Total 170 Junior Executive job vacancies in Scott AFB, Illinois

• As a Transportation Assistant, you will:
• Prepare, amend, and revoke transportation military orders for recruits and enlistees assigned to all Services.
• Ensure the Travel Program operates within compliance of the Inspector General (IG), Staff Assistance Visit (SAV), and Command Inspection Program (CIP) standards.
• Manage and verify shipping projections using e-Orders Shipping Register and United States Military Entrance Processing Command Integrated Resource System (USMIRS).
• Resolve issues in a professional manner on a recurring basis for unexpected transportation related matters.
• Serve as a Quality Assurance Evaluator (QAE) ensuring the designated government travel company adheres to travel contract requirements, reviewing production activities and analyzing support quality effectiveness.
• Perform monthly, annual, and change of transportation specialist or acting transportation officer inventory, as required, on all transportation accountable forms.
• Perform extensive coordination and transaction with service liaisons, USMEPCOM Headquarters, CI Travel, and all service DFAS.
• Perform reconciliation of Centrally Billed Accounts (CBAs), using accepted practices to resolve problems and deviations.
• Manage and issue the Department of Treasury meal checks and meal tickets to recruits.
• Coordinate with five (5) Service liaisons ensuring any issues regarding recruit travel have been addressed.
• Conduct comprehensive transportation briefings, to all recruits prior to leaving the MEPS, ensuring all applicants understand what to expect during their travel.

• Performs the full range of tasks for assigned areas such as assignment, enlistment, reenlistment, promotion, awards, performance evaluation, routine boards, separation, or similar actions and performs a substantive review of records to determine eligibility for actions
• Serves as a technical authority on all elements of active duty military personnel specialties and reviews reports, forms, documentation, and other related information concerning Air Force members and reviews/constructs/maintains military personnel records on all assigned areas
• Serves as the primary source of information regarding a wide variety of entitlement, allowance, and indebtedness actions and processes actions through military personnel data systems
• Reviews products to identify and correct mismatched data in system and to ensure projections and confirmations have consummated and required actions have been taken in the Personnel Data System
• Uses a variety of office automation hardware, software, and peripherals to perform miscellaneous administrative duties, special actions and other clerical support work pertaining to assigned area of military personnel

The AMSA provides specialized and expert administrative support to Veterans while working collaboratively in an interdisciplinary coordinated care delivery model (i.e. PACT, specialty clinics, and the Care in the Community programs). Work involves specialized administrative judgment and the flexible use of a wide range of clinical processes relating to access to care across the community.

• Coordinates with the patient care team to review clinic appointment availability utilization to ensure that clinic schedules are closely monitored to effectively support the needs of the clinics and makes adjustments as necessary.
• Develop and/or maintain effective and efficient communication with the patient, interdisciplinary coordinated care delivery model teams, VA medical centers, and other agencies (e.g., assist with communication during the inpatient to outpatient discharge.
• Communicate with non-VA medical facilities; prepares correspondence for patients; manages a system for follow-up care such as new consults, tests, labs etc.). and other duties assigned for the proper and timely treatment of patients.
• Maintains and coordinates appointment schedules for all community care consults.
• Communicates with community providers to ensure acceptance of VA patients and payments.
• Prepares any required pre-appointment documents including referral forms and release of information documents.
• Coordinates scheduling of appropriate level of care and documents scheduling efforts in the appropriate consult.
• Obtains medical documentation from community providers ensuring coordination and communication regarding services rendered.
• Communicates with PACT teams regarding urgent requests or requests for further treatment for continuity of care.
• Coordinates internal and external care between customers and providers.
• Processes incoming patient secure messaging through MyHealthyVet and coordinates with care team as appropriate.
• Participates in team huddles and team meetings to manage, plan, problem solve, and follow-up with patient care by sharing information and collaborating with the interdisciplinary team.
• Enters appropriate information into the electronic record.
• Monitors pre-appointment information and/or requirements to assure readiness for patient visit/procedure.
• Manages patient systems to verify and validate accuracy and resolve issues.
• Evaluates patient information and clinic schedule lists to determine whether the patient requires an immediate appointment.
• All other duties as assigned.

DUTIES AND RESPONSIBILITIES:
The primary purpose of this position is to provide clerical support and perform routine administrative tasks to assist HR Assistants and HR Specialists assigned to the personnel office.

