Total 32 creative art job vacancies in Administrative / Clerical category in Malaysia

As a senior team lead, you will be overseeing the outreach and programme specialist team and ensure that the work is aligned with our vision and mission. You will play a key role in helming centre operations, strategic plan, business development and stakeholders

engagement. The team’s functions include project management, programme development, research and evaluation. You will also have opportunities to serve and interact with a wide range of clients to improve their mental wellbeing.

Responsibilities:

Operations

• Manage day-to-day operations, including administrativeoversight
• Develop and implement operational systems and service flows
• Ensure budget compliance, manage KPIs and financial reports
• Organize and manage events as part of our strategy inalignement with SAMH’s Vision and Mission
• Undertake supervision and performance appraisal

Business development and stakeholder engagement

• Collaborate with internal stakeholder for service delivery and excellence
• Seek and increase funding source for sustainable service development and continuity
• Foster relationships with external agencies for continual engagement

Strategy Development

• Identify and analyze future trends and historical data
• Develop a strategic plan/roadmap for SAMH Creative Services,integrating services within a wellness center
• Cascade strategic directions through team huddles, providingtimely progress reports
• Plan and review staff requirements, career progression, and
• Identify, define and implement assessment and measurement tools

This position is responsible for administrative and coordination duties between kitchen and operations and Catering Sales Team in Creative Eateries Catering division.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative duties

· Printing of food tags, Function Orders, Timestamps

· Filing of Invoices

· Submission of Petty cash claims

· Issuance of Uniforms

· Booking of ad-hoc services e.g. delivery services

Submissions to HR Department

· Submission of Part-time staff salary details

· Submission of salary claims on Attendance Management System

Certification Systems

· Implementation of Halal System e.g. filing of documents, Good Receiving

· Implementation of Food Safety System e.g. forms recording

Reports directly to Director of Corporate Affairs & Human Resources &

Catering Operations Manager.

· Supports Corporate Affairs

· Supports Executive Chef

· Any other ad hoc administrative duties assigned

REQUIREMENTS

· At least 1 year(s) of administrative experience in the related field

· Ability to work independently and in a team

· High level of responsibility and initiative

· Working Location: Senoko (FoodAxis)

· 5 Days Work Week (4 Weekdays & 1 Weekend)

Handling daily administrative tasks for a group of executive

Manage, keep record and update all submissions/documents to authorities

Liaise internally with Design & Site team

Submission of weekly progress reports, monthly claims, invoices and VO

Ensure all project documentation is properly filed, organized and ready accessible for management

Other adhoc duties

Requirement

Minimum 2 years experience in construction firm

Able to work independently

Great communication skills in Mandarin & English

Position at a HR solution company from Japan, Oct 2024

Join Us as a Founding Member - Drive Transformation with Motivation Engineering!

We are looking for a passionate individual to join our team as a founding member and help revolutionize the way organizations motivate and engage their people. Our proprietary technique, Motivation Engineering, allows us to deeply understand the motivational state of organizations and provide tailored solutions from multiple perspectives.

As part of the founding team, you will play a crucial role in driving transformational change for employees, applicants, customers, and investors. If you're excited about innovation, creating impact, and shaping the future, we want to hear from you!

Key Highlights:

• Be part of an innovative and pioneering team.
• Use our unique Motivation Engineering approach to empower businesses and their stakeholders.
• Drive change that has real-world impact on organizational culture and growth.

Job Responsibilities:

1. Consultation & Analysis: Work closely with clients to assess their organizational culture and motivational dynamics, providing insights and recommendations based on our Motivation Engineering framework.
2. Tailored Solutions Development: Design and implement customized strategies that enhance employee engagement and motivation, aligning with the specific needs of each organization.
3. Training & Workshops: Conduct workshops and training sessions to educate clients and their teams on effective motivation techniques and organizational change management.
4. Stakeholder Engagement: Build and maintain strong relationships with clients and stakeholders, facilitating open communication and collaboration throughout the consulting process.

