Total 20 Junior Executive level Administrative / Clerical job vacancies in Cambridge, CB21 5XB

Personal Assistant
Female or non-binary identifying (including transfeminine people) applicants only please.
Job spec: 14 hours per week (initially) - £12.50 per hour

Essential:
Has a driving license and willing to drive;
Is welcoming of difference and diversity;
Strong organisational and communication skills;
Mature, able to notice and respond to others' feelings;
Able to handle sensitive information appropriately, respecting confidentiality.
Desirable:
Has attended university;
Strong communication skills;
Fluent in reading music.

I am a fully blind, autistic composer and trainee psychotherapist, looking for someone to support me as I work towards a more independent life. I require help preparing meals, travelling to locations outside my home, managing administrative tasks (such as making phone calls and remembering to respond to emails), and sometimes managing and communicating in sensorily intense environments. I sometimes require support accessing resources such as books, articles, and websites, or finding relevant information quickly. I enjoy walking and would like to explore new places, be they historical sites or off-road places. In the longer term, I would like to be able to do some of these things for myself, so someone willing to support me in learning the necessary skills would be hugely welcome.

An Enhanced DBS check will be required. This is to check for any previous criminal records.
All relevant training will be provided. This may be hoist safety, medication administering or food hygiene training as needed.

Please note that this advert has been placed on behalf of one of our customers. Should your application be successful, and you are offered the position, you will be directly employed by the customer and not by PeoplePlus

What's involved with this role:

Temporary Assistant Asset Officer/Admin

Job Ref: Cambridge 5257254

Pay Rate: Up to £14.44 per hour PAYE depending on experience

Hours per week: 37 Monday – Friday, normal working

Role Length: This opening assignment is for 4-5 months

City: Cambridge, Cambridgeshire

To maintain and assist with the development of comprehensive contract and asset information and records in order to ensure the Asset Management team effectively deliver planned maintenance services to the Councils housing stock and other assets.

To support the smooth day to day running of the service by having an understanding of different property based data management and work ordering systems, general business support tasks and performance targets.

Key Responsibilities:

Maintain and update records of works programmes issued to maintenance contractors on IT systems, stock condition databases and contract management software.
Maintain and monitor records of “no access” to properties and “waivers” submitted by contractors including updating contract management software, stock condition database and Orchard housing management system.
Review and verify work proposed programmes of work to take account of Right to Buy applications, redevelopment, demolition and void properties.
Record and monitor details of completed works on Orchard housing management system, Stock condition database and contract management software, ensure guarantees and warranties are properly recorded and flagged.
Use contract management software to instruct works and changes to works to contractors in consultation with the Service Manager.
Ensure contractors’ property files for completed works are submitted on time and contain all information required and are electronically filed in the correct place
Maintain and monitor records of tests and inspections completed by contractors and monitor the correction of defects
Arrange and document contractual meetings with contractors, sub-contractors and other stakeholders. Deal with telephone queries.
Maintain the Supply Chain data and records of standard materials across the Councils assets.
Liaise with the leasehold management team regarding publishing programmes of works for leaseholders.
Monitor tenant alteration forms, liaising with surveyors to provide information in a timely manner. Contacting and advising tenants on the status of application and outcomes.



Qualifications:

Good standard of English and Numeracy (at GCSE A-C or equivalent).



Skills & Experience:

Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Some experience in working in building maintenance environment.
Practical experience of working to, and meeting, deadlines whilst under pressure.
Experience of data collection, input, analysis and interpretation.
Experience of working in a local authority / public sector environment.
Experience of working within a team environment.
Minute taking skills and record keeping.
Ability to understand basic technical terminology used in building maintenance / construction.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).



Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.

Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address.

Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and exact job title.

To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days, please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.











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Job Ref: Cambridge 5257254


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

Personal Assistant

Female or non-binary identifying (including transfeminine people) applicants only please.


Job spec:

14 hours per week (initially) - £12.50 per hour

Essential:

Has a driving license and willing to drive;

Is welcoming of difference and diversity;

Strong organisational and communication skills;

Mature, able to notice and respond to others' feelings;

Able to handle sensitive information appropriately, respecting confidentiality.


