Total 31 Administrative / Clerical job vacancies in Bandar Puteri Puchong

Job Title: Administrator / Administrative Assistant

Job Overview:

The administrative assistant is responsible for supporting daily office operations and ensuring that tasks are carried out efficiently and effectively. This includes performing clerical, organizational, and communication tasks, as well as assisting managers and other staff in administrative duties.

Key Responsibilities:

• General Office Support: Perform day-to-day office tasks such as managing phone calls, emails, scheduling appointments, and maintaining office supplies.
• Document Management: Handle filing, organizing, and storing physical and digital documents. Maintain proper records and ensure proper documentation for meetings, projects, and other administrative functions.
• Data Entry: Input and update data into systems and databases, ensuring accuracy and completeness of information.
• Scheduling & Calendar Management: Organize and schedule meetings, events, and appointments for the team or executive members.
• Communication: Act as a liaison between departments, clients, and other stakeholders, ensuring effective communication and timely responses.
• Report Preparation: Prepare reports, presentations, and other documents as required by managers or department heads.
• Travel Arrangements: Organize travel arrangements including flight bookings, hotel reservations, and transport for employees or guests as needed.
• Office Coordination: Assist with office maintenance, liaising with vendors, and ensuring a safe and efficient workspace.
• Handling Correspondence: Screen phone calls, manage email inboxes, and respond to routine inquiries or forward them to the appropriate person.

Skills & Qualifications:

• Education: High school diploma or equivalent; a degree in business administration or related field is a plus.
• Experience: Previous experience in an administrative or office role is preferred.
• Technical Skills: Proficiency with office software (Microsoft Office Suite, Google Workspace) and familiarity with office equipment (fax machines, printers, etc.).
• Communication Skills: Strong verbal and written communication skills, with the ability to interact with staff and clients professionally.
• Organizational Skills: Strong ability to manage time, prioritize tasks, and meet deadlines.
• Attention to Detail: Accuracy and attention to detail in all tasks and documentation.
• Problem-Solving Skills: Ability to handle unexpected situations and resolve administrative issues.

Working Conditions:

• Full-time or part-time position (depending on the role).
• Office-based, with potential flexibility for remote work.

Compensation:

• Salary is based on experience and qualifications.

How to Apply:

• Interested candidates should submit their resumes along with a cover letter detailing their experience and qualifications for the role.

Perks & Benefits

• Medical insurance

職位名稱：管理員/行政助理

職位概述：

行政助理負責支援日常辦公室運作並確保任務有效率有效地執行。這包括執行文書、組織和溝通任務，以及協助經理和其他員工履行行政職責。

主要職責：

• 一般辦公室支援：執行日常辦公室任務，例如管理電話、電子郵件、安排約會和維護辦公用品。
• 文件管理：處理歸檔、組織和儲存實體和數位文件。保留適當的記錄並確保會議、專案和其他行政職能的適當文件。
• 資料輸入：將資料輸入和更新到系統和資料庫中，確保資訊的準確性和完整性。
• 日程安排和日曆管理：為團隊或執行成員組織和安排會議、活動和約會。
• 溝通：充當部門、客戶和其他利害關係人之間的聯絡人，確保有效溝通和及時回應。
• 報告準備：根據經理或部門負責人的要求準備報告、簡報和其他文件。
• 旅行安排：根據需要組織旅行安排，包括航班預訂、飯店預訂以及員工或客人的交通。
• 辦公室協調：協助辦公室維護，與供應商聯絡，並確保安全且有效率的工作空間。
• 處理信件：篩選電話、管理電子郵件收件匣、回覆日常詢問或轉發給適當的人員。

技能和資格：

• 教育程度：高中文憑或同等學歷；擁有工商管理或相關領域的學位者優先。
• 經驗：具行政或辦公室職位經驗者優先。
• 技術技能：熟練使用辦公室軟體（Microsoft Office Suite、Google Workspace），熟悉辦公室設備（傳真機、印表機等）。
• 溝通技巧：強大的口頭和書面溝通能力，能夠與員工和客戶進行專業互動。
• 組織技能：具有很強的時間管理能力、優先任務優先順序和按時完成任務的能力。
• 注重細節：所有任務和文件的準確性和對細節的關注。
• 解決問題的能力：能夠處理意外情況並解決管理問題。

工作條件：

• 全職或兼職職位（取決於角色）。
• 基於辦公室，具有遠距工作的潛在靈活性。

賠償：

• 薪資基於經驗和資格。

如何申請：

• 有興趣的候選人應提交簡歷以及求職信，詳細說明他們的經驗和該職位的資格。

津貼和福利

• 醫療保險

Chemico Asia Pacific (M)是Chemico集團的成員，是一家領先的原料進口商和分銷商，涵蓋馬來西亞和新加坡，提供與化妝品、家庭護理、食品、膳食補充劑以及健康和美容儀器相關的服務。

