Total 54 Junior Executive job vacancies in Vancouver, Washington

Advanced Medical Support Assistant provide administrative support to our clinical colleagues in the care of our Nation's Veterans. Our mission is to provide efficient and effective healthcare services by promoting and enabling the delivery of timely, accurate, accessible health care. VA is committed to cultivating a dedicated workforce of highly skilled employees who understand, believe in and take pride in VA's mission. AMSAs are essential to the success of this mission and may be assigned to many areas of the medical center.

Duties will include but are not limited to:
- Ensures the legal requirements governing eligibility and entitlement to Fee Basis care are met.
- AMSA is the first line of support for the MSA in comprehension and correct utilization of Eligibility benefits.
- Counsels' patients, their families, and agency employees on entitlement to Fee Basis benefits. Interprets Fee Basis policies to patients, their families, agency employees and Veteran's organizations.
- Renders decisions on eligibility for Fee Basis care and reviews requests for care from healthcare providers. The work involves the execution of specific rules, regulations, or procedures and typically comprises a complete segment of an assignment. The work product or service affects the accuracy, reliability, or acceptability of further processes or services.
- AMSA Employee can do all scheduling and consult functions per VHA National Office of Community Care and local and departmental guidelines. As an Advanced MSA has the skill set and training to work the more complex requests.
- Coordinate with Service Chiefs and Service Administrative Officers to review the utilization by using various reports (e.g., Electronic Wait List, Consult Management), ensure the workload management is closely monitored to effectively support the needs of the clinic, and make any necessary adjustments.
- Interpret and communicate requirements of VHA Scheduling Directives and complete accurate scheduling responsibilities.
- Provide education and training to other MSA staff such as scheduling appointments and utilize Electronic Waiting List accurately and timely, utilize Veterans scheduling input, and decrease multiple trips for Veteran as able.

Work Schedule: Monday-Friday, 8:00am-4:30pm
Recruitment Incentive (Sign-on Bonus): Not Authorized
Permanent Change of Station (Relocation Assistance): Not Authorized
Pay: Competitive salary and regular salary increases. When setting pay, a higher step rate of the appropriate grade may be determined after consideration of higher or unique qualifications or special needs of the VA (Above Minimum Rate of the Grade).
Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year)
Selected applicants may qualify for credit toward annual leave accrual, based on prior federal work experience or military service experience.
Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child.
Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66.
Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA
Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement)
Telework: Not Authorized
Virtual: This is not a virtual position.
Functional Statement #: 000000
Permanent Change of Station (PCS): Not Authorized

• Oversee the scheduling of patient appointments for the medical facility.
• Obtain patient information who requested medical appointment.
• Relay information to patients and medical staff.
• Use automated system to maintain patient schedule and medical record.
• Maintain medical records in accordance with regulations and guidelines.
• Receive and answer telephone calls or electronic messages.

Incumbent prepares correspondence, reports, and other documents, ensuring correct grammar, spelling, capitalization, punctuation, and appropriate format in work prepared by self and others. Must exercise continuous attention to the coordination among internal and external work units.

• The immediate Supervisor directs work through subordinate supervisors who have varying functions, relationships, and customer responsibilities, which place significant demands on the Administrative Assistant position.
• Screens and prioritizes correspondence, electronic mail and material prior to distribution for suspense dates, established controls, and follows up on responses.
• Schedules meetings, appointments, and conferences in accordance with instructions from supervisor.
• Prepares and distributes agenda and takes notes when directed.
• Receives visitors and phone calls.
• Accurately determines nature of request and refers callers or visitors to appropriate staff.
• Uses a variety of office automation software in support of the organization and mission requirements including but not limited to: -Complete back up of files and database systems-Uses database or spreadsheet software to accurately enter, revise, sort or calculate, and retrieve data for standard reports-Uses graphics software to provide briefs, charts, and graphs for viewgraphs or paper presentations
• Communicates clearly, effectively, and professionally with internal staff and outside partners to include military leadership.
• Other related duties as assigned

The duties and responsibilities of the CY Program Assistant have been grouped into categories, including curriculum, indoor and outdoor environment, interactions and relationships, supervision of children and youth, parent and employee communication, assessment, compliance, and additional responsibilities. Each is described below.

Curriculum

Develops schedules and activity plans. This may include reviewing and providing input into schedules and activity plans developed by the entry level and intermediate level Educational Aids (CY Program Assistants), CY-1702-I. Ensures that program plans and activities incorporate the observed needs of individual children and youth.

