Total 8,682 Others job vacancies in US - California - Thousand Oaks - Field/Remote

The incumbent serves as a Program Management Officer within the Member Services (MS) and provides executive level support to the Executive Director by providing oversight and guidance to projects of high importance within MS. The incumbent collaborates with senior officials within MS, VHA Office of Finance, VHA Office of Policy and Planning, VHA Office of Health Information (OH1), Veterans Benefits Administration (VBA), Department of Defense (DoD), Office of Inspector General (01G), VA Office of Information and Technology (01&T), Veteran Service Organizations (VSOs), and other key stakeholders and local medical facility leadership to achieve VA goals. The incumbent is responsible for project prioritization, the development of strategies to support VHA Mission, customer objectives, and effective management of VA health care. The incumbent plans and implements large scale emerging national programs and their supporting applications. The incumbent has director supervisory and leadership responsibility for the following Business Support Office service lines: Training and Quality Management (TQM), Knowledge Management (KM), Communications (Comms), and Systems Management (SM).

Work Schedule: 8:00AM - 4:30PM Monday through Friday
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Remote: This is a remote position
Position Description/PD#: Program Managemt Officer/PD075680
Relocation/Recruitment Incentives: Not Authorized.
Critical Skills Incentive (CSI): Not Authorized.
Permanent Change of Station (PCS): Not Authorized.
PCS Appraised Value Offer (AVO): Not Authorized.

• You will review proposed actions for potential impact to cultural resources and compliance with historic preservation statutes, regulations, and guidelines.
• You will prepare concise cost estimates for archaeological investigations, develop budgets, and scopes of work environmental contracts.
• You will prepare correspondence (e.g., e-mails, official letters, issue papers) related to environmental planning projects.
• You will perform professional consultative services related to archaeological and historic resources.

Serves as a Legal Assistant with primary responsibility to include analysis of, response to, and monitoring of requests submitted under the Freedom of Information and Privacy Acts, Administrative Remedy Appeals, and claims submitted under the Federal Tort Claims Act, Civilian Employee Compensation and Bureau of Prisons Claims Acts (FTCA/CECA/BOPCA), and inmate property claims.

Receives service of legal documents, reviews for correct form and timeliness; annotates case files and suspense files to reflect due dates and notifies appropriate legal staff to ensure timely responses are made.

Performs a variety of administrative support duties, such as assembling information for various reports, briefings, conferences, designing and organizing filing systems, planning and arranging the maintenance and preparation of information needed for inter- or intra-office reports, making travel arrangements for legal staff, and completing Time and Attendance reports.

Join Our Team at the U.S. Department of Education - Federal Student Aid (FSA)

We are seeking a Management & Program Analyst to play an important role in our team at the U.S. Department of Education Office of Federal Student Aid (FSA). The ideal candidate would be a skilled operational analyst who is looking to make an impact in a dynamic customer-focused environment!

As a Management & Program Analyst, the candidate(s) will play a key role in analyzing operational performance, identifying trends, and providing actionable insights to improve efficiency.  This position requires a blend of analytical and communication skills, and the ability to collaborate across teams to aid the organization in making data-informed decisions. Candidate(s) will be responsible for the collection, analysis, and reporting of key quantitative and qualitative metrics related to the Business Process Operations (BPO) functions, increasing transparency, and creating actional insights to improve operational efficiency and customer experiences.

APPLICATION LIMIT: This vacancy announcement is limited to the first 100 applications received and will close at 11:59PM Eastern Time on the day that we receive the 100th application, or at 11:59PM Eastern Time on the listed closing date, whichever occurs first.  

We encourage you to read this entire vacancy announcement prior to submitting your application.

As a Management & Program Analyst, GS-0343-09, you will be responsible for:
• The incumbent assists in conducting analyses of complex functions and work process or technical programs and makes recommendations when improving the effectiveness and efficiency of work operations and identifies procedural problems in program operations, using quantitative or qualitative methods.
• Participates in a variety of project management tasks, involving application of project management principles, methodologies, and project planning, from development to implementation.
• Evaluates, processes, and makes proposals or recommendations for organizational changes. 
• Helps in performing cost analyses such as development of life cycle or other cost analyses of projects, or performance of cost benefit or economic evaluations of programs.