我們正在尋找一位雄心勃勃的銷售代表（化妝品/個人護理）加入我們的銷售團隊（蒲種，雪蘭莪）。

好處：

• • 基本薪資+季度績效獎勵
  • 5個工作天
  • 提供公司汽車、汽油卡、公司電話和筆記型電腦；
  • 停車費和通行費將包含在內。
  • 提供技術培訓
  • 年假
  • 醫療索賠
  • 合約獎金和績效獎金
  • 員工醫療保險
  • 職業發展和海外旅行的機會

工作職責：

• 積極尋找新客戶，培養購買化妝品/個人護理原料的興趣
• 與現有客戶建立並維持牢固的關係（B2B），確保客戶滿意度和保留率。
• 主動與現有和新客戶開發和識別新商機，以實現每月銷售 KPI
• 經常拜訪客戶，進行產品演示，並向客戶提出合適的建議。
• 向管理層提供有關專案管道機會、銷售業績、市場趨勢和競爭對手活動的定期報告
• 確保按照公司程序正確處理客戶訂單、監控客戶庫存變動並預測客戶訂單需求。
• 協助財務團隊處理逾期收款

職位要求：

• 候選人必須至少擁有一分鐘。化學/科學/生物技術、食品科學或同等學歷學士學位
• 擁有 1-3 年個人護理和化妝品原料銷售或研發化學家經驗。歡迎應屆畢業生申請。
• 所需語言：馬來語和英語。如果你會說普通話，那就是一個額外的優勢。
• 能夠獨立工作並具有強大的團隊合作精神。
• 良好的溝通技巧，能夠在各個層面進行有效互動
• 自我激勵、積極主動、足智多謀、良好的談判、人際互動和解決問題的能力。
• 參加培訓計劃和研討會，以提高銷售技能和產品知識。
• 需要在馬來西亞境內旅行

津貼和福利

• • 基本薪資+季度績效獎勵
  • 5個工作天
  • 提供公司汽車、汽油卡、公司電話和筆記型電腦；
  • 停車費和通行費將包含在內。
  • 提供技術培訓
  • 年假
  • 醫療索賠
  • 合約獎金和績效獎金
  • 員工醫療保險
  • 職業發展和海外旅行的機會

Chemico Asia Pacific (M), a member of Chemico group, is a leading importer and distributor of raw materials covering Malaysia and Singapore, provides services related to cosmetics, home care, food, dietary supplements as well as health and beauty instrument.

We are seeking an ambitious Sales Representative (Cosmetic/Personal Care) to join our sales team (Puchong, Selangor).

Benefits:

• • Basic Salary + Quarterly Performance Incentive 
  • 5 Working days
  • Company Car, Petrol Card, Corporate Phone, and Laptop Provided; 
  • Parking and Toll fees will be covered.  
  • Technical Training provided
  • Annual leave
  • Medical Claim
  • Contractual Bonus & Performance Bonus
  • Staff Medical Insurance
  • Career development and opportunities to travel overseas

Job Responsibilities:

• Actively prospect new customers to develop an interest in purchasing cosmetic/personal care raw materials
• Build and maintain strong relationships with existing clients (B2B), ensuring customer satisfaction and retention.
• Proactively develop and identify new business opportunities with existing and new customers to achieve monthly sales KPI 
• Conduct frequent customer visits, deliver product presentations, and make suitable suggestions to customers.
• Provide regular reports on the project pipelines opportunities, sales performance, market trends, and competitor activities to the management
• Ensure customer orders are properly processed following company procedures, monitor customer stock movement, and forecast customer order requirements.
• Assist the finance team for late collections

 Job Requirements:

• Candidate must possess at least a min. Bachelor's Degree in Chemistry/ Science/ Bio-Technology, Food Science, or equivalent
• 1-3 years’ experience in Personal Care and cosmetics as a raw materials sales or R&D chemist. Fresh graduates are welcome to apply. 
• Required language(s): Bahasa Malaysia and English. It's an added advantage if you can speak in Mandarin.
• Able to work independently and be a strong team player.
• Good communication skills and be ability to interact effectively at all levels
• Self-motivated, proactive, resourceful, good negotiation, interpersonal, and solution-oriented skills.
• Participate in training programs and workshops to enhance sales skills and product knowledge.
• Travel within Malaysia is required