Implements activities and special events that meet the physical, social, emotional, and cognitive needs of children and youth. Incorporates special instructions provided by parents such as special dietary needs, physical needs, or other information that may affect the child or youth's experience in the program.

Prepares and implements program options for children and youth with special requirements. Cares for children and youth with special needs as directed by the supervisor.

Demonstrates, instructs, leads, and facilitates planned and spontaneous program activities.

Role models developmentally appropriate practice and classroom or activity area management techniques.

Promotes and models safety, fitness, health, and nutrition practices.

Helps arrange for and/or serve appropriate snacks or meals where applicable.

Indoor and Outdoor Environment

Helps prepare, arrange and maintain indoor and outdoor activity areas and materials to accommodate daily schedules.

Sets up displays and bulletin boards.

Inventories equipment on a recurring basis and recommends replenishing damaged, missing, and depleted supplies.

Secures supplies, equipment, and facilities.

Interactions and Relationships

Establishes a program environment that sustains participant interest and promotes positive interactions with other children, youth and adults.

Interacts with children and youth using approved child guidance and youth development techniques.

Supervision of Children and Youth

Provides care and supervision, oversight, and accountability for program participants in compliance with the Department of Defense (DoD), NAF Component, and local installation policies, guidance, and standards.

Maintains control of and accounts for whereabouts and safety of children and youth.

Supervises children and youth during daily schedule of indoor and outdoor activities and on field trips, outings, and special events.

Ensures children and youth (as applicable) depart with authorized person according to written parental instructions.

Observes program participants for signs that may indicate illness, abuse, or neglect and reports as directed. Incumbent is a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect.

Parent and Employee Communication

Interacts professionally with employees, parents, and local installation command personnel.

Provides parents with daily verbal or written feedback about their child/youth or program activities.

Participates in conferences with parents and employees.

Assessment

Observes children and youth and documents developmental progression and/or concerns. Uses the information in planning.

Participates in program evaluation using designated instruments such as programmatic rating scales, risk assessment tools (as required), self-inspection materials, and national accreditation tools.

Compliance

Assists in achieving and maintaining DoD certification and national accreditation or equivalent.

Ensures compliance with law, policies, and regulations applicable to DoD CY programs Notifies supervisor of health, fire, and safety compliance concerns.

Additional Responsibilities

Collects, maintains, and reports program participation data.

Performs other related duties as assigned.

• Screen all visitors and telephone calls to determine nature of the call or business of visitors and direct them accordingly to the appropriate office or personnel.
• Compose routine correspondence, identify grammatical errors, and/or formatting matters pertaining to administrative protocol.
• Utilize word processing and other types of software (spreadsheets, graphics, etc.), to process and produce a wide range of documents, some of which require complex formats, in support of the office automation functions.
• Determine tasks to be accomplished based on knowledge of the duties.
• Assist with collection of data for the office-operating budget and review staff member's submissions for proper format and compliance with office budget requirements.
• Manage calendar, schedule appointments, and coordinate travel arrangements for Division Chief.
• Review and screen correspondence, publications, regulations, and directives to determine which may be of interest to the supervisor or members of the staff.

• Serves as Seattle Principal Assistant District Counsel for Administrative Law, a senior attorney for the Seattle District in direct support of the District Counsel, furnishing expert legal advice, assistance, and services to the District Commander.
• Serves as ethics advisor, labor counselor, and advisor on administrative, personnel, and general law.
• Serves as advisor in the fields of environmental law, USACE Regulatory Program Law, the Corps of Engineers Civil Works program and its authorities; as well as contract formation and administration, including claims and appeals.
• Operates substantially independently in analyzing and evaluating facts, determining questions of law, and preparing decisions for consideration and adoption by agency decisionmakers in all mission areas.
• Provides legal support to senior Seattle District management officials in the execution of all mission areas.
• Supervises Assistant District Counsel within the Office of Counsel and assists the District Counsel in overall office management.
• The nature of legal work required to perform these duties involves very complex issues, necessitating extensive research and analysis. Such matters often involve very large sums of money and interest in them is, at times, nationwide.

