Total 23 Senior Executive level Administrative / Clerical job vacancies in West London, London

Sydney



About us
Were passionate about what we do and want you to be too.
Moray & Agnew is one of Australias leading law firms with an unrivalled reputation in our markets. Were proud that our partners and our legal expertise is consistently recognised by Chambers Asia-Pacific, Legal 500 Asia-Pacific, Best Lawyers and Doyles Guide.
With over 110 partners, our teams are organised into three strategic pillars so that we can play to our strengths:

Insurance including commercial classes such as financial lines, professional indemnity, public & product liability, life insurance and through to statutory classes such as workers compensation and compulsory third party
Commercial & Workplace spanning corporate and commercial, construction and projects, property and environment, commercial dispute resolution, insolvency, owners corporation and workplace law
Government spanning local, state and federal government

Our clients include

... Click here to view more detail / apply for Associate/Senior Associate ? Government & Administrative Law

Join us in driving impactful change by transforming the NSW electricity system!
Support the People Programs for Energy Co, leading the transition to renewable energy for the environment and communities of NSW

Permanent fulltime role at 35 hours per week plus FlexTime
Sydney or regional NSW location by negotiation
Hybrid working from home and office supported
Salary from $93,295 to $102,941 plus super and leave loading

EnergyCo NSW is spearheading the transition to renewable energy to deliver clean electricity to the people of NSW as coal-fired power stations near closure.
About the Opportunity
Our EnergyCo NSW Finance and Operations team is currently seeking to appoint a Senior Administrative Officer People Programs
The People & Operations branch leads the people strategy, programs and operational services functions for EnergyCo. This includes the provision of business operations and support
... Click here to view more detail / apply for Senior Administrative Officer ? People Programs Newcastle, Sydney, Tamworth 6 Nov 2024

Join us in driving impactful change by transforming the NSW electricity system!  Join a fantastic team to assist with and support the units program of work, whilst excelling in the delivery of business operations 



Ongoing fulltime role at 35 hours per week plus FlexTime
Sydney location
Hybrid working from home and office supported
Salary range from $93,295 to $102,941 plus super and leave loading



EnergyCo NSW is spearheading the transition to renewable energy to deliver clean electricity to the people of NSW as coal-fired power stations near closure.   About the Opportunity  Our EnergyCo NSW Finance and Operations team is currently seeking to appoint a Senior Administrative Officer to be primarily based out of our Sydney CBD office, with hybrid working options available. This role is part of a fabulous team within an exciting agency


... Click here to view more detail / apply for Senior Administrative Officer Sydney 20 Oct 2024

Sydney



About us
Moray & Agnew is one of Australias leading specialist insurance law firms with over 700 employees nationally. We have offices in Sydney, Melbourne, Brisbane, Canberra, Newcastle, Perth and Cairns, and have an unrivalled reputation in our market. Over the last decade, the firm has tripled in size to support the growth of our Australian and international clients.
Moray & Agnew are proudly committed to fostering a flexible, inclusive and diverse environment for our employees. In we were named one of the 25 most attractive firms to work at in Australia, and with the fourth highest percentage of female Partners according to the AFR Law Partnership Survey as at July , we were identified as Australias most female-friendly firm by the Australian Financial Review.
We are passionate about what we do and want you to be too. We value technical

... Click here to view more detail / apply for Associate/Senior Associate ? Government & Administrative Law

Senior Legal Secretary Opportunity! ...


Senior Legal Secretary Opportunity! Looking for someone who is passionate about the legal profession, with a strong attention to detail!
Your new company
Well established dynamic law firm, based in Sydney, CBD. We are looking for an experienced, reliable and organised Legal Secretary to join our busy law team.
The successful candidate will possess the ability to multitask, prioritise and work under solicitor supervision, as part of a team, and independently when required.
Your new role
Some of your responsibilities will include:

Managing emails and diaries, including diarising critical dates.
Liaising with clients, lawyers and other professionals.
Entering client and file data into our Document Management System..
Drafting basic correspondence.
File Management (electronic and paper files).
General administrative tasks.

Your skills and experience

4

... Click here to view more detail / apply for Senior Legal Secretary

Provide a fully comprehensive range of secretarial and administrative services to Executive Directors and associated deputies as required. Support assigned executives to ensure that the portfolio of tasks/projects is planned, managed and delivered effectively. Support and inform the targeting of resources, monitoring, implementation and evaluation of the tasks/projects by providing high quality support including complex information and analysis, communications and stakeholder management. Management of all incoming emails, correspondence and telephone calls using a high level of resourcefulness, taking the initiative to re-route and/ or respond to urgent requests as necessary, dealing with complex and sensitive information appropriately. Composing confidential, sensitive or contentious letters and emails on behalf of Executive Directors. Utilising an effective bring forward system to provide documents and briefing materials in a timely manner. Management of electronic diaries by organising and prioritising the multiple and complex demands of an Executive Director, enabling them to work efficiently and effectively. This will include arranging meetings and events both internally and externally, including booking travel and accommodation. Please see the job description and person spec for further details.

