Total 72 Administrative / Clerical job vacancies in Swindon, Wiltshire, SN2 7HJ

MEDICAL SECRETARY - 37.5 HOURS PER WEEK
1-YEAR FIXED TERM CONTRACT

We are seeking a Medical Secretary to join the Women's and Children's Administrative team.

To work as part of a team providing a full secretarial and administrative support service to the Division, clinical staff, and Safeguarding team within Women and Children’s Administration.

To facilitate the smooth running of the department and the service by acting as the main point of communication with patients and their families, GP’s and other health care staff.

“Our STAR values – Service, Teamwork, Ambition and Respect – are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.”

Work as part of a team providing a full secretarial service. This will include the following:
1. Prioritise workload according to service requirements and urgency; working on own
initiative and referring to the appropriate manager as required.
2. Using Microsoft Office IT packages and databases to provide efficient, high quality admin
services including audiotyping.
3. Type correspondence relating to other areas of the Consultants’ work.
4. Complete administrative tasks and typing relating to Oncology, including organising
appointments following MDT.
5. Ensure each patient who has an episode of care in the Department has all the relevant
details relating to his/her care – correspondence, diagnostic investigation reports etc. –
documented and filed appropriately in the notes, as soon as is practicable, upon
receipt/despatch.
6. Arrange appointments as necessary.


This advert closes on Tuesday 3 Dec 2024

Proud member of the Disability Confident employer scheme

Ensure that theatre lists are booked to full capacity two to six weeks ahead, maximising theatre time efficiency. Analyse and report any shortfalls to the responsible manager before problems escalate. Manage Theatre cancellations Please find attached a full job description and person specification

Work as part of a team providing a full secretarial service. This will include the following:1. Prioritise workload according to service requirements and urgency; working on owninitiative and referring to the appropriate manager as required.2. Using Microsoft Office IT packages and databases to provide efficient, high quality adminservices including audiotyping.3. Type correspondence relating to other areas of the Consultants work.4. Complete administrative tasks and typing relating to Oncology, including organisingappointments following MDT.5. Ensure each patient who has an episode of care in the Department has all the relevantdetails relating to his/her care correspondence, diagnostic investigation reports etc. documented and filed appropriately in the notes, as soon as is practicable, uponreceipt/despatch.6. Arrange appointments as necessary.

Elective Admissions Booking Clerk - Band 3
Full Time 37.5 hours per week

**Previous applicants need not apply**

We are looking for an enthusiastic Elective Admissions Clerk to join our team here at the Great Western Hospital.

You will provide a patient- focused, accurate and efficient surgical admissions service for elective patients, in line with Trust values and in accordance with the Elective Access, Booking and Choice of Date policy, working together with colleagues in other departments to provide the best service for patients, fully utilising all available pre-op and theatre sessions.

To deliver a specialty surgical booking service in accordance with key national and Trust-wide performance indicators, such as Referral To Treatment targets.
1. Communicate and negotiate with patients and relatives, on the telephone, in person and in writing, to make certain the surgery date is booked with patient agreement. Ensure patients and relatives understand information conveyed regarding surgical admission.
2. Meet weekly with Speciality Consultants to ensure cases and patients are booked to appropriate lists, whilst adhering to the Trust policy on Elective Access, Booking and Choice of Date and other guidelines and targets.
3. Understand and interpret Trust waiting list information, and utilise this to ensure that speciality operating lists are booked appropriately and in target timescales.
4. Monitor and update speciality wait list information as work progresses, and provide feedback to responsible manager.
5. Understand and utilise a good working knowledge of national Referral To Treatment (RTT) rules and Cancer waiting times. Maintain knowledge of local and regional variations, including Interventions Not Normally Funded (INNF) and Independent Sector outsourcing/transfer guidelines

Our STAR values – Service, Teamwork, Ambition and Respect – are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.
• Service We will put our patients first
• Teamwork We will work together
• Ambition We will aspire to provide the best service
• Respect We will act with integrity
• Ensure that theatre lists are booked to full capacity two to six weeks ahead, maximising theatre time efficiency. Analyse and report any shortfalls to the responsible manager before problems escalate.
• Manage Theatre cancellations

