Total 44 Administrative / Clerical job vacancies in Spokane, Washington

• Screen all visitors and telephone calls to determine nature of the call or business of visitors and direct them accordingly to the appropriate office or personnel.
• Compose routine correspondence, identify grammatical errors, and/or formatting matters pertaining to administrative protocol.
• Utilize word processing and other types of software (spreadsheets, graphics, etc.), to process and produce a wide range of documents, some of which require complex formats, in support of the office automation functions.
• Determine tasks to be accomplished based on knowledge of the duties.
• Assist with collection of data for the office-operating budget and review staff member's submissions for proper format and compliance with office budget requirements.
• Manage calendar, schedule appointments, and coordinate travel arrangements for Division Chief.
• Review and screen correspondence, publications, regulations, and directives to determine which may be of interest to the supervisor or members of the staff.

• You will serve as a senior level expert, responsible for developing policies, overseeing special studies/projects, and has continuing responsibility for oversight, review and/or approval of assigned programs.
• You will serve as OCHR principal and DON authority on all matters pertaining to Functional Community Management.
• You will formulate policy for program development, making crucial and far-reaching program changes and revisions.
• You will devise strategies for programs such as, but not limited to: leadership development programs, coaching, mentoring, competency management, functional community management, and DON education and training.
• You will ensure appropriate research, techniques, and fact finding on projects are comprehensive.
• You will work with the OCHR and Manpower Analytics and HR Systems Directors to recommend enabling human capital systems that effectively use force development programs on an enterprise level.
• You will establish regular communications with other components and agencies to examine best practices, collaborate on new initiatives, and design DON programs.
• You will direct teams or sub-teams to support workforce development initiatives, training design or partnering with commands to upswing projects into an enterprise platform.
• You will be responsible for developing and managing a continuum of DON-wide programs that address the developmental needs of the civilian workforce from acculturation of new employees to development of future leaders.
• You will serve as the DON lead for the management and execution of Department of Defense (DOD) and Federal initiatives.
• You will provide expert advice, guidance, and policy interpretation on complex, agency-impacting issues.
• You will determine financial, material, manpower and information resources needed to execute the requirements of the Functional Community Management.
• You will direct/conduct analyses of corporate funding requirements and sources providing recommendations for consideration and approval by DON leadership.
• You will conduct budget development, presentation, and execution processes.
• You will administer the day-to-day supervision and oversight of the Division by subordinate staff.

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

As an Administrative Specialist, duties include, but are not limited to, the following:

• Provide high level administrative support to the Section Chief and Deputies.
• Serve as Correspondence Tracking System Coordinator to track all incoming and outgoing packages to the Front Office and other DOJ components.
• Provide support to the Expert Witness and Judgment Fund Programs.
• Serve as a Timekeeper for the Section; review all requests for accrual of travel compensatory time; perform audits of leave balances; resolve or troubleshoot issues.
• Represent the Section on work groups for building security; serve as fire drill monitor.
• Assist with planning for the Section's Continuity of Operations Planning exercises.
• Set up conference rooms for management meetings including video teleconference with assistance from the Office of Information Technology.
• Maintain spreadsheets of applicants for attorney hiring; track metrics; coordinate candidate interview schedules; liaise with hiring committee members.
• Prepare new employee packets; coordinate office assignments; and provide office equipment and supplies.
• Maintain annual telework forms and training completion certificates.
• Edit and proofread training materials created by others.
• Liaise with management and employees to coordinate volunteer opportunities.
• Assist with administrative aspects for intern hiring.
• Serve as a Section-wide purchase card holder, ensure that all invoices are properly stamped and filled out.
• Answer transit subsidy questions; liaise with Office of Administrative Services.
• Assist with building & office equipment support (phones; computer; furniture)

PHYSICIAN/DENTIST: SR-602 $145,000 - $310,000

NOTE: For Physician - Applicant's education and length of practice (experience) will be considered by a Compensation Panel in determining the salary of the applicant selected. Exceptions to the salary cap must be approved.

Work schedule: Monday - Friday, 40 hours per week

Financial Disclosure Report: Required
Relocation/Recruitment Incentives: Not Authorized
Appraised Value Offer (AVO): Not Authorized
Relocation Expenses: Authorized

The Department of Veterans Affairs offers Permanent Change of Station (PCS) relocation services. Permanent Change of Station is the relocation of a household due to government convenience in connection with a transfer between duty stations or facilities. For more information go to http://vaww.fscdirect.fsc.va.gov/pcs.asp.

