Total 140 Administrative / Clerical job vacancies in Belfast, County Antrim, BT1 1FX

For the GS-0341-9/11 Administrative Officer position your duties may include, but are not limited to the following:

• Advises program managers regarding budgetary concerns such as projected shortfalls or unanticipated financial needs.
• Conducts negotiations with vendors to obtain goods and services.
• Creates and executes strategic and/or operating plans for new fiscal years, which includes the gathering of key information essential to the planning process (e.g., internal information, benchmarking information, stakeholder input).
• Compiles and analyzes relevant information gathered by using processes, tools, and/or formal mechanisms to effectively monitor and manage results.
• Plans, develops, formulates, prepares, executes, monitors, and/or forecasts organizational budgets.
• Interprets policies and procedures in the management of space and facilities.
• Manages and monitors the budget, design, construction and modification of existing and/or new space.
• Interprets and analyzes the meaning and implications of key financial indicators to understand overall financial performance of the organization.
• Approving official for purchase cards and/or manages purchase card program.
• Performs the full-range of general administration and advisory services and/or functions, performing all that apply: outside activities, time and attendance, relocation requests, human resources services, facilities management, property management, space/logistics, safety/security, and travel.
• Interprets policies, procedures, and practices concerning all aspects of travel, local, sponsored, domestic and/or foreign, and reimbursement for travel expenses for all orders and vouchers within the employee's assigned area(s).
• Writes and edits standards/policies/procedures documents and manuals and analyzes and implements standards/policies/procedures.
• Plans and manages service contract and equipment leases, including funding while ensuring compliance with established procurement regulations, such as the Federal Acquisition Regulations.
• Evaluates and recommends alternative methods of procurement.

Exciting Administrative Opportunities in Ulster Hospital in Dundonald!

Are you an experienced Administrator looking for a rewarding career with long-term prospects? Brook Street (UK) Ltd is currently seeking dedicated individuals for Band 2 on behalf of our esteemed client in East Belfast !

Why join us?

o Excellent opportunities for long-term employment and career progression.

Requirements:

o Minimum one year`s experience in Administration.
o GCSE Maths and English or equivalent qualification.

Key Responsibilities:
As a General Administrator, your duties will include:

• Filing: Organizing and maintaining physical and electronic files to ensure easy access to information.
• Photocopying: Preparing and duplicating documents as needed for various departments.
• Ordering and Returning of Notes: Managing the ordering process for necessary documentation and ensuring timely returns.
• Maintaining Records and Databases: Keeping accurate records and updating databases to reflect current information

Working Hours:

o Band 2 - Monday to Friday, 9 am to 5 pm. Rate of pay is £11.45 per hour and will be paid on a weekly basis
o How to Apply: If you are ready to take on this exciting opportunity, please send your CV to Siobhan via the apply link.

Immediate Start: Our client is eager to onboard the successful candidate promptly, so don`t miss out-apply today!

Brook Street NMR is acting as an Employment Business in relation to this vacancy.

The Recruitment Co are currently working with a large Public Sector body in recruiting for an Administrator based in West Belfast.

MAIN DUTIES & RESPONSIBILITIES
Provide a full secretarial support service to the team and other professionals. Maintain diaries; arrange diary dates, venues, travel arrangement and hospitality. This also includes minute taking.

• Organise the office and carry out routine secretarial duties which include the development and maintenance of an efficient filing system, brought forward system, mail distribution, photo copying, binding and ensure relevant files are available for meetings.
• Open and record incoming mail and direct correspondence for the Team or otherwise deal with routine items. This will include the writing and drafting of routine letters for signature.
• Facilitate communication within the department by liaising with relevant staff.
• Dealing with telephone calls and enquiries and taking relevant action as appropriate.
• Type letters, memorandums and minutes. A high level of word processing skills will be required and the post holder will also be required to develop skills on Microsoft Office software and other computer packages as and when required.
• Assist in the production of Power Point presentations required by department.
• Provide administrative support in the production of policies and reports produced within the department.
• Supervision of clerical staff if post requires so.
• Management of stationary stock levels throughout the department using stock catalogue and non-stock requisitions so levels of stock are adequately maintained.
• Update/search information on client database (Paris/Socare) as required.
• Contribute to the collection and collation of statistical information on a regular basis
• Operate a Petty Cash system as required and in line with Trust policy.

Experience/ Qualifications / Registration

A minimum of 5 GCSEs (Grade A-C) to include English Language and Maths or equivalent qualifications or higher standard of education AND 1 year administrative/ clerical experience
OR
NVQ Level II Business & Administration or equivalent and 1 year administrative/ clerical experience
OR
3 years administrative / clerical experience in addition to one of the above
6 months experience using Microsoft Office including Outlook, Powerpoint, Excel and Word is also essential.