Ideal Candidate Profile:

• Passionate: Someone who resonates deeply with our company's vision and mission, bringing enthusiasm and dedication to the team.
• Strong: A person with the strength to communicate difficult truths to others. Consulting often involves delivering uncomfortable feedback, so we need someone unafraid to speak up, even when it's tough.
• Likeable: While being firm, the ideal candidate should also possess a friendly and approachable demeanor, fostering positive relationships with clients and colleagues.

Conditions:

• Salary: SGD 3,500-4,000 + Negotiable
• Work Arrangements: TBA
• Benefits: TBA
• Earliest Starting Date: December 2024

Join Us!

If you are ready to make a difference and be a core member of our pioneering team, please submit your resume and a cover letter detailing your motivation to join us. We look forward to shaping the future together!

-------------------------------------

Junya Oishi

Reg No. (MOM): R2094543

Fellows Creative Staff Singapore Pte. Ltd.

20 Anson Rd, #11-01, Singapore 079912

Registration No. (ACRA) : 201329050C

License No. (MOM) :　13C6828

Working Hours:
Monday to Friday, 10 AM – 7 PM (with potential for additional hours during ad hoc events, compensated by off-in-lieu)

WFH Arrangement, 1 day per week

Salary:
$2,500 - $3,000 per month

13th month bonus (subject to performance)

Medical benefits

Qualifications:
- Diploma or higher education
- Minimum 2 year of relevant experience

Required Skills:
- Proficient in Microsoft Excel and Word
- Familiar with Google Docs
- Basic knowledge of online editing tools (e.g., Photoshop, Canva) is a bonus
- Social media savvy with knowledge of platforms like Instagram, Facebook, LinkedIn, and TikTok
- Understanding of content creation and scheduling tools (e.g., Buffer, Hootsuite) is a plus

Key Qualities:
- Keen eye for detail and accuracy
- Strong time management and multitasking abilities
- Excellent organizational and planning skills
- Effective scheduling and calendar management
- Strong communication skills, with fluency in English
- Adaptability in a fast-paced, creative environment
- Ability to handle sensitive information with discretion
- Proactive and resourceful approach to problem-solving

Job Responsibilities:
- Manage and maintain the Directors' calendars, including scheduling meetings, appointments, and events
- Coordinate domestic and international travel arrangements (flights, hotels, itineraries)
- Oversee email management and communication on behalf of the Directors
- Run errands and handle tasks assigned by the Directors
- Liaise with internal staff, clients, and external partners
- Provide operational and administrative support for the agency's creative and talent management projects
- Assist in the preparation of presentations, reports, and meeting materials
- Coordinate and support the Directors at events, including talent appearances, brand collaborations, and client meetings
- Assist with social media content planning and coordination for company accounts and Directors' personal profiles
- Monitor social media trends and provide insights that may benefit the agency's talent and projects
- Ensure the Directors are always well-prepared for meetings and engagements, with all necessary materials and briefs
- Handle ad hoc tasks and projects with a high degree of flexibility and efficiency

COCO Creative Studio is on the hunt for a talented Personal Assistant who can juggle schedules, manage correspondence, and tackle a variety of administrative tasks with style and grace.

We need someone who can:

• Multitask like a pro and handle competing priorities without breaking a sweat.
• Think on their feet and solve problems faster than you can say “deadline.”
• Bring a can-do attitude and enthusiasm to every task, no matter how big or small.
• Stay in-the-know with the latest industry trends and make them work to our advantage.
• Thrive in a fast-paced, demanding environment where every day is an adventure.

Key Responsbilities involve:

- Administrative Support

- Calendar Management - Schedule and manage appointments, meetings, and photoshoots for the photographer.

- Correspondence Handling - Respond to emails, phone calls, and other communications on behalf of the photographer.

- Document Preparation - Draft and proofread documents, contracts, and correspondence.

- File Organization - Maintain and organiSe digital and physical files, including portfolios, contracts, and client information.