The Associate Deputy Under Secretary for Health for Quality and Patient Safety (Associate DUSH for QPS) is a direct report to the Deputy Under Secretary for Health (DUSH) and supports the overall work of the Office of the Under Secretary for Health (USH). The Associate DUSH for QPS provides national leadership in the formulation and establishment of effective health care policies, programs, and initiatives that fulfill the VHA's mission to provide personalized, pro-active, high quality, safe, reliable care for Veterans. The Associate DUSH for QPS is responsible for leading VHA on its journey toward becoming a high reliability organization and has oversight of VHA's performance measurement, quality and process improvement, safety, clinical risk management, systems redesign, accreditation, and data analytics and reporting programs. The office manages approximately 400 clinical and administrative professionals in the day-to-day operations of these key programmatic elements. The Associate DUSH for QPS serves in a direct consultative capacity to the Under Secretary for Health, serving as a national subject matter expert in the quality improvement and patient safety QPS directorate. The Associate DUSH for QPS works collaboratively with other Assistant Under Secretaries leading the strategic direction of the Veterans Health Administration.

Additionally, the Associate DUSH for QPS provides consultation to the Secretary of the Department of Veterans Affairs
and works closely with Veterans Service Organizations, Congress and their constituents, addressing the immediate and long-term needs of our Nation's Veterans.

This position is located within the Department of the Interior, Office of the Secretary, Office of the Assistant Secretary-Policy, Management and Budget (PMB), Office of Environmental Policy and Compliance (OEPC), Environmental Response and Recovery (ERR) Division and is located in Washington, DC.

At the full performance level (GS-15) the major duties of this position include, but are not limited to the following:
1. Serves as the Environmental Response and Recovery Division Chief to provide national leadership in interagency environmental efforts especially as related to oil and hazardous substances incident response and Departmental policy on natural resource damage assessment.
2. Designs, analyzes, evaluates and recommends courses of action, develops policies and other guidance covering natural resource damage assessment and related matters.
3. Develops and provide advice and guidance and coordinates with senior management officials, technical specialists and experts both within and outside the Department in obtaining the necessary information, developing chains of communication and/or working out solutions regarding highly complex and critically sensitive issues, particularly those related to pollution control, assessment of damages to natural resources, as well as the Department's response to releases of oil and hazardous substances.
4. Represents the Department in a variety of forums, panels, task forces, workshops, etc., seeking sources of information and policy expertise, and identifying and analyzing and resolving Department and interagency policy and coordination issues with other governmental, State and private interests.
5. Functions as principal advisor to and collaborator with the Director on environmental response and recovery responsibilities, assessments. May assume the Director's duties during their absence.
6. Supervises staff which may be assigned and/or detailed from time to time to assist in specific tasks or projects.

OS has determined that the duties of this position are suitable for telework and incumbent may be allowed to telework with supervisory approval.

Driver's License required to attend meetings at locations other than regular duty location as well as temporary duty (TDY) travel to get in/around TDY locations for meetings/trainings/site visits.

Occasional weekend work required to respond to emergencies such as oil/hazardous substances spills or
environmental response to disasters.

Salary Information
Salary Range Information GS-15 Washington DC: $163,964-$191,900 (Per Annum). *First time hires to the federal government typically start at the beginning salary in the range for their respective grade level.

This vacancy may be used to fill additional positions as vacancies become available.

Incumbent actively engages in assisting IPRO management with administrative and technical support for the annual Office of Inspector General audit of VA's compliance with the Payment Integrity Information Act of 2019, VA's annual reporting to paymentaccuracy.gov of its payment integrity activities, and any required annual reporting to VA's Congressional committees for noncompliance with legislation. The Management Analyst performs as a Contracting Officer's Representative for VA's Payment Oversight Program (POP) services contract. Incumbent also assists with administrative functions within OBO, IPRO, and FSICO. Incumbent works closely with management analysts and OBO Managers on the Director's staff and other administrative personnel to ensure efficiency in operations and maintain a consistent approach to the overall management of the Office of Business Oversight. Incumbent works in administrative support of the entire organization on budget, reporting, and functional activities.

