Administrative Assistant, Dairy Foods Marketing
Land O’Lakes is seeking an experienced Administrative Assistant to support our Dairy Foods business specifically supporting the Marketing function. In this job, you will work in a fun, fast paced environment where you will support those in marketing that drive our business strategy and manage our product portfolios. This role will report into a senior level marketing director.
Key responsibilities will include:
- Coordinating internal and external meetings including project management for larger internal events.
- Managing calendars, multiple schedules, and e-mail inboxes in Outlook
- Travel management (flights, hotels, car rentals, etc.) through Concur system
- Tracking of departmental expenses (includes assistance with monthly expense reports through Concur system).
- Collaborate and work as a team with the other three marketing admins, backing each other up
- Manage information flow in a timely and accurate manner.
- Assist in creating first drafts of business correspondence and presentations.
- Maintaining and organizing file management systems
- Creating and maintaining /compiling other weekly reports
- Coordinate employee moves/onboarding new employees
- Ensuring timely handling of invoices and payments in the Ariba system.
- Some work with external vendors and/or agencies required.
Experience/Education:
- High School diploma or equivalent required . Bachelor’s degree or pursuit of degree desired.
- 3-5 years related work experience in an administrative support role.
- Previous experience supporting senior director levels or Marketing desired.
- Must be proficient in Microsoft Office suite to include demonstrated proficiencies in Word, PowerPoint, Outlook, Teams, SharePoint and/or One Drive, and Excel.
- Experience with SharePoint administration strongly desired.
- Ability to learn and lead others in setting up webinars by using Zoom, Microsoft Teams and other tools.
- Previous calendar and travel management along with larger event management planning experience required.
Competencies/Skills
- Excellent interpersonal communication skills – both verbally and written.
- Ability to work collaboratively across multiple teams, disciplines, and levels.
- Must be comfortable and willing to learn new technologies, applications, and processes.
- Must be agile and adept at multi-tasking and changing directions quickly.
- Must be able to prioritize workload from multiple managers as well as consistently follow-up and complete assignments.
- Strong customer orientation and attention to detail.
This is a hybrid role with some on-site in office work days in our Arden Hills, MN office
About Land O'Lakes, Inc.
Join us and be part of a Fortune 250, farmer- and member-owned cooperative that is reimagining the business of food. We have been named a Top Workplace by Indeed and LinkedIn, and to the TIME 100 Most Influential Companies list.
We provide a broad portfolio of benefits to keep you and your family at your best. Land O'Lakes is Where Your Future Takes Root.
Land O'Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. The company maintains a drug-free workforce, including post-employment substance abuse testing pursuant to a Drug and Alcohol Policy.
Neither Land O’Lakes, nor its search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.
