Total 10,404 workforce administration job vacancies in Malaysia

Business Management Executive

As a Business Administration Executive, you will be actively involved in the day-to-day operations of the business. If you have an interest to explore and learn about the general administration of a business, this would be a good role for you.

Administrative

• Providing administrative support to Business Operations Manager on all administrative matters and operational matters.
• Supporting Business Operations for E-invoice implementation and readiness
• Assist and managed monthly tasks of quality checks, monthly reporting, record keeping, compliances, routine checks on internal databases for consistency and accuracy.
• Keep business activity documents well organised and up to date (ie, expenses, claims, etc)
• Organise and archive old business documents.
• Using spreadsheets to track and keep AP up to date.
• Supporting HR in crafting job role description and vetting through CVs.
• Work diligently to support other departments.
• And other tasks as may be assigned from time to time. – develop Travel Policy or Compliance Documentation, Travel approval process, etc.

Project Admin & Scheduling – to collaborate with Project Coordinator

• Manage the time tracking system to generate weekly reports. Identify gaps and follow through to ensure the gaps are addressed accordingly.
• Keep management up to date of resource availability and leave plan.
• Time tracking system – back up to operations manager to manage the system on project creation, assignment permission, creating document template, checklist, etc.
• Assist to manage day-to-day operation activities related to active projects and providing project system support to consultants.

Requirements:

• A relevant bachelor’s degree or higher diploma in business administration, management, marketing or related fields.
• Fundamental knowledge on accounts, taxes or marketing experiences would be a plus.
• Good command of language in Bahasa Malaysia and English.
• Proficiency in Microsoft Office Suite
• Good verbal and written communication skills, and the ability to present ideas clearly.
• Have a positive attitude in learning and completing work.
• Having the following skills would be a plus – Office Management, Filing, Bookkeeping, Proficiency in Microsoft Office Suite, Communication, Attention to Detail, Problem Solving, Reporting and Scheduling, Accountability and able to complete tasks assigned in a proper time frame and manner.
• Comes with 1 -2 years of experience and fresh graduates are encouraged to apply

Perks & Benefits

• Nearby public transport
• Medical insurance

• Handle accounts receivable, payable, posting of journal transactions which includes invoicing, debit note, credit note and payment voucher.
• Monitor overdue accounts and follow up on outstanding balances.
• Prepare aging reports for debtors and creditors and reporting to superior.
• Handle day to day operations of accounting record & filling.
• Manage office supplies and equipment, ensuring availability and coordinating purchases when necessary.
• To renewal business licenses and trademark whenever required.
• Coordinate office maintenance and repairs, including liaising with vendors and service providers.
• Support other departments and staff members with administrative tasks as needed.

Perks & Benefits

• Performance bonus
• Personal leave
• Sabbatical leave
• Personal development opportunities

Job Description

• Assist to handle day-to-day administration tasks/activities.
• Assist in general administration duties such as data entry, organisation of files, documents, and other co-ordination duties.
• Assist in preparing words, powerpoint and excel documents.
• Assist with preparing company events.
• Provide support in resolving any administrative problems.
• Undertake ad-hoc related tasks as assigned.
• Good motivation with a strong desire to take on new challenges and learn as much as possible.

Requirements:

• Willing to work in Bandar Kinrara Puchong
• 5 days working a week
• Working Hour 8.30am - 6pm
• Prefering in Female

Benefit

• Allowance RM 800 - 1000 per month
• Have the opportunity to secure employment with us after completing industrial training, depending on performance, abilities and attitude.

Company Overview

Böttcher Headquarter is located in Germany has developed for more than 299 years, today still a private company, which has expanded and established itself on the global economy. Guarantors of our success are over 2,000 employees, who pursue two goals with equal dedication. First, we want to completely understand the subject with which we are occupied, and secondly, everything we do has to directly contribute to the benefit of our customers. World largest printing roller manufacturer with 27 factories worldwide and a wide range of printing consumables to offer is now seeking for Temporary Purchasing & Administration Executive.

Job Scope:

• Customer management; including complaints/ reject, tracking, monitoring and expediting customers' order base on forecasted demand.
• Supplier management; including understanding suppliers' capacity constraint to ensure assurance of supply, tracking and monitoring suppliers' performance.
• Periodic cost down and lead time reduction initiatives.
• Arranging and following up closely the air or sea freight with forwarder to ensure smooth custom clearance/shipment directly from suppliers to end customers globally; at the right quality/price/quantity/time.