• Provides general information regarding position vacancies, application procedures, status on vacancies and requests, etc.
• Receives requests for personnel actions.
• Checks request for completion and accuracy.
• Routes/prints requests for personnel action.
• Creates recruitment file/folders.
• Initiates and tracks local/installation records checks.
• Schedules and prepares in-processing and out-processing of employees.
• Reviews and verifies completion of personnel documents.
• Obtains missing information for personnel documents/records.
• Enters data into automated personnel systems.
• Assists in providing recruitment and placement service to Nonappropriated Fund (NAF) activities.
• Assist applicants in applying for vacancies.
• Coordinates onboarding tasks for new hires.
• Refers inquiries about specific issues or actions to the appropriate assistant/specialist.
• Performs a variety of general office duties such as receiving telephone calls and visitors, routing and filing correspondence, sorting and distributing the mail, and providing routine support tasks within the HR office.
• Performs records management tasks/responsibilities.
• Creates and maintains Official Personnel Folders (OPFs).
• Drafts outgoing correspondence.
• Operates a personal computer and office software programs to enter data, complete forms, and correct errors and omissions in documents, files, and records, as needed.
• Utilizes automated office equipment (i.e., copier, fax machine, or equivalent) in accomplishment of tasks.
• Makes copies, scans documents, uploads and files documents for casefile or recordkeeping purposes.
• Distributes copies of personnel actions.
• Performs other related duties as assigned.

• Serves as personal property counselor.
• Plans and processes Personally Procured Move (PPM) incentive payments through the local Finance Office.
• Reviews official travel to include Permanent Change of Station (PCS) and Temporary Duty (TDY) travel orders, determine entitlements, and make complete travel arrangements for active duty military, reserve component members, Department of Defense (DoD) civilians, and dependents for worldwide travel to include remote and isolated sites.
• Performs other clerical and administrative tasks in support of the transportation work.

• Analyzes and interprets laws, DoDIs, AFIs, and higher headquarters guidance to implement and manage Air Force Reserve Accession processes and procedures to meet resource requirements for current and emerging Reserve missions.
• Provides Reserve Accession authoritative advisories, technical assistance, procedural guidance, and recommendations regarding Reserve Accessions; responds to Air Force, DoD, Congressional and other high level inquiries.
• Applies in-depth knowledge and understanding to use, manipulate, and apply various functions of the Military Personnel Data System (MilPDS) in order to input transactions and analyze output products used to control, assess, evaluate, track, approve/disapprove, and communicate tranacation status information as relates to the total Reserve Accession process.
• Performs special projects which includes preparing and staffing written correspondence, briefings and other documentation.

The primary purpose of this position is to analyze data extracts, compilation, collection, reports and provides program support and administrative assistance to the Contract Nursing Home (CNH)/ Community Adult Day Health Care (CADHC)Program Manager, Post-9/11 Military to VA (M2VA) Program Manager, and the Post-9/11 M2VA Program, where seamless, easy transition for recently discharged Veterans is coordinated including the Polytrauma Support Clinic.

Major Duties:

• Collects, compiles, and/or tracks data and statistical information in support of an organization's program operation.
• Assists in the planning, review, and reporting of data/statistical results of program/project studies.
• Establishes protocols for incoming data, organizes computerized data sets, and retrieves computerized data.
• Evaluates documents, e.g., sampling plans, permit applications, and other data collection forms.
• Coordinates incoming data from a variety of sources.
• Reviewing documents, reports, and/or applications for omissions and inconsistencies, and ensures data entry is complete and accurate.
• Maintains automated system of program-specific data to track suspense's on items such as project milestones, progress reports, funding accomplishments, compliance strategies, etc.
• Performs typing work, whether from voice recordings or written material on either an electric typewriter or using word processing software and equipment.
• Ensures that all information is up to date, and compiles routing reports which are required by VISN headquarters and VACO.
• Types letters, reports, memoranda, inventories, rosters, mailing lists, and other general office material.
• Prepares materials for publication such as pamphlets, certificates, forms, graphs, technical manuals or comparable items.
• Receives and directs callers, patients, and visitors.
• Receives, schedules, refers, and contacts members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public.
• Acts as liaison to other managers and staff within the organization and provides accurate advice on procedures, reports, requirements, and other matters necessary to implement the program's policies, directives, and instructions.

• Assists the Installation Drug Demand Reduction Program Manager (DDRPM) with the DoD military and civilian drug testing programs.
• Assists the DDRPM with the administrative management of the drug-testing program.
• Performs administrative duties such as filing, records maintenance, data entry, and updates.

If selected for this position, typical work assignments will include:

• Serving as legal assistant responsible for supporting Assistant United States Attorneys (AUSAs) by providing a variety of legal assistance and office support services. Requiring knowledge of the processes, procedures, and practices of legal support activities in conjunction with a knowledge of clerical skills, and an ability to apply these skills to increase the effectiveness of the assigned AUSA.
• Using a variety of office software, providing automated litigation assistance to attorneys by preparing charts and other materials relating to trial preparation and presentations. Producing a variety of written documents utilizing a range of office automation software.
• Reviewing incoming material and, based on established policy and procedure, determining the need for assembly and preparation of a variety of legal documents, e.g., complaints, motions, orders, answers, pleadings, subpoenas, and libels.
• Obligating funds for litigation expenses and monitors for continued necessity. Reviewing bills and invoices and submits to budget office for payment. Maintaining calendar of assigned active cases.
• Tracking filing, hearing, and trial dates, and scheduling conferences and interviews. Developing and maintaining suspense system for ongoing cases and informs the AUSA of pending dates and deadlines.
• Contributing to reports summarizing the case status, including legal issues, factual issues, and case developments. Aiding in summarizing the factual situation, the basis of the complaint, legal Issues presented and relevant case law.
• Coding and indexing discovery documents using legal case management software. Conducting document searches, organizing documents, conducting first level document review, and coordinating document production.

