Total 50 Administrative / Clerical job vacancies in San Juan, Puerto Rico

As a Administrative Support Assistant your duties will include, but are not limited to, the following:

• Coordinates foreign and domestic travel for staff within the business team.
• Ensures traveler or other employee with purchase authority authorizes travel and initiates payment.
• Provides administrative support functions to assigned duty station. Maintains physical and automated records, reports, guidelines, and various office correspondence.
• Assists the Budget Technician as needed by monitoring budgets and following established guidelines to ensure the data are correctly entered, accounts reconciled, and supporting documents are generated.

As a Administrative Support Assistant your duties will include, but are not limited to, the following:

• Coordinates foreign and domestic travel for staff within the business team.
• Ensures traveler or other employee with purchase authority authorizes travel and initiates payment.
• Provides administrative support functions to assigned duty station. Maintains physical and automated records, reports, guidelines, and various office correspondence.
• Assists the Budget Technician as needed by monitoring budgets and following established guidelines to ensure the data are correctly entered, accounts reconciled, and supporting documents are generated.

The following are the duties of this position at the GS-12. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As a/an Program Analyst, you will:
Conduct analyses of regulatory and statutory proposals, initiatives, and multifamily housing program proposals submitted for review by outside parties, including use of analytical models to estimate program impacts, and evaluation of projects and initiatives based on sophisticated analytical processes.

Under the direction and guidance of the supervisor or senior staff recommend and develop research programs and strategies to assess program effectiveness; prepare policy proposals that are based on the results of those evaluations.

Serve as a Government Technical Monitor on contracts involving multifamily housing activities, including reviewing contractor's work products, adherence to contractual requirements, initiating/recommending corrective actions, and consulting with the GTR (Government Technical Representative) associated with the contract.

Review and analyze legislative proposals based on the Department's overall goals and program needs to ensure that there is no negative impact of such legislation on existing multifamily housing policies or legislation. Develop legislative proposals and coordinate their development by program offices.

• You will serve as a Contract Specialist assigned to the Contracts Directorate of the Naval Information Warfare Systems Command (NAVWAR).
• You will assist the Procuring Contracting Officer (PCO) in providing business advice to the customer in formulating acquisition strategies from requirements definition through the life of the system.
• You will perform all pre-award and post-award functions, using a wide range of complex contracting methods and complex and hybrid contract types.
• You will assist in the preparation and maintenance of acquisition plans, appropriate milestone charts, and related schedules. Assists in the preparation of statements of work.
• You will prepare determinations and findings, solicitation documents, and the contractual vehicle.

• You will serve as an action officer to major Workforce Relations and Compensation (WRAC) division programs, including Employee Relations and Labor Relations.
• You will provide technical advice and operational guidance in WRAC program areas and participate in the development, execution, evaluation and oversight of WRAC programs.
• You will plan and carry out projects or portions of broader assignments to resolve complex tasking at the headquarters level, and analyze issues/problems and develop recommendations and solutions for implementation.
• You will develop, update and interpret WRAC policies and standard processes, and facilitate communication with Commands and subordinate organizations and other Federal agencies on matters associated with WRAC programs.
• You will monitor and analyze data for significant anomalies and trends, including raw data, analysis, findings, conclusions and recommendations for strategic solutions, interventions and expanding best practices.
• You will provide reports, studies and briefings on WRAC programs in general.

• You will administer and oversee multiple Echelon 2 level military and/or civilian programs within OJAG/NLSC and provides subject matter expertise to program leads within the Department of Navy DESCP.
• You will assist with gathering the input required to update and maintain all administrative program requirements.
• You will be responsible for managing the mail program across the DoN DESCP.
• You will serve as DESCP Records Manager/Division Liaison responsible for insuring record keeping creation, retention and archiving of DESCP Privacy Act compliance and permanent records.

