Total 492 Others level Administrative / Clerical job vacancies in Store 1407-The Woodland Mall-ANN-The Woodlands, TX 77380

• Reviews, analyzes, and interprets legislation, policies, regulations, programs agreements, and funding agreements.
• Assists with the design, conduct, and management of complex financial analyses of major programs.
• Establishes and maintains effective relationships with customers/stakeholders, staff, Departmental personnel, legal advisors, financial auditors, executives and line officials.
• Communicates effectively, both orally and in writing at an editorial level. Conveys information, ideas, concepts, and theories in a clear, concise, and logical manner in both oral and written communication.
• Assesses information from a wide variety of sources to write papers, reports, and publishes work.
• Demonstrates teamwork to internal and external customers as well as colleagues and supervisors. Works cooperatively and respectfully, and performs in a professional manner to bring staff together.

The Coach is responsible for planning, programming, coordinating, supervising, managing, directing and/or reviewing all activities for their assigned area of responsibility. Responsible for advising the Veteran Contact Center Manager (VCCM)/Assistant Veteran Contact Center Manager (AVCCM), on the daily operations of their team, to include reporting daily operational problems and needs to achieve goals and objectives of the Veterans Contact Center (VCC) VBA benefits programs as they relate to the VCC.

Specifically, the Coach will:

• Performs the administrative and personnel management functions relative to staff supervised. Establish guidelines and performance expectations for staff, which are clearly communicated through the formal employee performance management system. Observes workers' performance; demonstrates and conducts work performance critiques. Develops work improvement plans for the team, recommending personnel actions as necessary.
• Provides advice and counsel to employees related to work and administrative matters. Affects disciplinary measures as appropriate to the authority delegated. Reviews and approves or disapproves leave requests to maintain appropriate staffing levels for the division. Assures that subordinates are trained and fully comply with the provisions of all safety regulations. Hears and resolves complaints from employees engaging in ADR/mediation as needed.
• Builds and manages the workforce based on organizational goals, budget considerations and staffing needs. Recruits, selects, appraises and rewards staff; acts to address performance problems. The incumbent ensures performance plans for all assigned employees are properly created and utilized. Utilizes the division's employee recognition and award program.
• Mentors team employees, addresses individual learning needs and effectively offers feedback to identify and correct deficient areas. Provides or arranges technical training necessary for the accomplishment of individual and team tasks.
• Resolves personnel complaints or disciplinary problems with assistance from AVCCM and human resources technical experts.
• Responds to calls transferred to the supervisory escalation queue or the Public Contact Representative (PCR) needs assistance in providing a response. Resolves calls received at this level by either answering the call immediately or by taking responsibility for "call back."
• Inspires, motivates, and guides others toward goal accomplishment, Coaches, mentors, and challenges subordinates; adapts leadership styles to a variety of situations; models high standards of honesty, integrity, trust, openness, and respect for the individual by applying these values to daily behaviors

Job Description

• Responsible for HR and admin functions including recruitment, performance appraisal, employee benefits & claims, leave management, training, payroll and office administration
• Maintain and update employee records with attention to detail and discretion, ensuring data accuracy and compliance with PDPA.
• Support HR onboarding processes, including offer letters, contracts, and new hire documentation.
• Liaise with government bodies for statutory submissions and compliance.
• Other administrative and ad-hoc duties as assigned

Qualification:

• Nitec/Diploma in Human Resource/Business Administration/Management or equivalent
• Proficient in Microsoft Word, PowerPoint and Excel
• Exceptional attention to detail, organizational skills, and discreetly managing sensitive information.
• Independent team player and ability to work in a fast-paced environment
• Good interpersonal and communication skills

This vacancy will close on the posted closing date OR at 11:59 p.m. EST on the day in which 100 applications are received, whichever comes first.

The incumbent is responsible for Veteran, Family, and Community Engagement (VFCE) Directorate administrative support. Executes planning, programming, budgeting, financial accounting, personnel management, computers, phones, space, supplies, safety, furniture, access cards, records management, security management, travel, training, space utilization, contracting and procurement, office automation and management information systems development and maintenance, internal review and resource management, including allocation and utilization of manpower requirements. Assists with the conduct of special projects, studies and analysis of workforce staffing/utilization, reorganizations, communications, automation, procurement, and management of property. The incumbent prepares requests for changes to organizational charts, mission and functions statements to implement organizational changes in program administration.