Perks & Benefits

• • Basic Salary + Quarterly Performance Incentive 
  • 5 Working days
  • Company Car, Petrol Card, Corporate Phone, and Laptop Provided; 
  • Parking and Toll fees will be covered.  
  • Technical Training provided
  • Annual leave
  • Medical Claim
  • Contractual Bonus & Performance Bonus
  • Staff Medical Insurance
  • Career development and opportunities to travel overseas

Job Description

• • Organizing, preparing agendas for and taking minutes of any meetings/ discussion if necessary
  • Managing correspondences including drafting email responses to vendors, customers & others, ensuring all correspondences are responded well & timely if necessary.
  • Assist check Director’s emails daily, update and explain to him if necessary
  • Update and highlight Director any issue of operation
  • Assist update products, sales operation reports & records
  • Assist Director’s to liaise with oversea suppliers if necessary
  • Manage Director’s appointments based on Planner
  • Managing travels arrangement on reservations of air ticket, visas, travel itineraries and hotel accommodation whenever Director travelling overseas or local.
  • Make reservation of restaurant if necessary.
  • Arrange of monthly and overseas claims if necessary.
  • Sorting and keep the name cards & filing of documents.
  • Issue, recording and bank-in cheques for Director if necessary
  • Update & record Director bank accounts records if necessary
  • Any ad-hoc tasks assigned by Director
  • Excellent in writing, reading, speak in English, Chinese & Malay
  • MUST can write, read & speak Mandarin

Perks & Benefits

• Employee equity
• Central location
• Personal development opportunities

職位描述

• • 如有必要，組織、準備任何會議/討論的議程並記錄會議記錄
  • 管理信件，包括起草給供應商、客戶和其他人的電子郵件回复，確保所有信件在必要時得到良好和及時的回复。
  • 每天協助檢查總監的電子郵件，如有需要更新並向他解釋
  • 更新並突出顯示總監的任何操作問題
  • 協助更新產品、銷售營運報告及記錄
  • 如有需要，協助總監與海外供應商聯絡
  • 根據 Planner 管理總監的任命
  • 管理董事出國或本地出差時的機票、簽證、旅行行程和飯店住宿預訂等旅行安排。
  • 如有需要，請預訂餐廳。
  • 如有需要，安排每月和海外索賠。
  • 整理並保存名片和文件歸檔。
  • 如有必要，向董事簽發、記錄和存入支票
  • 如有必要，更新並記錄董事銀行帳戶記錄
  • 總監指派的任何臨時任務
  • 擅長英語、中文和馬來語的寫作、閱讀、口語
  • 必須能寫、讀和說普通話

津貼和福利

• 員工股權
• 中心位置
• 個人發展機會

Requirements

• Excellent written and verbal communication skills
• Proficient in Microsoft Office, with aptitude to learn new software and systems
• Solid interpersonal skills
• Ability to work independently and as part of a team

Responsibility

• Serve as the first point of contact for customers, clients, and vendors
• Answer phones, take messages, and direct inquiries to the appropriate party
• Perform clerical duties such as filing, photocopying, collating, and faxing
• Handle incoming and outgoing mail
• Monitor and order office supplies
• Prepare meeting rooms for events, including setting up AV equipment
• Book travel arrangements for staff members
• Process invoices and expense reports
• Update databases and spreadsheets with new employee information, customer data, etc.
• Assist with special projects as needed

Benefits

• Good Learning Environment
• Good Incentive

Perks & Benefits

• Regular team activities
• Personal development opportunities

Job Title: Admin Executive (Preferable with Forwarding Logistic Experience)

Location: Puchong, Selangor

Job Description:

We are looking for a highly organized and detail-oriented Admin Executive to join our team. The successful candidate will provide administrative support to ensure efficient operation of the office and assist in managing logistics-related tasks. Candidates with experience in forwarding logistics will be given preference, as they will be responsible for coordinating shipping, tracking, and delivery processes, in addition to general office duties.

Key Responsibilities:

• Administrative Support: Provide general administrative support, including scheduling meetings, managing correspondence, and maintaining office supplies.
• Documentation: Prepare and handle documents such as invoices, shipping documents, customs declarations, and contracts related to forwarding and logistics.
• Logistics Coordination: Assist in the coordination of forwarding and logistics processes, including liaising with freight forwarders, shipping companies, and customs agents to ensure timely delivery of goods.
• Shipment Tracking: Monitor and track shipments to ensure that deliveries are made on time and handle any issues that may arise during the process.
• Database Management: Maintain and update company records, including shipment details, client information, and inventory logs.
• Vendor Communication: Act as a point of contact between the company and vendors, suppliers, and logistics partners.
• Customer Service: Handle customer inquiries related to shipments and provide updates on delivery status.
• Compliance: Ensure that all shipments comply with local and international shipping regulations and company policies.
• Report Generation: Assist in preparing reports on office and logistics operations, including shipment status and cost analysis.
• Cross Department Coordination: Collaborate with other departments such as Sales, Operations, and Finance to ensure smooth workflow.