As a Management & Program Analyst, GS-0343-11, you will be responsible for:
•   Analyzes and evaluates the management practices and methods, and administrative operations of the department.
•   Identifies and analyzes issues, problems, and challenges facing management.
•   Analyzes and prepares administrative status reports for multi-level review.
•   Prepares program management reports and briefs.
•   Advises senior staff on a board range of data management and customer interaction methodologies and applies that aptitude to solving unique problems and requirements related to customer service operations.
•   Review internal processes and procedures, make recommendations for improvements promoting efficiency and cost savings.
•   Participates in a variety of project management tasks, involving application of project management principles, methodologies, and project planning, from development to implementation.

Duties include but are not limited to the following:

• Create a variety of specialized reports to assist with QMS operational activities including budget cost containment, resource and expenditure management, strategic planning, and work simplification.
• Complete the Annual Call for budget, oversight of various fund control points, managing and tracking various fund control points and reconciling purchases on a recurring basis throughout the fiscal year.
• Work with the Financial Resources Management Service to review for accuracy and validity of the QMS budget and fund control management.
• Coordinate data collection and analysis; utilize Process Improvement principles to determine organizational performance especially as it relates to facilitate the ongoing monitoring and/or sustainment of improved performance measures.
• Participate in planning for major projects involving Process Improvement and collaborates in the development and documentation of long and short-range planning goals and objectives.
• Plan, develop, direct and coordinate the organization of data/processes to ensure thorough and timely review of MCMs, VHA Directives and VHA Handbooks to ensure VASDHS compliance with all requirements.
• Prepare/present both written and oral reports with consideration of the wide range of factors and requirements affecting the facility.
• Provide clear and concise analysis of program issues and trends, including justifications, narratives and visuals (charts and/or graphs).
• Maintain all TJC, CARF and other accreditation materials, all office files including sensitive records and all computer files including templates.
• Develop analytic tools as necessary to assess current performance and determine areas targeted for improved process improvement activities.
• Lead a team in proactively identifying any failure points or barriers and guides the team to identify and implement solutions.
• Initiate interdisciplinary teams as indicated for problem solving and serve as a positive catalyst in group settings.
• Review, analyze and evaluate accomplishment of overall systems by reviewing reports, available data, studies, projects, information provided by support personnel, contractors, and/or other external agencies.
• Develop and maintain databases and statistics related to the VADHS Performance Improvement Program, Continuous Readiness Program for regulatory compliance/accreditation and the External Peer Review Program (EPRP).
• Provide direct program and management assistance to all programs under QMS including but not limited to the Protected Peer Review Program, Patient Safety Program, Risk Management Program, External Peer Review Program, Administrative Investigation Boards/Fact Findings, and the Continuous Readiness and Regulatory Compliance Program for the medical center and the Community Based Outpatient Clinics.
• Work with senior leadership as a change agent in assuring, directing, and performing the steps necessary to create business cases based on objective data within the frame of Process Improvement and Lean Six Sigma.

• Monitor budget execution to assure compliance to approved level of expenditures.
• Review manpower resources and utilization to manpower adjustments resulting from changes in personnel.
• Ensure execution of the Operating Budget is in accordance with the approved program, targets, goals, and objectives.
• Require ability to properly originate requests for changes to funding programs allotments.
• Research and compile manpower data and prepares a variety of special and recurring reports required by higher authority.
• Apply business tools, techniques, or applications to conduct budget analysis.
• Recommend and coordinate necessary internal adjustments in authorizations received from higher authority.
• Plan and carry out assignments independently in accordance with office standard operating procedures and accepted agency practices.

What will I do in this position if hired?

