Total 4 corporate legal executive job vacancies in Purchasing / Procurement / Inventory category in Navi Mumbai

We are seeking a detail-oriented and strategic Purchase Manager / Executive to join our procurement team. The ideal candidate will be responsible for developing purchasing strategies, managing supplier relationships, overseeing inventory needs, and ensuring cost-effective procurement processes. If you have strong negotiation skills and a commitment to quality and efficiency, we want to hear from you!

Key Responsibilities

1. Purchasing Strategy and Management

• Strategy Development: Develop and implement effective purchasing strategies to optimize procurement processes.
• Daily Activities: Manage daily purchasing activities, supervise purchasing staff, and allocate tasks to ensure efficient operations.

2. Supplier Management

• Supplier Relations: Build and maintain strong relationships with suppliers. Negotiate contracts, prices, and delivery timelines.
• Vendor Evaluation: Evaluate potential vendors based on quality, timeliness, and price. Select and negotiate contracts with suppliers.

3. Documentation and Record-Keeping

• Record Maintenance: Maintain a comprehensive supplier database, purchase records, and related documentation to ensure accurate and up-to-date information.

4. Inventory and Equipment Management

• Inventory Coordination: Work closely with inventory control teams to determine and manage inventory needs, ensuring optimal stock levels.
• Equipment Maintenance: Oversee the maintenance of office and manufacturing equipment and machinery, ensuring they are in good working condition.

5. Quality Assurance and Cost Management

• Quality Standards: Ensure all procured items meet the required quality standards and specifications.
• Cost Estimates: Prepare cost estimates, manage budgets, and track expenses to ensure cost-effective purchasing.

6. Process Improvement

• System Enhancement: Continuously work to improve purchasing systems and processes for greater efficiency and effectiveness.
• Metric Tracking: Track and report key functional metrics to identify opportunities for cost reduction and process improvement.

7. Training and Development

• Employee Training: Train new employees in the purchasing process and the use of purchasing systems to ensure consistency and competence.

8. Order Management

• Order Processing: Review and process purchase orders to ensure accuracy and timely fulfillment of orders.
• Delivery Scheduling: Schedule deliveries and monitor the timely fulfillment of orders to avoid disruptions in the supply chain.

9. Vendor Research and Selection

• Vendor Research: Research and evaluate potential vendors to compare pricing and services, ensuring the best value for the company.

10. Coordination and Communication

• Internal Coordination: Coordinate with fellow managers to monitor inventory levels and determine supply needs based on production and operational requirements.
• Problem Resolution: Address any issues related to procured items, including quality problems or delivery delays.

11. Contract Negotiation

• Authorized Negotiation: Negotiate prices and contracts with suppliers.
• Vendor Selection: Select prospective vendors and establish agreements.

12. Order Approval

• Approval Process: Approve purchase orders and ensure they align with company needs and budget constraints.

Role- Purchase Executive

Location- Mumbai

Salary- 4.5 LPA to 6 LPA

Disability- Locomotor disability, Vision impaired (50%), Hard of hearing (50%)

Experience- 

Essential

• Excel expertise

• Basic commercial knowledge

Desired

•  Previous purchase experience
•  SAP/ERP exposure

Functional Competencies  Basic commercial knowledge
 Conversant with Excel, Word, SAP
Behavioral Competencies  Communication skills (written and verbal) for coordination with internal and external stakeholders
 Time management skills
Additional Requirements
Document Details
Written By Date 05/April/2021
Validated By Date
Approved By Date

Roles & Responsibilities

PR to PO or any manual POs. Also, ensure timely release of manual POs from releasing authority (ZPR50).
 Ensure commitments from vendors on on-time deliveries once POs are raised or any deviations to the supplies to be
escalated
 Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data (PM Ordering System) as
per stated guidelines in Asian Paints Quality Systems (APQS)
 Ensure vendor’s portal or boardwalk usage compliance and co-ordination with IT if any issue
 Support Manager-Purchase for the quarterly Packing Material costing work by preparing/updating base files. Also,
prepare MIS whenever sought by function
 Servicing the consumption plans and also ensuring maintaining exact pre-determined inventory levels. Review plan
coverages regularly and escalate issues pro-actively
 Quality rejection handling and CAPA closures in SAP as guided by Manager
 Maintain system hygiene by updating the correct master data like vendor master, , valid open POs in the system
 On-time generation of monthly reports such as Vendor Performance Also, ensure the correctness of the reports.
 Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention
related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders.
 Ensure on-time actions on quarterly slow-moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock
with help of manager, plant and vendor.
 Ensure 100% compliance to the purchase related APQS processes in terms of following activities as stated in process
and ensure data capture in QRs as per APQS. If any issue in understanding or scope for improvement to be discussed
with Manager.
 Ensure timely raising of debit /credit notes to the vendor based on the quality rejections or any other issue highlighted
by the plants / vendors etc.
 Actively participate and complete assigned projects.

