Total 562 administrator job vacancies in Health / Beauty / Fitness category in Indonesia

To be responsible for :- - the completion of administrative / secretarial tasks with the support of the Senior Administrator - reviewing records and accurately producing summary reports - accurately read-coding - action incoming safeguarding emails / mail in a timely manner - summarise New Lloyd George notes - process requests: - insurance / medical / SAR / iGDPR - process new baby registrations -summarising and read-coding of relevant information into the patients electronic healthcare records on S1 - support the reception team by providing cover, in line with the needs of the practice - to participate in training and target events appropriate to the position. - chase missing information / appointments from GP's - complete workflow tasks - referrals, DART, tele-dermatology - Privacy Officer - SCR updates

Purpose of the Role The medical administrator serves as a key member of the GP practice team, providing essential support to ensure smooth and efficient practice operations. This role is integral to delivering high-quality patient care by offering comprehensive administrative assistance and fostering effective communication among patients, healthcare professionals, and associated agencies. Key objectives of the role include. General Assistance: Provide support to the practice team, projecting a positive and friendly image to patients and visitors, both in person and via the telephone. Patient Reception and Direction: Receive, assist, and direct patients efficiently and courteously, ensuring they access the appropriate healthcare services or professionals. Administrative and Organisational Support: Perform a variety of administrative tasks, working closely with doctors, nurses, and other healthcare professionals to maintain effective practice operations and deliver high-quality patient care. Facilitation of Communication: Enable effective communication between patients, the Primary Health Care Team, Secondary Care, and other associated Healthcare Agencies, ensuring seamless coordination and information flow. Job Responsibilities The role of the medical administrator encompasses a variety of tasks, though the individual in this position will not necessarily be responsible for all of them: Patient Interaction and Communication Reception Duties: Welcoming patients, managing enquiries, and providing information about the practice. Appointment Scheduling: Booking, rescheduling, and cancelling patient appointments using practice management software. Telephone Management: Handling incoming calls, directing them to appropriate staff, and taking messages as necessary. Patient Registration: Registering new patients and updating existing patient records. Administrative Support Record Keeping: Maintaining accurate and up-to-date patient records, including personal information and medical histories, both digitally and on paper. Data Entry: Inputting data into electronic health records and practice management systems. Correspondence: Managing incoming and outgoing mail and emails, and drafting correspondence as required. Medical Reporting: Assisting in the preparation and distribution of medical reports and summaries. Medical Summarising: Summarise and update medical records to ensure they are comprehensive and accessible to healthcare providers. Referrals and Communication: Type and send referral letters and other communications to specialists and external healthcare providers. GP Rota Management: Assist in creating and maintaining the GP rota to ensure adequate staffing and coverage. Prescription Management Prescription Processing: Assist with the preparation and management of repeat prescriptions, ensuring they are processed efficiently and accurately. Liaison with Pharmacists: Communicate with local pharmacies to resolve any prescription issues and ensure timely medication delivery. Medication Queries: Address patient queries related to prescriptions and medications. Patient Care Coordination Referral Management: Coordinating referrals to specialists and other healthcare services as directed by the GPs. Follow-ups: Organising follow-up appointments and tests, and ensuring patients are reminded of upcoming appointments. Patient Liaison: Acting as a point of contact for patients regarding their care and any administrative issues. Referrals and Communication: Support the secretarial team when required with referral letters and other communications to specialists and external healthcare providers. Confidentiality and Security Data Protection: Ensuring all patient information is kept confidential and secure, following legal and ethical guidelines. Access Control: Managing access to patient records and sensitive information, ensuring only authorized personnel can access it. Policy Compliance: Ensure the practice complies with healthcare regulations and guidelines, such as GDPR and NHS policies. Health and Safety Policy Adherence: The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the Practice Health & Safety Policy, the Practice Health and Safety Manual and the Practice Infection Control Policy and published procedures. Personal security systems: Will be utilised within the workplace according to Practice guidelines Risks: Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks. Reporting potential risks to Practice Management team. Training: Undertake and make effective use of training to update knowledge and skills. Infection control procedures: Adhere to these procedures and maintain work areas in a tidy and safe way and free from hazards. Equality, Diversity, and Rights Support for Equality and Diversity: Support the equality, diversity, and rights of patients, carers, and colleagues. Rights Recognition: Act in a way that recognizes the importance of peoples rights, interpreting them in a manner consistent with practice procedures, policies, and current legislation. Respect for Privacy and Dignity: Respect the privacy, dignity, needs, and beliefs of patients, carers, and colleagues. Welcoming and Non-judgmental Behaviour: Behave in a manner that is welcoming, non-judgmental, and respectful of individuals circumstances, feelings, priorities, and rights. Quality Assurance and Improvement Alerting Team Members: Alert other team members to issues of quality and risk. Self-Assessment: Assess own performance and take accountability for actions, either directly or under supervision. Team Effectiveness: Contribute to team effectiveness by reflecting on own and team activities and suggesting improvements. Interagency Collaboration: Work effectively with individuals in other agencies to meet patients needs. Time Management: Effectively manage own time, workload, and resources. Communication Team Communication: Communicate effectively with other team members. Patient and Carer Communication: Communicate effectively with patients and carers. Alternative Communication Methods: Recognize and respond to people's needs for alternative methods of communication. Contribution to Service Implementation Policy Application: Apply practice policies, standards, and guidance. Policy Discussion: Discuss with team members how policies, standards, and guidelines will affect own work. Audit Participation: Participate in audits where appropriate. System Optimization: Contributing to the development and implementation of new administrative procedures and technologies to enhance practice efficiency. Personal and Professional Development Training Participation: Participate in any training programs implemented by the practice as part of employment. Performance Review: Engage in an annual individual performance review and take responsibility for maintaining a record of personal and/or professional development. Self-Development: Take responsibility for own development, learning, and performance. Skill Sharing: Demonstrate skills and activities to others undertaking similar work to enhance team capabilities.

