Total 120,712 administration assistant job vacancies in Malaysia

• Handle accounts receivable, payable, posting of journal transactions which includes invoicing, debit note, credit note and payment voucher.
• Monitor overdue accounts and follow up on outstanding balances.
• Prepare aging reports for debtors and creditors and reporting to superior.
• Handle day to day operations of accounting record & filling.
• Manage office supplies and equipment, ensuring availability and coordinating purchases when necessary.
• To renewal business licenses and trademark whenever required.
• Coordinate office maintenance and repairs, including liaising with vendors and service providers.
• Support other departments and staff members with administrative tasks as needed.

Perks & Benefits

• Performance bonus
• Personal leave
• Sabbatical leave
• Personal development opportunities

Business Management Executive

As a Business Administration Executive, you will be actively involved in the day-to-day operations of the business. If you have an interest to explore and learn about the general administration of a business, this would be a good role for you.

Administrative

• Providing administrative support to Business Operations Manager on all administrative matters and operational matters.
• Supporting Business Operations for E-invoice implementation and readiness
• Assist and managed monthly tasks of quality checks, monthly reporting, record keeping, compliances, routine checks on internal databases for consistency and accuracy.
• Keep business activity documents well organised and up to date (ie, expenses, claims, etc)
• Organise and archive old business documents.
• Using spreadsheets to track and keep AP up to date.
• Supporting HR in crafting job role description and vetting through CVs.
• Work diligently to support other departments.
• And other tasks as may be assigned from time to time. – develop Travel Policy or Compliance Documentation, Travel approval process, etc.

Project Admin & Scheduling – to collaborate with Project Coordinator

• Manage the time tracking system to generate weekly reports. Identify gaps and follow through to ensure the gaps are addressed accordingly.
• Keep management up to date of resource availability and leave plan.
• Time tracking system – back up to operations manager to manage the system on project creation, assignment permission, creating document template, checklist, etc.
• Assist to manage day-to-day operation activities related to active projects and providing project system support to consultants.

Requirements:

• A relevant bachelor’s degree or higher diploma in business administration, management, marketing or related fields.
• Fundamental knowledge on accounts, taxes or marketing experiences would be a plus.
• Good command of language in Bahasa Malaysia and English.
• Proficiency in Microsoft Office Suite
• Good verbal and written communication skills, and the ability to present ideas clearly.
• Have a positive attitude in learning and completing work.
• Having the following skills would be a plus – Office Management, Filing, Bookkeeping, Proficiency in Microsoft Office Suite, Communication, Attention to Detail, Problem Solving, Reporting and Scheduling, Accountability and able to complete tasks assigned in a proper time frame and manner.
• Comes with 1 -2 years of experience and fresh graduates are encouraged to apply

Perks & Benefits

• Nearby public transport
• Medical insurance

Job Description

• Assist to handle day-to-day administration tasks/activities.
• Assist in general administration duties such as data entry, organisation of files, documents, and other co-ordination duties.
• Assist in preparing words, powerpoint and excel documents.
• Assist with preparing company events.
• Provide support in resolving any administrative problems.
• Undertake ad-hoc related tasks as assigned.
• Good motivation with a strong desire to take on new challenges and learn as much as possible.

Requirements:

• Willing to work in Bandar Kinrara Puchong
• 5 days working a week
• Working Hour 8.30am - 6pm
• Prefering in Female

Benefit

• Allowance RM 800 - 1000 per month
• Have the opportunity to secure employment with us after completing industrial training, depending on performance, abilities and attitude.

Company Overview

Böttcher Headquarter is located in Germany has developed for more than 299 years, today still a private company, which has expanded and established itself on the global economy. Guarantors of our success are over 2,000 employees, who pursue two goals with equal dedication. First, we want to completely understand the subject with which we are occupied, and secondly, everything we do has to directly contribute to the benefit of our customers. World largest printing roller manufacturer with 27 factories worldwide and a wide range of printing consumables to offer is now seeking for Temporary Purchasing & Administration Executive.