The applications for this role close COB Friday 15th. Please submit your CV or contact

• Provides expert advice and guidance to staff principals and action officers on how best to articulate official Army decisions that impact acquisition policies and programs.
• Serves as the POC for the Task Management Tool (TMT) business systems for the organization.
• Responsible for managing, analyzing, operating and making improvements to the system.
• Serves as the agency Freedom of Information Act/Privacy Act (FOIA/PA) officer and assists in the implementation and execution of the FOIA/PA programs.
• Compiles narrative and statistical material and prepares related background information concerning the status of taskers for use in briefing higher officials.

• Plan and direct the operations of assigned programs and carries full responsibility for the efficient and economical use of assigned resources.
• Serve as a senior Auditor for assigned Headquarters Internal Audit organization.
• Responsible for planning and organizing audits and providing direction and technical/professional guidance to audit teams.
• Responsible for the evaluation and/or recommended revision of the accounting and managerial systems.

• Provides expertise in recommending, initiating, developing and implementing contracting policies strategies, procedures, guidance and control for personnel Army-wide.
• Develops contracting policy and guidance for the Department of Army (DA) concerning all contracting functions.
• Provides expertise in the area of utilizing or referencing Government procurement regulations, statutes, policies, provisions and clauses.
• Provides expertise in regulations and policies for awarding and administering services contracts.

This is a Direct Hire Public Notice, under this recruitment, applications will be accepted for each location and/or installation identified in this Public Notice and selections are made for vacancies as they occur. There may or may not be actual/projected vacancies at the time you submit your application.

This Public Notice is to gather applications which may or may not result in a referral or selection.

This position is being filled under Direct Hire Authority (DHA) 5515-538; Subtitle A-Committee on Foreign Investments in the United States; Sec 1717.(a).(4).(b).

Please read this Public Notice in its entirety prior to submitting your application for consideration.

Incumbents typical work assignments may include the following:

• The incumbent will work to address key gaps to strengthen economic security, conduct due diligence analysis, participate in senior level engagements, and serve on OSD/DoD, and/or inter-agency working groups supporting potential enhancements to the processes, by which the DoD conducts national security reviews of foreign investments.
• The incumbent identifies and resolves highly complex problems that cross organizational boundaries by advancing solutions and methodologies. Resolution of problems requires mastery of the field to develop new hypotheses or fundamental new concepts.
• The incumbent assesses and provides strategic direction for resolution of mission critical problems, policies and procedures.
• Initiates actions at a senior level to resolve organizational issues by defining, integrating, and implementing strategic direction for vital programs with long-term impact on large numbers of people.
• Works with management to establish new fundamental concepts and criteria and simulate the development of new policies, methodologies and techniques.
• Converts strategic goals into programs or policies.
• Work is timely, efficient and of acceptable quality. Completed work meets objectives. Flexibility, adaptability, and decisiveness exercised appropriately. Defines, establishes, and directs organizational focus (on challenging and highly complex projects/programs).
• The incumbent will coordinate effectively and regularly with other IBP elements to establish and maintain a full understanding of processes and procedures. Identify and implement any opportunities for integration and collaboration. Participate on high-level teams, and is sought out for consultation.

Exciting Administrative Opportunities in Derry!

Brook Street (UK) Ltd is actively seeking multiple Band 2 and Band 3 Clerical Officers for our Public Sector client in Derry. This is a fantastic chance to join a supportive team and contribute to essential administrative functions within the public sector for a 6 month period.

Why Join Us?

• Competitive Pay:
  • Band 2: £11.45 per hour
  • Band 3: £11.67 per hour

Monday to Friday Schedule: Work from 9 AM to 5 PM.

Key Responsibilities
As a Clerical Officer, you will provide vital administrative support, including:

• Delivering comprehensive administrative support to the team and other professionals.
• Organising the office and maintaining an efficient filing system, including mail distribution, photocopying, and ensuring relevant charts are available for clinics.
• Opening and recording incoming mail, directing correspondence appropriately.
• Facilitating communication within the department by liaising with relevant staff and handling telephone enquiries.
• Demonstrating high-level word processing skills and proficiency in Microsoft Office and other software as required.
• Assisting in the production of departmental policies and reports.

Requirements

To be successful in this role, you should have:

• Five GCSEs (Grades A-C) including English Language or an equivalent qualification, or one years of administrative/clerical experience.

How to Apply

If you're ready to take on this exciting opportunity, please email your CV via the apply link to Katie Aldworth at Brook Street (UK) Ltd.

Immediate Start!

Our client is eager to onboard successful candidates promptly, so don't miss out-apply today and join a rewarding career in public service!