- Social Media Management - Assist in managing the photographer’s social media accounts, including scheduling posts and engaging with followers.

- Portfolio Updates - Help update and maintain the photographer’s portfolio and website with recent work and achievements.

- Daily Errands - To handle personal errands as needed, including ,appointments, and other tasks that support the photographer’s work

If you’re ready to bring your A-game and make a real impact in our agency, we’d love to meet you - Please email to Shanthi at shanthi@cocopragency.com

Working Hours:
Monday to Friday, 10 AM – 7 PM (with potential for additional hours during ad hoc events, compensated by off-in-lieu)

WFH Arrangement, 1 day per week

Salary:
$2,500 - $3,000 per month

13th month bonus (subject to performance)

Medical benefits

Qualifications:
- Diploma or higher education
- Minimum 2 year of relevant experience

Required Skills:
- Proficient in Microsoft Excel and Word
- Familiar with Google Docs
- Basic knowledge of online editing tools (e.g., Photoshop, Canva) is a bonus
- Social media savvy with knowledge of platforms like Instagram, Facebook, LinkedIn, and TikTok
- Understanding of content creation and scheduling tools (e.g., Buffer, Hootsuite) is a plus

Key Qualities:
- Keen eye for detail and accuracy
- Strong time management and multitasking abilities
- Excellent organizational and planning skills
- Effective scheduling and calendar management
- Strong communication skills, with fluency in English
- Adaptability in a fast-paced, creative environment
- Ability to handle sensitive information with discretion
- Proactive and resourceful approach to problem-solving

Job Responsibilities:
- Manage and maintain the Directors' calendars, including scheduling meetings, appointments, and events
- Coordinate domestic and international travel arrangements (flights, hotels, itineraries)
- Oversee email management and communication on behalf of the Directors
- Run errands and handle tasks assigned by the Directors
- Liaise with internal staff, clients, and external partners
- Provide operational and administrative support for the agency's creative and talent management projects
- Assist in the preparation of presentations, reports, and meeting materials
- Coordinate and support the Directors at events, including talent appearances, brand collaborations, and client meetings
- Assist with social media content planning and coordination for company accounts and Directors' personal profiles
- Monitor social media trends and provide insights that may benefit the agency's talent and projects
- Ensure the Directors are always well-prepared for meetings and engagements, with all necessary materials and briefs
- Handle ad hoc tasks and projects with a high degree of flexibility and efficiency

Administrative Support:

• Manage and prioritize schedules, appointments, and meetings.
• Prepare and organize documents, reports, and presentations.
• Handle correspondence, including emails, phone calls, and mail.

Office Management:

• Maintain office supplies inventory and place orders as needed.
• Organize and manage files, records, and databases.
• Oversee general office upkeep

HR Assistance:

• Upkeep employee data
• Any other adhoc support as assign

Project Assistance:

• Support various projects and initiatives as assigned by management

Job Requirement：

• Minimum O-level and above

• General data entry, filing and administrative duties
• Prepare monthly payroll, claims, etc
• Handle employees’ work pass, CPF, levy, etc
• Make enquires, ordering of materials required
• Process invoice, purchase order, etc
• Handle simple enquires from phone calls and emails
• Support in other administrative matters (such as printing namecards, issuing company mobile, updating admin databases, etc)

Company is a commodities derivatives trading arm of the parent which isthe parent,

which is the largest trading houses in Japan.

Company's Head office is London UK and we are Singapore branch covering Asia Ex-Japan region.

Responsibilities:

•  Handle general office administration work
•  Attend incoming calls, booking flight & hotel, filing and etc
•  Handle accounting work, such as to expense reimbursement, payment request, invoice and etc
•  Document filing, such as audited financial filing, GST filing and Transfer Pricing Document and etc
•  Assist a Trader, to input trade recap, calculate P&L, making reports, monitor the market and etc

Qualification and Skills:

•  More than 3 years working experience in administrative job and role in back office
•  Advantage if you have an experience in simple accounting
•  Proficiency in Microsoft Power Point and Excel.
•  Demonstrate ability to multi-task, work independently and collaborate with team members.

