Total 10 Internship level Administrative / Clerical job vacancies in Islandwide

Assist with accounts and HR on some days of the month, particularly the end of month.

Requirements:

• Detailed orientated
• Experience with e-commerce will be a plus
• Inventory management and reconciliation, cost management, monitor revenue
• Flexible schedule, able to work on some weekends. Timing can be discussed.
• Can read and write mandarin

Location:

Woodlands, sometimes at clients' places.

Part time Salary starting:

Salary will be evaluated based on experience

About:

At AutoLifeTech, we transform Singaporean home into sanctuaries for family to work, play and grow. We achieve this by implementing IoT Smart Devices and home automation. Our goal-orientated improvements such as Work(study)-from-Home performance and Healthy recovery, assist families to live well optimised lives.

Apply:

Whatsapp Sky with the following

We are seeking a dynamic and detail-oriented individual to join our team as an HR & Admin Support Intern. This is a 6 month contract role.

Roles and Responsibilities:

• Support the Payroll and HR team in day-to-day and other administrative tasks
• Ad-hoc duties as assigned from time to time

Requirements:

• Minimum poly or university undergraduate
• Those with some relevant working experience preferred
• Proficient in MS Office including Excel, meticulous, and detail-oriented
• Great team player with good interpersonal and communication skills
• Possess a positive attitude, enjoys learning, high integrity, and ability to meet deadlines

Interested? Apply today!

Note: Only shortlisted candidates will be contacted. We appreciate your understanding.

APBA TG Human Resource Pte Ltd | 14C7275

Nurzaihan Noordin Ryan | R21103427

The Role

The intern Office Admin, HR, and Services position will provide office administrative duties and HR support to employees at our Singapore office while assisting the Enterprise Services team with various administrative tasks.

The role reports to the Director of Administration & Corporate Events and functionally reports to the SVP Finance & Operations.

Key Responsibilities

Office Admin & HR

• Collaborate with building management, managing their portal, raise and submitting requests to the management company and forwarding circulars to staff.
• Ensure office cleanliness and maintain adequate supplies by managing inventory and coordinating with the admin team or vendors.
• Assisting staff requests & inquiries regarding the office, office supplies, new joiners and leavers.
• Maintain accurate records by regularly updating all folders & files, including vendor contact details.
• Handle mail deliveries and efficiently arrange their distribution to respective colleagues.
• Manage and represent the Social Committee for company social events.
• Coordinate employee onboarding and offboarding processes, including workstation set-up and collection of company assets.
• Assist with and coordinate logistics related to HR training.
• Any ad-hoc projects as assigned.
• Such other responsibilities as directed by the Employer from time to time.

Enterprise Services

• Support in the onboarding and offboarding of Commercial Services departments freelance labor force by issue contracts and maintaining freelance database.
• Support department in contract management by issuing of contracts, maintaining contract databases and following up with various personnel within the department for possible renewals.
• Support in issuance of travel notifications company wide.
• Supporting AFG's travel team on various ad hoc tasks.
• Other duties as assigned.

Skills, Experience and Qualifications

• Able to commit to a full-time Internship for six months.
• Applicant preferred to obtain diploma/degree.
• Attention to detail and ability to maintain organisation in a fast-paced environment.
• Proficient user of all Microsoft applications.
• Flexible, enthusiastic and motivated.
• Ability to prioritise tasks, stay organised, and work both independently and within a team.
• Proficiency in written and spoken English; proficiency in other Asian languages is a plus.
• Candidate must be based in Singapore.

We are seeking an Admissions Officer to oversee the complete admissions process and facilitate daily communication with parents. This role involves providing administrative support as well as maintaining effective communication between teachers and parents.

Location: Central

Timings: Monday to Friday 7 am to 4pm

Responsibilities:

• Oversee the entire admissions process from inquiry to enrolment.
• Respond to inquiries from prospective students and families via phone, email, and in-person.
• Conduct campus tours and provide detailed information about the school.
• Coordinate student assessments with prospective families.
• Ensure all required documentation is submitted and complete.
• Maintain accurate records of admissions activities and update the database regularly.
• Collaborate with the Director to develop recruitment strategies.
• Attend school fairs, open houses, and other events to promote the school.
• Assist in marketing strategy and implementation.
• Provide regular reports on admissions statistics to the School Principal and Director.
• Build and maintain positive relationships with students, families, and stakeholders.
• Additional responsibilities may include website and social media management, student invoicing, contract management, and event preparation.

Qualifications and Skills

• Proficient in Google Suite, Excel, and Word.
• Highly organized with strong interpersonal skills.
• Candidates should possess relevant work experience.