Desirable:

Has attended university;

Strong communication skills;

Fluent in reading music.


I am a fully blind, autistic composer and trainee psychotherapist, looking for someone to support me as I work towards a more independent life.

I require help preparing meals, travelling to locations outside my home, managing administrative tasks (such as making phone calls and remembering to respond to emails), and sometimes managing and communicating in sensorily intense environments.

I sometimes require support accessing resources such as books, articles, and websites, or finding relevant information quickly.

I enjoy walking and would like to explore new places, be they historical sites or off-road places.

In the longer term, I would like to be able to do some of these things for myself, so someone willing to support me in learning the necessary skills would be hugely welcome.


An Enhanced DBS check will be required.


This is to check for any previous criminal records.

All relevant training will be provided.


This may be hoist safety, medication administering or food hygiene training as needed.


Please note that this advert has been placed on behalf of one of our customers. Should your application be successful, and you are offered the position, you will be directly employed by the customer and not by PeoplePlus

Please refer to the job description and person specification for more details about the role and its accountabilities. If you like what you have read and think you have the skills and experience, we need then don't delay, apply today! We get lots of applications for our roles and so we sometimes have to close our posts early. Don't miss out!

An exciting opportunity has arisen within the Medical Directorate in the East of England and we are seeking to recruit a highly motivated individual with excellent organisational skills to provide a high standard of PA support to the Medical Directors.


The post holder will, in many instances, be the first line of contact for the Medical Directors and will need to act with discretion and confidentiality at all times. The post holder would be expected to exercise personal initiative and independent judgement in an efficient manner and have the ability to build and maintain good working relationships with all our stakeholders, both internally and externally. Additionally, it is expected that this individual will have experience of the health service and demonstrable secretarial or PA experience including, initiating, and maintaining office systems, diary management, taking high quality minutes and maintaining confidentiality at all times.



The post holder will be a pro-active, self-starter who is able to work autonomously and use initiative to a significant level demonstrating attention to detail in all aspects of work while managing competing demands and priorities.

Key responsibilities will include:



· Provide effective diary management for the director using independent judgement to prioritise the high-level competing demands to ensure an appropriate balance.

· Organise and manage documentation for meetings, including preparation of agendas and minutes of meetings, tracking actions and timeframes as appropriate, ensuring the director has the required documentation for all meetings in a timely manner.

· Organise and produce reports, papers, presentations and other similar documentation in accordance with organisational timeframes.

· Act as a contact point for the director, dealing with and responding effectively to queries from internal and external stakeholders, passing on relevant information as appropriate.

· Handle significant quantities of confidential and sensitive information on behalf of the director, always ensuring the appropriate degree of confidentially and discretion is adopted.

· Understand and highlight risks, issues and actions, ensuring early identification and proactive mitigation where possible, and ensuring concerns are escalated promptly.

· Flexible approach to work in line with the needs of the business.



The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
• Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
• Making the NHS a great place to work, where our people can make a difference and achieve their potential.
• Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
• Optimising the use of digital technology, research, and innovation
• Delivering value for money.

If you would like to know more or require further information, please visit https://www.england.nhs.uk/.

Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.

Please refer to the job description and person specification for more details about the role and its accountabilities.



If you like what you have read and think you have the skills and experience, we needthendon'tdelay,applytoday!Wegetlotsofapplicationsforourrolesandso we sometimeshave toclose our posts early.Don'tmiss out!


This advert closes on Tuesday 24 Sep 2024

The Personal Assistant will work across the Workforce, Training and Education (WT&E) Directorate in the east of England and will provide support with day-to-day business, projects, and operations for the Executive Director.

The Personal Assistant (PA) will deliver an effective and high-quality administrative service to the Regional Director of Workforce, Training and Education, as well as wider business support across the senior leaders, where required. The postholder will provide expert and professional business support to the Director which will include complex diary management, inbox management, logistics and other administrative support. The postholder will also be expected to handle elements of urgent and confidential business as it develops across the team and directorate.