Conditions:

•  Full time / Permanent position
•  Monday to Friday, 9:30am to 6:15pm
•  Office location: City
•  Salary range: around S$3,500
•  Timing: Immediate

Nahoko Sunaga

Mobile：97417444
Fellows Creative Staff Singapore Pte. Ltd.
Registration No. (ACRA) : 201329050C
License No. (MOM) :　13C6828

• General data entry, filing and administrative duties
• Prepare monthly payroll, claims, etc
• Handle employees’ work pass, CPF, levy, etc
• Make enquires, ordering of materials required
• Process invoice, purchase order, etc
• Handle simple enquires from phone calls and emails
• Support in other administrative matters (such as printing namecards, issuing company mobile, updating admin databases, etc)

Exciting opportunity for an experienced Administrative Officer to join the passionate and dedicated team in a permanent full-time position in our Inclusive and Creative Communities Unit which includes the Community Wellbeing, Tweed Regional Museum, Tweed Regional Gallery, and Cemeteries teams. If successful, your work will contribute to supporting the Tweed's people and places to thrive.  About the role: supports the team on projects and programs, grant applications and acquittals makes day-to-day decisions in relation to a range of admin and operations matters and non-technical issues provides secretariat support to advisory and management committees What's on offer: a base salary ranging from $58,275 per annum with competency-based increments up to $66,768 per annum, plus 11% super 70 hour, 9 day fortnight training and development opportunities flexible work options for a healthy work/life balance generous employment conditions (we have too many to list - click here for more). We are seeking: relevant qualification or equivalent industry experience high-level administrative,…

Click here to view more detail / apply for Administrative Officer - Inclusive and Creative Communities

Creative Support is an established not for profit social care company with an excellent level of achievements at rating Good with CQC (Care quality commission) supporting over 6,000 vulnerable adults nationally.

We are looking for a competent and caring individual who is flexible and interested in carrying out a diverse and rewarding role as a Personal assistant to the Executive team at our head office in Stockport. You will work proactively with the senior management team in order to task are completed to a high standard.

The successful post holder will have a proven experience in administration and preferably has some experience of the social care sector. You will be an excellent communicator verbally and in writing and have a high level of IT skill. You would be working within a busy and diverse head office team.

The post holder must be able to plan and prioritise a varied workload, exercising appropriate judgement and responding promptly and appropriately to all enquiries. The post holder will be required to handle information of a confidential nature and must observe the highest standards of professionalism, discretion and confidentiality. The post holder will demonstrate excellent communication skills and the ability to liaise professionally with service users, staff and external stakeholders.

You will also form part of the Head office PA team. The spirit of the PA department is very much a team approach with a diverse and interesting workload. A high degree of flexibility will be required to deputise for colleagues in their absence and support with peaks in workload. Several of the PA also have specialise lead in areas of the business, which will be considered for this post as it develops. The role is progressive and diverse. Some evening working required to facilitate board of trustee sub committees, these are planned well in advance.

If you are interested in the role and would like to discuss it further please contact Sam Priestley, Service Director on 0161 236 0829.

Benefits of working with Creative Support:

We offer all employees competitive pay and a pension contribution in addition to 28 days annual leave. As an employer that is committed to the professional development of our staff we also support our care staff to complete the nationally recognised Care Certificate and pay for your enhanced DBS. Additional benefits include enhanced maternity leave, employee support programmes and an additional day of leave each year on or around your Birthday.

Creative Support is a passionate, inclusive, and anti-racist organisation. We are a Stonewall Diversity Champion, Disability Confident Employer, who have recently received Investors in People Gold award. We actively encourage applications from candidates from all backgrounds and cultures, however we can only accept fully completed applications from those located in and eligible to work within the UK – Please be aware we are currently at full capacity with our Visa Sponsor Licenses, therefore we are not accepting applicants who are seeking sponsorship.