In this position, you will serve as Management and Program Analyst. Typical assignments include:

• Analyzing and evaluating data (raw, structured, unstructured) to identify opportunities to make improvements, identify correlations, patterns or trends that support data driven decision making; AND
• Utilizing a variety of software and/or web-based client server methods (Ex: Microsoft Power Platform, Excel, Databases, Tableau, Python, R, ArcGIS, etc.) or other analytical tools to build tools, visualize data, and conduct other analysis in support of the FEMA mission; AND
• Appling a wide range of qualitative and/or quantitative methods to assess and improve FEMA R9 program effectiveness, business process and workflows, projects, and data management systems; AND
• Working with business lines, both top-down and bottom-up, to identify patterns and relationships across a variety of data sets and communicate the technical data assessment to non-technical individuals, communicate and work with individuals and groups in a constructive and collaborative manner; AND
• Communicating the results of analysis in a variety of ways including oral briefings, written reports, and data visualizations.

What else do I need to know?

At FEMA, our mission is to help people before, during and after disasters, and every employee at FEMA has a role in emergency management. Every FEMA employee has regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee's official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions.

FEMA is committed to ensuring that its workforce reflects the diversity of the nation. At FEMA, our workforce includes the many identities, races, ethnicities, backgrounds, abilities, ages, cultures, and beliefs of the people we serve. To learn about FEMA's ongoing diversity and inclusion efforts, reasonable accommodation process, and the FEMA Core Values, please visit www.fema.gov.

Promotion Potential: Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval.

• Translates policy and operational guidance into training objectives and curriculum.
• Oversees and manages a team of trainers and support staff responsible for developing and delivering governmentwide personnel vetting training.
• Develops training plans and materials for the entire program office.
• Collects and interprets data for the purpose of reporting progress and performance to leadership.
• Provides advanced level personnel vetting advice and assistance to develop new and innovative methodologies to make personnel vetting processes and training delivery more efficient and effective.
• Assigns work to subordinates based on priorities, consideration of difficulty, requirements of assignments, and capabilities of employees.
• Develops performance standards and evaluates performance of subordinates.
• Provides advice, counsel, or instruction to individual employees on both technical and administrative matters.

• You will implement security programs under the general direction the Security Officer and Senior Security Specialist.
• You will be responsible for executing the Personnel Security (PERSEC) Information Security (INFOSEC) Physical Security (PHYSEC) Anti-Terrorism/ Force Protection (AT/FP), Operational Security (OPSEC) and Privacy Act (PA) programs.
• You will assist with the formulation and presentation of an effective Security Education and Training curriculum; interprets and applies specific guidelines, regulations and policies.

• Provides advice and guidance to program managers and Contracting Officer's Representatives on contracting procedures, including providing assistance in the development of acquisition packages.
• Plans, negotiates, leads, and administers procurements of goods and services, which may include specialized, state-of-the-art, critical or scarce requirements using Federal Acquisition Regulation procedures.
• Performs procurement planning and provides advice to program officials in the development of procurement objectives, constructing the contractual vehicle, and facilitating creation and maintenance of acquisition plans, appropriate milestone charts and related schedules while providing acquisition progress updates to stakeholders.
• Advises on performance objectives to be used and assists in the preparation of requirements documents, such as performance work statements, statement of objectives, and statements of work.
• Serves as sole negotiator for program customer on procurement actions. Plans and coordinates negotiation strategy and leads the negotiations to develop contract prices and terms.
• Performs contract administration. Responsibilities typically include incremental funding, preparation of rate and price adjustments, redirection of effort, coordination of time extension, incorporation of change orders, issuance of stop work orders, issuance of cure notices or show cause letters, final payment, and contract closeout.
• Researches and interprets various federal acquisition laws, regulations (i.e., Federal Acquisition Regulations and agency directives), policies, procedures and applies findings to acquisition work products.
• Develops technical correspondence and reference materials to document discussions, decisions, and contracting actions throughout the contract life cycle including determinations, findings, and, solicitations or request for quotes/proposals.

