Total 2,475 Administrative / Clerical job vacancies in 1500 N River Road, Lithia Springs GA

Location:
Jurong East

Responsibilities:

• Compile information and data for regular reporting of Dengue and daily attendance.
• Inventory management and procurement of department supplies.
• Update staff deployment changes and calculate monthly lateness via Attendance log and Teams.
• Check and update staff payback on Teams via payback form submissions.
• Check and print GP replies are tagged to the correct address before being posted out. Amend GP referral tagging in EPIC if case is still open. Manually edit wrongly tagged GP replies via Letters if case is close. Raise eBarf for wrongly tagged gp replies that have exceeded the 3 days limit.
• Prepare Staff biodata file and Induction files for new hire training, assign lockers, arrange system access, and conduct a short tour around the different areas.
• Log staff fingerprint (2 different fingers, 1 on each hand) into biometric machine.
• Submit e-pay request for bereavement token.
• Order name stamps/nametags/staff pass, process staff claims via e-pay/petty cash.
• Manage office admin duties - faxing, scanning, shredding and filing documents.
• Coordinate meetings and room bookings for meetings, as well as minutes writing.
• Tracking and updating of new GP Clinics into EPIC (via EPAS).
• Mailing of docs and mail collection for the department.
• Any other duties as requested by department.

Requirements:

• Diploma holder
• Able to work for 6 months period
• Must be comfortable in using excel file & looking at numbers
• Admin experience will be advantageous

WA me at https://wa.me/+6584998483 NOW!

Interested candidates, please submit your resume to healthcarejobs@recruitexpress.com.sg

JeAnn Leow
Outsourcing Team
Recruit Express Pte Ltd (EA Licence No.: 99C4599)

We are hiring Temp General Admin Assistant to be outsourced to reputable hospitals!

Job Scope:

• Provide daily administrative support for the various departments in the organisation

• Check and update databases

• Extracting of data, preparation of reports and paperwork for meetings

• Other ad-hoc duties assigned by the manager

Working Hours:

• Mon - Fri (Office hours)

Requirement:

• Min. GCE O/A Levels/Diploma/Degree in any studies

• Candidates with some admin experience will be advantageous

• Min. commitment of 3 months or more

Interested applicants, send in your resume to: ashley.loo@recruitexpress.com.sg

We regret to inform that only shortlisted candidates will be notified.

Ashley Loo Yan Ni | R2095115 | EA License Number: 99C4599

Recruit Express Pte Ltd Company Reg. No. 199601303W

Key Responsibilities:

1. Diary and Schedule Management: Manage and coordinate the Chairwoman's daily, weekly, and monthly agenda. Schedule meetings, appointments, and personal engagements, ensuring there are no conflicts, and that time is efficiently allocated.

2. Meeting and Events Coordination: Organize and prepare for meetings including venue arrangements, logistics, and provision of necessary materials. Take minutes during meetings and ensure action points are communicated and followed up.

3. Travel Arrangements: Plan and organize travel arrangements including flights, accommodation, and local transportation. Ensure all trips are aligned with personal and professional commitments and are within budget.

4. Payroll and Benefits Administration: Liaise with payroll outsourcing agency for timely execution of pay and benefits for staff.

5. Project Management: Oversee and manage special projects as directed by the Chairwoman, ensuring deadlines are met and objectives are achieved.

6. Confidentiality: Maintain strict confidentiality on all business and personal matters pertaining to the Chairwoman and the company.

Qualifications:

• Proven experience as a Personal Assistant or similar executive support role.

• Excellent organizational and time-management skills.

• Strong communication and interpersonal skills.

• Proficiency in MS Office and other office management tools and applications.

• Ability to multitask and prioritize daily workload.

• High degree of discretion and confidentiality.