Please find attached a full job description and person specification


This advert closes on Tuesday 3 Dec 2024

Proud member of the Disability Confident employer scheme

MAIN ROLE AND PURPOSE OF THE POST This role is within the Clinical Admin Team, who support all aspects of patient care across the company. The Admin Assistant is a developmental role. They will be expected to develop the skills necessary to work in all aspects of the admin team. Provide admin support to all clinical areas of the company. Be a first point of contact for patients. Assist patients to access the services that they need. SPECIFIC RESPONSIBILITIES The responsibilities described below are those of the clinical admin team. Access Answer the telephone as a priority and respond to the caller in an appropriate manner. Man the reception desk. Book appointment, signpost to other services and support patients care. Data Flow Action all incoming data received through electronic transfer, e-mail and post. Ensure that it is coded and reviewed by an appropriate clinician. Action outgoing data through electronic transfer, e-mail, sms message or post. Clinical Support Action tasks from the clinical team. Administer the recall system for patients with long term conditions. Monitor the uptake of all screening programmes and manage additional recalls as required. Apply clinical coding to patient records as appropriate. Update the Open Exeter system. Monitor the childhood immunisation status of all children and liaise with the Child Health Department as necessary. Maintain waiting lists of patients for specialist clinics and ensure that they are given appropriate appointments. Outgoing Information Ensure that referrals are processed in accordance with national timelines and liaise with the referral management centre as necessary. Audio type patient referrals and submit them through the E-Referral system. Deal with any referral queries from clinicians and patients. Assist patients where necessary to make outpatient appointments. Action requests for medical reports including liaising with patients to confirm consent is obtained and finance to confirm payment is received. Action Subject Access Requests in line with GDPR legislation. Patient records Action applications for registrations ensuring that patients provide all necessary information and are made aware of consent to share information and on-line access to records. Action the transfer of patient records, electronically and in hardcopy. Summarise hardcopy records to ensure the electronic record is complete. Ensure that SystmOne is reconciled to PCSE through GP Links. Return hardcopy records to PCSE for patients who are no longer registered. GENERAL RESPONSIBILITIES Confidentiality You shall comply with the General Data Protection Regulations when processing personal data for patients and staff. You must be aware of the Caldicott Principles as they affect your work. You can address any questions in relation to this to your line manager. Any data breaches should be reported immediately to the Data Protection Officer. All enquiries from the media must be referred to a Director. Health and Safety All employees have a statutory duty of care for the safety of themselves and others. Employees are required to report any hazards as soon as they are identified. All staff must contribute to the management of risk. This requires them to assess the risk in all situations, take of appropriate actions to mitigate any risks identified and report all hazards, incidents and near misses. All building occupied by staff are non-smoking environments. No-one may smoke or vape in the building. Staff who smoke or vape outside the buildings should cover their uniform. Flexibility Statement The content of this Job Description represents an outline of the post only and is therefore not a precise catalogue of duties and responsibilities. It is intended to be flexible and subject to amendment in the light of changing circumstances and following consultation with the post holder.

Job responsibilities Scanning documents Processing access to medical records requests from patients and external agencies and photocopying patient notes Secretarial cover for leave/sickness Childhood immunisations administration Summarising patient record Read coding from correspondence Updating website and social media Input data into patient healthcare records as necessary Manage all administrative queries Carry out system searches as requested Support all staff with general administrative tasks as requested To make use of information technology and to be involved in changing technology as it becomes available Take part in external and internal training courses and meetings as required

Elective Admissions Booking Clerk - Band 3
Full Time 37.5 hours per week

**Previous applicants need not apply**

We are looking for an enthusiastic Elective Admissions Clerk to join our team here at the Great Western Hospital.

You will provide a patient- focused, accurate and efficient surgical admissions service for elective patients, in line with Trust values and in accordance with the Elective Access, Booking and Choice of Date policy, working together with colleagues in other departments to provide the best service for patients, fully utilising all available pre-op and theatre sessions.