Please see JD (Job Description) and PS (Personal Specification) for full details of role requirements.

Your new company
A prestigious foreign bank situated in the heart of London is on the quest for a dynamic Senior Clerk to join their esteemed Operations team. This pivotal role is designed for a proactive and meticulous individual who will bridge the operations between the London branch and the Head Office located overseas. The ideal candidate would be instrumental in fostering seamless communication, ensuring operational excellence, and upholding the bank's standards of service. If you have a knack for coordination, a talent for multitasking, and a proficiency in cross-cultural communication, this opportunity could be your next career milestone.
Your new role

• Serve as the primary coordinator for incident reporting and quality assurance of London Operations to Head Office.
• Collaborate with the Head Office on regular Business Continuity Planning and design.
• Facilitate communication between the local team and the Head Office in Japanese for daily operations and special requests.
• Validate and authorise trade capture for all products according to the catalogue.
• Manage confirmations, including preparation, distribution, and follow-up, using various communication channels and systems.
• Assist Head Office with CLS processing and incident reporting, requiring proficiency in Japanese.
• Ensure accurate and timely settlement of transactions across multiple platforms and systems to prevent penalties.
• Oversee portfolio management, including corporate actions, margin calls, and redemptions, ensuring alignment with counterparties and platforms.
• Conduct investigations and resolve trade discrepancies promptly.
• Address reconciliation issues efficiently and verify related fees, preparing payment instructions for approval.
• Manage cash positions, including monitoring and reporting on balances.
• Handle account operations in NOVAS II, including opening, closing, and data entry.
• Prepare and distribute reports, both internally and externally.
• Securely file sensitive data and support audit requests.
• Escalate unusual incidents as necessary and participate in SFTR reporting.
• Perform additional duties as assigned by management.

What you'll need to succeed
The ideal candidate for the Senior Clerk role at our foreign bank in London will be a highly organised and detail-oriented individual with a strong background in operational support. This person should possess:

• Excellent Coordination Skills: Ability to act as the central point of contact for incident reporting and liaise effectively with the Head Office.
• Business Continuity Expertise: Experience with regular testing and designing of Business Continuity Plans in collaboration with the Head Office.
• Bilingual Communication Proficiency: Fluency in Japanese and English to support daily processing and ad hoc requests from the Head Office.
• Trade Validation Experience: Knowledge of trade capture validation and authorisation across a range of financial products.
• Confirmation Management Skills: Competence in managing confirmations through various channels including SWIFT, telephone, and electronic platforms.
• CLS Processing Knowledge: Familiarity with CLS processing and incident reporting, with Japanese language skills being essential.
• Settlement Acumen: Proven ability to prepare and settle transactions via market platforms within tight deadlines to avoid financial penalties.
• Portfolio Management Abilities: Experience in managing portfolios, including corporate actions, margin calls, and redemptions.
• Investigative and Problem-Solving Skills: Aptitude for conducting investigations and resolving trade discrepancies swiftly.
• Reconciliation and Verification Skills: Capability to handle nostro and custody reconciliation breaks and verify related fees.
• Cash Management Expertise: Proficiency in managing cash flows, including monitoring and reporting of intraday and projected balances.
• System Operations Familiarity: Experience with accounting systems, particularly NOVAS II, for account operations.
• Reporting and Documentation Skills: Ability to prepare and distribute reports and securely file sensitive data in compliance with policies.
• Audit Support Experience: Willingness to support internal and external audit requests.
• Regulatory Reporting Knowledge: Understanding of SFTR reporting and other regulatory requirements.

What you'll get in return
The chosen candidate will enjoy the flexibility of a hybrid work model and a comprehensive benefits package courtesy of the bank. They will be welcomed into a culturally rich and cohesive work setting, bolstered by extensive training and robust support systems to ensure their success and growth within the company.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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Please see attached the job description for more details on the main responsibilities for this role. This job description is not an exhaustive document but is a reflection of the current position. Details and emphasis may change in line with service needs after consultation with the postholder.

Full Time, continuing position. Located at the Faculty of Engineering on the Darlington Campus
Opportunity to support the operational initiatives of the school and get involved in strategic projects
Base Salary $95,860 - $103,341 pro rata (HEO6) + 17% superannuation 


About the opportunity

The School of Electrical and Information Engineering is currently seeking a Senior Administrative Officer to manage general administrative support, ensuring the delivery of efficient and effective administrative services. The incumbent will provide guidance, advice, and support to administrative staff in the delivery of work
Outcomes.

