Total 6 job vacancies by NHS Jobs

To reproduce and collate meeting papers on a monthly basis, including folder management; To answer the telephone in the office and deal with enquiries appropriately; To be responsible for correspondence and communication within the Department, e.g. post & all user information alerts; To maintain filing systems for the Estates and Facilities admin office; To requisition stationery and maintain stock levels as appropriate and arrange appropriate storage for the office. To keep the stationery cupboard tidy and stocked; Participate in appraisals and personal reviews and work to achieve set objectives; Consistently demonstrate and promote behaviours and actions reflective of Trust values; Undertake any other tasks as required and in accordance with the grade and nature of the post For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.

The post holder will need to work on their own initiative, with the ability to prioritise and manage competing demands, confident in problem solving and making informed decisions, attention to detail and effectively recording accurate data in a timely manner is a key requisite of this post. The post will be varied and include, diary management, organise and coordinate routine and urgent meetings, room bookings, minute taking, managing the recruitment process via TRAC, organising and recording supervisions and PDRs and updating ESR, maintaining e-rosters with annual leave requests and sickness reporting. Applicants will need to be computer literate in the use of Microsoft word/outlook and experienced in using Excel spreadsheets will also be an advantage. Being able to demonstrate proficient use of TRAC and ESR/e-roster systems will be beneficial, but not essential as training will be provided. Although the Business Support Officer post will be part of the overall admin team based at the locality, they will have very limited patient access and dedicated to the requirements of the Clinical Team Managers on a day-to-day basis, but line managed by the Locality Admin Co-ordinator, who will provide training, supervision and appraisal reviews. This role requires you to help improve the efficiency and effectiveness of clinical services and we are looking for individuals with a positive approach to change and supportive of service improvements.

To reproduce and collate meeting papers on a monthly basis, including folder management; To answer the telephone in the office and deal with enquiries appropriately; To be responsible for correspondence and communication within the Department, e.g. post & all user information alerts; To maintain filing systems for the Estates and Facilities admin office; To requisition stationery and maintain stock levels as appropriate and arrange appropriate storage for the office. To keep the stationery cupboard tidy and stocked; Participate in appraisals and personal reviews and work to achieve set objectives; Consistently demonstrate and promote behaviours and actions reflective of Trust values; Undertake any other tasks as required and in accordance with the grade and nature of the post For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.

1.Main duties include providing personal assistant support to and managing the commitments of the Deputy Chief Medical Officers through efficient diary management. 2. Effective collaboration with all relevant personnel to maintain an effective administration system; prompt transcription where required, manipulation and distribution of appropriate correspondence. 3.Organising and attending DCMO chaired meetings, taking and transcribing minutes or action notes for approval, ensuring there is a good record which ensures that decisions are recorded, referenced and future action is taken at the appropriate level. 4. Providing administrative support to the CMO portfolio work/project work as required by the Medical Directorate Business Manager, including collation and reporting of data in order to produce reports, spreadsheets and presentations, utilising relevant Trust IT systems, as determined by the role, ensure all relevant data is collected and input accurately in line with Trust guidelines. 5. To plan, organise and implement the clerical and administrative processes of the Medical Directorate, Medical Revalidation & Appraisal function and job planning function where required, demonstrating effective office skills. Including the preparation of documents for presentation (e.g. PowerPoint Slides) for the Medical Directorate Trust wide clinical meetings. 6. To plan, organise and implement the clerical and administrative processes of the Guardian of Safe Working Function, working in collaboration with the People Directorate. 7. Support and deliver project work with Business Manager and wider Medical Directorate team. 8. Supporting the Medical Revalidation & Appraisal and Job Planning systems; to organise, manage and maintain the use of information systems including L2P, PReP and Equitini 360, ensuring the Trust meets quality and performance standards. 9. Supporting Revalidation and Appraisal and Job Planning functions with day-to-day system support, including but not limited to: updating PReP with new GMC submission dates, appraisal Data Packs, Updating Prescribed Connection Database with completed appraisals, adhoc update of TrustNav, management of general enquires in generic inboxes for Job Planning & Medical Revalidation & Appraisals, and set up 360 Feedback for doctors. 10. Lead on the GIRFT administrative function for the Trust, working collaboratively with Clinical Groups and external regional GIRFT managers to ensure all GIRFT meetings are planned, coordinated, organised and delivered effectively. Please see attached job description and person specification.

For more information on this role please see the attached support information. This will give you a better overview of the role and requirements.

The post holder will need to work on their own initiative, with the ability to prioritise and manage competing demands, confident in problem solving and making informed decisions, attention to detail and effectively recording accurate data in a timely manner is a key requisite of this post. The post will be varied and include, diary management, organise and coordinate routine and urgent meetings, room bookings, minute taking, managing the recruitment process via TRAC, organising and recording supervisions and PDRs and updating ESR, maintaining e-rosters with annual leave requests and sickness reporting. Applicants will need to be computer literate in the use of Microsoft word/outlook and experienced in using Excel spreadsheets will also be an advantage. Being able to demonstrate proficient use of TRAC and ESR/e-roster systems will be beneficial, but not essential as training will be provided. Although the Business Support Officer post will be part of the overall admin team based at the locality, they will have very limited patient access and dedicated to the requirements of the Clinical Team Managers on a day-to-day basis, but line managed by the Locality Admin Co-ordinator, who will provide training, supervision and appraisal reviews. This role requires you to help improve the efficiency and effectiveness of clinical services and we are looking for individuals with a positive approach to change and supportive of service improvements.