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Procurement Officer - FTC

Full-time

Coventry, CV6 6NY, England

Purchasing / Procurement / Inventory

1 day ago

Job description Main responsibilities of the post. To process orders and obtain quotations to support Trust requirements, in a ti.....

Job description Main responsibilities of the post. To process orders and obtain quotations to support Trust requirements, in a timely manner. To work in partnership with service areas to establish user requirements, investigate procurement needs by means of conducting analysis (cost benefit) and to then benchmark and recommend appropriate compliant procurement solutions, highlighting savings opportunities. To make appropriate use of Trust computer applications (e-Systems) to ensure all tasks/duties are carried out with maximum efficiency and effectiveness, including the use of procurement systems to enable the creation of orders, quotations, catalogues, tenders and contracts. To support in managing & maintaining Trust systems and processes appropriately and in partnership with other identified team members, and as allocated by the Procurement Manager. For example: Integra, e-portal tenders, new supplier approval processes and NHS supply chain. To support service areas in compiling Trust quotations and specifications. To support, assist and empower service areas to incorporate pre-procurement planning and demonstrate good procurement practice e.g. awareness of lead times and processes, and to then evidence savings and efficiencies post award. To ensure that all purchasing procedures are carried out within authorised budget allocations and that they comply with the Trusts Standing Financial Instructions and audit requirements and ensure that all procurement activity complies with UK and European Legislation. To ensure procurement practice, time lines and project plans are carried out in line with procurement law and to be accountable for procurement progress updates to the Procurement Manager. To support in tender evaluation processes and to participate in the decision-making process by offering purchasing advice and identifying potential savings and operational opportunities to service users. To prepare tender & outcome reports detailing product information and costs and summary information post award. To analyse and present outcome findings to the Trust in report format, by means of presentation when required. To process new supplier set-ups on the Finance System. Assist with the training of users on the Procurement aspect of the Finance system. Person Specification Essential requirements include: Qualifications Good education including minimum Grade C in English and Maths, or equivalent Knowledge and Skills Thorough knowledge of MS Office Understanding of Finance Systems (Integra) would be an advantage. Ability to process requisitions and orders on an eprocurement system. Problem-solve issues and provide solutions Personal Attributes Assist and advise users to help them use compliant procurement and contract arrangements. Excellent frontline communication and customer service skills. Experience Experience of using systems for automated data processing. Other Have access to independent travel.