• You will provide SME level expertise on-site, worldwide, to execute and maintain field office identity activity operations.
• You will utilize identity activities subject matter expertise to ensure non-standard biometric data obtained from field elements is processed, submitted, and ingested into US government authoritative biometrics databases.
• You will utilize NCIS internal and external intelligence community databases to assess NCIS field office investigations and operations to identify gaps in identity activity operations and opportunities.
• You will develop operational planning documentation in coordination with NCIS field office personnel to initiate identity activity operations.
• You will Coordinate and liaises with DON, Department of Defense (DoD), US government inter-agency and foreign government biometrics organizations to develop and/or revise business rules.
• You will engage with US government and international biometrics community by attending meetings, symposiums, and trainings to ensure NCIS remains at the cutting edge of biometrics and identity activities capabilities.
• You will independently coordinate, collaborate, and brief NCIS leadership, representatives from other US law enforcement and intelligence community partners, military combatant commands, and foreign law enforcement/intelligence community partners.
• You will present written products and briefings to executive level audiences and leaders related to NCIS identity intelligence analysis.

• You will conduct cyber threat hunting to detect, assess, report and help resolve cyber threats and identifies U.S. government and organizational intelligence requirements to focus collection and analytical activities.
• You will search for threats and actual/potential intrusions using the full range of cyber threat hunting tools and techniques.
• You will utilize techniques, such as, Security Information and Event Management (SIEM) tools, Managed Detection and Response (MDR) systems, encryption software, access control/monitoring and penetration testing.
• You will identify, monitor, and assess potential threats through network data such as NetFlow, email headers, PCAP analysis, network logs and Transport Layer Security (TLS) Certificate Pivoting.
• You will conduct in-depth investigations of any anomalies and irregularities to find the root cause of an incident and takes swift action including adversary tracking and incident reporting and response.
• You will collect relevant intelligence and network data and conduct cyber analysis to inform the decision-making process.
• You will create reports that highlight key findings for NCIS, DON, the U.S. Intelligence Community and other 'friendly' cyber threat hunters.
• You will recommend and implement effective responses to defeat the threat and reduce vulnerability; this includes development of improvements in threat identification and in-depth analysis/reporting.
• You will implement cooperative work with other Cybersecurity or Information Security (INFOSEC), plus CI and LE, personnel in NCIS and DON.
• You will write Intelligence Information Reports (IIRs).
• You will prepare documentation to support system operations: Originates documentation reflecting unique system characteristics, as well as security, local policy and operating considerations.
• You will brief Division officials on key cyber defense issues, including the threat landscape or critical NCIS systemic vulnerabilities and recommended or implemented cybersecurity responses, as assigned.
• You will adhere to Department of Defense (DoD), DON, NCIS, National Institute of Standards and Technology (NIST), Cybersecurity and Infrastructure Security Agency (CISA) and other relevant cybersecurity frameworks and protocols.
• You will keep abreast of new information technologies applicable to cyber defense of NCIS systems and improves one's own knowledge and skills in cybersecurity with emphasis on cyber defense to reach the expert level.
• You will use a computer, a wide range of cyber defense tools and techniques to perform cyber defense work as well as administrative work (communicate, word process, record, calculate, prepare presentations, etc.).

• You will serve as the full time EEO Specialist assigned to the EEO Office and may be involved in all aspects of the NAVWAR EEO Program.
• You will serve as the senior functional expert in the area of EEO Complaints Processing and Management, providing case management services for NAVWAR in compliance with EEOC and DON requirements.
• You will use internal and external databases and spreadsheets to monitor, track, analyze and report on both informal and formal complaints of discrimination processing throughout the NAVWAR enterprise.
• You will process informal and formal EEO complaints to include, but not limited to, conducting EEO counseling, drafting correspondence, coordinating investigating, reviewing documents, and preparing and forwarding case files for final dispositions.
• You will serve as the senior functional expert in the area of Alternative Dispute Resolution (ADR) for use in the EEO complaint process.
• You will ensure compliance with directives from the DON ADR Program and coordinate ADR sessions for service commands.
• You will assist in the review and analysis of proposed Equal Employment Opportunity Commission (EEOC) and DON EEO complaint directives and determine impact on the Command's EEO Program.
• You will assist in the preparation for EEO Program inspections of filed activities.