The Advanced Medical Support Assistant (AMSA) interact with both internal and external customers providing exceptional customer service and ensuring overall customer satisfaction. Candidates will be reviewed for minimum qualifications as outlined in the qualifications section of this announcement and referred to the Greater Los Angeles VA Health Care System AMSA Interview panel. Ideal candidates resumes must be skilled in customer service, identify customer concerns, customer satisfaction and resolution, ability to operate computer programs, and scheduling of appointments. In addition, you will be contacted by various entities within Human Resources to begin all pre-employment processes and must satisfy all condition of employment before a firm offer of employment is made.

Major duties include, but are not limited to:

• Scheduling, canceling, re-scheduling patient appointments and/or consults.
• Entering no-show information.
• Monitoring appointment requests from multiple electronic sources.
• Participating in team huddles and team meetings to manage and plan patient care.
• Setting priorities and deadlines.
• Adjusting the flow and sequencing of the work to meet team and patient needs.
• Monitoring pre-appointment requirements to assure readiness for patient visit/procedure (e.g. X-Ray, Lab Work).
• Managing electronic wait list to verify and validate accuracy and resolve issues.
• Participating and providing input in problem solving on operational issues or procedures in team meetings.
• Performing administrative follow up actions.
• Evaluating patient information and clinic schedule lists to determine whether patient is vested.
• Educating providers about shared patients (those who receive their care at multiple VAs or those who have care in the community and bringing to the attention of the provider.

The incumbent serves as the Assistant Chief of Health Information Management (ACHIM). This position reports to the Chief of Health Information Management (CHIM). Major duties and responsibilities include but are not limited to the following:

• The incumbent serves as the Assistant Chief of Health Information Management (ACHIM) in a medical facility of high complexity (level 1), with responsibility for the supervision of all HIM functions. Incumbent is charged with full responsibility, both technical and administrative, for the daily operation of the HIM department which consists of all functions of health record activities related to coding, health record documentation analysis, transcription/speech recognition, release of information, file room/scanning programs, and health information exchange.
• Provides expertise, guidance and direction and has responsibilities relative to providing supervision, administrative support, coordination, and technical assistance in the planning, development and maintenance of an effective, comprehensive, and integrated HIM Program at this Medical Center.
• Assists the Chief of Health Information Management (CHIM) in the planning, directing, policy making, organizing and controlling the activities of this department and serves as acting CHIM in the absence of the CHIM.
• In conjunction with the CHIM responsible for collecting and processing data for various reports, surveys, and research projects.
• Responsible for assisting physicians and other health professionals in obtaining health record information to be used in research projects.
• Advises on what material is available, how it may be obtained and the uses that can be made of the information while protecting the confidentiality of the record.
• Aids in a variety of projects and is responsible for screening, abstracting and tallying data from records and computer generated reports.
• Serves as a consultant to provide guidance and advise researchers on methods for gathering data.
• Assists in selected miscellaneous retrospective health record review/data abstraction projects to support medical center Quality Management data collection activities.
• Provides technical guidance to the unit supervisors and lead clerks while providing support to each unit in the absence of the section supervisor.
• Provides expertise in the area of subpoenas, court orders, advance directives, and general release of information, as well as other medico-legal issues.
• Responsible for keeping abreast of changes that are constantly being made in the health information field as well as allied medical fields and applying the information and knowledge gathered to the operations of the hospital.
• Participates in various facility, VISN and national committees requiring health information management subject matter expertise.
• The incumbent shares responsibility with the CHIM for collecting and processing data for various reports, surveys, and research projects; for preparing reports and recommendations for review and consideration by the Chief of HIMS.
• Responsible for assisting physicians and other health professionals in obtaining health record information to be used in research projects. Advises on what material is available.
• Provides effective audits and monitors for all areas of responsibility, assuring that accurate and timely data is processed by all employees. Reviews work accomplished and assesses quality, quantity, accuracy and timeliness of work produced by each employee. Ascertains problems encountered and takes corrective action.
• Develops performance standards and conducts performance evaluations. Develops and conducts competency assessments. Responsible for carrying out established personnel functions and practices. Keeps employees informed about important aspects of personnel management programs. Formulates and initiates performance standards. Interviews prospective employees, recommends selection, and carries out training and development of assignments, awards or disciplinary action.
• Is a subject matter expert on 0675 and 0669 qualification standards and how to appropriately apply them. Provides administrative support to other HIM Supervisors/Leads by aiding in the selection, training and evaluation of section employees. Provides technical guidance to the unit supervisors and lead clerks while providing support to each unit in the absence of the section supervisor.
• Work is of an analytical, evaluative, and creative nature, and incumbent is responsible for keeping abreast of constant changes in the health information field as well as allied medical fields and applying the information and knowledge gathered to the operations of the hospital.