The following are the duties of this position at the GS-06. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As a Visitor Services Assistant, you will:

• Serve as primary point of contact and greeter for entering museum visitors. Make on the spot decisions and judgments and contact the Visitor Services Manager for all issues that need further deliberation.
• Receive and respond to ticket and tour reservation requests and input requests into a ticket reservation software, to include resolving conventional ticketing problems and operating other office equipment to serve the public, input data and otherwise provide customer service.
• Provide and facilitate tours of the museum and gallery exhibits, as needed.
• Perform opening and closing duties independently: prepare the Museum and public areas for opening, turn exhibits on at opening and off at closing, check spaces for cleanliness, place signage in correct locations, issue entrance receipts and tickets in accordance with established guidelines, assist security in sweeping the Museum at the end of the day for closing.

The following are the duties of this position at the GS-06. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As a Visitor Services Assistant, you will:

• Serve as primary point of contact and greeter for entering museum visitors. Make on the spot decisions and judgments and contact the Visitor Services Manager for all issues that need further deliberation.
• Receive and respond to ticket and tour reservation requests and input requests into a ticket reservation software, to include resolving conventional ticketing problems and operating other office equipment to serve the public, input data and otherwise provide customer service.
• Provide and facilitate tours of the museum and gallery exhibits, as needed.
• Perform opening and closing duties independently: prepare the Museum and public areas for opening, turn exhibits on at opening and off at closing, check spaces for cleanliness, place signage in correct locations, issue entrance receipts and tickets in accordance with established guidelines, assist security in sweeping the Museum at the end of the day for closing.

• Serves as a Security Assistant for the Multipurpose Hydroelectric Facilities under the Walla Walla (NWW) District Corps of Engineers.
• Responsible for applying security process and procedures for a facility located throughout the NWW footprint with emphasis on and not limited to, access control, camera monitoring, security systems, and key control.
• Monitors and controls the access points for a multipurpose hydroelectric facility and the associated access control devices.
• Uses automation equipment and software to prepare and provide digital access control badges for the facility, its visitors, and employees.
• Assists in monitoring the facilities Electronic Security System (ESS). This includes, but is not limited to cameras, alarmed zones, and access points.
• Conducts and documents Random Antiterrorism Measures (RAMs) as directed by the Walla Walla District Corps of Engineers Security Office.
• Assists in providing access for local emergency responders in the event of an emergency at the facility.

• Serves as a Security Assistant for the Multipurpose Hydroelectric Facilities under the Walla Walla (NWW) District Corps of Engineers.
• Responsible for applying security process and procedures for a facility located throughout the NWW footprint with emphasis on and not limited to, access control, camera monitoring, security systems, and key control.
• Monitors and controls the access points for a multipurpose hydroelectric facility and the associated access control devices.
• Uses automation equipment and software to prepare and provide digital access control badges for the facility, its visitors, and employees.
• Assists in monitoring the facilities Electronic Security System (ESS). This includes, but is not limited to cameras, alarmed zones, and access points.
• Conducts and documents Random Antiterrorism Measures (RAMs) as directed by the Walla Walla District Corps of Engineers Security Office.
• Assists in providing access for local emergency responders in the event of an emergency at the facility.

The ideal applicant will have experience conducting research on Congress and American national government including on one or more of the issues listed above, and must be able to work as part of a collaborative team. Strong research, writing, and presentation skills are essential.  Candidates with strong data analysis skills (e.g., R, STATA, SAS, SPSS, Excel) are especially encouraged to apply.

The Research Assistant will support CRS analysts in their objective, nonpartisan public policy analysis for and consultation with congressional clients. 

The duties of the Research Assistant include:

• Supporting the work of analysts preparing analytical and descriptive written products that inform congressional understanding of public policy issues and consideration of policy proposals.
• Participating in group efforts on research projects as a member of a collaborative team and undertaking research and data analytical tasks in support of the development of an array of analytical and descriptive products or components.
• Performing literature searches and reviews, and evaluating publications and analyses for authoritativeness, relevance, and currency. Recommending documents for use by analysts and preparing abstracts of descriptive and analytical underlying materials.
• Locating, extracting, collecting, and/or compiling quantitative data and other information; interpreting and evaluating data for accuracy, relevance, authoritativeness, and usefulness; identifying and resolving problems with data; and formatting data to meet targeted, well-defined research needs.
• Creating and populating databases and spreadsheets, reformatting and standardizing data from different sources, and performing data input, calculations, and analysis. Informing colleagues on the content, nature, and use of data resources.
• Formatting a range of tables, graphs, images, and other components of CRS products, reviewing and verifying this content for accuracy and completeness. Recommending quality control procedures and making suggestions to improve and enhance these components.
• Conducting research and preparing materials for use at consultations, briefings, and seminars for congressional clients. Attending consultations, briefings, seminars, and outreach activities to gain familiarity with CRS’s information and analytic capabilities, record questions, and otherwise assist analysts.