Job Scope:

• Customer management; including complaints/ reject, tracking, monitoring and expediting customers' order base on forecasted demand.
• Supplier management; including understanding suppliers' capacity constraint to ensure assurance of supply, tracking and monitoring suppliers' performance.
• Periodic cost down and lead time reduction initiatives.
• Arranging and following up closely the air or sea freight with forwarder to ensure smooth custom clearance/shipment directly from suppliers to end customers globally; at the right quality/price/quantity/time.

Requirements:

• Diploma/ Degree in any discipline.
• Preferably with minimum 1 year related experience in purchasing.
• Proficiency in English is a MUST, while proficiency in Chinese/ Mandarin is highly preferable but not prerequisite.
• Good interpersonal and negotiation skills, with proven experience in corresponding and communicating with suppliers/ forwarders/ customers at international level.
• Multitasking, good sense of time management and able to handle stress and meet multiple deadlines
• Hands on with Microsoft Office package, especially Excel and Word
• Familiar with SAP system is an added advantage
• Prioritize for candidate able to work immediately

Job Description

• Assist the Project Manager / Construction Manager on the project site works progress and delivery.
• Liaise with client's representatives with regards to all site matters with proper documentation.
• Coordinate with the main contractor / subcontractors / consultant with the delivery of products and installation works.
• Liaise with suppliers/subcontractors on submission for approval and procurement of materials and products.
• To crosscheck and submit all documents required for materials submission, shop drawings, and as build drawing submission in team binder.
• Review of consultant’s documents for discrepancies.
• To issue correspondence letter regarding for the site works matters.
• Attend site meeting if required.
• Responsible for monitoring the daily process and progress at the project site.
• Carry out inspection of purchased materials delivered to the project site.
• Identify and records quality control problems during production or site work.
• Responsible for determining the cause of the quality problem and initiate corrective action.
• All site administration works
• Other duties to be performed as and when required  

Minimum Education & Experience

• Higher Diploma / Certificate in Building / Architecture Studies or equivalent
• 3 – 5 years working experience in construction field
• Effectively bilingual with good verbal and writing skills
• Proficiency in MS Office application
• Possess CIDB qualification.
• Independent, proactive, technically competent and team player with good interpersonal and communication skills.
• Possess teamwork spirit, problem solving skills and able to work independently.
• Able to speak, read and write in English, Mandarin, Bahasa Malaysia. (in order to liaise with the English & Mandarin speaking officer / vendors)

Skills & Knowledge Required

• Well verse with the use of Microsoft Excel, Words, Autocad, etc.
• Strong analytical and problem solving skills and meticulous.
• Proven experience working as a Project Coordinator, preferably in the ID contractor industry.
• Good knowledge in construction activities processes.
• Ability to work well in a team and independently, managing multiple projects simultaneously.
• Be a team player, proactive and systematic in your approach
• Candidate with ID and facade works knowledge will be an advantage

Key Responsibilities:

● Assist in the procurement of materials and supplies.

● Assist Purchasing Manager in maintaining accurate records of purchases, pricing, and other important data.

● Prepare and process purchase orders and documents.

● Assist Purchasing Manager in coordinating with suppliers to ensure timely delivery of materials.

● Assist Purchasing Manager resolving any issues related to orders, deliveries, and payments.

● Maintain and update vendor information.

Minimum Requirements:

● Minimum relevant qualification (Diploma or equivalent in Purchasing, Supply Chain Management, or related field).

● At least 2 years of experience in a purchasing or procurement role.

● Proficiency in Microsoft Office (Excel, Word, PowerPoint).

● Strong organizational and time-management skills.

● Excellent communication and negotiation skills.

● Attention to detail and accuracy.

● Ability to work independently and as part of a team.

● Familiarity with inventory management systems is a plus

Perks & Benefits

• Medical
• Opportunities for career advancement within the company.
• Friendly and supportive work environment.

