manner through all channels of communication.

The Northern Care Alliance NHS Foundation Trust (NCA) provides hospital and integrated health and social care services to over one million people living across Greater Manchester. Our 20,000 colleagues care for people in hospital and in the community, working across Bury, Rochdale, Oldham and Salford, to save and improve lives.

As a large NHS trust we are committed to enhancing the health of our local population by delivering consistently high standards of care and working closely with local authorities and key partners. We believe in our power and potential to make a difference and we’re always looking for people who demonstrate our three core values - care, appreciate and inspire – to join our team.

In return, we can offer you a job role with purpose and flexibility. The size and scale of the NCA means we can provide more challenge and opportunities so your career can always be moving in the right direction. By joining us you can also access a competitive benefits package, including, a fantastic annual leave allowance, flexible working opportunities and protected hours for health and wellbeing activities, helping you to achieve more personal downtime and a better work-life balance.

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website:http://www.careers.northerncarealliance.nhs.uk


This advert closes on Friday 22 Nov 2024

Proud member of the Disability Confident employer scheme

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: http://www.careers.northerncarealliance.nhs.uk