Requirements:

• Education: Diploma or Bachelor’s degree in Business Administration, Logistics, or a related field.
• Experience:
  • 2+ years of experience in administrative roles.
  • Preference will be given to candidates with forwarding logistics or supply chain management experience.
• Skills:
  • Strong organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Knowledge of logistics software and CRM systems is an advantage.
  • Excellent communication skills, both written and verbal.
• Attributes:
  • Detail-oriented with strong multitasking abilities.
  • Ability to work under pressure and meet deadlines.
  • Problem-solving skills with a proactive approach.
  • Familiarity with customs regulations and shipping procedures is a plus.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Regular team activities
• Medical insurance
• Personal leave
• Personal development opportunities
• Paid training and development

Responsibilities:

• Able to perform data entry and assist in day-to-day accounts and finance operation; such as general ledger, accounts receivable, accounts payable and credit collections.
• Supporting the management team with financial reports on a timely basis.

Requirements:

• LCCI/Certificate/Diploma in accounting or equivalent.
• Computer literate and familiar with AutoCount accounting software.
• Ability to follow instructions & monitoring general office work flow.
• Required language (s): Bahasa Melayu, Chinese, English.
• Self-motovated, responsible and initiative with positive work attitude.
• Min 1-2 years of working experience.
• Fresh graduates are encouraged to apply.

Responsibility:

• Assist in daily administration duties
• Perform general office duties
• Any other duties assigned by the company as and when deemed necessary

Requirements:

• Communication skills – active listening, reading comprehension, language skills and ability to express effectively verbally and in writing
• Ability to follow instructions & monitoring general office work flow
• Computer literate and proficient in MS Office application
• Required language(s): Bahasa Malaysia, Chinese, English
• Self-motivated, responsible and initiative with positive work attitude
• Fresh graduates/Entry level applicants are encouraged to apply

Job Brief

We are looking for a dynamic and highly motivated Finance & Admin Executive to join our organization. In this role, you will work closely with the external financial administrator to record all the financial transactions of the company, as well as process invoices, purchase orders, and manage payroll (via HR Easily). Your role will also require you to manage the office administration and staff management. To ensure success as a Finance & Admin Executive, you should be versetile, dynamic and team driven. 

Responsibility :

• Processing invoices, work orders, supplier invoices, purchase orders, expenses claims, account payments, and payroll.
• Assisting the financial management team with credit control processes,
  vendor management, budget planning, and expense analysis.
• Maintaining a digital record of all financial transactions, documents, and
  supplier information.
• Coordinating daily financial and office tasks.
• Maintaining an organized and comfortable office environment, ordering
  office supplies, and updating inventory.
• Managing changes of staff members & financial information if needed.
• Compiling financial data to prepare monthly revenue reports and ensuring that client accounts are accurate and up to date.

Requirements :

• A minimum of 2 years’ experience working as a financial admin
  executive, office administer, admin & HR executive or similar role.
• Ability to use Microsoft Office (Excel and Word a must). Knowledge in using financial and HR software an added advantage.
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind.
• Good organizational and time-management skills.
• Strong team player with solid communication skills.
• High levels of integrity and ability to handle confidential information.
• A bachelor's degree in finance, business administration, or a similar field.(diploma or degree in any other field with similar working experience are encouraged to apply)

Benefits :

• Remuneration based on experience and skills.
• Company equipment provided -  handphone and laptop
• Annual, Sick & Compassionate leaves.
• EPF & SOSCO Contribution
• Medical reimbursement benefits
• 5 Working Days (with allowance for working on weekends)
• Parking allowance / Basement Parking
• Meal Allowance – For Events/Overtime
• Travelling Allowance – For Official Duties
• Event Allowance – When participating in events
• Annual Staff Retreats
• Career progression plan

Perks & Benefits

• Staff Dinners & Birthday Celebrations
• Birthday Leave
• Company Sports Club Activities
• Festive Bonus

Job Brief

We are looking for a dynamic and highly motivated Finance & Admin Executive to join our organization. In this role, you will work closely with the external financial administrator to record all the financial transactions of the company, as well as process invoices, purchase orders, and manage payroll (via HR Easily). Your role will also require you to manage the office administration and staff management. To ensure success as a Finance & Admin Executive, you should be versetile, dynamic and team driven. 