Job Responsibilities :

- Communicate with potential and existing customers through phone calls and emails

- Respond to customer inquiries and needs, providing quotations

- Document customer interactions and sales activities, maintaining a customer database

- Perform paper documentation work

- Handle tasks assigned by supervisors as needed

Job Requirements :

• Min Diploma / degree in any field
• Fresh graduates are encouraged to apply
• Proficient in English, Mandarin, and Bahasa Malaysia
• Strong communication, interpersonal skills and responsibility
• Computer literate and well

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Job Description: Admin Assistant

Key Responsibilities:

General Administrative Support:

• Assist in maintaining office organization and cleanliness.
• Manage office supplies, including inventory checks and placing orders.
• Assist with filing, photocopying, and scanning documents.
• Answer and direct phone calls and emails in a professional manner.
• Greet and assist visitors, ensuring a positive experience.
• Schedule appointments, meetings, and maintain calendars.
• Prepare and edit reports, presentations, and correspondence.
• Update records and databases with personnel, financial, and other data.
• Assist in planning and organizing company events, meetings, and activities.
• Help coordinate logistics, including venue, materials, and catering arrangements.
• Provide administrative assistance to HR department
• Assist with research, compiling data, and preparing documents for reports.
• Participate in and support any ad-hoc projects or tasks as assigned by supervisors.

Requirements:

• Candidate must at least process SPM or Diploma/Advanced/Higher/Graduate Diploma in any field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Professional attitude and appearance.

Perks & Benefits

• Employee equity
• Commission and bonus
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Job Description: Admin Assistant

Key Responsibilities:

General Administrative Support:

• Assist in maintaining office organization and cleanliness.
• Manage office supplies, including inventory checks and placing orders.
• Assist with filing, photocopying, and scanning documents.
• Answer and direct phone calls and emails in a professional manner.
• Greet and assist visitors, ensuring a positive experience.
• Schedule appointments, meetings, and maintain calendars.
• Prepare and edit reports, presentations, and correspondence.
• Update records and databases with personnel, financial, and other data.
• Assist in planning and organizing company events, meetings, and activities.
• Help coordinate logistics, including venue, materials, and catering arrangements.
• Provide administrative assistance to HR department
• Assist with research, compiling data, and preparing documents for reports.
• Participate in and support any ad-hoc projects or tasks as assigned by supervisors.

Requirements:

• Candidate must at least process SPM or Diploma/Advanced/Higher/Graduate Diploma in any field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Professional attitude and appearance.

Perks & Benefits

• Employee equity
• Commission and bonus
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Job Description: Admin Assistant

Key Responsibilities:

General Administrative Support:

• Assist in maintaining office organization and cleanliness.
• Manage office supplies, including inventory checks and placing orders.
• Assist with filing, photocopying, and scanning documents.
• Answer and direct phone calls and emails in a professional manner.
• Greet and assist visitors, ensuring a positive experience.
• Schedule appointments, meetings, and maintain calendars.
• Prepare and edit reports, presentations, and correspondence.
• Update records and databases with personnel, financial, and other data.
• Assist in planning and organizing company events, meetings, and activities.
• Help coordinate logistics, including venue, materials, and catering arrangements.
• Provide administrative assistance to HR department
• Assist with research, compiling data, and preparing documents for reports.
• Participate in and support any ad-hoc projects or tasks as assigned by supervisors.

Requirements:

• Candidate must at least process SPM or Diploma/Advanced/Higher/Graduate Diploma in any field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Professional attitude and appearance.

Perks & Benefits

• Employee equity
• Commission and bonus
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Responsibilities

• Assist sales manager in daily sales operation such as preparation of quotations, check and reply emails, check goods before sending.
• Prepare simple product catalogue, with photograph and specification when new item arrives.
• Assist to organise the showroom in orderly manner and direct display of lightings in the showroom.
• Update social media eg Facebook and company website
• Other ad hoc duties assigned by superiors.

Requirements 

• SPM, STPM, Diploma certification. 
• Min 2 years of work experience.
• Fluent in Chinese, English and Malay.
• Able to complete administrative tasks with MS Excel, Word, and PowerPoint skill. 
• Autocad knowledge is an added advantage.
• Able to work independently with minimum supervision.