Major duties include but not limited to:

• Conducts limited analyses to develop required data and information for reporting purposes; and drafts brief factual administrative reports.
• Prepares documents needed to process budget estimates. Drafts reports that detail the purposes for which funds were obligated and expended.
• Receives, screens, and recommends approval of annual budget estimates. Gathers, extracts, reviews, verifies, and consolidates a variety of narrative information and statistical data needed in the formulation and presentation of budget requests (e.g., estimates of the funding needs of Groups or overall agency requirements).
• Reviews short-range budgetary and program requirements to assure their conformance with established agency policies and the intent of Congress. Evaluates operating plans for reasonableness of workload, obligations, and outlay data. Insures that monthly and yearly trends are reflected in the operating plan and recommends any necessary adjustments.
• Performs analyses of budget requests, prepares justification statements, and compiles data to be used for forecasting obligations.
• Reviews initial budget submission to ensure that planning guidelines are followed and the estimates for the non-medical financial assistance programs are in line with long-range planning targets.
• Provides advice to the assigned organization on modifying budget estimates in response to the annual mid-year and fall reviews. Reviews initial budget submission to ensure that planning guidelines are followed and the estimates for the fiscal programs are in line targets.
• Develops proposed budgetary and procedural guidance (i.e., format for budget estimates) for issuance to the organizations. Develop summary charts providing a synopsis of the facility's budget request and highlights issues with pertinent background information so that effective budget decisions can be made.
• Investigates and explains deviations from fiscal operating plans and program objectives. Develops monthly analyses of program actual and possible trends, with detailed explanation of significant deviations. Develops additional analysis providing historical data of programs. Prepares special analyses, studies, and reports as requested by the supervisor and higher authority.

• Provide comprehensive occupational therapy services to maximize Solder performance and improve unit readiness.
• Develop programs to optimize performance behaviors or mitigate injury risk.
• Perform formal and informal evaluations in the various areas, such as physical, psychological, cognitive, activities of daily living (ADLs), functional and adaptive skills, and, work and occupational role performance.
• Plan, coordinate, and implement goal-oriented group and/or behavioral-focused individual treatment programs.
• Apply the use of therapeutic modalities and new integrative techniques and technologies.
• Participate on an interdisciplinary team to coordinate the rehabilitation or wellness activities for individual Soldiers or groups of Soldiers with the brigade.
• Educate on the injury/disease process and its effect on function, joint protection, energy conservation, ergonomic needs, work simplification, and cognitive compensatory techniques.

• Provide full range of professional injury screening and prevention, evaluation, diagnosis, and treatment to maximize Soldier performance and improve unit readiness.
• Perform physical therapy professional duties requiring an advanced practical knowledge of physical therapy skills, evidence-based practice, data collection and reporting as part of the H2F team.
• Plan and organize professional injury screening and prevention.
• Research, analyze, and report on injury control and program effectiveness.
• Advise Commanders and Directors on the development and implementation of strength and endurance programming and execution.
• Participate on the Holistic Health and Fitness (H2F) team to coordinate the rehabilitation or wellness activities of individual or groups of Solders.