Requirements:

• Diploma/ Degree in any discipline.
• Preferably with minimum 1 year related experience in purchasing.
• Proficiency in English is a MUST, while proficiency in Chinese/ Mandarin is highly preferable but not prerequisite.
• Good interpersonal and negotiation skills, with proven experience in corresponding and communicating with suppliers/ forwarders/ customers at international level.
• Multitasking, good sense of time management and able to handle stress and meet multiple deadlines
• Hands on with Microsoft Office package, especially Excel and Word
• Familiar with SAP system is an added advantage
• Prioritize for candidate able to work immediately

Job Description

• Assist the Project Manager / Construction Manager on the project site works progress and delivery.
• Liaise with client's representatives with regards to all site matters with proper documentation.
• Coordinate with the main contractor / subcontractors / consultant with the delivery of products and installation works.
• Liaise with suppliers/subcontractors on submission for approval and procurement of materials and products.
• To crosscheck and submit all documents required for materials submission, shop drawings, and as build drawing submission in team binder.
• Review of consultant’s documents for discrepancies.
• To issue correspondence letter regarding for the site works matters.
• Attend site meeting if required.
• Responsible for monitoring the daily process and progress at the project site.
• Carry out inspection of purchased materials delivered to the project site.
• Identify and records quality control problems during production or site work.
• Responsible for determining the cause of the quality problem and initiate corrective action.
• All site administration works
• Other duties to be performed as and when required  

Minimum Education & Experience

• Higher Diploma / Certificate in Building / Architecture Studies or equivalent
• 3 – 5 years working experience in construction field
• Effectively bilingual with good verbal and writing skills
• Proficiency in MS Office application
• Possess CIDB qualification.
• Independent, proactive, technically competent and team player with good interpersonal and communication skills.
• Possess teamwork spirit, problem solving skills and able to work independently.
• Able to speak, read and write in English, Mandarin, Bahasa Malaysia. (in order to liaise with the English & Mandarin speaking officer / vendors)

Skills & Knowledge Required

• Well verse with the use of Microsoft Excel, Words, Autocad, etc.
• Strong analytical and problem solving skills and meticulous.
• Proven experience working as a Project Coordinator, preferably in the ID contractor industry.
• Good knowledge in construction activities processes.
• Ability to work well in a team and independently, managing multiple projects simultaneously.
• Be a team player, proactive and systematic in your approach
• Candidate with ID and facade works knowledge will be an advantage

職位描述

• 協助處理日常管理任務/活動。
• 協助一般管理職責，例如資料輸入、文件、文件的組織和其他協調職責。
• 協助準備word、powerpoint和excel文件。
• 協助準備公司活動。
• 提供解決任何行政問題的支援。
• 承擔指派的臨時相關任務。
• 良好的動力，強烈渴望接受新的挑戰並盡可能多地學習。

要求：

• 願意在Bandar Kinrara Puchong工作
• 每週工作 5 天
• 工作時間 8.30am - 6pm
• 偏好女性

益處

• 每月津貼 RM 800 - 1000
• 完成行業培訓後，有機會在我們這裡就業，這取決於表現、能力和態度。

職位描述

• 協助專案經理/施工經理處理專案現場工程進度和交付。
• 就所有現場事宜與客戶代表聯絡並提供適當的文件。
• 與主承包商/分包商/顧問協調產品交付和安裝工程。
• 與供應商/分包商聯絡，提交材料和產品的批准和採購。
• 交叉檢查並提交團隊活頁夾中提交資料、施工圖和施工圖所需的所有文件。
• 審查顧問文件是否有差異。
• 就工地工程事宜發出信函。
• 如果需要，參加現場會議。
• 負責監控專案現場的日常流程和進度。
• 對運抵工程現場的採購資料進行檢查。
• 識別並記錄生產或現場工作期間的品質控制問題。
• 負責確定品質問題的原因並採取糾正措施。
• 所有網站管理工作
• 其他需要時應履行的職責

最低教育程度和經驗

• 建築/建築研究高級文憑/證書或同等學歷
• 3 – 5年建築領域工作經驗
• 有效的雙語能力，具有良好的口語和寫作能力
• 熟練MS Office應用程式
• 擁有CIDB資質。
• 獨立、積極主動、技術能力強、具備團隊合作精神，具備良好的人際溝通與溝通能力。
• 具有團隊合作精神、解決問題的能力並且能夠獨立工作。
• 能夠說、讀、寫英語、華語、馬來語。 （以便與英語和普通話官員/供應商聯絡）