Duties include:

• Complete all phases of program/projects to include conception, planning, research, development, evaluation, and maintenance and/or distribution. Gather, analyze, develop, and evaluate information relating to program and project operations.
• Prepare and/or present original presentations on special projects and organization-specific topics to management officials.
• Analyze specific management and productivity improvement initiatives, monitors the implementation of approved management initiatives, and recommends changes, when necessary, based on follow up evaluation(s).
• Provide support for coordinated and complete end of year reporting on VA's payment integrity activities to paymentaccuracy.gov. Supports the development of reporting templates and coordinates with points of contact in affected VA Administrations and Staff Offices and concurrences to ensure legislatively required reporting to VA Congressional committees occurs timely and includes all required information and data.
• Act as the COR on VA's Payment Oversight Program and services contracts utilized by OBO, and VA Administrations, which includes ensuring deliverables are reviewed by Subject Matter Experts for quality and accepted timely, invoices are paid accurately, and is fully responsive to questions from the Contracting Officer and other CORs.
• Track, analyze, and provide oversight of a variety of administratively related special projects, which may be specifically requested by management or self-initiated.
• Maintain confidentiality as an advisor to senior management on staff disciplinary actions and subsequent agency policy requirements.
• Analyze and evaluate the effectiveness of administrative functions and operations in meeting established goals and objectives.
• Coordinate and prepare administrative staff reports, briefings, etc., as requested by staff personnel for Directors and Associate Directors.
• Provides advice and recommendations on the pros and cons of proposed office strategies, develops, and recommends changes in program objectives, methods of operation and emphasis.
• Adjust resource utilization to correct deficiency situations, extend merit situations, and provide the necessary balance in the overall efficiency of the office operation.
• Coordinate ad hoc team efforts in conducting comprehensive studies or projects dealing with significant changes in workforce distribution, positions, or related organizational structures.
• Conduct studies of employee/organizational efficiency and productivity, and recommending changes or improvements in organization, staffing, work methods and procedures.
• Participate in the formulation, presentation, execution, and analysis of the organizations' budget. Participates in developing the annual budget formulation and/or execution process. Evaluates financial trends and determines compliance with agency guidance.
• Review and control costs of Departmental operations and reviews and evaluates justifications for major expenditures for improving operations including personnel and equipment in close liaison with the OBO budget officer and senior leadership.
• Ensure travel, training, and contract costs are included in budget proposals and are monitored to ensure fiscal management.
• Administer a Records Management Program for the IPRO and FISCO organizations, a single mission program consisting of related functions. Develop tools promoting effective coordination of a Records Management Program.

• Serves as Seattle Principal Assistant District Counsel for Administrative Law, a senior attorney for the Seattle District in direct support of the District Counsel, furnishing expert legal advice, assistance, and services to the District Commander.
• Serves as ethics advisor, labor counselor, and advisor on administrative, personnel, and general law.
• Serves as advisor in the fields of environmental law, USACE Regulatory Program Law, the Corps of Engineers Civil Works program and its authorities; as well as contract formation and administration, including claims and appeals.
• Operates substantially independently in analyzing and evaluating facts, determining questions of law, and preparing decisions for consideration and adoption by agency decisionmakers in all mission areas.
• Provides legal support to senior Seattle District management officials in the execution of all mission areas.
• Supervises Assistant District Counsel within the Office of Counsel and assists the District Counsel in overall office management.
• The nature of legal work required to perform these duties involves very complex issues, necessitating extensive research and analysis. Such matters often involve very large sums of money and interest in them is, at times, nationwide.

BRIEF DESCRIPTION OF DUTIES:

• Ensures the courtroom is ready to conduct business, i.e. forms and supplies are stocked, courtroom equipment is operable, court participants are orderly.
• Ensures that defendants are advised of rights and penalties for violation of conditions of release.
• Provides technical and administrative assistance to the assigned judicial officer.
• Researches case information in the case management system relative to the respondent(s).
• Updates the digital Juvenile New Referral Board.
• Coordinates and directs all parties concerned in preparing the courtroom for business, i.e., prosecutor, defense counsel, court reporter, U.S. Marshal and when appropriate.