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

We are seeking a Clerical Officer to join our housing client in Londonderry. This is a full-time position with hours from Monday to Friday, 9:00 AM to 5:00 PM. The successful candidate will play a vital role in providing clerical support and ensuring efficient operations within the office.

Key Responsibilities:

Call Handling: Manage incoming calls and respond to inquiries in a professional manner.

Administrative Support: Perform general clerical duties including data entry, filing, and maintaining office supplies.

Documentation: Prepare and distribute correspondence, reports, and other documents as required.

Record Keeping: Maintain accurate records and filing systems to ensure easy retrieval of information.

Team Collaboration: Work closely with team members and other departments to facilitate effective communication and workflow.

Qualifications:

A minimum of 5 GCSEs (Grades A-C) including English Language or equivalent qualifications.

At least 1 year of relevant administrative experience in a similar role.

Proficiency in Microsoft Office Suite, particularly Word and Excel.

Strong organisational skills and attention to detail.

Excellent communication skills, both verbal and written.

Salary:

The position offers a competitive hourly rate of £11.59

Benefits:

Full-time hours with a consistent schedule.

Opportunity to work in a supportive team environment.

Experience within the public sector, 34 days annual leave per annum

No weekend work

Enhancing your professional development.

If you are an organised individual with a passion for administrative work and excellent communication skills, we would love to hear from you. Please submit your CV today via the "Apply" link, or you can call the Branch on 02890881100 and speak to Donna

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

Exciting Administrative Opportunities in Knockbracken Healthcare Park !

Are you an experienced Administrator looking for a rewarding career with long-term prospects? Brook Street (UK) Ltd is currently seeking dedicated individuals for Band 3 on behalf of our esteemed client in South Belfast.

Why join us?

o Excellent opportunities for long-term employment and career progression.

Requirements:

o Minimum one year`s experience in Administration.
o GCSE Maths and English or equivalent qualification.

Key Responsibilities:

• Input and extract patient information from information systems.
• Deal with general enquiries / provide advice which requires immediate action within definitive guidelines, protocols & policies.
• Select patients from the lists in clinical priority and chronological order and offer appointment date.
• Have a working knowledge and understanding of targets and the Integrated Elective Access Protocols (IEAP). Adhere to this policy at all times

deal with general enquiries / provide advice which requires immediate action within definitive guidelines, protocols & policies.

• Responsible for prioritising own workload, maintaining diaries, making appointments, receiving and processing incoming mail / email in an accurate and timely manner in accordance with agreed procedures within area of responsibility
• Develop and maintain strong communication with a range of staff including Clinical and Nursing Staff and administrative staff across multiple teams and Directorates.
• Provide assistance for other team members with tasks as and when required.

Working Hours:

o Band 3 - Monday to Friday, 9 am to 5 pm. Rate of pay is £11.67 per hour and will be paid on a weekly basis
o How to Apply: If you are ready to take on this exciting opportunity, please send your CV to Siobhan via the apply link.

Immediate Start: Our client is eager to onboard the successful candidate promptly, so don`t miss out-apply today!

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

• • Incumbent will lead O-6/GS-15 level collaborative efforts to solve issues that hinder T and E data required for the evaluation of warfighter chemical, biological, radiological (CBR) Defense systems.
• • Problem solves for issues with funding, Test and Evaluation (T and E) physical and intellectual infrastructure, and test methodologies.
• • Incumbent will frequently brief GO/SES leadership on project progress, and will be responsible for fully monitoring, reviewing, and providing recommendations on Congressional requests for documents and information.
• • Incumbent is relied upon to plan, direct, coordinate, and expedite CBDP projects and actions appropriate for each assignment using qualitative and quantitative analysis techniques.
• • Identifies, quantifies, and evaluates the balance between service requirements, program goals, technical and financial resources and policies in order to recommend the best course of action for T and E challenges.

Do you like impacting and making a difference in people's lives? Do you have a keen eye for detail? Do you enjoy communicating with a wide range of people? If you answered 'Yes,' we would love to hear from you!


We are recruiting for an exciting position with our well-established Government client based in Armagh. This is an excellent opportunity to work within the Public Sector and develop your career by providing advice and assistance to Education Authority officers, customers, the public and other professionals regarding agreed service aspects, utilising your practical administrative skills.


As the temporary Senior Clerical Officer, you will be responsible for the processing and payment of all school invoices, petty cash claims, HQ Admin invoices, Sub-contractor invoices, Travel and Subsistence claims and invoices from Budget Holders for Earmarked Funding and Special Initiatives.


You will be responsible for:

• Ensuring all invoices are properly authorised
• Ensuring all invoices are properly coded
• Adding supplier codes/cost codes and batching all invoices
• Input of batches to Oracle via computer and authorisation of same
• Checking and amending any incorrect batches
• Maintenance of Supplier file such as preparing, creating and amending Supplier's details
• Weekly filing and sorting/distributing office mail
• Any other duties as required by the Accounts Manager.