To deliver a specialty surgical booking service in accordance with key national and Trust-wide performance indicators, such as Referral To Treatment targets.
1. Communicate and negotiate with patients and relatives, on the telephone, in person and in writing, to make certain the surgery date is booked with patient agreement. Ensure patients and relatives understand information conveyed regarding surgical admission.
2. Meet weekly with Speciality Consultants to ensure cases and patients are booked to appropriate lists, whilst adhering to the Trust policy on Elective Access, Booking and Choice of Date and other guidelines and targets.
3. Understand and interpret Trust waiting list information, and utilise this to ensure that speciality operating lists are booked appropriately and in target timescales.
4. Monitor and update speciality wait list information as work progresses, and provide feedback to responsible manager.
5. Understand and utilise a good working knowledge of national Referral To Treatment (RTT) rules and Cancer waiting times. Maintain knowledge of local and regional variations, including Interventions Not Normally Funded (INNF) and Independent Sector outsourcing/transfer guidelines

Our STAR values – Service, Teamwork, Ambition and Respect – are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.
• Service We will put our patients first
• Teamwork We will work together
• Ambition We will aspire to provide the best service
• Respect We will act with integrity
• Ensure that theatre lists are booked to full capacity two to six weeks ahead, maximising theatre time efficiency. Analyse and report any shortfalls to the responsible manager before problems escalate.
• Manage Theatre cancellations

Please find attached a full job description and person specification


This advert closes on Thursday 14 Nov 2024

Proud member of the Disability Confident employer scheme

HR Administrative AssistantThe Park Academies Trust is looking to appoint an HR Administrative Assistant to join our central team, supporting all the schools within our Trust. This is an exciting opportunity to develop your career by joining a Trust which truly values its staff and provides a highly supportive environment.Details of role: Full time, permanent role working 37 hours per week (52 weeks)Salary: £26,651 gross per annum Closing date: 20th November 2024 Please see the attached Job Description for details of the role._____________________________________________________________________________________________________________________________________________________________________________________________________________________________Why choose us?The Park Academies Trust is a family of schools, both primary and secondary, that believes in ‘collaboration not competition’. Together we are stronger!Formed in 2016 with the vision to make a significant contribution to improving education, we are a growing Trust with a strong academic performance and are looking to enhance our team with dedicated and passionate teachers.Currently eight schools: Abbey Park School, Lydiard Park Academy, Highworth Warneford School, The Deanery CE Academy, Red Oaks Primary School, Orchid Vale Primary School, Bridlewood Primary School and Kingfisher CE Academy, the Trust offers a high-quality educational provision from nursery right up to Sixth Form, enabling staff and pupils alike to benefit from being part of a thriving multi-phase educational Trust.The positive and caring ethos at all our schools is combined with a clear mission to deliver the richest possible education experience which enables young people to leave our care as responsible citizens equipped to fulfil their personal goals and career aspirations.We are offering an exciting opportunity to develop your career by joining a Trust which truly values its staff and provides a highly supportive environment.What we offer:A positive and dynamic environment in a Trust which is growing in both size and successA strong pupil ethos centred on mutual respect and fulfilling potentialCompetitive salaryStaff benefits package, including salary sacrifice electric vehicle leasing, affordable technology, cycle to work scheme, shopping and holiday discountsStaff wellbeing: access to On Line Doctor, discounted gym membership, Employee Assistance ProgrammeAttractive pension scheme_______________________________________________________________________________________________________________________________________________________________________________________________________________________________

Abbey Park School is seeking an enthusiastic and committed Admin Support Assistant to join our school admin team. We are looking for a competent administrator to provide additional administration support, starting as soon as possible. This is a permanent, term time only position. Start date: ASAPSalary range: Trust Scale 5/6 (£23,102 - £23,442 pro rata)Hours: 37 hours per week
Abbey Park SchoolAbbey Park School is a successful and popular school providing education for 1200 students in the North of Swindon. Having been judged as ‘Good’ in all categories in January 2023 the school continues to build on a culture of high expectation and success for all students. At the centre of everything we do is ‘Abbey Park Proud’, to ensure that students learn, achieve and turn their ‘Potential into Performance.’ Successful candidates will be forward thinking and capable of inspiring students through their passion for… We encourage all staff to be committed to their professional development, supported through our programme of professional learning that supports everyone to develop their practice and leadership skills. Our facilities are excellent and we learn in a clean, modern and stimulating environment. Our sports facilities are second to none in the area, we have extensive ICT provision and our buildings and grounds are maintained to a high level. This safe and stimulating environment enables young people to enjoy their school experience and make the most of their unique talents. Located near the natural beauty of the Wiltshire Downs and the Cotswolds, we are also within easy reach of the university towns of Bath, Bristol and Oxford and just under an hour by train from London. Our ideal location means that our students benefit from a wide range of curriculum-enhancing opportunities. The Park Academies Trust The Park Academies Trust was formed in 2016 with the vision to make a significant contribution to improving education in Swindon and surrounds. A family of eight schools; Abbey Park School, Lydiard Park Academy, Orchid Vale Primary School, Red Oaks Primary School, The Deanery CE Academy, Kingfisher CE Academy and Bridlewood Primary School; the Trust offers a high quality all through educational provision from nursery right up to our Sixth Form based at Lydiard Park Academy, enabling staff and pupils alike to benefit from being part of a thriving multi-phase educational Trust. We offer: • Doctor Care Anywhere • Cycle to work scheme • Employee assistance programme • Let’s Connect – Salary sacrifice Technology • Love Electric – Electric Car Salary Sacrifice Scheme • My Gym Discounts