所需技能和知識

• 熟練使用 Microsoft Excel、Words、Autocad 等。
• 分析解決問題能力強，工作細緻。
• 擁有擔任專案協調員的豐富經驗，最好是在 ID 承包商行業。
• 良好的施工活動流程知識。
• 能夠很好地團隊合作和獨立工作，同時管理多個專案。
• 成為團隊合作者，積極主動且有系統地對待你的方法
• 具有 ID 和外牆工程知識的候選人將優先

DUTIES & RESPONSIBILITIES

• Assist in gathering information and preparing questionnaires for various services;
• Assist in developing a new visa process system and digitalization;
• Dealing with various local authorities, local agencies, and local councils;
• General administrative assistance to the department;
• Communicate with foreign clients in English.
• Undertake any other duties from time to time as assigned by Supervisor

REQUIREMENTS

• Able to commit to full-time internship for at least 4 - 6 months
• Pursuing a degree or equivalent
• Proven ability to appropriately handle sensitive information required
• Excellent interpersonal and communication skills
• Self-motivated, collaborative and strong focus on service delivery, quality and efficiency
• Well-organized with good time management in completing given tasks

Please send us your CV and duration of internship via email to hr@malaysia.ahk.de

Only shortlisted applicants will be notified

Perks & Benefits

• Internship Allowance
• Nearby public transport
• Central location
• Personal leave
• Personal development opportunities
• Open Culture

公司概況

Böttcher 總部位於德國，已發展超過 299 年，至今仍是一家私人公司，在全球經濟中不斷成長。我們成功的保證是 2,000 多名員工，他們以同等的奉獻精神追求兩個目標。首先，我們要完全理解我們所從事的主題，其次，我們所做的一切都必須直接為客戶的利益做出貢獻。全球最大的印刷滾筒製造商在全球擁有 27 家工廠，提供各種印刷耗材，現在正在尋找臨時採購和管理主管。

工作範圍：

• 客戶管理；包括根據預測需求進行投訴/拒絕、追蹤、監控和加快客戶訂單。
• 供應商管理；包括了解供應商的產能限制以確保供應、追蹤和監控供應商的績效。
• 定期降低成本和縮短交貨時間的措施。
• 與貨運代理安排並密切跟進空運或海運，以確保從供應商直接順利清關/裝運至全球最終客戶；以正確的品質/價格/數量/時間。

要求：

• 任何學科的文憑/學位。
• 最好具有至少 1 年相關採購經驗。
• 精通英語是必須的，而精通中文/普通話是非常可取的，但不是先決條件。
• 良好的人際溝通和談判能力，具有與國際供應商/貨運代理/客戶進行溝通和溝通的豐富經驗。
• 多工處理，良好的時間管理意識，能夠處理壓力並滿足多個截止日期
• 實際操作 Microsoft Office 軟體包，尤其是 Excel 和 Word
• 熟悉SAP系統者優先
• 優先考慮能夠立即工作的候選人

職責：

• 管理智慧財產權 (IP) 組合。
• 協助準備與知識產權事務有關的文件並及時有效地處理。
• 處理客戶的詢問。
• 進行法律研究並回應審查意見。
• 與 MyIPO 和外國智慧財產權同事保持聯絡。
• 追蹤並報告 IP 維護、續訂和填充要求。
• 檔案和文件管理。
• 安排和協調會議。
• 操作和行政任務。
• 工作類型：全職

要求：

• 任何領域的最低學士學位。歡迎科學和商業學士學位。
• 精通馬來語、英語（書寫和口語）
• 歡迎應屆畢業生，並提供指導。
• 強大的研究和分析能力。
• 優秀的溝通和人際交往能力
• 所需技能：Microsoft Office、Power Point、Excel 和 Canvas
• 強大的時間管理能力，注重細節，有條理
• 能夠在有限的監督下獨立工作和協作。
• 候選人必須對自我成長充滿熱情並願意學習。

公司福利：

• 免費停車
• 產假
• 專業發展
• 時間安排：週一至週五
• 補充工資：佣金
• 年度獎金
• 教育背景：學士（必填）
• 語言：英語、馬來語和華語（首選）
• 地點：吉隆坡（首選）

Business Administration Internship Opportunity - October Intake

Location: Volkswagen Glenmarie Branch

Are you ready to turn your academic knowledge into practical skills in a dynamic business setting? Join Volkswagen Glenmarie as an intern and gain hands-on experience in business administration while supporting branch operations. This is a fantastic opportunity to experience real-world work life and contribute meaningfully to our administrative functions.