Techskills Career Services (S) Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA)

What’s app your profile to +65 86701803 or email to sheela@techskills.com.sg

Thank you

Techskills Career Services (S) Pte Ltd

EA. R23113418

Responsibilities

• Manage end-to-end recruitment of interns to support business requirement

• Support Internship manager and Business to collate a forecasted recruiting plan for interns

• Submission of internship requirements to Institute of Higher Learning (IHL), download resumes from IHL portals, coordinating with hiring manager on their selection of interns, confirmation of internship placement

• Collaborate with different HRS Functions (TA Admin, Data, Payroll) on internship matters such as onboarding, payment of internship allowance, NS Claim submission, updating of interns’ records in system

• Support in the application and disbursement of claims for internship matters when required

• Attend to queries on internship matters

Requirements

• Degree / Diploma in HR with 1 year HR / Admin experience

• Good knowledge in MS Applications such as Excel e.g. pivot table, lookup, sharepoint

• Good interpersonal and communication skills, ability to interact with all levels of employees.

• Proactive, meticulous and able to work with minimal supervision in a fast-paced environment.

• Demonstrated ability to manage stress well and operate in a fast and complex environment that is changing.

• Possess a positive working attitude with the desire to learn

Licenceno: 12C6060

WhatsApp: +65 90820021 (Kyler)

Email: kylergan.supreme@gmail.com

Working Time: Monday to Friday, 8.30am – 6pm
Working Location: Haw Par Villa (Nearest MRT)
Salary: $3000 - $3800

Overview for the role:
The Student and Academic Services Officer (Student Connect) is to provide comprehensive academic and student support services to students and academic staff of the school

Job Duties:

1.Student Connect

• Ensure all queries coming through Student Connect from all stakeholders are managed and addressed in a timely manner, including phone calls, emails and walk-ins.
• Assist in developing and managing all Customer Relationship Management systems.
• Support the management of the Queue System at Student Connect.
• Support the Manager in ensuring that Student Connect meets operational needs and provides a high level of service for all stakeholders.
• Preparation of Student ID cards for new students and assist in replacement of Student ID cards for continuing students.
• Process and prepare students’ letter requests accurately and in a timely manner.
• Manage lost and found items.

2.Student Management

• Manage students’ record and update students’ status on Student Management systems to ensure accuracy of record and academic status.
• Advise students on course requirements
• Assist with enrolment of new and continuing students, which includes students’ class registration and enrolment via the Student Management System
• Provide support and assistance to students with academic systems enquiries.
• Identify students in need of academic skills support and refer them to relevant support class.
• Monitor academic progress to identify students at risk
• Process course variation applications and provide relevant academic counselling to students relating to the study plan.
• Assist in organising student academic advising session and briefing when required.
• Ensure student academic progress is in accordance with regulations.

3.Student and Academic Support

• Maintain up to date knowledge of course structures and academic policies and procedures.
• Provide support and assist students with academic enquiries.
• Support academic staff for course delivery requirement.
• Assist in preparation of class lists.
• Assist and support with counselling of students who do not meet attendance requirements and processing of students’ absence justification requests and lecturers’ manual attendance requests.
• Assist in coordinating and facilitating the capturing of students’ bio data for the attendance system.
• Check that the daily classroom schedules on the display monitors are correct and maintain the locations where classroom schedules are displayed.
• Assist with the logistics and invigilation of tests and examinations.
• Assist with the logistics for enrolment period.
• Assist with student activities and campus events such as Orientation and Graduation.

4.Others

• Plan and implement student and academic staff surveys, including the creation of the surveys, results compilation and analysis.
• Prepare and analyse academic data and reports for Management.
• Ad-hoc tasks assigned by the Senior Manager (Academic).

Job Requirements:

• Diploma in Business Administration / relevant discipline
• Preferable with experience in dealing with International Students

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

Our client is an estate management services company. They are looking for a Internal Audit Admin to assist their team for the next phase of their business. They are located in the Central - easily accessible.

Responsibilities:

• Assist in the audit assignment planning.
• Assist in the audit procedures in compliance with professional standards.
• Assist in the design and application of data analytics techniques in audit assignments.
• Obtain audit evidence and documenting observations in audit work paper.
• Execute assigned audit tasks under supervision.

Requirements:

• Background in accounting, business, or related studies (No experience required for applicants).
• Proficient in Microsoft Excel.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: tc1@recruitpedia.sg

19C9682 (Recruitpedia Pte Ltd)

EA Reg. No. R23119064

TEOH ZINI

WhatsApp: +65 90820021 (Kyler)

Email: kylergan.supreme@gmail.com

Administration Officer

Working Time: Monday to Friday, 8.30am – 6pm
Working Location: Haw Par Villa (Nearest MRT)
Salary: $2000 - $2500

Overview:

The Administration Officer is responsible to provide quality customer service to stakeholders, administration support to staff.