Job Responsibilities

Operations - Admin

• Manage and supervise all admin supports in the outlets
• Plan and manage work schedules for all outlet admins
• Support front desk operations in the outlets when needed
• Responsible for the smooth running of the office operations such as maintenance, pantry supplies, stationery, office equipment etc.
• Address and resolve customers’ complaints professionally and promptly
• Conduct trainings for admin staff periodically

Operations - Outlet

• Handle outlet and students’ insurance matter
• Manage and follow up all outlets’ matters including lease renewal, new lease, maintenance, renovation etc
• Assist in planning and coordinating company art events
• Handle new or renewal contracts of broadband, mobile for all outlets
• Responsible for stationeries for students in the outlets
• Follow up with mail management in relations to advertisement in the respective mall
• Keep track of billing for broadband and mobile usage

Personal Assistant to Director

• Manage Director’s meetings, appointments, travel arrangements, correspondence etc
• Provide support to Director in relations to claims, billing, payment matters etc
• Coordinating and monitoring the execution of plans and events assigned by Director
• Undertake and follow up on all tasks or projects as assigned by the Director
• Co-ordinate weekly meeting and taking minutes

Qualification & Experience

• Minimum diploma qualifications
• Strong interpersonal skills and able to interact with people at all levels
• Excellent people management and teamwork
• Familiar with Microsoft applications and other social media platform
• Excellent oral and written communication skills
• Proven problem solving skills
• Strong organisational skills

Location: United Square Office Tower

Job Responsibilities

• File and organize documents
• Order office supplies
• Help with basic data entry and paperwork

Working Hours :

• 5 Days Office Hours

Salary Rate:

• $12/hr

Requirement:

• Min Diploma / A Level
• No Need Experience , Training Provided

All qualified applicants, please click “ APPLY NOW”

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Our client, an UK MNC located in Orchard area is looking for outstanding candidates to fill the position of HR & Admin Manager (Permanent position, Salary : S$80K to S$120K PA, with benefits, such as Annual Leave, Medical Leave, etc).

Responsibilities :

Responsible for running the administration of the office in Singapore as well as provide assistance to the 4 remote offices, Ensure overall company efficiency, productivity and cost effectiveness.

Financial:

- Manage office spend effectively; implement any cost cutting measures

- Responsible for preparation of office operating expenditure budget

- Prepare monthly comparison between Singapore expenditure actual vs budget.

- Answering of internal/external audit queries.

- Liaise with UK finance controllers regarding SAR spending and recharge by UK.

People Management:

- Manage two direct reports; responsible for allocation of work. Provide effective leadership to ensure that report is properly trained, organized, equipped and motivated to achieve objective, respond to changing policies and fulfil her potential.

HR/Admin:

- Assist with recruitment of new staff and preparation of employment contracts in consultation with UK HR

- Manage application of EP application/renewal for foreign hires

- Manage HR files.

- Preparation of increment/annual bonus and target bonus letters.

Outsourced contractors/service providers:

- Drive outsourced paymaster/accountant on staff salaries and preparation of monthly accounts, ensure salaries are paid on time and monthly are promptly completed.

- Drive Company Secretary on all secretarial matters e.g. updating of business profile with the authorities on various changes. Ensure filing meets deadlines.

- Liaise with insurance broker on all office and staff insurance renewals.

- Work with hotels on contracted hotel rates and travel agent on corporate rates with SQ, our preferred airline.

Executive Assistance:

- Support the RD and other RSD/RSM across all offices.

- Interface between UK and AsPac offices.

- Act as Local Communicator for AsPac.

Operations:

- Manage office relocation and renovation

- Organise yearly AsPac Sales Meeting and GBT meetings in AsPac

- Organize company’s adhoc events during the year.

Compliance:

- Ensure and work with all staff to ensure that the company’s T&E compliance policy is being executed; work with the administrators of the other 4 remote offices to ensure that compliance is in place

Requirements:

1. Candidate must possess at least a Bachelor Degree
2. At least 5 years of working experience in the related field
3. Preferably managers specialising in Secretarial/Executive & Personal Assistant
4. HR experience would be advantageous
5. Excellent administration and organisation skills and knowledge of bookkeeping procedures
6. A strong communicator and possess good writing skills
7. Excellent skills in influencing and motivating others
8. Active listener and good time management
9. Possess good analytical skills and a good problem solver
10. Familiar with compliance policy and execution

HOW TO APPLY :

Interested applicants, please submit your updated resume & a recent photo in MS Word format to :

hockkeng@officesecretaries.com.sg

Please state your availability, current & expected salaries for processing purpose. All applications will be treated in the strictest confidence. We regret that only shortlisted candidates will be notified.

Key Responsibilities

• Data entry
• Scanning, filing, photocopying and sorting of document
• Keying invoices into Excel
• Other ad hoc duties assigned

Minimun Qualification

• O-level / Diploma Holder
• No experience needed, training provided

TELE me at @renovatingmyhouse or WA me at https://wa.me/+6586882353 NOW!