Your key responsibilities will be to:

manage general administrative services and operational support by the work area
prepare documents, respond to complex queries, explore matters, and source solutions for the work area
coordinate and support School outreach and external engagement activities
coordinate Student Experience initiatives
provide guidance and support to more junior administrative staff
help analyse matters and provide advice on policy
... Click here to view more detail / apply for Senior Administrative Officer

Associate/Senior Associate - Government & Administrative Law


Sydney



About us
Moray & Agnew is one of Australias leading specialist insurance law firms with over 700 employees nationally. We have offices in Sydney, Melbourne, Brisbane, Canberra, Newcastle, Perth and Cairns, and have an unrivalled reputation in our market. Over the last decade, the firm has tripled in size to support the growth of our Australian and international clients.
Moray & Agnew are proudly committed to fostering a flexible, inclusive and diverse environment for our employees. In 2020 we were named one of the 25 most attractive firms to work at in Australia, and with the fourth highest percentage of female Partners according to the AFR Law Partnership Survey as at July 2022, we were identified as Australias most female-friendly firm by the Australian Financial Review.
We are passionate about what we do

... Click here to view more detail / apply for Associate/Senior Associate ? Government & Administrative Law

Office of the Childrens Guardian
Senior Executive Assistant

Exciting opportunity to join a dynamic workplace and play a role in keeping children safe.
A supportive and collaborative team culture with learning & development opportunities and various health & wellbeing programs.
One full-time, ongoing opportunity located at Strawberry Hills with hybrid / flexible working arrangements.
Clerk Grade 9/10 - $120,859 - $133,183 (plus employer's contribution to superannuation and annual leave loading).

About the Office of Childrens Guardian
The Office of the Childrens Guardian (OCG) upholds NSW children and young peoples right to be safe by overseeing, regulating and monitoring organisations and individuals that provide services to children.  We are guided by our values of integrity, trust, service, accountability, respect and empathy. 
To find out more about the Office of the Childrens Guardian, visit our website.  
About the role ... Click here to view more detail / apply for Senior Executive Assistant ? Clerk Grade 9/10 ? Full-time ? Ongoing role opportunity

Associate/Senior Associate - Government & Administrative Law


Sydney



About us
Moray & Agnew is one of Australias leading specialist insurance law firms with over 700 employees nationally. We have offices in Sydney, Melbourne, Brisbane, Canberra, Newcastle, Perth and Cairns, and have an unrivalled reputation in our market. Over the last decade, the firm has tripled in size to support the growth of our Australian and international clients.
Moray & Agnew are proudly committed to fostering a flexible, inclusive and diverse environment for our employees. In 2020 we were named one of the 25 most attractive firms to work at in Australia, and with the fourth highest percentage of female Partners according to the AFR Law Partnership Survey as at July 2022, we were identified as Australias most female-friendly firm by the Australian Financial Review.
We are passionate about what we do

... Click here to view more detail / apply for Associate/Senior Associate ? Government & Administrative Law

Barts Health Volunteers play an integral role in providing quality support to our patients across the Trust and our volunteers add so much value to the experience of patients and visitors.

We are looking for an innovative and competent administrator who would like to be part of the team and help us to really build the programme to maximise the value and impact that volunteers can make to Barts Health.

The successful candidate will be a motivated and proficient administrator who can provide comprehensive support to the thriving Barts Health Volunteer Programme.

The job includes: insuring that volunteers are processed and on-boarded efficiently, overseeing and managing the software package, correspondence, inboxes and organising functions including meetings.

You will need to be flexible and be able to travel to different hospital sites as well as demonstrate good people skills including experience of working with and supporting volunteers, combined with good communication, organisational skills, innovation and the ability to multi-task.

Barts Health Volunteer service is an innovative and exciting volunteer service supporting the many functions of the hospital by involving volunteers from the community to support a plethora of services across the hospitals.

Volunteers play an instrumental role in improving the experience of patients, staff and visitors and there are currently over a 1,000 active volunteers. However we are committed to continually growing and improving voluntary services and looking for a motivated individual to join the team and help us to deliver the service.

We are recruiting for an experienced administrator who enjoys working with people from different backgrounds to develop and run the administrative functions of the service including the recruitment, deployment and support of the volunteers in their role.

You will need to have some experience of working with volunteers or in a people-facing capacity and knowledge of using databases and software to an intermediate level.

Each day is different and varied and you will have the opportunity to hone your administration skills and experience whilst supporting this well-respected service.

Barts Health is one of the largest NHS trusts in the country, and one of Britain’s leading healthcare providers.

The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.

Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which ourWeCarevalues and behaviours are visible to all and guide us in how we work together.

We strive to live by ourWeCarevalues and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.



The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.




This advert closes on Monday 6 May 2024

Executive Assistant Office of the Deputy Secretary Apply now Job no: 534849 Work type: Ongoing full-time Location: Parramatta, Sydney Categories: Executive Support and Secretarial Do you want your work to make a difference for NSW? Together, we create thriving environments, communities and economies. Executive Assistant to the Deputy Secretary Water at DPE Permanent full-time opportunity Sydney CBD / Parramatta Clerk Grade 7/8, offering salary relative to experience, and ranges from $106,025 - $117,363 super The Water Group leads the NSW Government in providing confidence to communities and stakeholders with the transparent stewardship of water resources, provision of services and reforms that support sustainable and healthy environments, economies and societies across NSW. The Deputy Secretary of the Water Group at DCCEEW Department of Planning and Environment is seeking an Executive Assistant with experience with C-Suite Executives to manage the high-level executive support that includes diary management, the provision of advice and recommendations, coordinating and managing special projects,…

Click here to view more detail / apply for Executive Assistant Office of the Deputy Secretary