Total 2 job vacancies by Ubisoft

The Admin Intern will gain hands-on experience by rotating through various sub-departments within the Administration vertical, including Soft Services, Technical Services, and Travel Services. This internship offers a comprehensive overview of the administrative functions necessary to ensure the smooth and efficient operation of the organization. The intern will work closely with admin team members to support daily operations, support essential administrative skills, and contribute to the overall effectiveness of the department.

Key Responsibilities:

• Soft Services: Management of Housekeeping, Inventory, Cafeteria, Parking, Pantry, Manpower, Library Management, Contract
• Technical Services: Regular Repairs & Maintenance, Planned Preventive Maintenance (PPM), Asset Management
• Travel Services: Hotel and flight Bookings, Flight Bookings, Cab Management, Foreign Currency support

Budgeting Process

Studio budgeting process

• Support in driving the entire budgeting process for the Organization Budget, for yearly and quarterly budgets.
• Co-ordinate with all stake holders for preparation of budget.
• Support in providing necessary templates for budgeting.
• Compile and analyze the data and prepare justification for budget.
• Upload the budget in budgeting tools after validation.

Project budgeting process

• Co-ordinate with Producers/ PMO for project forecast - Staffing and activity cost for yearly and quarterly budgets and for new project budgets.
• Uploading project forecast in tools from time to time as required.

Reporting and analysis

• Preparation on project cost report and analysis on monthly basis.
• Preparation of actual expenses report and variation analysis on monthly basis
• Provide timely and important reports to support management decision from time to time
• Preparation on monthly MIS
• Preparation of presentation of Business plan review on quarterly basis
• Prepare management dashboard with relevant and important data analysis
• Working on various simulations as required by management from time to time.
• Sending alerts to PMO / producers for project variations from time to time.