Main duties include: Check and monitor the practices generic email account. Transfer clinical records, allocating to workflow for review by doctors and responding to queries from health professionals, patients and third parties. Scan/upload clinical correspondence onto the clinical system and input coding data into the patient's healthcare records. Distribute daily pathology laboratory results within the clinical system for clinicians review. Ensure all tasks within the clinical systems are dealt with efficiently. Monitor and process daily administrative eConsult requests. Manage all patient, healthcare professional and staff enquiries in an effective manner. Answer incoming phone calls, transferring calls or dealing with the callers request appropriately. Register and monitor new patient registrations via the Healthtech-1 portal. Process new patients medical records and deductions.

The incumbent will interface daily with the Director, Associate Director, Chief of Staff, Deputy Chief of Staff, Assistant Director, and the Associate Director for Patient Care Service. The incumbent serves as the onsite Administrator for with full direct line responsibility and accountability for all services (clinical, support, administrative) at that site of care directly impacting patient care.

Budget and Fiscal Management
The incumbent is responsible for all fiscal activities for the HCCs and CBOCs located in the South Hampton Roads area. This requires a thorough understanding of the Government and Department of Veterans Affairs financial system and process, and an in-depth knowledge of the budget. Knowledge of operations of Fiscal Service, the distribution, control, adjustment of funds in various control points, is required to operate within provided allocated funds. Coordinates closely with program managers, and with the Medical and Nursing executives to prepare budget proposals which balance past expenses and plans for future program priorities and Veteran growth, while also directing the operating budget to adjust as needed during fiscal year and ensures most efficient use of resources.

Personnel Management
The incumbent has broad, extensive knowledge of government-wide, VA, and Office of Personnel Management personnel management requirements and of the contributions and needs of widely diverse individuals and employee groups. The position works closely with the Human Resources Officer, senior leaders and all Service Chiefs, in ensuring the appropriateness of personnel actions. Recruitment of and retention for a wide variety of professional and technical employees located at this facility, will present challenges that the incumbent must plan, coordinate and execute plans for to ensure adequate human capital is available at all times for quality safe patient care. The incumbent will ensure compliance with policies, procedures, programs focused on merit promotion, labor management relationships, position management and will foster a commitment to these standards through subordinate managers, other senior leaders in the clinical area.

Public Relations
The incumbent must establish and maintain good relations with various groups, organizations and institutions including medical schools, other colleges and universities, accrediting agencies, volunteer groups, news media, city and state government, and congressional offices. Working with the VAMC Public Affairs Officer the incumbent will review and/or approve publications for release to the media or develop articles for release. The incumbent will be called upon to attend and/or speak at various meetings of Veterans and civic organizations and serves on various committees. These formal speaking opportunities, meetings, and events will promote the understanding of the mission and goals of the Agency, health system, and the VAMC Director's goals and priorities.