The incumbent provides advice and counsel on a broad range of administrative and operation management support issues, policies, programs, objectives, and plans for the Directorate. Develops, analyzes, evaluates, advises on, or improves the effectiveness and efficiency of work methods, distribution of work assignments and other similar functions of management. Provides position management advice and recommendations to management to improve the efficiency and productivity of employees.

Coordinates actions, clarifies responsibilities and timelines for completion. Consolidates data as necessary and reviews to ensure accomplishment of objectives, timeliness, and acceptability. Compiles and analyzes facts to develop operational and/or program plans and conducts extensive coordination with other staff prior to presenting plans for approval. Based on day-today observations, analysis of work processes, and special studies, evaluates program operations; identifies problems, inefficiencies, and potential problems; and develops and implements solutions. Provides advice and guidance for improvements and anticipates potential areas of concern or questions that should be addressed when making recommendations. Develops and implements new or modified guidelines, work processes and operations to improve the effectiveness, efficiency, or timeliness of work processes and information dissemination.

Represents the organization at various meetings, committees, work groups and councils involving or impacting resources, missions, and functions. Presents, on behalf of the Executive Director, administrative views, policies, decisions and other relevant considerations; and keeps the Executive Director informed of information conveyed, decisions made and resulting taskings.

Conducts studies of missions, functions, organizational structures, workloads, and capabilities of existing or proposed organizational entities; prepares recommendations regarding existing organization entities to achieve increased effectiveness, proper span of control, average grade goals, efficiency of operations, and economy of effort; examines proposed organizations with a view toward consonance with accepted management doctrines and assigned mission, functions, and workloads. Analyses may be performed on studies, reviews, authorization documents, manpower management surveys, quantitative data reports, or related documents. May also assist with conducting portions of management studies that involve multi-level and inter/intra-organizational entitles which require the development of new or substantially modified work processes and procedures. Analyzes previous manpower surveys, activity reports, performance analysis, special studies, and position vacancy reviews and makes appropriate recommendations.


Work Schedule: Monday - Friday, 8:00 a.m. - 4:30 p.m.
Telework: Not Available
Remote: This is a remote position
Position Description/PD#: 199310
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required

The incumbent serves as an executive personal assistant to the Chief of Staff for this complexity 1A healthcare system. The VA Ann Arbor Healthcare System supports numerous special medical programs including hemodialysis, cardiac catheterization, cardiac surgery, advanced radiographic studies, radiation therapy, as well as an extensive primary care program with 30 specialty care clinics at the Ann Arbor campus and outpatient clinics at Toledo, Jackson, and Flint. The incumbent is responsible for providing technical and administrative support to the special project and major, complex assignments and responsibilities that the Chief of Staff assumes in his/her expanding role with the University, and VA Central Office.

Duties

- Ensures that the practices and procedures used by secretaries in subordinate clinical offices through the VAAAHS are consistent with those of the Director's office, VISN and VACO directives.
- Exercises exclusive control of the Chief of Staff's appointments and calendar with complete authority for commitments of time. Screens calls, visitors, and patients answering questions and completing business involving established policy of routine matters without making referrals to the Chief of Staff whenever possible.
- Exercises independent decision-making in routing and assigning actions and suspense dates on all correspondence coming to the Chief of Staff office on a daily basis. Maintains a log for all action items to monitor the timely completion and submission of responses. Develops and maintains a suspense system which is reviewed at least daily to flag pending issues and ensure due dates are met.
- Receives and reviews all correspondence received in the office of the Chief of Staff and replies to mail not requiring the Chief of Staff's attention. Screens all correspondence prepared for the Chief of Staff signature for clarity, completeness of reply, grammatical, and procedural correctness.
- Arranges conferences for the Chief of Staff on a nationwide basis and when local meetings are requested. This includes preparing agenda, notifying participants, arranging luncheons, scheduling tours and similar matters. Checks to ensure that commitments made at these meeting are met and keeps the Chief of Staff informed of the status of these commitments.
- Provides staff support for the Medical Staff meetings and Clinical Executive Board meetings. This involves establishing a schedule of the meetings, disseminating the schedule to all participants, reserving rooms for meetings and getting the rooms prepared (ordering food, room set up, ordering audiovisual equipment, etc.), developing and timely distributing of agenda, compiling necessary materials for meetings, and recording and preparing minutes of the meetings.
- Prepares written documents, charts, and graphs. Many of these documents are original forms or reports which require extensive experimentation to determine proper layout and format.
- Other duties required that are not listed.

