Total 1,429 Administrative / Clerical job vacancies

Job Title: Account cum Admin Executive

Company: R&Y Engineering And Construction Sdn Bhd

Location: Seri Kembangan, Selangor

Employment Type: Full-time

Salary: Negotiable

Key Responsibilities:

- Perform basic accounting and bookkeeping using SQL-based software.

- Provide general administrative support to management.

- Prepare reports, presentations, proposals, and quotations.

- Manage records, file systems, and data entry for Purchase Orders, Delivery Orders, and Invoices.

- Handle phone calls, correspondence, and maintain document confidentiality.

- Assist with invoice preparation, financial statements, and bookkeeping tasks.

- Monitor and negotiate office supply orders.

Qualifications:

- Basic accounting and bookkeeping experience is required.

- Elementary knowledge of SQL-based accounting software is essential.

- Strong organizational and multitasking skills.

- Excellent communication abilities and attention to detail.

What We Offer:

•⁠ ⁠Competitive salary and benefits.

•⁠ ⁠Opportunities for professional development.

•⁠ ⁠Dynamic and supportive work environment.

•⁠ ⁠Chance to work with a leading company.

Perks & Benefits

• Employee equity
• Casual dress code
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Job Responsibilities

* Monitor the shipping activity with regard to the preparation of Shipping Documentation, Shipping Instructions, Scheduling, L/C documentation,

and other shipping-related matters to ensure timely delivery/arrival of goods and customs clearance.

* Experience for all import and sales tax exemptions which include managing forwarding agents, shipping line, haulage, trucking, insurance and customs clearance.

* Liaise and coordinate with overseas suppliers

* Ensure compliance with the customer’s shipping instructions and ensuring all import shipping documents are in order.

* Liaise with the shipping agent to ensure all shipping documents compile and receive on time.

* Coordinates and liaises the load-out schedule with the warehouse to ensure the timely and accurate load-out and receiving of all products.

* Follow up and liaise with internal dept/section to clarify and reconcile any data discrepancies, etc

* Responsible for processing products claims in accordance with supplier claimant terms and conditions

* Monitor costing and Inventory status, cost report and documentation preparation.

* To perform assigned Admin jobs as and when required.

Job Requirements

* Able to handle full set of export/import documentation.

* Excellent problem-solving, task prioritization, follow-up and quick learning skills

* Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Logistic/Shipping/Business Studies/Administration or equivalent.

* At least 2-3 years of working experience in related field is required for this position.

* Strong usage in Microsoft Office (Excel, Word, PowerPoint & Outlook).

* Required language(s): English, Bahasa Malaysia, Mandarin

* Preferably Junior Executive specialized in Logistics/Supply Chain or equivalent.

* Required Skill(s): Import and Export Logistics, Shipment planning Documentation & Billing, Dealing with Forwarder, Shipping, Customs & Port.

Perks & Benefits

• Yearly bonus and increment
• Career Advancement Opportunity
• Products Training
• Casual dress code
• Regular team activities
• Company trips
• Paid training and development

Company Overview: Founded in London in 2013, British Publishing House now operates 7 branches across Europe and has expanded into Asia with operations in Malaysia and Singapore. We’re now excited to introduce our first encyclopedia for Indonesia in 2025.

Position Overview: Join our team as a Telemarketer and embark on an exciting journey connecting with influential personalities. In this role, you will research successful individuals in Indonesia and invite them to interview sessions with our dedicated editors to share their inspiring life stories. Your main responsibilities include researching personalities and extending interview invitations.

Key Responsibilities:

- Conduct research to find prospective personality candidates based on the criteria and requirements set by British Publishing House.

- Approach prospective personalities through multi-channel communication platforms (via outbound calls, emails, chat, and social media).

- Schedule interview appointments (in-person or via video call) with personalities for our dedicated editors in the the CRM system.

- Utilize CRM software to update personality’s contact details and maintain interaction records between personalities, telemarketing, and editors in the system.

- Actively seek new opportunities for interview invitations through networking and social media.

- Collaborate closely with editors to achieve monthly sales and appointment targets.

Qualifications:

- SPM/O-Level, Diploma, or Degree in any field.

- Minimum 1 year of experience in telesales, marketing, or sales support.

- Proficiency in English and Bahasa Indonesia, both written and spoken.

