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Please see attached job description. If you have any queries regarding this post please contact Joanne Scott, Admin Manager joanne.scott3@nhs.net or 07392194162

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert. If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application. If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on bht.recruitment@nhs.net quoting the vacancy reference number.

About Us The Payments and Systems Data Team is responsible for managing the input, updating, and closing of care provisions, payee details, contractual and payment data across the Adults and Childrens Social Care Case Management and Finance systems and the Corporate Finance system. This Systems Officer role will sit in the Systems Team, although it is expected that officers will be able to work across the wider Payments and Systems Data team, as the manager requires, to support fluctuating demands or changes in priority. We are looking for people who want to work in a challenging, fast paced environment where no two days are the same. If this sounds like you, we have opportunities for you to join ourcommitted team. About the Role Responsible for the accurate entering of commissioned care packages to the Social Care Case Management systems and resolving queries relating to commissioned care.Alongside this, the role is the first point of contact to deal with team communications whilst assessing the nature of the contact in line with the team procedures. We have a dedicated training and induction plan for all new starters where we will develop your knowledge, skills, and expertise in order for you to be successful in your role. Work location:Your office base will either be in Abingdon or Banbury There is the ability to work in an agile manner with the requirement to go to alternative offices, if required, for training purposes or meetings. Working Pattern:37 hours a week, to be worked over 5 days Monday Friday. For more detailed information please refer to the job description. About you You should have experience of working in a finance or system related environment.Being able to work in a pressured, ever-changing environment, managing high volumes of work with accuracy and attention to detail, excellent communication skills and strong IT skills will be essential. You should also be able to work well under pressure to strict deadlines. Rewards and benefits Culture of flexible working. Technology tosupport agile working where role permits. 28 days holiday p.a. plus bank holidays. Option to buy additional holiday. Employee Assistance Programme including access to health and wellbeingsupport. Membership of the Local Government contributory pension scheme, with an employers contribution of up to 19.9%. Enhanced family friendly policies. Local and national discounts for shopping and travel. Great learning and development opportunities tosupport your ongoing development. Ourcommitment to:Equality, Diversity, and Inclusion At Oxfordshire County Council we are proud of our diverse workforce.Everyone is accepted for who they are, regardless of age, disability, gender identity, marital status, race, faith or belief, sexual orientation, socioeconomic background, or on maternity or family leave. We have a number of staff network groups which provide peersupport, education, and safe spaces for all. Ourcommitment to: Guaranteed Interview Schemes As a DisabilityConfident employer, we guarantee an interview for disabled applicants who meet the essential criteria for the job.We also guarantee interviews to care leavers who have completed further education and who meet the essential criteria for the job. For those leaving care without any further education, we guarantee an interview for our apprenticeships.We are alsocommitted to helping andsupporting those transitioning from HM ArmedForces to civilian life and guarantee an interview for those demonstrating the essential criteria for the role, within three years of leaving the service. Ourcommitment to: Safeguarding Oxfordshire County Council arecommitted to safeguarding and promoting the welfare of children, young people, and adults. We expect all employees, workers, and volunteers toshare thiscommitment. We will ensure that all our recruitment and selection practices reflect these commitments. Ourcommitment to: Flexible Working We are open to discussions about flexible working, which can include flexitime, part time working, jobsharing, nine-day fortnights and annualised hours, depending on the requirements of the role and the service. Follow us on social media. Stay up-to-date with the latest news and featured jobs from Oxfordshire County Council by following us on LinkedIn, Facebook, Twitter and Instagram. If you encounter any technical issues with the application system, please contact us at: careers@oxfordshire.gov.uk

The job description gives an overview of the main tasks and responsibilities of the role, and the person specification focusses on the qualifications, skills, experience and knowledge required. These documents are attached on the page and can be downloaded. The person specification below is not the full person specification but outlines the criteria against which your application form will be assessed.

To undertake the full recruitment process from start to finish including International recruitment, medical, honorary, Bank, volunteers, and general requests. To ensure appropriate jobs adverts are published on NHS jobs and Trac and when required to publish in external publications in a timely manner. Update relevant social media as required. To provide support to candidates/Managers throughout their recruitment process keeping them updated with their recruitment status. Build relationships with candidates and line managers. To administer the distribution of ID/Smart cards and unlock cards in a timely manner. To follow and keep up to date with current NHS Safer Employment checks. Administer Certificate of Sponsorship through the relevant Home Office system. Support Team Leaders and Manager to ensure that the workload is a team effort. Ownership of workload covering other workloads as and when required. To fully enter all ESR and any other system input and follow any changes and support managers throughout systems and processes. To support and attend recruitment events / induction. Follow Trust KPI on Recruitment Service Level Agreement with Trust (follow up and chase managers). The administration of all different types of Honorary Contracts for all staff. Train and support new staff and highlight any training issues. Follow the Recruitment and Selection policy and give advice. Support the Head of Recruitment in the development and delivery of the Trusts workforce strategy and related policies and procedures, taking account of the Trusts performance objectives and other key drivers and challenges.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

For further information about this role please see Job Description document attached. If you have any further queries, please do not hesitate to contact us.

The successful candidate will: Have experience of preparing agendas and papers, ability to complete minutes to a high standard, noting and monitoring the completion of actions. Have demonstrable experience of a range of administrative procedures and practices. Have excellent communication skills and experience of working with a range of stakeholders. Be confident to work independently and with initiative. Have experience of organising, preparing for and supporting meetings. Experience of using a range of IT systems, including Microsoft Office applications. Experience of supporting online and in person events. Enjoy working within a busy environment.