CRS works exclusively for the United States Congress, providing policy and legal analysis to committees and Members of both the House and Senate, regardless of party affiliation. As a legislative branch agency within the Library of Congress, CRS has been a valued and respected resource on Capitol Hill for more than a century.

CRS is well known for analysis that is authoritative, confidential, objective, and nonpartisan. Its highest priority is to ensure that Congress has immediate access to the nation's best thinking on public policy issues of interest to its Members and Committees.

The Congressional Research Service (CRS) is committed to building a diverse and inclusive workforce that ensures the Service is well positioned to anticipate and meet the information and analytical research needs of a 21st-century Congress.

The position description number for this position is 460699.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position may work a flextime work schedule.

The tour of duty for this position is full-time.

This is a non-supervisory, bargaining unit position.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.

APPLICATION LIMIT: This vacancy announcement is limited to the first 100 applications received and will close at 11:59PM Eastern Time on the day that we receive the 100th application, or at 11:59PM Eastern Time on the listed closing date, whichever occurs first.  

We encourage you to read this entire vacancy announcement prior to submitting your application.

As a Staff Assistant GS-0301-11, you will be responsible for:
• Performing a variety of assignments to aid the Senior Level Administrator in the operational objectives of the Office. Assignments most often cut across functional and program areas of the Office and involving the application of methods, techniques and procedures in carrying out the processes and initiatives related to the assigned office.
• Gathering information, coordinating input from staff, making recommendations, and negotiating with staff when differences arise.
• Reviewing policy documents, directives, reports and other correspondence referred to the Senior Level Administrator for action or information. This review includes summarizing the documents and identifying key issues of vital importance. Researching and obtaining background material; advising the Senior Level Administrator on proposed disposition of action items in terms of assignments to subordinate office and/or staff.    
• Researching and gathering information and interpreting data and correlating large amounts of narrative and statistical information in response to priority policy issues and special initiatives that emanate from Congress, OMB, the White House, the Secretary, the Senior Level Administrator, the Deputy Senior Level Administrator, or other component Directors. Gathering information from a wide variety of sources within ED program and staff offices. Selecting and summarizing data and writing and updating material in response to such requests.

• Providing clerical and administrative support to office staff, the Administrative Officer, and other personnel within the branch.
• Screening incoming visitors and telephone calls, providing answers to inquiries and referring questions/issues to appropriate persons.
• Submitting and preparing payroll and travel arrangements, including processing travel orders and vouchers.
• Performing record keeping and data entry.
• Prepare and edit correspondence, forms, plans, reports and other documents from rough drafts or oral instruction ensuring correct grammar, formatting, abbreviations, spelling and punctuation.
• Maintaining property accountability reports, spreadsheets, and inventories.
• Tracking various administrative related deadlines and tasks for an office utilizing automated computer systems.
• Serves as a clerical point of contact on matters that include but are not limited to time, travel, appointments, pay issues, on/off boarding employees, etc.
• Serve as the office timekeeper which includes inputting time and attendance, identifying payroll discrepancies, and reconciling timekeeping reports.
• Coordinating the purchase of office supplies and assisting with basic office procurement duties.

• Performs rescue work, promptly renders CPR or emergency first aid and calls for medical assistance as necessary
• Supervises swimmers for safety and crowd control
• Enforces safety and pool regulations
• Promptly reports safety hazards to supervisor
• Responsible for the cleanliness of the buildings and grounds in the pool area
• Responsible for testing chemical levels
• Provides instruction to youth and adults in incremental swim lessons/lifeguarding/CPR courses
• May assist with scheduled pool parties, after hours of operation or with base wide special events
• Schedule includes evenings and weekends
• Other duties as assigned

• Review shipment requests for accuracy.
• Ensure proper documentation for personal property shipments.
• Determine the most cost-effective shipping methods.
• Allocate shipments based on destination and transportation mode.
• Scan completed files for further processing.