Key Responsibilities:

• Assist the Branch Manager with daily administrative and operational tasks.
• Gain exposure to operations management and administrative duties, including invoicing, billing and preparing reports.
• Maintain an organized filing system and manage office supplies inventory.
• Prepare and maintain proper documentation of petty cash record and transactions.
• Assist in sales invoicing, insurance renewals, vehicle registrations and other administrative tasks.
• Coordinate with contractors to obtain competitive quotes.
• Comply with all standard operating procedures (SOP).

Who We’re Looking For:

• Current student enrolled in a Bachelor’s or Diploma program in Business Administration, Management, or a related field.
• Proficiency in Microsoft Office with strong organizational and communication skills.
• Detail-oriented, proactive, and willing to take on varied tasks.
• Must have own transport as the branch is not directly accessible by public transportation.
• Available to start by October for a minimum of 4 months. Internship allowance provided.

Apply Now!

If you're eager to kick-start your career in business administration, we’d love to hear from you! Submit your resume, including your available internship start and end dates and be part of Volkswagen Glenmarie’s team as you drive your future forward.

Perks & Benefits

• Casual dress code
• Medical insurance
• Personal development opportunities

工商管理實習機會 - 十月入學

地點：大眾汽車格林瑪麗分公司

您準備好在充滿活力的商業環境中將您的學術知識轉化為實務技能了嗎？作為實習生加入大眾格林瑪麗，在支持分支機構運營的同時獲得企業管理方面的實踐經驗。這是體驗現實工作生活並為我們的行政職能做出有意義的貢獻的絕佳機會。

主要職責：

• 協助分行經理處理日常行政和業務工作。
• 接觸營運管理和行政職責，包括開立發票、計費和準備報告。
• 維護有組織的歸檔系統並管理辦公用品庫存。
• 準備並維護適當的小額現金記錄和交易文件。
• 協助銷售發票、保險續保、車輛登記和其他行政工作。
• 與承包商協調以獲得有競爭力的報價。
• 遵守所有標準作業程序 (SOP)。

我們正在尋找誰：

• 就讀工商管理、管理或相關領域的學士或文憑課程的學生。
• 熟練使用 Microsoft Office，具備強大的組織與溝通能力。
• 注重細節，積極主動，願意承擔不同的任務。
• 由於公共交通無法直接到達分行，因此必須擁有自己的交通工具。
• 可以在 10 月開始，為期至少 4 個月。提供實習津貼。

立即申請！

如果您渴望在工商管理領域開始您的職業生涯，我們很樂意聽取您的意見！提交您的履歷，包括您可用的實習開始和結束日期，並成為大眾格林瑪麗團隊的一員，推動您的未來前進。

津貼和福利

• 休閒著裝要求
• 醫療保險
• 個人發展機會

職責：

• 處理客戶詢問並提供銷售人員的報價。
• 根據報價和信用證、D/A、D/P、T/T 和 COD 付款條件驗證客戶的本地（馬來西亞）和出口銷售訂單。
• 處理運輸文件，例如。最好核實客戶的採購訂單、發票、裝箱單、提單、MITI 原產地證明、保險和 ERP 系統知識。
• 處理馬來西亞和新加坡交貨的本地運輸商/貨運代理商。
• 與出口貨運代理/班輪公司就出口貨運的運費和船舶預訂進行協商，並驗證這些服務提供者的發票。
• 協助銷售人員取得查詢、出貨安排和其他銷售相關查詢的資訊或回覆客戶的電子郵件。
• 協助銷售行政經理與生產、倉庫和質檢部門聯絡，確保銷售訂單的及時交付。
• 準備每月銷售報告和年度預算報告，並在每月銷售會議上展示。
• 與內部部門處理客戶投訴，並向客戶回覆我們的發現和糾正措施。
• 監控客戶付款並跟進未付款項的客戶。
• 支援銷售部門執行銷售管理任務，並根據需要擔任 ISO9001/14001/45001/FSSC/RSPO/NSF 的 5S 檢查員、內部審核員。