Interested candidates, please submit your resume to medical12@express.com.sg

Celine Liew

Outsourcing Team

Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Location:
Camden Orchard

Salary:
$10/h

Working Hours:
5.25 working days
Mon to Fri, office hours
Alternate half Sats

Job Scope:
Working for Eye Retina Surgeons (ERS) !

- Assist in data entry
- Other ad-hoc duties as assigned

Requirements:
- Min. A levels
- 6 months commitment

WA me at https://wa.me/+6584998483 NOW!

Interested candidates, please submit your resume to healthcarejobs@recruitexpress.com.sg

JeAnn Leow
Outsourcing Team
Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Job description:

- handle administrative work (must have good MS Office Skiils)

- handle accounting work

- provide operations support as and when required. (e.g ferrying workers for WP renewal check-up, vaccination and etc)

- must be able to converse and type in English, able to converse in basic malay language (optional)

- daily official working hours 0900hrs to 1730hrs

- 5.5 DAYS WORK A WEEK (Sat Alternate)

- valid class 3 or 3A driving license.

- OFFICE IS IN GOLDEN MILE

- looking for someone who is willing to stay in the company for long term.

- NO experience/high qualifications needed as we are willing to teach and provide OJT.

Interested please PM me with your CV.

Responsibilities:

• Provide administrative support to the event planning and management team.
• Handle the Help-Estate Event email account on event-related emails, phone calls and correspondences with both internal and external hirer and coordinate all event enquiries and reply with a corrective action procedure within the Work Priority Classification Response Time after receiving the email.
• Work closely with the Event Managers, Event Support Executive, Event Technician and Zone Managers to ensure effective communication and seamless coordination of tasks.
• Updaye data entry into event management record or system of all the event-related and keep records, generate reports (on the events carried out, consolidated calculation of monthly, quarterly and yearly rentals, venue utilisation and problems encountered) and any document of event-related activities.
• Check the meeting or conference room calendars, especially Boardroom, consolidate in a report to submit on weekly basis and inform the relevant parties on the important dates and time.
• Work on the booking of facilities and inform technical team of booking or event requirements and ensure all the booking forms and rental rates are up to-date. This includes sending out event information to relevant parties in preparation for all the events.
• Liaise with Car Park Team for issuance of complimentary car park tickets and carpark lot reservations as and when required.
• Undertake any other related duties stipulated by the client

Requirements:

• Diploma or Higher Nitec or Nitec or WSQ skills certification in Administration or Event Administration, Media Management Mass Communication, Business Management or equivalent, with minimum three (3) years of relevant working experience in event planning and management.
• Good computer skills and fully competent in MS Office software.
• Good writing, interpersonal and communication skills, service oriented and ability to work independently.

Salary: up to $2700

Duration: 6 months

Location: Jurong East

Working Hours: Mondays to Fridays Office Hours

Job Responsibilities:

• Compile information and data for regular reporting of Dengue and daily attendance.

• eProcure stationary or PRs for the department via procurement portal.

• Monitor and scan RFID tags to order MMD supplies (Zebras,Sticky Labels, Paper Cups, Nets & Credit rolls, Alcohol wipes & Tissue Boxes)

• Monitor and ensure department stocks are orderly and efficiently maintained. (Stationeries, Envelopes, Copier Paper, Printer Toners, EQMS rolls)

• Maintain ED inventory sheet for personal tracking of stocks

• Collate NP306 to mail out to respective divisions

• Collate decantment list and update excel list (rejected cases)

• Scanning of closing envelopes into drive

• Update staff deployment changes in excel list based on manpower updates on ED PSA Leaders chat

• Calculate monthly lateness via Attendance log.

• Update lateness excel on Teams

• Check and update staff payback on Teams via payback form submissions

• Check and print GP replies are tagged to the correct address before being posted out.

• Amend GP referral tagging in EPIC if case is still open

• Manually edit wrongly tagged GP replies via Letters if case is close

• Raise eBarf for wrongly tagged gp replies that have exceeded the 3 days limit.