As a/an Recapitalization Transaction Specialist, you will:

• Advise and make recommendations on affordable housing transactions to supervisors and managers in the Affordable Housing Transaction Division.
• Actively participate in solving some of the Nation's most complex and plaguing problems associated with public and affordable housing.
• Provide technical support to housing authorities, multifamily owners, as well as HUD field staff with the goal of improving, preserving and repairing assisted rental housing, which may include leveraging improvements in education, health, safety and employment.
• Coordinate, interact and participate in meetings with Office of Recapitalization management, HUD, OMB, and other governmental agencies, both Federal and State, housing finance agencies, Public Housing Authorities, private owners, participating administrative entities, and joint ventures to coordinate and maximize the achievement of the Office of Recapitalization's mission.

As a/an Deputy Housing-FHA Comptroller, you will:

• Ensure that (a) accounting and internal control polices exist and are applied on all operations; (b) accounting control over all Housing-FHA activities is maintained (c) all external and internal financial reports are prepared properly, accurately and timely; (d) debt collection and cash management systems are in compliance with all requirements and (e) financial standards are identified and the Office, or Offices, responsible for systems development, maintenance and operation for all Housing programs receive guidance on needed improvements to satisfy all Federal and management requirements.
• Maintain the FHA general ledger, the chart of accounts, and certain subsidiary ledgers.
• Prepare quarterly financial statements as well as other financial reports and analyses for the Congress, the OMB, other federal agencies and the general public, and internal management reports to various levels of Housing management.

As a/an Deputy Housing-FHA Comptroller, you will:

• Ensure that (a) accounting and internal control polices exist and are applied on all operations; (b) accounting control over all Housing-FHA activities is maintained (c) all external and internal financial reports are prepared properly, accurately and timely; (d) debt collection and cash management systems are in compliance with all requirements and (e) financial standards are identified and the Office, or Offices, responsible for systems development, maintenance and operation for all Housing programs receive guidance on needed improvements to satisfy all Federal and management requirements.
• Maintain the FHA general ledger, the chart of accounts, and certain subsidiary ledgers.
• Prepare quarterly financial statements as well as other financial reports and analyses for the Congress, the OMB, other federal agencies and the general public, and internal management reports to various levels of Housing management.

• You will serve as the Trial Attorney/Senior Trial Attorney on one of the three Contracts Litigation Teams within the Naval Litigation Office (NLO), Office of the General Counsel (OGC), Department of the Navy (DON).
• You will represent the DON principally before the Armed Services Board of Contract Appeals.
• You will also assist the Department of Justice in matters filed against the DON in the Court of Federal Claims or other Federal courts and may be assigned to other matters as the needs of the office require.
• The case may involve hundreds of millions of dollars or have critical impacts on the mission of the Department.

The purpose of this position is to perform a variety of highly complex demanding management and program analyst assignments requiring a mastery of the application of qualitative and quantitative methods for the assessment and improvement of program(s) effectiveness and to ensure high-quality implementation and management of ASPE s legislative, compliance, and executive secretariat activities.

• Exercises direct supervisory authority over the staff of the Directorate's Administrative Office staff, comprised of 12-16 professional, technical and support positions.
• Serves as a member of the Directorate leadership team and is the principal advisor to the Associate Director for developing or reviewing plans and authorizations for business operations and administrative support.
• Oversees the total Washington Cultural Resources Directorate budget including formulating both current and future year needs, allocating funds, and executing the directorate's budget and financial operations.
• Serves as liaison to the National Park Service HR office, and coordinates the human resources management program of the Cultural Resources Directorate.
• Supervises and coordinates information technology policy and planning activities of the Cultural Resources Directorate.

• You administer expert level execution of FLCPS's financial and manpower management, processing of all command civilian personnel actions, and Government Commercial Purchase Card (GCPC) procurement.
• You will serve as the senior financial advisor on budget and financial matters impacting FLCPS operations and as the primary financial interface with Commander, Naval Supply Systems Command (NAVSUP) and other external activities.
• You will provide technical expertise on Navy/DOD accounting, budgetary and disbursing matters.
• You will advise on changes to organizational structures, organizational charts, and mission and function statements to implement reorganizations to reduce or eliminate functional overlap among command programs.
• You will direct allocation of funds and civilian personnel staffing to FLCPS operating departments based on negotiated funding.
• You will coordinate procurement of all command purchasing under the micro-purchase threshold, ensuring compliance with both procurement and financial regulations.
• You will supervise the Resource Management Division, which includes financial management, position management, HRO liaison, and procurement functions.