Work Schedule: Monday - Friday, 8:00am - 4:30pm
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Secretary (OA)/PD11050
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

Position Responsibilities

High School Counselor Role & Responsibilities

• Be a champion for a positive student life experience at SAS.*
• Provide personal counseling services to a broad range of students.**
• Provide academic counseling services to a broad range of students.***
• Foster a sense of student belonging by cultivating joy and purpose throughout the High School.
• Contribute to our commitment to extraordinary care by acting as an advisor for a small group of students and by teaching our advisory social-emotional learning curriculum.
• In collaboration with the college counselor, assist students in designing an academic program (ie., develop a class schedule, monitor progress, etc.).
• Review academic files of incoming students, determining course placement and potential learning support(s).
• Collaborate with School Psychologist on student, faculty, mental health / academic concerns.
• Encourage student involvement in extracurricular activities.
• Lead transition sessions for first-year & new students and parents to the school.
• Be a member of the SAS crisis team and assist during critical incidents.
• Work within the culture of the high school to support students and teachers.
• Collaborate with teachers on behalf of counselees.
• Collaborate with Admissions, College Counselors, Learning Support specialists and Administration.
• Keep accurate records for counselees.
• Attend Professional Learning Committee meetings and counseling department events, collaborating with colleagues on presentations, communications and meetings.
• Participate in the development and sustainability of Advisory and Peer Support Programs
• Create student support groups and activities as needed
• Strive for continuous self-improvement as a life-long learner.
• Model the Core Values in your interactions with all members of the school community.
• Lead and engage with students in meaningful activities beyond the learning spaces, which extend learning experiences for students (i.e. travel on Interim Semester, sports coaching, field trips, sponsorship of clubs, attend events beyond the school day, community service projects, etc.)
• Connect with and be available to parents and students during and outside of school hours (in person and via email communication)

*Must be a champion for the student life experience at SAS.

Personal and academic counselors must be committed to the mission and vision of the school, which calls for strong pastoral care and a positive student life experience. PAC counselors must be willing to do whatever it takes to ensure a positive SAS experience for ALL students in the high school.

**Must have a strong background working with students in a school setting, presenting with a range of mental health issues, including but not limited to: Anxiety, Self-Injury, Depression, Suicide Ideation, Eating Disorders, Substance Abuse, Obsessive Compulsive, Esteem, Organization, Time management, Technology issues, Parenting difficulties (including crisis parenting issues), etc. The expectation is that a PAC counselor will be able to assess the level of severity/threat, plan short-term counseling support (6-8 sessions), triangulate services and support with parents, teachers, administrators, school psychologists, and mental health providers within the community. While not a long-term/ therapeutic setting, the expectation is that PAC counselors would be able to provide short-term support addressing mental health issues.

***Must have academic experience working with students. Duties include: Assisting students in designing an academic program, including but not limited to: a class schedule, a 4-year plan, resume building, regular monitoring of academic progress, completing career and interest surveys, and collaborating with teachers and parents regarding academic progress.

Position Requirements & Qualifications

Minimum Qualifications:

• Masters in Counseling or related field preferred.
• Experience working with a variety of students, parents and faculty in a school setting for a minimum of 3 years.
• Excellent organizational and communication skills.
• Ability to adapt to flexible working conditions.
• Ability to provide lessons/presentations to parents, students and faculty.
• Ability to work in a collaborative setting with a diverse team (i.e, school leaders, counselors, learning support, etc.).