Wiltshire College & University Centre have an exciting opportunity for a Personal, Social Development & Employability (PSD) Tutor our team.

Location: Salisbury, Wiltshire

Salary: £24,755 per annum (Professional Services Grade 5)

Job Type: Permanent, Full Time (37hours per week/52 weeks per year)

Closing Date: 23rd October 2024

Personal, Social Development & Employability Tutor - The Role:

Wiltshire College & University Centre invites applications for the position of Personal, Social Development & Employability Tutor at our vibrant Lackham campus. This role offers an exciting opportunity to join a dynamic team committed to fostering personal growth, development, and employability skills among our diverse student body.

Personal, Social Development & Employability Tutor - Key Responsibilities:

* Engagement and Delivery: Design and deliver interactive sessions aimed at promoting personal development and growth among students.

* Tailored Support: Customise sessions to address the unique needs of student groups, covering topics such as online safety, sexual violence prevention, and British Values.

* Cross-College Coordination: Organise and lead themed weeks focusing on careers, health, wellbeing, and enrichment activities to enrich the student experience.

* Holistic Student Development: Implement student-centered programs emphasising softer outcomes to facilitate positive progression into adulthood.

* Employability Focus: Enhance students' work readiness through targeted initiatives and support.

* Pastoral Support: Provide personalized pastoral tutorials, guiding students to relevant internal and external resources as needed.

* Student Engagement: Actively support initiatives promoting student engagement and voice within the college community.

* Team Collaboration: Assist Student Services teams with safeguarding, work experience, and careers guidance.

Personal, Social Development & Employability Tutor - You:

* Educational Experience: Demonstrated experience managing student groups in an educational setting, with a proven ability to engage and support diverse student populations.

* Skills Expertise: Background in delivering support across health, wellbeing, study skills, Equality, Diversity and Inclusion, and employability domains.

* Administrative Proficiency: Strong record-keeping abilities, adept at data inputting, and capable of delivering timely and accurate reports.

If you are passionate about nurturing the personal and professional growth of students within a supportive and forward-thinking environment, we encourage you to apply.

Personal, Social Development & Employability Tutor - Benefits:

* Competitive salary
* 30 days annual leave for Professional Service Staff, including bank holidays and additional closure days over the Christmas period
* Automatic enrolment into the Local Government Pension Scheme
* Free onsite car parking

To submit your application for this exciting Personal, Social Development & Employability Tutor opportunity, please click 'Apply' now.

Wiltshire College & University Centre have an exciting opportunity for a Personal, Social Development & Employability (PSD) Tutor our team.

Location: Salisbury, Wiltshire

Salary: £24,755 per annum (Professional Services Grade 5)

Job Type: Permanent, Full Time (37hours per week/52 weeks per year)

Closing Date: 23rd October 2024

Personal, Social Development & Employability Tutor - The Role:

Wiltshire College & University Centre invites applications for the position of Personal, Social Development & Employability Tutor at our vibrant Lackham campus. This role offers an exciting opportunity to join a dynamic team committed to fostering personal growth, development, and employability skills among our diverse student body.

Personal, Social Development & Employability Tutor - Key Responsibilities:

• Engagement and Delivery: Design and deliver interactive sessions aimed at promoting personal development and growth among students.

• Tailored Support: Customise sessions to address the unique needs of student groups, covering topics such as online safety, sexual violence prevention, and British Values.

• Cross-College Coordination: Organise and lead themed weeks focusing on careers, health, wellbeing, and enrichment activities to enrich the student experience.

• Holistic Student Development: Implement student-centered programs emphasising softer outcomes to facilitate positive progression into adulthood.

• Employability Focus: Enhance students' work readiness through targeted initiatives and support.