To provide an accurate and efficient administrative service to the DSU, TSA and POA working both within a team and using own initiative, assisting in achieving compliance with local and national access targets. The role includes working as part of a multifunctional team interacting with Waiting List staff across Directorates. Key elements of role will include Receptionist Preparing notes for the clinics (includes lifting/collecting/delivering notes to/from other departments) - tracking notes as and when they are moved. Admit/Discharge/Transfer of patients on computer systems Making follow up appointments Update Clinics lists, attend, cancel and rebooking appointments To include any adhoc duties that is required by the departments

Post-holders may be working with a wide range of patients who meet the service acceptance criteria for Special Care and Paediatric Dentistry - including people with learning difficulties, mental health problems, complex medical conditions, those experiencing complex social problems, severe anxiety and phobia. This list is not exhaustive, and the post-holder will be required to provide treatment to these patients with consultant support available as required. Supporting these patients requires a high level of sensitivity, compassion and excellent communication skills. To liaise with colleagues in General Dental Services, Hospital Dental Services and colleagues in Community Dental Services, to ensure that patients needs are met, and referrals are appropriately undertaken. Post holders may be required to support Dental Core Trainees, you will be supported if this is required To take responsibility for completing an appropriate level of clinical activity on patients, sufficient to ensure that the service can meet contractual targets for commissioners. To take responsibility for completing paperwork on time including completion and transmission of FP17s to the Business Services Authority and completion of all service paperwork. To contribute to the services Clinical Governance programme in ways relevant to their role and as defined by the Clinical Director/Clinical Governance lead. For full details of the duties and criteria for the role please refer to the job description and person specification attached.

DUTIES AND RESPONSIBILITIES Responsible for registering and triaging new patients to The Christie on the appropriate patient administration system including routine use of case note tracking system. Adhere to all written instructions on the proforma with regard to scheduling and booking of appointments. Responsible for the retrieval of outside notes and films and reports as requested. To contact patients by phone with regard to their appointments and to annotate in CWP. To book patients transport as per protocol and request interpreters as appropriate File all relevant paperwork into patient case notes appropriately. Print out and copy relevant paperwork that has been requested via the SARsteam. Collate and disseminate all incoming and outgoing correspondence appropriately. To deal effectively with all telephone calls in conjunction with the cancellation and rebooking of patients treatments and appointments, and effectively communicate queries from patients, GPs, Hospices and other outside agencies Develop positive and working relationships with managerial, non-clinical and clinical staff across the Trust Show compassion and understanding when exposed to destressing/emotional and unpleasant circumstances taking personal action/escalation to resolve patient issues concerns or complaints. Communicate sensitive information in a diplomatic manner with departments both internally and externally. Work flexibly on a rota as and when required. Work independently at times. General reception duties booking patients into clinics and outcoming appointments. Contribute to the training of new members of staff within a given area as required. Work with managers and administrative staff to review working practices, identify new improved ways of working, find solutions to problems and improve quality and range of services. Undertake general clerical tasks as delegated by the Clinical PAs and Clinical Administrators, to contribute to the smooth running of the team. Ensure that confidentiality is maintained at all times of all written, verbal and electronic information in line with the Trust policies; awareness of data protection and General Data Protection Regulations (GDPR). This job description is not intended to be exhaustive but reflects the main responsibilities of the post holder. Other duties may be required from time to time, which are commensurate with the grade of the post. This job description is subject to regular review and appropriate modification.

The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. Please view as attached The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.

To provide an accurate and efficient administrative service to the DSU, TSA and POA working both within a team and using own initiative, assisting in achieving compliance with local and national access targets. The role includes working as part of a multifunctional team interacting with Waiting List staff across Directorates. Key elements of role will include: Receptionist Preparing notes for the clinics (includes lifting/collecting/delivering notes to/from other departments) tracking notes as and when they are moved. Admit / Discharge / Transfer of patients on computer systems Making follow up appointments Update Clinics lists, attend, cancel and rebooking appointments To include any adhoc duties that is required by the departments

For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the About You Section of the document.

Provide specialist project management, secretarial and administration support and advice to the strategic planning directorate by: Working with all team members in the collection of information for performance reporting on relevant team projects. This will involve motivating and negotiating with team members and wider ICB colleagues to ensure the provision and receipt of complex information that meets the expectations of the Senior Specialist Planning Manager. Collating, adjusting and updating the detail of multiple project plans. Liaising with the system-wide Single Point of Contact (SPOC) in co-ordination and submission of planning returns, adjusting plans/ advice to team members and wider ICB colleagues on submission deadlines and their subsequent revisions. Organising, planning and co-ordinating multi-disciplinary events for a range of stakeholders as necessary and production/provision of supporting information. Inputting, monitoring and checking data, required for finite and ongoing projects within the teams, analysing returns for completeness and accuracy and resolving shortfalls with data providers. Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner. Acting as a point of contact for teams, communicating effectively and dealing with and responding effectively to what are sometimes complex queries from stakeholders, making judgements about the right course of action to take, passing on relevant information to appropriate team members sensitively and autonomously. Supplying the relevant information required for financial management, supporting the team by raising orders, checking and sending invoices for payment. Collating information and producing reports which may include reports to the Governing Body and senior management as required. Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team and wider colleagues in line with IT policies. To provide administrative support, including when appropriate support to all team members to support a range of department initiatives. Managing the electronic diary for the department and team members, including arranging and changing appointments, prioritising as appropriate. Facilitating meetings; preparing agendas, taking formal committee minutes and distributing notes of meetings including typing up of group discussions and interviews as necessary. Providing guidance and advice on relevant policies and procedures. To carry out other appropriate delegated duties as required. Undertaking basic online research to organise and collate a range of information from different sources in a logical, structured manner.