Preferred Qualifications:

• Experience working with high school students
• Experience working with high school scheduling systems
• Experience working in a diverse, multicultural environment
• Masters in school counseling
• Strong technological skills (similar platforms to Powerschool, Veracross, CPOMs, Maia Learning, basic Microsoft and Google experience)
• Some familiarity with the college admissions requirements and process
• Background using positive, proactive behavior interventions and support for students.

Working Requirements

• Sponsoring and/or coaching after school activities or sports are part of the responsibility of the professional educator. Therefore, faculty shall be available to coach and/or sponsor an athletic team or other extra curricular activity. Each faculty member is expected to do a minimum of one category 1 activity or sport per year.
• Mandatory attendance of weekly faculty meetings beyond the school day, new hire orientation and educator professional learning days.
• Chaperone and participate in a minimum of four evening and/or weekend school activities each year, as assigned (including Back-to-School Night, conferences, and more).
• SAS faculty members are expected to commit to chaperoning learning experiences including those requiring overseas and/or overnight excursions, including but not limited to High School Interim Semester and curricular trips.

Roles & Responsibilities:

· 5.5 days work week

· Working hours: Monday to Friday: 10am-7pm, Saturday: 10am-3pm

· Location: Mega@Woodlands

· Salary (commensurate with experience): Up to $2,500 + AWS + 14 Days Annual Leave

Jobs Responsibilities:

· Managing accident reports

· Attend to customers’ enquiries and requests for car servicing and repairs

· Coordinating with surveyors and relevant officers

· Liasing with suppliers

· Fulfilling other administrative duties as needed

Jobs Requirements:

· Singaporeans / PR only

· Able to work under pressure, multi-task and independent

· Positive attitude with pleasant personality

· Knowledge or experience on car related matter is an added advantage

Account Executive

• Do full sets of Accounts & GST submission, and handle administrative task;
• Prepare monthly reports and financial statements;
• Liaise with company secretary, banker, auditor, tax agency and relevant authorities for company related matters;
• Ensure all expenses are entered in accounting system using Microsoft Excel and XERO;
• Prepare quotations for construction contracts

HR and Admin

• Handle all work pass applications, issuance, appeal, renewal, and cancellation;
• Manage payroll and CPF, taxation for employees;
• Prepare letters of employment, confirmation, other HR-related documents etc;
• To do any other ad-hoc assignment given by Management

Requirements:

• Minimum Diploma in Accounting or equivalent
• At least 3 years relevant experience
• Able to work independently
• Bilingual in Chinese and English

As an Information Technology Specialist, you will:

• Be responsible for systems reliability and accessibility, information systems security programs policy/strategic development, IT continuity of operations planning/support, and support the Department in integrating information security services and related technologies to accomplish departmental IT security goals and program objectives, and to prevent and defend against unauthorized access to systems, networks, and data.
• Promote awareness of security issues among management and ensuring sound security principles are reflected in organizations’ visions and goal.
• Participate and/or lead in network and systems design to ensure implementation of appropriate systems security policies.
• Assess security events to determine impact and implements corrective actions ensuring the rigorous application of information security/information assurance policies, principles, and practices in the delivery of all IT services.
• Provide program advice to senior DOT management and others on matters pertaining to information systems security programs policy/strategic development, IT continuity of operations planning/support, and support the Department in integrating information security services and related technologies to accomplish departmental IT security goals and program objectives.

The ideal candidate should have knowledge of IT systems and experience with managing servers, endpoints, troubleshooting issues, and installing hardware.  

• Reviews various administrative management policies, procedures, operations, goals, and objectives.
• Gathers, assembles, analyzes, and prepares information for budget requests; and prepares and reviews budget materials and related documentation.
• Monitors and tracks obligations and expenditures for program functions and activities throughout the execution phase of the annual operating budget.
• Provides guidance to management and staff on procurement regulations, policies, procedures, alternatives, and available funds.
• Anticipates long and short-term needs and plans accordingly to procure supplies and services on time and within budget.
• Monitors and maintains office inventories; orders supplies, equipment, and services using local, Federal, and State sources.
• Reviews and interprets HR rules and regulations and advises management and staff on requests for personnel actions.