Job Duties:

• Dealing with enquiries from students and the general public via telephone, voicemail, fax, email and in person in a timely and professional manner
• Providing appropriate responses, services or referrals and reporting of enquiries to relevant staff where appropriate
• Provide accurate information and assistance to all stakeholders
• Assist with the processing of correspondence in a timely manner as required
• Contribute to the most effective and efficient management of resources by maintaining appropriate manual and computerised records and data bases i.e. electronic filing system
• Maintain stationery supplies and office inventory including ordering and reconciliation of accounts
• Manage freight, courier deliveries and reconciliation of accounts for these activities
• Collection and postage of mail
• Manage season parking for staff and reconciliation of accounts for these activities
• Organise office events and catering for office functions and meetings as required
• Be responsible for staff amenities i.e. Board Room, Pantry etc.
• Provide word processing and data entry support
• Assist with processing all student receipts
• Other General Duties as required

Job Requirements:

• With Diploma in Business Administration / relevant discipline
• With relevant customer service experience is added advantage
• Proficiency in Microsoft Office Suite skills i.e. Word, Excel, PowerPoint, Outlook

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

1. Provide secretarial and administrative support to the Head of Department:

• Handling correspondences and call on behalf of the Head of Department
• Support the Head of Department in clinical rosters, leave matters/applications, court appearance, travel plans and claim matters
• Verify the doctors’ claims before routing the Head of Department to approve
• Contact point for meeting scheduling and calendaring matters support for Head of Department
• Schedule individual face-to-face meeting for Head of Department for the annual performance appraisal exercise
• Any other duties as assigned by Head of Department

2. Department Admin Support

• Support HOD in formulating and executing long term & short term strategies setting sight towards departmental workplan (e.g. collate information and details for the annual budget planning)
• Support department operations for the purpose of department manpower deployment to ensure smooth and optimal clinical services
• Facilitate and support the department operations in the engagement of the respective stakeholders for the achievement of organisation’s targets (e.g. wait times)
• Support the department in rolling out and evaluating new initiatives (e.g. collate data needed, monitor project timelines)
• Maintain website for the respective department(s)
• Coordinate and take minutes of department meetings and Faculty & Resident meeting
• Work with Medical T&E on organization of courses:
• Confirmation of date of course (work with Course Director and T&E)
• Review and negotiation of management fee with Professional Conference Organiser (Course Director and T&E)
• Raise e-PR for engagement of Professional Conference Organiser
• Contact point for Professional Conference Organiser to contact Course Director and vice-versa
• Booking of Auditorium & Training Room
• Booking of air ticket and hotel room for invited speaker, if applicable
• Provide administrative support for the Year End event
• Planning of travel arrangement for scientific conference, mission and business trip
• Handle office duties such as purchase request of stationeries, pantry supplies, office equipment, coordinate IT requests
• Collate department information and details for the annual budget planning
• Provide coverage for medical secretaries during their absence

3. Administrative support to Doctors of the Department

• Verify doctors’ on-call claim submission
• Keep track of the leave applications and update leave records
• Facilitate doctors' leave
• applications so as to block clinics and OT sessions and arrange for coverage of clinics in the event of manpower shortage
• Verify leave applications against doctors’ roster and follow up with doctors on pending leave applications for KPI payments
• Provide advice and guidance on institutional’s policies for doctor’s adherence
• Monitor doctors’ vendor conference sponsorship eligibility
• Facilitate resource modifications to doctors' clinics and OT sessions

4. Provide secretarial and administrative support to specific clinician leaders:

• Handling correspondences and call on behalf of the clinician leaders
• Contact point for meeting scheduling and calendaring matters support for clinician leaders
• Any other duties as assigned by clinician leaders

Requirements:

• Min Diploma in any Business Relevant Discipline
• Prior Healthcare or Secretarial experiences will be advantageous

For interested candidates, please send your most recent and updated resume to andreatan@recruitexpress.com.sg

Subject heading: Medical Admin Associate Executive

Andrea Eunice Tan Min Er

(R23112594)

Recruit Express Pte Ltd

EA License No. 99C4599

1. Provides office and administrative support.
2. Support Service Operations
3. Work with customer service manager to ensure proper customer service is being delivered
4. Processing and follow up on appointments.
5. Keep records of customer interactions, process customer accounts and file documents.
6. Identify and assess customers' needs to achieve satisfaction