Responsibility :

• Processing invoices, work orders, supplier invoices, purchase orders, expenses claims, account payments, and payroll.
• Assisting the financial management team with credit control processes,
  vendor management, budget planning, and expense analysis.
• Maintaining a digital record of all financial transactions, documents, and
  supplier information.
• Coordinating daily financial and office tasks.
• Maintaining an organized and comfortable office environment, ordering
  office supplies, and updating inventory.
• Managing changes of staff members & financial information if needed.
• Compiling financial data to prepare monthly revenue reports and ensuring that client accounts are accurate and up to date.

Requirements :

• A minimum of 2 years’ experience working as a financial admin
  executive, office administer, admin & HR executive or similar role.
• Ability to use Microsoft Office (Excel and Word a must). Knowledge in using financial and HR software an added advantage.
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind.
• Good organizational and time-management skills.
• Strong team player with solid communication skills.
• High levels of integrity and ability to handle confidential information.
• A bachelor's degree in finance, business administration, or a similar field.(diploma or degree in any other field with similar working experience are encouraged to apply)

Benefits :

• Remuneration based on experience and skills.
• Company equipment provided -  handphone and laptop
• Annual, Sick & Compassionate leaves.
• EPF & SOSCO Contribution
• Medical reimbursement benefits
• 5 Working Days (with allowance for working on weekends)
• Parking allowance / Basement Parking
• Meal Allowance – For Events/Overtime
• Travelling Allowance – For Official Duties
• Event Allowance – When participating in events
• Annual Staff Retreats
• Career progression plan

Perks & Benefits

• Staff Dinners & Birthday Celebrations
• Birthday Leave
• Company Sports Club Activities
• Festive Bonus

責任 ：

• 銷售協調和客戶服務。
• 能夠處理銷售訂單和庫存。
• 必須能夠在壓力下工作並且能夠創造一個愉快的工作環境。

要求 ：

• 最好是女性。
• 能夠流利地說和寫英語、中文（方言）和馬來語。
• 具行政相關工作經驗。

津貼和福利

• 醫療保險
• 事假
• 開放文化
• 個人發展機會

Job Responsibilities of Customer Service

Team Culture

Build a customer-first culture and foundation:

Recognise our clients’ changing business needs, listen to them, and think of ways to serve them better. Bring about genuine improvements in our service level.

Team development:

Help your team grow, coach newcomers, empower people to be leaders at all levels.

Sales Order Processing (80%)

• Process and manage sales orders from the point of receiving customers’ PO request to last-mile fulfillment and invoicing, ensuring accuracy and timeliness.
• Manage order changes, cancellations, and returns in accordance with company policies and procedures.
• Comply with Company's Just-In-Time Order Processing standard - locking in Customer Purchase Order on the same business day of PO receipt. Not more than 3 credit notes per month for billing errors.

CRM & ERP Management

• Manage the company's customer relationship management (CRM) and Enterprise Resource Planning (ERP) system, ensuring data accuracy and completeness.
• Manage customer account information and maintain accurate records.
• Provide training and support to the Customer Service and Sales team on the use of the ERP and CRM system

Support Our Frontline Customer Service (20%)

• Serve as a backup for the frontline customer service team to cope with the demands.
• Build lasting customer relationships and enhance customer satisfaction through excellent service.

Perks & Benefits

• Casual dress code
• Medical insurance
• Personal leave
• Personal development opportunities

The Admin Executive is responsible for ensuring the smooth operation of day-to-day administrative activities at the branch office. This role involves coordinating customer interactions, handling delivery logistics, issuing purchase orders, and managing inventory levels.

Key Responsibilities:

1. Customer Coordination:
   • Coordinate with customers to schedule and confirm delivery dates and times.
2. Delivery Coordination:
   • Liaise with logistics teams and third-party delivery services to ensure timely and accurate deliveries.
   • Manage delivery documentation and ensure all records are accurate and up to date.
3. Purchase Order Management:
   • Issue and process purchase orders for office supplies, inventory, and other materials as needed.
   • Coordinate with suppliers to ensure timely delivery of goods.
4. Inventory Management:
   • Maintain accurate inventory records, including stock levels, orders, and reorders.
   • Conduct regular inventory checks and audits to ensure accuracy.
   • Manage stock replenishment processes to avoid shortages or overstocking.
5. Administrative Support:
   • Provide general administrative support, including managing office supplies, handling correspondence, and maintaining office records.

Requirements:

• Diploma or Degree in Business Administration, Office Management, or a related field.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Company trips
• Personal leave
• Open culture
• Personal development opportunities