Major Duties
-Manage program/project management and systems lifecycles to include: acquisition, development, modification, enhancement, deployment or decommissioning of product, service or system.
-Tracking, analyzing, and coordinating multiple, complex applications development projects using principles and guidelines of the Project Management Institute and Capability Maturity Model Integration methodologies.
-Facilitating cross-functional and cross-team planning sessions to ensure integration of critical path development activities.
-Participating in formal change and configuration management processes as a senior technical analyst to ensure adherence to approved VA processes and to identify cross product configuration issues for resolution.
-Managing projects based on the approved plans to ensure the successful implementation of software solutions.
-Provide oversight for the development of information systems testing strategies, plans or scenarios working with stakeholders and Test and Software Quality Assurance Services representatives.

Promotion Potential: This position is at full performance level.

Work Schedule: M-F, 8:00am-4:30pm
Compressed/Flexible: Available
Virtual: This position is remote
Position Description/PD#: IT Project Manager/10013A
Relocation/Recruitment Incentives: Not authorized
Permanent Change of Station (PCS): Not authorized
Work Environment: Work is typically performed in an adequately lighted and climate-controlled office setting or remote teleworking via computer and telephone. There is occasional noise from normal office equipment.

Responsibilities

• Support the development and implementation of the company's Energy Management System (EMS)
• Collect, analyze, and report on GHG inventory data for Scopes 1, 2, and 3
• Manage the preparation and submission of corporate ESG and CSR reports
• Handle and address customer-specific EHS and ESG requirements
• Support the implementation of EHS activities and programs

Requirements

• Diploma in any engineering related field
• Entry level candidates are welcome to apply
• Possess good planning and organizing skills
• Basic knowledge in Microsoft Office (Word, Excel, PowerPoint)
• Basic knowledge in ISO 50001, ISO 14001 and ISO 45001 is an advantage
• Basic understanding of Singapore EHS legislations

• Adjudicates all National Security positions, public trust positions for Suitability and fitness for Contractors.
• Review IBC Security Clearances and special accesses to include adjudication investigation results and respective documentation related to applicant or employee interviews and final decisions.
• Determine whether security clearances should be granted, suspended, revoked, or denied and advises the applicable office and/or manager accordingly on all unfavorable determinations.
• Adjudicate all public trust positions for suitability. Prepares letters and correspondence regarding adjudication determinations, decisions, and request for information from applicants and employees.
• Coordinate with IBC, DOI, IBC Contracting Officer Representative and OPM to ensure investigations and clearances are obtained.
• Coordinate with HR Office and IBC Security Assistants to obtain timely clearances for new or current employees.

- Manage the HR Operations Division's training program by designing, developing, and administering technical in-house training in all functional areas.
- Evaluate training needs and create training plans working with subject matter experts and the Management Team to meet the Division goals and cater to a diverse client base. Supports the planning and evaluation of the training program for effectiveness.
- Evaluate HR program area data from a variety of sources and systems to identify issues, spot trends, validate audit findings, and determine corrective actions needed to mitigate risk and potential for future issues.
- Track the array of recurring requirements to ensure Division and regulatory requirements are met for items such as annual communications / notices to customers and employees, annual training, competency assessments, use of required training frameworks, and others as applicable. Serve as a HR functional expert to advise and develop internal procedures.

• Serves as primary and/or back-up System Administrator for HR systems implemented within IBC and client agencies, including system troubleshooting, training, policy development, and overall system support.
• Performs project management duties in support of HR information systems; manages all aspects of assigned projects and determines the degree of formality required in managing the project.
• Provides process requirements, mapping, and subject matter expertise to plan and implement HR Systems and associated business processes.
• Applies knowledge in the HR functional areas of staffing, classification, processing, and performance management; Stays abreast of emerging HR technologies, laws, regulations, and best practices and incorporates them into projects.
• Serves as a team member on various workgroups and project teams, representing the organization and articulating its interests to ensure the systems and/or services pursued meet or exceed organizational requirements.