• Prepare Staff biodata file and Induction files for new hire training

• Log staff fingerprint (2 different fingers, 1 on each hand) into biometric machine

• Assign locker, raise IT req for system access

• Conduct a short ED tour to intro the different areas to new hire

• Raise IT req for issues on system access

• Order hampers for staff on HL/ML

• Submit e-pay request for bereavement token

• Order name stamps/nametags/staff pass

• Manage office admin duties - faxing, scanning, shredding and filing documents

• Coordinate meetings and room bookings for meetings.

• Process staff claims when necessary via e-pay/petty cash fund.

• Maintain ops petty cash fund

• Maintaining birthday board

• Tracking and updating of new GP Clinics into EPIC (via EPAS)

• Mailing of docs (NP306, Recall/Referral Memo, MCAF for MOH, GP Replies) and mail collectiong for the department

• Minutes writing for TL/PSA/Dept Meetings

• Distributing of gifts

• Any other duties as requested by department

Requirement:

• Diploma holder

• Able to work for 6 months period

• Must be comfortable in using excel file & looking at numbers

• Must be comfortable in calling patients & organisations with outstanding payment

Interested candidates, please submit your resume to: biopharma@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Personal Assistant Duties:

· Manage and coordinate MD's calendar, appointments

· Make travel arrangements, including flight bookings, hotel accommodations

· Handle sensitive information with discretion and maintain a high level of
confidentiality

· Provide support with personal tasks, including managing errands, overseeing
household matters.

· Reconcile credit card statements

· Provide administrative and operational support.

· Organize and maintain personal files, documents, and records for easy retrieval.

General Office Admin Duties:

· Handle staff expenses claims and payments

· Manage staff leave record and documentation

· Manage staff and company annual insurance policy renewal

· Keep records of project costing

· General admin duties

· Liaise with vendors on office supplies and equipment maintenance

· Maintain Office & IT support

· Any other ad-hoc tasks assigned

Education:

• Local Polytechnic Diploma (Preferred)

Experience:

• related: 5 years (Preferred)

Work Location: In person

Salary: up to $3160

Duration: 6 months (extendible)

Location: Redhill

Working Hours: Mon - Fri Office Hours

This role will focus on administrative and operational tasks, including:

• Providing administrative support during grant calls

• Handling training enquiries

• Marketing ops and support

• Supporting training logistics and implementation

Requirements:

• Minimum Diploma/A Level
• 2 years full-time work experience
• Able to use Canva and create basic video and graphic content

Interested candidates, please submit your resume to: biopharma@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

As the Personal Assistant (PA) to the Finance Director, you will play a key role in ensuring the efficient operation of the finance department by providing high-level administrative and organizational support. This position requires exceptional multitasking skills, confidentiality, and a proactive approach to problem-solving.

Key Responsibilities:

• Diary Management: Schedule and manage the Finance Director's appointments, meetings, and travel arrangements.
• Administrative Support: Handle incoming emails, phone calls, and correspondence on behalf of the Finance Director.
• Document Preparation: Prepare reports, presentations, and spreadsheets as required.
• Meeting Coordination: Organize internal and external meetings, take minutes, and follow up on action items.
• Expense Management: Process and approve expense claims and maintain records of financial transactions.
• Office Management: Maintain filing systems, manage office supplies, and ensure the smooth operation of the Finance Director's office.
• Project Support: Assist with ad hoc projects, research, and data collection as needed.

Skills and Qualifications:

• Minimum Diploma or equivalent qualification in Business Administration, Office Management, or a related field.
• Excellent time management and organizational abilities.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• High level of accuracy and attention to detail.
• Ability to handle multiple tasks and solve problems efficiently.
• Maintain confidentiality and discretion in handling sensitive information.

Job Scope

1) Process claim application
2) Checks for disbursement
3) Exception handling and refunds
4) Attend to escalated enquiries on claims
5) Collation of data / information / statistics for regular reporting
6) Provide administrative support
7) Undertake additional tasks as assigned

Requirements

1) At least Diploma holder
2) 1 to 2 years of working experiences (preferably) in processing claims, disbursement and refund
3) Good interpersonal and communicate skills (oral and written)
4) Must uphold strong code of work ethnics and confidentiality of information
5) Detailed and meticulous
6) Able to work under pressure to meet deadlines
7) Good working knowledge of Microsoft Office, especially in using MS Excel

Please submit resumes to john@oaktree.com.sg with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.