Application please whatsapps resume to Ms Tan +6012-214 2226

Perks & Benefits

• Employee equity
• Personal leave
• Personal development opportunities

Responsibilities:

• Review and check daily orders and credit applications
• Assists in daily collection and other account receivable related matters
• Assists in data entries related to account receivable.

Requirements:

• Min qualification - SPM
• Computer literate (excel, word & data entries)
• Self discipline

Benefits

1. 5 working days per week
2. Training will be provided
3. EPF, SOCSO, EIS, HRDF & Medical
4. Hospitalisation & PA Insurance (after confirmation)
5. Salary will commensurate with qualification and experience.

Job Description: Admin Assistant

Key Responsibilities:

General Administrative Support:

• Assist in maintaining office organization and cleanliness.
• Manage office supplies, including inventory checks and placing orders.
• Assist with filing, photocopying, and scanning documents.
• Answer and direct phone calls and emails in a professional manner.
• Greet and assist visitors, ensuring a positive experience.
• Schedule appointments, meetings, and maintain calendars.
• Prepare and edit reports, presentations, and correspondence.
• Update records and databases with personnel, financial, and other data.
• Assist in planning and organizing company events, meetings, and activities.
• Help coordinate logistics, including venue, materials, and catering arrangements.
• Provide administrative assistance to HR department
• Assist with research, compiling data, and preparing documents for reports.
• Participate in and support any ad-hoc projects or tasks as assigned by supervisors.

Requirements:

• Candidate must at least process SPM or Diploma/Advanced/Higher/Graduate Diploma in any field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Professional attitude and appearance.

Perks & Benefits

• Employee equity
• Commission and bonus
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

We are a medium-sized firm, seeking five (5) Executive Personal Assistants to provide managerial and administrative support to the Managing Director (MD). This role involves handling the MD’s schedule, coordinating with internal/external clients, and managing communication, particularly with our China and Hong Kong counterparts.

Fresh Grad welcome to apply

Key Responsibilities:

• Serve as the point of contact between the MD and internal/external clients (especially China/Hong Kong counterparts and bankers).
• Screen, collate, and distribute legal documents.
• Handle requests and queries.
• Manage the MD’s diary, schedule meetings, and appointments.
• Arrange travel plans.
• Take dictation and minutes.
• Produce reports, presentations, and briefs.

Requirements:

• No experience needed (training provided).
• Proficiency in MS Office and Mandarin is required.
• Must be able to speak English and Chinese
• Strong organizational and time management skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality.
• Mandarin speaking

How to Apply:

Email your resume (include certificates, transcripts, expected salary, and a passport-sized photo) to the HR Manager, Ms. Soo: su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Benefits:

• Starting salary: RM2,800 for fresh graduates.
• Medical,
• Special allowance,
• Dinner allowance included.
• Open Culture
• Personal development opportunities
• EPF / Socso

How to Apply:

Email your resume (include certificates, transcripts, expected salary, and a passport-sized photo) to the HR Manager, Ms. Soo: su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Job Responsibilities

1. Process monthly petty cash and expenses claims.
2. Prepare payment vouchers, debit note, credit note, contra note, statement of accounts & etc
3. Responsible for reconciliation (bank, supplier & customer)
4. Responsible to ensure document are proper filing
5. Assist in preparing full set of accounts including general accounting, accounts receivable, accounts payable, finalization and closing of monthly accounts
6. Assist for monthly payroll and leave monitoring.
7. Liaise with external parties such as customer, supplier, bank & etc
8. Any other duties, which may be assigned by the Management from time to time.

Job Requirement

1. Preferably at least 2 year related working experience
2. Candidate min with SPM level with experience or process at least LCCI qualification, certificate or diploma.
3. Ability to multi-task, prioritize workload and able to meet deadline
4. Has good communication skills, detailed and with an eye for figures
5. Analytical, organized, good working attitude and able to work independently
6. With SQL accounting software knowledge will be added advantage
7. Able to start work immediately

Benefits

1. Health insurance coverage
2. Opportunities for promotion
3. Professional development
4. Yearly increments & bonus will be provided based on Individual & company performance
5. Work Life Balance
6. Free Parking