Essential Criteria:

• Ability to organise a busy workload to deliver effective results on time
• Flexibility to meet changing demands as required
• Ability to communicate and work effectively with others as part of a team
• Ability to use own initiative to solve problems and respond to others
• Ability to take e responsive and customer focused approach to work
• Excellent ICT skills including Excel
• Confidentiality

You will benefit from:

• Full training and induction
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back-office support and mentoring
• Ability to work across school admissions teams in all admissions regions across NI.
• No weekend work (Shift pattern Mon-Fri 9am-5pm)

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.

Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.

Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you.

Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.

The rate of pay is £12.52 per hour, the hours of work are 0900-1700 Monday to Friday.
If you would like to apply for this role, please send your CV via the `Apply` link.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Exciting Administrative Opportunities in Downpatrick !

Are you an experienced Secretary looking for a rewarding career with long-term prospects? Brook Street (UK) Ltd is currently seeking dedicated individuals for on behalf of our esteemed client
in Downpatrick for Health & Social Care Trust for Northern Ireland.

Why join us?

o Excellent opportunities for long-term employment and career progression.

Requirements:

o Minimum one year`s experience in Administration.
o GCSE Maths and English or equivalent qualification.

Key Responsibilities of a Hospital Secretary

• Patient Interaction: Admitting patients and assisting them with forms and other administrative procedures.
• Appointment Management: Scheduling and confirming medical appointments and procedures to ensure efficient patient flow.
• Record Keeping: Recording and filing patients' information, including personal details, medical histories, and insurance information.
• Billing and Insurance: Processing patient billing and assisting with medical insurance claims to ensure proper reimbursement.
• Communication: Answering incoming phone calls and emails, accurately conveying messages, and dealing with inquiries from patients and staff.
• Administrative Support: Taking minutes during meetings, arranging travel itineraries for medical staff, and managing diaries for healthcare professionals.
• Inventory Management: Maintaining inventories of medical supplies and ordering supplies as necessary to support clinical operations.

Data Management: Creating, updating, and managing spreadsheets and medical databases to keep track of important information

Working Hours:

o Band 3 - Monday to Friday, 9 am to 5 pm. Rate of pay is £11.67 per hour and will be paid on a weekly basis
o How to Apply: If you are ready to take on this exciting opportunity, please send your CV to Siobhan via the apply link.

Immediate Start: Our client is eager to onboard the successful candidate promptly, so don`t miss out-apply today!

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

The Recruitment Co are currently working with a large Public Sector body in recruiting for a Personal Secretary to provide a full PA and administrative supporting role to the Chief Executive and Chair.

Key Duties

To co-ordinate the workload of the Chief Executive and Chair, to include diary management, word processing, mail management, file maintenance and the preparation of reports, briefings etc. using Microsoft Office software.

2. Establish, maintain and implement office procedures and create an effective filing system for the office in line with Records Management requirements.

3. To take appropriate action in relation to mail, telephone and other enquiries, ensuring effective messaging and "bring forward" systems are in place and that the necessary follow up action is undertaken.

5.Draft correspondence and reports as required on behalf of the Chief Executive and Chair.

6. To be responsible for raising requisitions using the e-Procurement System as required for the Chief Executive/Chair's Office.

7. To maintain effective working relationships and appropriate communication networks with key stakeholders both internal and external to the organisation and present a professional image appropriate to the office of the Chief Executive and Chair.

This Job Description will be subject to review in the light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.

Requirments:

1a) GCSE Maths and GCSE English (A-C) OR equivalent qualification to demonstrate literacy and numeracy

OR higher qualification AND 2 A 'Levels OR equivalent qualification OR higher qualification.

18 months relevant experience in a secretarial/administrative role. OR HNC/HND or equivalent/higher qualification in an administration related field AND 1 year's relevant experience in a secretarial/administrative role.

OR 3 years' relevant* experience in a secretarial/administrative role in an office based environment. *Relevant experience is defined as working in a secretarial role to include typing, diary management and communication with all levels in the organisation. AND 2. At least 6 months experience in servicing meetings to including drafting agenda.

Please apply on the below or reach contact for more information.

• Provides staffing advisory services as well as identifying the most effective and efficient staffing/recruiting and placement processes for Civilian Senior Executive (CSE) positions.
• Advises the Director, CSLMO and Division Chief on any new or proposed changes and provides recommending positions either orally or in writing.
• Processes and/or instructs the CSLMO serviced customers on preparation and submission of personnel actions.
• Advises management on recruitment strategies, sources, and special programs, recruitment, relocation, retention incentive programs, merit system principles, prohibited personnel practices, and the development and use of valid selection criteria.