Systematic Internal Review
The incumbent plays a central role in developing and coordinating internal review systems to assure that both clinical and administrative activities follow standards issued by various accrediting and regulatory groups, and higher agency authorities such as The Joint Commission, Office of Inspector General, Occupational Safety and Health Administration, etc. This may range from causing others to gather information and preparing reports to responding to the various regulatory groups or higher agency authorities, to recommending or initiating action to correct deficiencies after consultation with affected staff. Applies performance standards and monitors these to measure the extent to which their activities are achieving accepted goals. Links effects with VAMC health system­wide initiatives and plans to promote consistent standards of excellence.

Work Schedule: Monday- Friday, 8:00am-4:30p.m
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Health Systems Administrator/PD029800
Relocation/Recruitment Incentives: May be authorized for a highly qualified candidate
Critical Skills Incentive (CSI): Not approved
Permanent Change of Station (PCS): Not Authorized

Starting at $123,914 Per Year (GS 14)

• Establishes and maintains systems to assure that facilities meet or exceed internal and external quality standards.
• Provides overall leadership and direction for all professional and support staff within the service unit.
• Responsible for the preparation and presentation of budgets, operational plans and progress reports required to meet management objectives set in place by higher organization levels.
• Directs and manages the Purchased and Referred Care (PRC) program and based on availability of funds patients are referred to outside providers.
• Fosters an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the Oklahoma Area Indian Health Service.
• Maintains close contact with all department heads and delegates responsibilities to ensure all necessary tasks are completed in a timely manner.

Total Compensation Package - Check out IHS's outstanding total compensation package for this job: Total Compensation | Pay (ihs.gov)

Starting at $122,198 Per Year (GS 14)

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Duties include but are not limited to:

• provide technical advice, planning, and evaluation about health information management issues impacting the overall program on a regular and recurring basis.
• establishes policies, procedures, responsibilities, and requirements for HIMrelated matters, such as health record documentation, coding and clinical documentation improvement, release of information, file room/scanning, records management, transcription and medical speech recognition, as well as the overall management of health information and Veterans health records.
• oversee development, implementation and adherence to HIM industry standards, policies, procedures, laws, regulations, and accrediting bodies.
• ensure the facility is in compliance with applicable standards, by completing HIM audits, developing healthcare data reports, and statistical information, for timely and accurate reporting. The CHIM monitors HIM performance through dashboards, productivity standards, and benchmarking.
• Creates and monitors systems to ensure accurate, timely, and complete health records, in accordance with VHA policy and TJC health information protocols.
• Measures ongoing intradepartmental performance by establishing priorities, collecting data, monitoring and reporting outcomes, using valid and reliable techniques to analyze trends and variation, and taking appropriate action based on findings.
• Responsible for all facets of health records management for the facility ensuring maintenance of complete, accurate, timely, clinically-pertinent, and readily-accessible patient health records, which contain sufficient recorded information to serve as a basis to plan patient care, support diagnoses, warrant treatment, measure outcomes, support education, research, and facilitate performance improvement processes and legal requirements.
• provide detailed technical expertise in health records science and other very technical aspects of HIM.
• Maintains all health information input into the local VistA database and assures timely transmission of that data into all VA centralized databases - most frequently those maintained at the Austin Data Processing Center.
• assure that all health information that is coded and abstracted meets the requirements of the VA and/or TJC and is consistent with professional health records standards.
• Performs the administrative and personnel management functions relative to staff supervised.
• Develops work improvement plans, recommending personnel actions as necessary.

Work Schedule: Monday - Friday, 8am - 4:30pm
Telework: Not Available
Virtual: This is not a virtual position.
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

Starting at $120,246 Per Year (GS 13)

Please see attached the job description and person specification for the full details about the role and the responsibilities.

Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying. You must have the Right to Work in the UK in order to be successfully appointed to this role. Please note, this role does not meet the required eligibility criteria for sponsorship under the Skilled Worker visa and therefore the Trust is unable to offer sponsorship for this particular role.