• Pastoral Support: Provide personalized pastoral tutorials, guiding students to relevant internal and external resources as needed.

• Student Engagement: Actively support initiatives promoting student engagement and voice within the college community.

• Team Collaboration: Assist Student Services teams with safeguarding, work experience, and careers guidance.

Personal, Social Development & Employability Tutor - You:

• Educational Experience: Demonstrated experience managing student groups in an educational setting, with a proven ability to engage and support diverse student populations.

• Skills Expertise: Background in delivering support across health, wellbeing, study skills, Equality, Diversity and Inclusion, and employability domains.

• Administrative Proficiency: Strong record-keeping abilities, adept at data inputting, and capable of delivering timely and accurate reports.

If you are passionate about nurturing the personal and professional growth of students within a supportive and forward-thinking environment, we encourage you to apply.

Personal, Social Development & Employability Tutor - Benefits:

• Competitive salary


• 30 days annual leave for Professional Service Staff, including bank holidays and additional closure days over the Christmas period


• Automatic enrolment into the Local Government Pension Scheme


• Free onsite car parking

To submit your application for this exciting Personal, Social Development & Employability Tutor opportunity, please click 'Apply' now.

Personal Trainer

Nuffield Health Swindon FWC | Fitness | Permanent contract |

From £27,264.64 up to £34,116.16 OTE depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Swindon Fitness and Wellbeing Club, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services.

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle.

• Be confident about delivering a range of sessions and consultations.

• Carry out high-quality inductions, Personal best programmes, group and personal training sessions, and general gym duties.

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards.

• Explore opportunities to progress into a Wellbeing Lead and management roles.

• Have the opportunity for further training from the in house Personal Best program, upskilling to Les Mills instructor and group cycle, plus additional CPD opportunities.

Salary is based on 40 hours a week, made up of 32 Hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £34,116.16 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your PT clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver the more your take home earning potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From free gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

Your new company
Education Institution based in Central Wiltshire with on-site free parking
Your new role
Accounts Payable/Purchase ledger Clerk offered on a permanent contract.
This role is full-time, office-based and 35 hours per week with flexible working within the hours of 08:30 - 17:30 Monday to Friday.
What you'll need to succeed
Candidates will be familiar with working within a busy finance department and if that experience is with previous public sector/educational businesses then this will be of distinct benefit.
Knowledge of Sage 200 would be advantageous along with the ability/willingness to learn new systems.
General bookkeeping skills, invoice processing, reports for auditing, weekly BACS runs, reconciling of supplier statements, database management, petty cash and cash management.
Any VAT and/or partial exemption experience.
A bookkeeping or accountancy qualification would be of benefit, but not essential if proven, relevant experience within a similar environment has been gained.
What you'll get in return
A salary of up to £29,907pa is on offer along with excellent benefits and pension scheme.
What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

What skills and experience we're looking for

The successful candidate will have the chance to further shape our strong pastoral support. You will work with the Vice Principal (Care) to ensure effective strategies for behaviour, attendance, safeguarding and all other aspects of our pastoral work which support and develop our students into positive and effective young adults. You will join an energetic and forward-looking senior leadership team, and line manage a dedicated team of three Heads of House. The pastoral team also comprises Heads of year 7 and 11, and six further staff whose roles focus on pastoral needs but who work closely with academic leaders to make a strong, single team focusing on giving students the very best educational experience.

What the school offers its staff

Additional benefits of working at GWA include:

• Average class sizes of 26 in years 7 to 11

• Flexible working opportunities

• Excellent CPD opportunities

• State of the art facilities

• Leading edge ICT, including a laptop provided for all staff

• Free Health and Wellbeing Support Service

• Cycle to work scheme through Cyclescheme

• Access to EV charging on site. Electric Vehicle Salary Sacrifice scheme

• Easy access to the A419, and free parking

Commitment to safeguarding

Great Western Academy is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and we expect all staff to share this commitment and undergo appropriate checks. All posts within the Trust are therefore subject to an Enhanced DBS and barred list check.

Please see attached job descriptions and person specification for both roles. This job description is not intended to be exhaustive, and it is likely that duties may be altered from time to time in the light of changing circumstances, in discussion with the post holder. This role profile is intended to provide a broad outline of the main responsibilities only. The post holder will need to be flexible in developing the role with initial and on-going discussions with the designated manager.