In particular the post holder will:
• Ensure accurate and open communication and co-ordination with a range of organisations and individuals, researching and drafting correspondence and papers and ensuring the management of specific tasks.
• Be a key member of the team as well as supporting effective communication and stakeholder management, both internally and externally.
• Diary management and daily management of Executive Director’s time
• Meeting scheduling
• Expenses / travel bookings
• Site & visit arrangements
• ESR management
• Oracle management
• Booking of venues and rooms
• Provide high quality project, service, initiative and administrative support including information and analysis.
• Undertake reporting and analysis of information to support delivery

The post holder is a key member of the team whose overarching goal is to enable, promote and support the effective use of data, information, knowledge and technology to improve, inform and support a portfolio of projects, services, and initiatives.

The postholder may be expected to carry out other appropriate delegated duties as required.

The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
• Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
• Making the NHS a great place to work, where our people can make a difference and achieve their potential.
• Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
• Optimising the use of digital technology, research, and innovation
• Delivering value for money.

If you would like to know more or require further information, please visit https://www.england.nhs.uk/.

Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.

Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.

Please see the attached Job Description and Person specification for more information regarding the job role.

If you like what you have read and think you have the skills and experience, we needthendon'tdelay,applytoday!Wegetlotsofapplicationsforourrolesandso we sometimeshave toclose our posts early.Don'tmiss out!




This advert closes on Monday 16 Sep 2024

Please see the attached Job Description and Person specification for more information regarding the job role. If you like what you have read and think you have the skills and experience, we need then don't delay, apply today! We get lots of applications for our roles and so we sometimes have to close our posts early. Don't miss out!

THE ROLE

As Administrative Assistant you will play a vital role in supporting the SCAR community, a vibrant international network of people engaged in or supporting Antarctic research. Your work will be varied, with tasks ranging from general office support and responding to day-to-day queries, to the planning of international meetings and interacting with people within and beyond the Antarctic research community. The successful candidate will be a highly organised individual who works well as part of a small team and is educated to degree level or with equivalent work experience, with a passion to support vital work in an important area of environmental research. There is some scope to adapt the role to the skills and experience of the successful candidate. The role will provide the jobholder with a range of learning and professional development opportunities. There may be some opportunities for international travel.



KEY CRITERIA

-- Essential --

Excellent communication skills, both written and oral, ability to engage diverse stakeholder groups.

Excellent IT/technical skills and a high level of proficiency with Microsoft Office software and video-conferencing such as Zoom.

Highly organised; able to multitask efficiently, and meet tight deadlines whilst maintaining attention to detail.

Experience of working effectively within a team to achieve challenging objectives.

Experience of supporting and organising meetings.

A good first degree or equivalent work experience.



-- Desirable --

Experience of providing office support to a small team.

Experience with website content management.

Track record of learning and implementing new IT systems and interfaces.

Minute taking, editing and proofreading skills for meetings, document production and online text.

Experience of using task management tools (e.g. Asana).

Experience of ensuring GDPR compliance within an organisation.

Experience of working within a complex and dynamic organisation.

Experience of interacting with academia, particularly within polar or environmental research.

Experience of working in/with the charitable sector.


---
The successful candidate is expected to take up the post as soon as possible after the interview.

You must already have a valid visa to work in the UK to apply for this position.

More information regarding this position can be found on our website: scar.org

Personal Assistant


Female or non-binary identifying (including transfeminine people) applicants only please.


Job spec: 14 hours per week (initially) - £12.50 per hour


Essential:


Has a driving license and willing to drive;


Is welcoming of difference and diversity;


Strong organisational and communication skills;


Mature, able to notice and respond to others' feelings;


Able to handle sensitive information appropriately, respecting confidentiality.


Desirable:


Has attended university;


Strong communication skills;


Fluent in reading music.


I am a fully blind, autistic composer and trainee psychotherapist, looking for someone to support me as I work towards a more independent life. I require help preparing meals, travelling to locations outside my home, managing administrative tasks (such as making phone calls and remembering to respond to emails), and sometimes managing and communicating in sensorily intense environments.