Line manager: Reception Manager. Accountable to: Practice Manager or GP Partner in their absence Hours per week : Min 16 Job summary To support the clinical team by signposting patients to the appropriate healthcare professional or service, working as part of a multidisciplinary team. The position will be to undertake reception duties as part of the role, supporting the administrative team in delivering a polite and professional service to the patient population. This will include daily duties as part of task list, open and close as required, and managing administrative duties to support the clinical team and patients. Generic Responsibilities All staff have a duty to conform to the following: Confidentiality This Practice is committed to maintaining an outstanding confidential service. Patients entrust and permit us to collect and retain sensitive information relating to their health and other matters pertaining to their care. They do so in confidence and have a right to expect that all staff will respect their privacy and maintain confidentiality at all times. It is essential that if the legal requirements are to be met and the trust of our patients is to be retained that all staff protect patient information and provide a confidential service. Induction Training On arrival at the Practice, all personnel are to complete a Practice Induction programme which includes mandatory online training as part of the induction plan; this is managed by the Receptionist Manager. Service Delivery Staff must adhere to the information contained within Practice policies and regional directives, ensuring that protocols are adhered to at all times. Staff will be given detailed information during the induction process regarding policy and procedure. Security The security of the Practice is the responsibility of all personnel. Staff must ensure that they remain vigilant at all times and report any suspicious activity immediately to their line manager. Under no circumstances are staff to share the codes for the door locks with anyone and they are to ensure that restricted areas remain effectively secured. Staff Uniform All staff are required to dress appropriately for their role. Administrative staff will be provided with a uniform voucher after one year of service. Leave All personnel are entitled to take leave. All of their staff are offered the opportunity to take a minimum of 20 days (pro-rata) leave as well as bank holidays each year are encouraged to take all of their leave entitlement. Primary Responsibilities The following are the core responsibilities of the Administrator / Receptionist. There may be, on occasion, a requirement to carry out other tasks; this will be dependent on factors such as workload and staffing levels: a. Process and effectively signpost patients to the appropriate healthcare professional depending on the presenting condition b. Answer incoming phone calls, transferring calls or dealing with the callers requests appropriately c. Process patient requests for appointments d. Process repeat prescription requests e. Initiate contact with and respond to requests from patients, team members and external agencies f. Input data into the patients healthcare records as necessary g. Photocopy documentation as required h. Data entry of new and temporary registrations and relevant patient information as required i. Manage all queries as necessary in an efficient manner j. Maintain a clean, tidy, effective working area at all times k. Manage all queries as necessary in an efficient manner l. Monitor and maintain the reception area and noticeboards m. Support all clinical staff with general tasks as requested n. Support administrative staff, providing cover during staff absences o. Scan patient-related documentation and attach scanned documents to patients healthcare records p. Complete opening and closing procedures in accordance with the duty rota q. As required, support other staff in the management of repeat prescriptions, ensuring that they are processed accurately and efficiently u. Order and monitor stationery supplies

To ensure all pre-employment and ID checks for medical staff (including bank doctors, honorary contracts, licence to attend and clinical attachments) are completed in a timely fashion, in line with Trust policy and to ensure all medical staff are appropriately cleared to commence work. Manage the return of documentation relating to the above using relevant systems (e.g., Trac/TiS) To commence visa applications for medical staff where necessary and to ensure that personal details and leaver details are recorded on the appropriate systems Ensuring each new doctor has an electronic staff (payroll) record. To administer confirmation of employment letters, bank letters and lettings references Assist with the monitoring and accurate recording of absence for medical staff Filing and archiving of confidential documentation Answering queries and giving basic advice on terms and conditions of service using tact, diplomacy and persuasive skills where necessary Assist in the co-ordination of shadowing for foundation year 1 trainees incoming for August changeover To provide administrative cover for the medical workforce officers in their absence To liaise with the Postgraduate Education Department and NHS England to support the junior doctor recruitment and appointment processes To collate and input data for Electronic Staff Record (ESR) system, resolving queries or anomalies Liaise with postgraduate education centre, IT, occupational health and payroll effectively to ensure smooth running of junior doctor changeover and induction. Maintain effective manual and electronic filing systems

This person must be capable of performing accurately any function requested of them to assist the practice to run efficiently within the scope of their job Purpose of job/responsibility for: To be part of a multitasking reception/administration team dealing with patients either by phone, email or at the reception desk. Scan all appropriate mail into our clinical system, Systmone. Checking and action of Surgery practice notes Word processing tasks including minutes, reports, posters, protocols etc. Recording incoming monies into the appropriate register. Assisting with call and recall of chronic diseases and cancer screening Photocopying and sending of medical notes as requested. To maintain the smooth running of work flow within the surgery. To organise the smooth management of private work and maintain payment register. Typing letters and organising patient hospital appointments. Dealing with patient queries and problems. To ensure that all correspondence and reports are dealt with promptly, accurately and efficiently Franking mail, ordering stationery and posting of mail. Liaise with patients, hospitals, Social Services, Health Authority and other outside agencies. The above list is not exhaustive

Please see the attached Job Description and Person Specification which will provide further information on this role.

Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us.

Please refer to the job description attached. If you have any questions about this position, please do not hesitate to contact us. For more information about the 0-19 Early Help service see the following links.Health visiting in East Sussex