If selected for this position, typical work assignments will include:

• Serving as legal assistant responsible for supporting Assistant United States Attorneys (AUSAs) by providing a variety of legal assistance and office support services. Requiring knowledge of the processes, procedures, and practices of legal support activities in conjunction with a knowledge of clerical skills, and an ability to apply these skills to increase the effectiveness of the assigned AUSA.
• Using a variety of office software, providing automated litigation assistance to attorneys by preparing charts and other materials relating to trial preparation and presentations. Producing a variety of written documents utilizing a range of office automation software.
• Reviewing incoming material and, based on established policy and procedure, determining the need for assembly and preparation of a variety of legal documents, e.g., complaints, motions, orders, answers, pleadings, subpoenas, and libels.
• Obligating funds for litigation expenses and monitors for continued necessity. Reviewing bills and invoices and submits to budget office for payment. Maintaining calendar of assigned active cases.
• Tracking filing, hearing, and trial dates, and scheduling conferences and interviews. Developing and maintaining suspense system for ongoing cases and informs the AUSA of pending dates and deadlines.
• Contributing to reports summarizing the case status, including legal issues, factual issues, and case developments. Aiding in summarizing the factual situation, the basis of the complaint, legal Issues presented and relevant case law.
• Coding and indexing discovery documents using legal case management software. Conducting document searches, organizing documents, conducting first level document review, and coordinating document production.

Major duties:

• Answering phones
• Directing calls to the appropriate staff
• Scheduling appointments, including interpreting and verifying provider orders in accordance with VHA national scheduling guidelines.
• Using CPRS for notes, alerting AMSA (Advanced Medical Support Assistant) to scheduled, rescheduled or no show appointments,
• Entering hospital notification and community care coordination plan notes, performing basic eligibility requirements for CITC programs.
• Interacting with both internal and external customers
• Obtains medical records
• Works closely with CITC teams, PACT and specialty clinics.

• Provides Administrative Support to the Automated Suitability and Security Clearance Process.
• Provides technical guidance, information, and assistance for a variety of Employee Relations programs.
• Performs a variety of recruitment and placement support duties.
• Effectively utilizes HR applications to collect, input, retrieve, and prepare a wide variety of reports.
• Serves as the resident subject matter expert for mandated administrative support programs.

Duties and Responsibilities:

• Assists in providing recruitment and placement service to NAF activities by procedurally processing a full range of personnel actions such as appointments, position and pay changes, transfers, and separations.
• Utilizes automated recruitment tool. Builds and edits user accounts.
• Generates vacancies for job announcements.
• Enters applicable position and organizational data for vacancy.
• Creates job opportunity announcements.
• Verifies applicant eligibilities in accordance with applicable laws, policies, and procedures.
• Produces applicant lists for selecting official.
• Performs onboarding tasks.
• Initiates and monitors local installation records checks.
• Monitors status of background investigations.
• Conducts in-processing briefing. Assists in the completion of employment documents.
• Enters classified position descriptions into automated library.
• Verifies signatures on position descriptions.
• Uploads supporting documents (i.e., evaluation statement; org chart; position designation tool (PDT) result, etc.) into the position description casefile/record.
• Locates position descriptions in the library.
• Routes non-routine classification requests to appropriate point of contact.
• Enters personnel data into an automated personnel data system.
• Completes applicant and position builds using data provided.
• Verifies documentation for personnel action.
• Codes personnel actions in accordance with applicable policies and procedures.
• Processes a variety of personnel requests and actions. Generates personnel reports. Identifies and corrects discrepancies in personnel data.
• Provides an overview of employee benefits and personnel matters including, but not limited to, insurance, retirement, 401(k), unemployment compensation, workers' compensation, and awards.
• Submits benefit action requests for processing.
• Performs front desk responsibilities.
• Provides customer service assistance to customers.
• Makes copies, scans documents, uploads and files documents.
• Distributes copies of personnel actions.
• Provides general information regarding position vacancies, application procedures, etc.
• Operates a computer remote terminal and word processing equipment.
• Receives and checks documents for completion and accuracy in accordance with applicable laws and regulations.
• Contacts appropriate sources to secure missing data or documents.
• Prepares in-processing documents.
• Creates and maintains Official Personnel Folders, position control registers, office files, group insurance files, etc.
• May requisition forms and post changes to directives.
• Assists applicants with system errors when applying for vacancies.
• Elevates complex system issues to senior HR staff.
• Prepares and submits payroll transmittals.