- Excellent communication and interpersonal skills, with the ability to build rapport and trust - with clients.

- Self-motivated and goal-oriented, with a proactive approach to sales.

- Ability to work independently and as part of a team with a positive attitude and sunny disposition.

- Experience working towards time-based targets.

Perks & Benefits

• Nearby public transport
• Central location
• Personal leave
• High monthly earnings up to RM10,000 (including commission)
• Career advancement opportunities
• Positive work environment
• Proper guidance and training provided

What you'll be doing

• Handle overseas shipments
• Provide clerical and administrative support functions to sales teams
• Process customer orders
• Follow up on the delivery status of orders
• Prepare quotation, delivery order, and Tax invoice
• To maintain a systematic filling procedure
• Responsible for the monitoring of daily sales administration and operational functions

What we're looking for

• Candidates must possess at least a Diploma
• Preferably with min. 1 year of working experience but fresh graduates are encouraged to apply, training is provided
• Preferably language(s): English, Bahasa Malaysia
• Computer literate: MS Office

Perks & Benefits

• Employee equity
• Commission and bonus
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Job Requirements:

• Candidate must possess at least a Professional Certificate, Diploma,
• Advanced/ Higher/ Graduate Diploma, Engineering/ Business Studies/ Administration/ Management, Secretarial, Finance/ Accountancy/ Banking/ Project Human Resource Management or equivalent.
• Required skill(s): able to communicate with all level of people, proficient in both written & spoken in english, Prompt with experience in interior fit out with of related field, MS Office.
• Required language(s): Bahasa Malaysia, Chinese, English
• At least 2 year(s) of working experience in the related field is required for this position.
• Preferably Junior Executives specializing in Secretarial/Executive, Enginering background or equivalent.
• 1 Full-Time position(s) available.

General Scope:

The Project Secretary plays a pivotal role in overseeing and coordinating the administrative and documentation aspects of construction and consultancy projects. This position demands exceptional organizational skills, meticulous attention to detail, effective communication, and a fundamental understanding of contract law.

Qualifications and Skills:

Proven experience in project management and administration, with a fundamental understanding of contract law.

Strong organizational and communication skills.

Exceptional attention to detail and the ability to manage complex documentation.

Proficiency in project management software and Microsoft Office applications.

Knowledge of industry standards and processes in construction and consultancy.

Professional qualifications in mechanical engineering are preferred.

Previous experience in ISO auditing is a plus.

This job description outlines the critical responsibilities of the Project Secretary role for construction and consultancy projects. It underscores the importance of meticulous planning, adherence to contractual obligations, and effective communication, with a special focus on the essential skill of understanding contract law to ensure project success and compliance.

Perks & Benefits

• Personal leave
• Personal development opportunities

1)         Monitor construction work progress to achieve timely completion and desired quality.

2)       Liaise with contractor, consultants and authorities on all technical, day-to-day operations and ensure conformance to project quality plan and specifications.

3)       To ensure all construction works, materials used, and workmanship are complied with approved drawings / plans and specifications.

4)       To monitor and control performance of contractor / subcontractors to ensure site progress is follow work schedule.

5)       Carry out site inspection and testing of works. Refer site problems to superior and issue Site Instructions / NCR to contractor.

6)       Supervise, witness of testing, commissioning until completion of concrete works at site.

7)       To identify technical problems on site and to recommend corrective action to superior.

8)       To check construction drawings for any discrepancies and coordinate with relevant Consultants.

9)         To monitor defects in works under construction and after vacant possession (VP).

10)      To maintain liaison with maintenance staff of contractors and ensure the defect works are identified, rectified, and completed timely.

11)      To document all the construction records. To prepare daily reports on site activities and issue to relevant parties.

12)      To attend and participate in site meetings and department meetings.

13)      Familiarity in construction industry related issues.

14)      Good ability to manage and supervise engineering and Architectural related works.

15)      Have good judgement, able to multi-task and meet deadlines.

Able to communicate well and maintain appropriate working relationship with all parties at site. Ability to resolve detailing problems and site issues effectively.

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Flexible working hours
• Regular team activities
• Company trips
• Medical insurance
• Personal leave
• Personal development opportunities

職責：

• 處理一般行政任務，例如接聽電話、
• 為會議和簡報準備報告、簡報和其他文件。
• 組織和維護實體和電子文件、記錄和資料庫，確保準確性和機密性。
• 協助預算編制和費用監控，確保遵守公司政策。
• 根據指定的要求，進行研究並為各種項目提供行政支援。
• 根據需要向其他團隊成員提供支援和協助。

要求 ：

• 羅文擁有擔任行政主管、行政助理或類似職位的經驗。
• 優秀的組織和時間管理技能，能夠有效地確定任務的優先順序。
• 強大的書面和口頭溝通能力，能夠與組織各個層級的個人互動。
• 精通Microsoft Office套件（Word、Excel、PowerPoint）及其他相關軟體應用。
• 注重細節，能夠保持工作的準確性。
• 能夠保持機密並以專業精神處理敏感資訊。
• 強大的解決問題的能力，能夠同時處理多項任務並適應快節奏的環境。
• 積極的態度和出色的人際交往能力，以及以客戶服務為導向的方法。
• 具有在以團隊為導向的協作環境中有效工作的經驗。

益處

• 每年增量
• 年度獎金
• 國內外獎勵旅遊
• 提供培訓計劃
• 公積金和社會保險
• 年假
• 病假

Responsibilities:

• Handle general administrative tasks such as answering phone calls,
• Prepare reports, presentations, and other documentation for meetings and presentations.
• Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
• Assist in budget preparation and expense monitoring, ensuring adherence to company policies.
• Conduct research and provide administrative support to various projects, as assigned.
• Provide support and assistance to other team members as needed.

Requirement :

• Roven experience as an Administrative Executive, Administrative Assistant, or similar role.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, capable of interacting with individuals at all levels of the organization.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software applications.
• Detail-oriented and able to maintain accuracy in work.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Strong problem-solving skills with the ability to multitask and adapt in a fast-paced environment.
• A positive attitude and exceptional interpersonal skills, coupled with a customer service-oriented approach.
• Previous experience in working effectively in a team-oriented and collaborative environment.

Benefit

• Yearly Increment
• Yearly Bonus
• Oversea & Domestic Travel Incentive Trip
• Training Program Provided
• EPF & Socso
• Annual Leave
• Medical Leave

1. 處理一切與財產有關的事務。
2. 與房客和房東打交道。
3. 尋找新的潛在租戶。
4. 支付和接收付款（包括租金和帳單）。
5. 準備、取得和處理發票。
6. 執行發票和總帳資料輸入。
7. 協助對帳。
8. 管理與財產相關的所有收入和支出的記錄。
9. 能夠聽、說、寫：國語/粵語、馬來語、英語

津貼和福利

• 公司旅行
• 個人發展機會
• 有薪培訓和發展

1. Handle all matters related to properties.
2. Dealing with tenants and landlords.
3. Find new potential tenants.
4. Paying and Receiving payments (Includes Rental and Bills).
5. Preparing, acquiring, and processing invoices.
6. Perform invoice and general-ledger data entry.
7. Assisting Reconciliation Accounts.
8. Manage records of all income and expenses related to properties.
9. Able to speak, write & listen: Mandarin/Cantonese, Malay, English

Perks & Benefits

• Company trips
• Personal development opportunities
• Paid training and development

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.

Perks & Benefits

• Employee equity
• Central location
• Personal leave
• Open culture
• Personal development opportunities

Job Title: Administrator / Administrative Assistant

Job Overview:

The administrative assistant is responsible for supporting daily office operations and ensuring that tasks are carried out efficiently and effectively. This includes performing clerical, organizational, and communication tasks, as well as assisting managers and other staff in administrative duties.

Key Responsibilities:

• General Office Support: Perform day-to-day office tasks such as managing phone calls, emails, scheduling appointments, and maintaining office supplies.
• Document Management: Handle filing, organizing, and storing physical and digital documents. Maintain proper records and ensure proper documentation for meetings, projects, and other administrative functions.
• Data Entry: Input and update data into systems and databases, ensuring accuracy and completeness of information.
• Scheduling & Calendar Management: Organize and schedule meetings, events, and appointments for the team or executive members.
• Communication: Act as a liaison between departments, clients, and other stakeholders, ensuring effective communication and timely responses.
• Report Preparation: Prepare reports, presentations, and other documents as required by managers or department heads.
• Travel Arrangements: Organize travel arrangements including flight bookings, hotel reservations, and transport for employees or guests as needed.
• Office Coordination: Assist with office maintenance, liaising with vendors, and ensuring a safe and efficient workspace.
• Handling Correspondence: Screen phone calls, manage email inboxes, and respond to routine inquiries or forward them to the appropriate person.

Skills & Qualifications:

• Education: High school diploma or equivalent; a degree in business administration or related field is a plus.
• Experience: Previous experience in an administrative or office role is preferred.
• Technical Skills: Proficiency with office software (Microsoft Office Suite, Google Workspace) and familiarity with office equipment (fax machines, printers, etc.).
• Communication Skills: Strong verbal and written communication skills, with the ability to interact with staff and clients professionally.
• Organizational Skills: Strong ability to manage time, prioritize tasks, and meet deadlines.
• Attention to Detail: Accuracy and attention to detail in all tasks and documentation.
• Problem-Solving Skills: Ability to handle unexpected situations and resolve administrative issues.

Working Conditions:

• Full-time or part-time position (depending on the role).
• Office-based, with potential flexibility for remote work.

Compensation:

• Salary is based on experience and qualifications.

How to Apply:

• Interested candidates should submit their resumes along with a cover letter detailing their experience and qualifications for the role.

Perks & Benefits

• Medical insurance

職位名稱：管理員/行政助理

職位概述：

行政助理負責支援日常辦公室運作並確保任務有效率有效地執行。這包括執行文書、組織和溝通任務，以及協助經理和其他員工履行行政職責。

主要職責：

• 一般辦公室支援：執行日常辦公室任務，例如管理電話、電子郵件、安排約會和維護辦公用品。
• 文件管理：處理歸檔、組織和儲存實體和數位文件。保留適當的記錄並確保會議、專案和其他行政職能的適當文件。
• 資料輸入：將資料輸入和更新到系統和資料庫中，確保資訊的準確性和完整性。
• 日程安排和日曆管理：為團隊或執行成員組織和安排會議、活動和約會。
• 溝通：充當部門、客戶和其他利害關係人之間的聯絡人，確保有效溝通和及時回應。
• 報告準備：根據經理或部門負責人的要求準備報告、簡報和其他文件。
• 旅行安排：根據需要組織旅行安排，包括航班預訂、飯店預訂以及員工或客人的交通。
• 辦公室協調：協助辦公室維護，與供應商聯絡，並確保安全且有效率的工作空間。
• 處理信件：篩選電話、管理電子郵件收件匣、回覆日常詢問或轉發給適當的人員。

技能和資格：

• 教育程度：高中文憑或同等學歷；擁有工商管理或相關領域的學位者優先。
• 經驗：具行政或辦公室職位經驗者優先。
• 技術技能：熟練使用辦公室軟體（Microsoft Office Suite、Google Workspace），熟悉辦公室設備（傳真機、印表機等）。
• 溝通技巧：強大的口頭和書面溝通能力，能夠與員工和客戶進行專業互動。
• 組織技能：具有很強的時間管理能力、優先任務優先順序和按時完成任務的能力。
• 注重細節：所有任務和文件的準確性和對細節的關注。
• 解決問題的能力：能夠處理意外情況並解決管理問題。

工作條件：

• 全職或兼職職位（取決於角色）。
• 基於辦公室，具有遠距工作的潛在靈活性。

賠償：

• 薪資基於經驗和資格。

如何申請：

• 有興趣的候選人應提交簡歷以及求職信，詳細說明他們的經驗和該職位的資格。

津貼和福利

• 醫療保險

Responsibilities:

• Maintain accurate and up-to-date financial records.
• Process invoices, payments, and receipts.
• Reconcile bank statements and financial transactions.
• Develop and maintain a filing system.
• Order office supplies and research new deals and suppliers.

Requirements:

• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.

Perks & Benefits

• Casual dress code
• Medical insurance
• Open culture
• Performance Bonus
• Phone Allowance

Responsibilities:

• Maintain accurate and up-to-date financial records.
• Process invoices, payments, and receipts.
• Reconcile bank statements and financial transactions.
• Develop and maintain a filing system.
• Order office supplies and research new deals and suppliers.

Requirements:

• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.

Perks & Benefits

• Casual dress code
• Medical insurance
• Open culture
• Performance Bonus
• Phone Allowance