I sometimes require support accessing resources such as books, articles, and websites, or finding relevant information quickly.

I enjoy walking and would like to explore new places, be they historical sites or off-road places.

In the longer term, I would like to be able to do some of these things for myself, so someone willing to support me in learning the necessary skills would be hugely welcome.


An Enhanced DBS check will be required

. This is to check for any previous criminal records. All relevant training will be provided.

This may be hoist safety, medication administering or food hygiene training as needed.


Please note that this advert has been placed on behalf of one of our customers. Should your application be successful, and you are offered the position, you will be directly employed by the customer and not by PeoplePlus

Electoral Services Assistant / Admin needed in Cambridge, £13.93ph PAYE - Reference: 5249753

To assist the electoral services team with the electoral registration and election function.

MAIN ROLES & RESPONSIBILITIES:

1. Support the electoral services team with the day-to-day administration of the service, e.g. processing applications to register to vote and applications for postal and proxy votes and responding to queries from members of the public, via e-mail, letter, telephone or in person.

2. Assist with the organisation of materials required to hold an election, e.g. preparation of polling station equipment, the issue and receipt of postal votes and the count of ballot papers.

3. Assist with electoral engagement events, attending as required.

4. To ensure that the integrity and conduct of the registration and election function is maintained and all duties are carried out within legislative requirements.

5. Carry out any other duties as required by your line manager from time to time in accordance with the grading of the post.

This is a Full time role on a temporary contract basis.

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to katie@essentialemploy.co.uk quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

You can also follow us at Twitter/Facebook/LinkedIn or via our website www.essentialemploy.co.uk.

**Personal Assistant Cambridge, CB3**

** £14 per hour **


About me:

I am a 78 year old lady with a diagnosis of Alzheimers and reduced mobility living with my family in Cambridge CB3.I require support with personal care and assistance with accessing social and physical activities.
Hours and Rate of Pay:
22 hours per week @ £14 per hour, rising to £15 per hour following a successful probation period. Days/hours can be discussed and agreed with family. The post will include 5.6 weeks paid annual leave (pro-rata)


What You Would be Doing:
Alzheimers is a progressive illness, therefore the tasks will vary over time. Initially, domestic work is needed (cleaning/ironing/change of bedclothes/cooking), and supervision while the family are out, walks, help with washing, dressing etc. Later, depending on how the illness progresses, more care will be necessary. Establish a close working relationship on a one-to-one basis. Discuss and resolve problems as they arise. Undertake any duties which may be reasonably allocated and fall within the scope and responsibility of the job. Needs may vary on a daily basis, therefore hours, duties and tasks may alter form the care plan. To undertake any training as appropriate for the role.


The Person I Would Like:
This post is open only to people who identify as female due to the personal care element of the job and is a genuine occupational requirement. This is in accordance with the Equality Act 2010, Part 1, Schedule 9. it would be advantageous if you can speak Hungarian Someone who enjoys being active, who has the skills to give support with building my confidence & self esteem & promoting my independence. Some knowledge and experience with working with people living at home with Alzheimers, either gained from personal or paid experience. You should have a genuine interest in the provision of high-quality care, be able to work flexible hours and be a good communicator and also possess the motivation to develop trust and understanding within the role. In return you will have the opportunity to practice your skills, keep up to date with professional development as training will be provided. Be hardworking, reliable, committed, honest, and trustworthy with cheerful a sense of humour.


Please note that this advert has been placed on behalf of one of our customers. Should your application be successful, and you are offered the position, you will be directly employed by the customer and not by PeoplePlus

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities. Please note:- Internal applicants on permanent contracts can only apply for this post as a secondment and must have the approval of your current line manager before applying. As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position. This vacancy will close midnight on 1st April 2024. Interviews are due to be held week commencing 9th April 2024. Benefits to you We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel. Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases alternative working hours will be considered. We welcome applications from the Armed Forces.

We are looking for a well organised, enthusiastic and motivated individual to join our team in Discharge Planning. This role will include a wide range of duties to assist in the day to day running of Discharge Planning.