要求：

• 必須具有至少5年的員工相關經驗與監督經驗
• 必須具備與高階管理人員溝通的能力。
• 具備良好的英語寫作和溝通知識
• 國際工商管理或銷售相關領域的學士學位。

• 事假
• EPF 和 SOCSO、保險
• 公司旅行
• 年會晚宴
• 年度增量（7月）
• 獎勵、津貼和獎金
• 開放文化
• 個人發展機會
• 醫療索賠
• 商務正裝
• 工作時間：週一至週五上午 8:30 至下午 5:30

Responsibilities:

• To handle customer inquiries and provide quotation given by Sales personnel.
• To verify customer's order for local (Msia) & export sales against quotation and Letter of Credit, D/A, D/P, T/T & COD payment terms.
• To process shipping documents, eg. Verifying customer's PO, Invoicing, Packing List, Bill of Lading, MITI Certificate of Origin, Insurance and knowledge of ERP system is preferable.
• To handle Local Transporter/Forwarding Agent for Malaysia & Singapore deliveries.
• To negotiate with Export Forwarder/Liners on freight rates and vessel bookings for export shipments and to verify in invoices from these service providers.
• To assist Sales personnel to obtain information or to reply to customer's email pertaining to inquiries, shipment arrangements and other sales related queries.
• To assist Sales Admin Manager to liaise with the Production, Store and QC department to ensure timely deliveries of Sales orders.
• To prepare monthly Sales Reports and yearly Budget Reports to present in monthly Sales Meeting.
• To handle customer complaint with internal departments and reply to customer with our finding & corrective action.
• To monitor customers payment and to follow-up with customer with outstanding payments.
• To support Sales Department with Sales Administrative task and to perform as a 5S Inspector, Internal Auditor for ISO9001/14001/45001/FSSC/RSPO/NSF as and when required.

Requirements:

• Male/Female below 35 years old.
• Must have at least 5 years of pertinent experience and supervision of employees
• Must possess the capability to communicate with top management.
• Possess of good knowledge in English writing and communication
• Bachelor's Degree in International Business Administration or Sales related field.
• Age: 30-40

Interested applicants should send their resume with giving details of personal particulars, a recent passport sized photograph, working experience, present and expected salary and contact telephone number before 24^th November 2024.

• Personal Leave
• EPF and SOCSO, Insurance
• Company Trip
• Annual Dinner
• Annual Increment (In July)
• Incentives, Allowances & bonus
• Open culture
• Personal development opportunities
• Medical claim
• Business formal Attire
• Working Hours : Monday to Friday 8:30am to 5:30pm

•Position Title: Administration Support Officer/Executive.

•Salary: RM 3000-4000.

•Job/Vacancy Location: Klang Valley (Petaling Jaya; KL city center;Bandar Bukit Jalil.

Introduction

Chrisjac is an established recruitment firm, servicing corporate clients in Malaysia for three decades in staffing industry. As part of providing value-added recruitment services, Chrisjac is working in collaboration with the management of the companies to seek capable Malaysians to fill administrative support roles within the Klang Valley.

About the job/Role

The vacancies available are full-time permanent positions. 

The role is primarily office based where the incumbents (job holders) will be responsible for providing administrative support role to the overall business operation activities. The role is challenging as you will handle a variety of responsibilities ranging from generating documents to attending to customer requests. The job would suite a matured outgoing person who enjoys a highly diverse work environment, can easily handle a variety and wide range of office activities.

Job Requirements/Candidate profile

The successful candidates should fulfill the following criteria/requirements:

•Malaysians who are energetic and enthusiastic person age between 23 to 40.

•Possess minimum qualification: Diploma qualification in Business or any other disciplines.

•Strong verbal and written communication skills, especially able to communication in fluent English; plus conversant in BM and Mandarin.

•Intermediate computer skills, including MS Office and Internets applications.

If you are interested in any of these jobs located at area that is convenient to you, please apply by forwarding your resume via our E-mail at: jobs@chrisjac.com.my

HOW TO APPLY

Interested candidates are hereby invited to apply by forwarding a copy of your up-to-date resume for our review. You may choose to apply online through JOBSTORE by clicking the Apply button to submit your application. Alternative, candidates may forward their resume directly to us at CHRISJAC via our E-mail at jobs@chrisjac.com.my

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture