Total 280 Administrative / Clerical job vacancies in WA - Remote - Western Desert Region

This vacancy will close on the posted closing date OR at 11:59 p.m. EST on the day in which 100 applications are received, whichever comes first.

The incumbent is responsible for Veteran, Family, and Community Engagement (VFCE) Directorate administrative support. Executes planning, programming, budgeting, financial accounting, personnel management, computers, phones, space, supplies, safety, furniture, access cards, records management, security management, travel, training, space utilization, contracting and procurement, office automation and management information systems development and maintenance, internal review and resource management, including allocation and utilization of manpower requirements. Assists with the conduct of special projects, studies and analysis of workforce staffing/utilization, reorganizations, communications, automation, procurement, and management of property. The incumbent prepares requests for changes to organizational charts, mission and functions statements to implement organizational changes in program administration.

The incumbent provides advice and counsel on a broad range of administrative and operation management support issues, policies, programs, objectives, and plans for the Directorate. Develops, analyzes, evaluates, advises on, or improves the effectiveness and efficiency of work methods, distribution of work assignments and other similar functions of management. Provides position management advice and recommendations to management to improve the efficiency and productivity of employees.

Coordinates actions, clarifies responsibilities and timelines for completion. Consolidates data as necessary and reviews to ensure accomplishment of objectives, timeliness, and acceptability. Compiles and analyzes facts to develop operational and/or program plans and conducts extensive coordination with other staff prior to presenting plans for approval. Based on day-today observations, analysis of work processes, and special studies, evaluates program operations; identifies problems, inefficiencies, and potential problems; and develops and implements solutions. Provides advice and guidance for improvements and anticipates potential areas of concern or questions that should be addressed when making recommendations. Develops and implements new or modified guidelines, work processes and operations to improve the effectiveness, efficiency, or timeliness of work processes and information dissemination.

Represents the organization at various meetings, committees, work groups and councils involving or impacting resources, missions, and functions. Presents, on behalf of the Executive Director, administrative views, policies, decisions and other relevant considerations; and keeps the Executive Director informed of information conveyed, decisions made and resulting taskings.

Conducts studies of missions, functions, organizational structures, workloads, and capabilities of existing or proposed organizational entities; prepares recommendations regarding existing organization entities to achieve increased effectiveness, proper span of control, average grade goals, efficiency of operations, and economy of effort; examines proposed organizations with a view toward consonance with accepted management doctrines and assigned mission, functions, and workloads. Analyses may be performed on studies, reviews, authorization documents, manpower management surveys, quantitative data reports, or related documents. May also assist with conducting portions of management studies that involve multi-level and inter/intra-organizational entitles which require the development of new or substantially modified work processes and procedures. Analyzes previous manpower surveys, activity reports, performance analysis, special studies, and position vacancy reviews and makes appropriate recommendations.


Work Schedule: Monday - Friday, 8:00 a.m. - 4:30 p.m.
Telework: Not Available
Remote: This is a remote position
Position Description/PD#: 199310
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required

As an Information Technology Specialist, you will:

• Be responsible for systems reliability and accessibility, information systems security programs policy/strategic development, IT continuity of operations planning/support, and support the Department in integrating information security services and related technologies to accomplish departmental IT security goals and program objectives, and to prevent and defend against unauthorized access to systems, networks, and data.
• Promote awareness of security issues among management and ensuring sound security principles are reflected in organizations’ visions and goal.
• Participate and/or lead in network and systems design to ensure implementation of appropriate systems security policies.
• Assess security events to determine impact and implements corrective actions ensuring the rigorous application of information security/information assurance policies, principles, and practices in the delivery of all IT services.
• Provide program advice to senior DOT management and others on matters pertaining to information systems security programs policy/strategic development, IT continuity of operations planning/support, and support the Department in integrating information security services and related technologies to accomplish departmental IT security goals and program objectives.

The ideal candidate should have knowledge of IT systems and experience with managing servers, endpoints, troubleshooting issues, and installing hardware.  

• Reviews various administrative management policies, procedures, operations, goals, and objectives.
• Gathers, assembles, analyzes, and prepares information for budget requests; and prepares and reviews budget materials and related documentation.
• Monitors and tracks obligations and expenditures for program functions and activities throughout the execution phase of the annual operating budget.
• Provides guidance to management and staff on procurement regulations, policies, procedures, alternatives, and available funds.
• Anticipates long and short-term needs and plans accordingly to procure supplies and services on time and within budget.
• Monitors and maintains office inventories; orders supplies, equipment, and services using local, Federal, and State sources.
• Reviews and interprets HR rules and regulations and advises management and staff on requests for personnel actions.

Major Duties
-Manage program/project management and systems lifecycles to include: acquisition, development, modification, enhancement, deployment or decommissioning of product, service or system.
-Tracking, analyzing, and coordinating multiple, complex applications development projects using principles and guidelines of the Project Management Institute and Capability Maturity Model Integration methodologies.
-Facilitating cross-functional and cross-team planning sessions to ensure integration of critical path development activities.
-Participating in formal change and configuration management processes as a senior technical analyst to ensure adherence to approved VA processes and to identify cross product configuration issues for resolution.
-Managing projects based on the approved plans to ensure the successful implementation of software solutions.
-Provide oversight for the development of information systems testing strategies, plans or scenarios working with stakeholders and Test and Software Quality Assurance Services representatives.

Promotion Potential: This position is at full performance level.

Work Schedule: M-F, 8:00am-4:30pm
Compressed/Flexible: Available
Virtual: This position is remote
Position Description/PD#: IT Project Manager/10013A
Relocation/Recruitment Incentives: Not authorized
Permanent Change of Station (PCS): Not authorized
Work Environment: Work is typically performed in an adequately lighted and climate-controlled office setting or remote teleworking via computer and telephone. There is occasional noise from normal office equipment.

• Adjudicates all National Security positions, public trust positions for Suitability and fitness for Contractors.
• Review IBC Security Clearances and special accesses to include adjudication investigation results and respective documentation related to applicant or employee interviews and final decisions.
• Determine whether security clearances should be granted, suspended, revoked, or denied and advises the applicable office and/or manager accordingly on all unfavorable determinations.
• Adjudicate all public trust positions for suitability. Prepares letters and correspondence regarding adjudication determinations, decisions, and request for information from applicants and employees.
• Coordinate with IBC, DOI, IBC Contracting Officer Representative and OPM to ensure investigations and clearances are obtained.
• Coordinate with HR Office and IBC Security Assistants to obtain timely clearances for new or current employees.