We are looking for an administrator with a positive approach and excellent inter personal/communication and IT skills. The role is varied and you would provide administrative support to our Discharge Planning Team liaising with colleagues in a wide range of groups and organisations.

To support the management of a professional administration service to the Discharge Planning team, to all of its users including patients, relatives and colleagues from both internal and external organisations.

Working with support and minimal supervision, to undertake a variety of tasks to support patients discharge pathways.

Working within specified areas, to undertake a variety of delegated tasks to support the delivery of the service to patients, in accordance with agreed guidance/care pathways.

Working with support and minimal supervision to undertake a variety of tasks to support the delivery of patients discharge pathways.

Our Trust

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 12000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values – Together - Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people’s age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

Please note:- Internal applicants on permanent contracts can only apply for this post as a secondment and must have the approval of your current line manager before applying.

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

This vacancy will close midnight on 1st April 2024.

Interviews are due to be held week commencing 9th April 2024.

Benefits to you

We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases alternative working hours will be considered.

We welcome applications from the Armed Forces.


This advert closes on Monday 1 Apr 2024

**Personal Assistant, Fulbourn**
**£12 per hour**
** Approx. 4 hrs per week**


About the service user
Im a 40 year old woman with Autism, ADHD and Long Covid. I have a daughter who also has AuDHD and a daughter who has only ADHD, and a husband with Long Covid and possible undiagnosed ADHD. We are currently struggling with challenges related to these issues, in particular with memory, executive function, and mental exhaustion. We need a personal assistant to help clear the backlog of emails, filing and general administration, and to provide support for us stay organised and keep on top of these matters in the future.


Hours and rate of Pay
The position would be hourly, starting at £12/hr and tied to the Cambridgeshire living wage. We would be needing more hours to start off with in order to clear the backlog, but eventually transitioning to a few hours a week. Some of these could be done remotely. As long as the work gets done, we are happy to be flexible.


What you would be doing
The successful applicant would be helping with filing, task management and administrative duties including, but not limited to, helping us to manage our email and snail mail, and keeping on top of tax returns and other paperwork.


The person I would like
I would like someone who is sympathetic towards neurodivergent personalities, and able to provide support in a confident but empathic manner. They would need to be happy to discuss and resolve problems as they arise. They would need have confidence in their abilities, be flexible, and to have good organisation and administrative skills. We are also a very tech-friendly family so the potential applicant would need to be comfortable around computers and tech in general and willing to learn new digital systems and software such as digital filing, scanning, etc. Ideally they would be comfortable with Macs as well as Windows systems.


Please note that this advert has been placed on behalf of one of our customers. Should your application be successful, and you are offered the position, you will be directly employed by the customer and not by PeoplePlus

**Personal Assistant Cambourne, CB23 **
**£12 - £15 per hour **


About the service user:
I am 33 years old and have quadriplegic cerebral palsy that affect all four limbs. I am a full-time wheelchair user and need to use a hoist for all transfers. I have a good sense of humour, easy going with a goal of independence. I am also a sit-down/stand-up comedian so some of the shift will include late nights. I leave independently in Cambourne, Cambridgeshire, with an adorable cat. I like going to watch comedy shows, movies and music gigs. Having an active social life is really important to me.


Hours and Rate of Pay:
Up to 20 hours a week (including late nights) + at least one weekend a month.£12-15 negotiable, depending on qualification and experience. Qualification not needed; training provided. An Enhanced DBS check will be required.


What you would be doing:
You will be required to give assistance with personal care (toileting and shower needs), meal preparation and general housekeeping duties. You will also be required to help me with shopping, socialising and generally being independent. You would be required for overnight stay (weekends) once a month. Ideally, driver with a clean driving licence for insurance purposes (Motability van).

The Person I Would Like:

Has a good sense of humour and likes comedy. Is flexible and with an open-minded attitude. Is encouraging with helping me to be independent. Must be open to work late night/overnight. Can drive my motability van.


Please note that this advert has been placed on behalf of one of our customers. Should your application be successful, and you are offered the position, you will be directly employed by the customer and not by PeoplePlus