We are also not accepting applicants who are currently on a Skilled Worker Visa, seeking secondary employment, as we are unable to actively track the hours worked with the primary sponsor.

We will be interviewing for this role as suitable applications are received and may close this role before the closing date upon a successful candidate being appointed. We do not notify unsuccessful candidates of their outcome at application stage, previously unsuccessful applicants must wait six months before reapplying.

Proud member of the Disability Confident employer scheme

Job Responsibilities

• Handle standard office tasks such as filing, copying,and mailing.
• Schedule meetings, trips, and appointments for the Directors
• Manage incoming calls & email, noting messages and answering queries.
• Create, review, and update documents for accuracy.
• Manage both digital and physical files, prioritizing data security and confidentiality
• Prepare and share meeting minutes; produce required reports.
• Support in arranging and coordinating office events and meetings.
• Arrange/coordinate meeting appointments and business schedule.
• Translate documents, conduct research and prepare documents for review to Director
• Perform some office duties and general administrative support.
• Maintain strict confidentiality and interact professionally with all level of Management, staff, business partners and external parties.
• Organize lunches, dinners arrangements for Director
• Organize travel arrangement, itinerary, accommodation, airport and ground transfers
• Travel & Accommodation Booking for Company Directors
• Involvement in HR team’s engagement initiatives and programmes such as social activities, staff wellness/welfare initiatives, company trip, teambuilding events etc

Job Requirements

• Skilled in MS Office (Word, Excel, PowerPoint, Outlook) and using office tools.
• Highly discreet with sensitive information.
• Strong written and spoken communication.
• Organized with a knack for multitasking.
• Detail-oriented and adept at solving problems.
• Willing to work follow Company Director schedule
• Positive working attitude & high initiative

Position Overview:

We are seeking a dedicated and highly organized Personal Assistant to provide comprehensive administrative and personal support to our Director. The ideal candidate will excel in managing multiple tasks, maintaining confidentiality, and possessing exceptional communication skills. This role requires a proactive and adaptable individual who can anticipate the Director's needs and ensure a seamless workflow.

Job Description:

• Manage the Director's calendar, appointments, and meetings, ensuring effective time management and coordination.
• Screen and prioritize emails, correspondence, and phone calls, responding on behalf of the Director when necessary.
• Prepare and edit documents, presentations, and reports, maintaining a high level of accuracy and attention to detail.
• Coordinate travel arrangements, including flights, accommodations, and itineraries, while considering cost-effective options.
• Assist in organizing internal and external events, conferences, and meetings, including logistical arrangements and material preparation.
• Conduct research, gather data, and compile information for various projects and presentations.
• Maintain confidential and sensitive information, exercising discretion and professionalism at all times.
• Assist in managing expenses, invoices, and financial documentation, ensuring accuracy and adherence to company policies.
• Act as a liaison between the Director and other departments, teams, and external stakeholders.
• Handle personal errands and tasks as directed by the Director, contributing to a balanced work-life for the Director.

Job Requirements:

• Bachelor's degree in Business Administration, Finance or a related field.
• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting high-level executives.
• Exceptional organizational and multitasking skills, with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong written and verbal communication skills, including the ability to draft professional correspondence and communication.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Discretion and ability to handle confidential information with integrity and professionalism.
• Excellent problem-solving skills and the capacity to anticipate the needs of the Director.
• Strong attention to detail and accuracy in all tasks performed.
• Ability to work independently and as part of a team, taking initiative and demonstrating a proactive attitude.
• Flexibility to adapt to changing priorities and requirements.
• Strong interpersonal skills and the ability to work with individuals at all levels of the organization.
• Proficiency in spoken and written Chinese is required to facilitate communication with Mandarin-speaking stakeholders
• Availability for frequently overseas business travel, as required by the Director's schedule and business needs.
• Valid Class 3/3A Singapore Driving License with a clean driving record