Main Duties:                      

 Administration:-

• To receive all the goods strictly as per the specifications.
• Ensure that the goods are received with all the necessary documents.
• Adhere to the policies & Standard operating procedures of the company.
• Ensure to update the Receiving Supervisor with all the necessary information about the goods received.
• Ensure HACCP procedures are followed and clear records are kept at all times.
• To coordinate all the functions of the team within the department.
• Any matter which may effect the interests of ACCOR should be brought to the attention of the Management.

Customer Service:

• Establish and maintain seamless co-ordination & co-operation with all departments   to ensure maximum cooperation, productivity, morale and guest service.
• Provide effective support to the team to enable them to provide effective and efficient services.
• Co-ordinate with the other departments to ensure operative effectiveness.

Operational:.

• Maintain proper records of goods received, goods issued, and quantity of stock & rejected goods.
• Assist the Purchase Supervisor to ensure that the goods received are of the quality and quantity ordered.
• Coordinate with the Purchase Supervisor with regards to receiving.
• To carry out appropriate and adequate inspection as per the standards at the time of receiving the goods from the suppliers.
• Handle additional responsibilities as & when delegated by the Management.

• Other Duties: As may be assigned by Material Manager on time to time basis to meet departmental efficiency.

Occupational Health & Safety

Employee Responsibility

All employees to safeguard their health and safety and of others as well in the workplace. 

Replacement and Temporary Mission:

Be ready and responsible for any job, which may be assigned by the Management.

Main Duties:

• Administration:
• Responsible for purchase of materials required by the company.
• To assist the Materials Manager in the allocation of suppliers based on the vendor capacity, location etc., and the company’s requirements.
• To survey the market and update the knowledge about new products and suppliers available in the market.
• Assist the Materials Manager to coordinate all the operations of the team within the department.
• Provide information on choices of items available for purchase.
• Any matter which may affect the interests of ACCOR should be brought to the attention of the Management.
• Assist the Materials Manager to prioritize purchases based on resources and urgency.
• Ensure to evaluate user needs and functionality of various materials purchased.
• Ensure that all Licensing laws are adhered to.
• Assist the Materials Manager to plan, direct and control all day-to-day Purchasing functions.

• Customer Service:.
•   Motivate and develop the team to ensure smooth functioning of the department and promote teamwork.
• Provide effective support to the team to enable them to provide a range of effective and efficient services.

• Financial:  
•  Assist the Materials Manager to monitor and maintain inventory records of all the purchases made.

• Identify optimal, cost effective use of the resources and educate the team on the same.

Operational:

• To compare the quotations received and select the supplier, who suits to the company’s requirements.
• Ensure to place order with suppliers taking the lead time into consideration.
• Negotiate with supplier and evaluate the proposal when required.
• Ensure that the purchase order meets the criteria of quality, price, timelines and reliability and also the standards of the company.
• Ensure that a copy of purchase order is sent to all the concerned departments.
•  Follow up with suppliers for efficient service and in case of late delivery of the materials ordered.
•  Ensure closure of purchase record after delivery of items.
•  Handle dispatches to other departments as required.
•  Keep track of new Legislation, Excise and Custom rules that come into force from time to time.
•  To handle day-to-day purchase activities.
•  Follow up on payment on receiving the materials.
•  Handle additional responsibilities as and when delegated by top management
• Coordinate operations with Department Coordinators, Supervisors and other Departmental Managers to ensure operational readiness, efficiency in resource utilization and the prompt delivery of services.

Personnel:

• Other Duties: As may be assigned by Materials Manager on time to time basis to meet departmental efficiency.

Occupational Health & Safety

Employee Responsibility

All employees to safeguard their health and safety and of others as well in the workplace. 

Replacement and Temporary Mission:

Be ready and responsible for any job, which may be assigned by the Management.