• You will serve as a Procurement Contracting Officer (PCO) assigned to the Contracts Directorate of the Naval Information Warfare Systems Command (NAVWAR).
• You will serve as the technical expert in all contract related matters and maintain a high level of experience and proficiency in all aspects of Federal and Defense Acquisition regulations.
• You will provide business advice and collaborate with customers including Program Managers, Program Executive Officers and NAVWAR leadership in formulating acquisition strategies from requirements definition through the life of the system.
• You will independently research, interpret, analyze, and apply Federal DoD, Department of the Navy guidelines, including the Federal Acquisition Regulation (FAR) and its supplements, DoD Instruction (DoDI) 5000.02, and industry practices.
• You will be responsible for pre-award and post-award functions, using the full spectrum of available FAR and non-FAR contract strategies including a wide range of complex contracting methods.
• You will actively lead developing objectives and strategies in terms of the degree of competition, and will construct the contractual vehicle, including use of pricing arrangements, subcontracting policy, set-aside policies and other considerations.
• You will serve as the primary advisor to program officials in acquisition planning meetings, including advising on acquisition objectives and strategies to be used in the preparation of statements of work, solicitations, and contract structures.
• You will prepare, review, and/or approve determinations and findings, justifications and approvals, and solicitation and all contract documents.
• You will perform cost and price analysis using all available information to develop profit/fee objectives and negotiate contract costs; prepare, review and/ or approve Business Clearances to document business decisions.
• You will be responsible for briefing and obtaining higher level approval as required through the Head of Contracting Activity and Senior Procurement Executive as required.

WHAT IS THE TAXPAYER ADVOCATE SERVICE (TAS)DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Taxpayer Advocate Service (TAS), Executive Director Case Advocacy (EDCA)

The following are the duties of this position at the full working level.

• Receives, screens, and answers routine telephone calls. Provides telephone and receptionist services to visitors.
• Establishes, organizes, and maintains files of correspondence, manuals, and other related information. Maintains the files in accordance with IRS regulatory policies and guidance.
• Maintains the manager's calendar by scheduling, canceling and shifting appointments based on the manager's commitments.
• Arranges conferences and meetings, reserves office space, notifies participants and provides pertinent information and documents to participants. Attends conferences or meetings when required to record and transcribe minutes from written notes. Prepares minutes of conferences or meetings and distributes as per manager's instructions.
• Briefs the manager on important and office related facts, issues, reports, and correspondence arising during the manager's absence.

• Review Appeals of adverse decisions on patent applications made by patent examiners;
• Review Appeals of Reexaminations and Reissue proceedings;
• Conduct Interference proceedings;
• Conduct Derivation proceedings; and
• Conduct AIA trials, including Inter Partes Review and Post-Grant Review.

• You enjoy reviewing arguments and evidence provided in motions, briefs, and oral hearings;
• You effectively work with colleagues to analyze and decide legal and factual issues;
• You are committed to preparing and issuing timely, high-quality decisions, that are consistent with statutes, regulations, case law, and agency policies;
• You reflect professionalism and judicial decorum; and
• You thrive by performing any task that supports the mission of the USPTO and the PTAB, such as: participating in stakeholder engagement, leading project teams, contributing to policy development, and developing best practices.

• You will plan overall program requirements and parameters, identify and solve roadblocks and problems, execute implementation, and follow up with DON Office of Civilian Human Resources - Operations Centers and Human Resources Offices (HRO).
• You will assure uniform application of administrative and operational policies and procedures, resolve problems impacting programs, and provide guidance and advice and/or render decisions on specific operations on a continuous basis.
• You will prepare new and/or major policies, plans and programs and keep abreast of emerging trends and changes in staffing concepts and philosophies, evolving changes in procedures, their implementation, and subsequent utilization.
• You will develop and conduct a comprehensive and continuing analysis of recruitment issues to assure quality and consistency in the administration of recruitment programs throughout the DON.
• You will identify the need for new or revised OPM, DOD or DON staffing and recruitment guidance and develop or lead the issuance of interpretative guidance for all staffing and recruitment programs for use throughout the DON.
• You will provide technical expertise in the formulation and development of DON's HR recruitment strategic planning.
• You will assess or review assessment of legislative proposals initiated within the DON, or by DOD, OPM, or Congress to determine the impact upon DON's staffing and recruitment programs.

• You will serve as the Facility Organization Property Administrator (OPA).
• You will manage the Transportation Hub Tool, monitor mileage report submissions from vehicle users, and submit monthly mileage report to NAVFAC Transportation Liaison.
• You will manage QR code/fuel key reprogramming and card replacements. Reviews and validates new FY estimates for long-term and ST vehicles, maintenance and bulk fuel.
• You will coordinate vehicle purchase requests (PRs) between Budget Financial Managers (BFMs) and NAVFAC.
• You will manage replacement license plates, corrective and preventative maintenance (CM and PM) for smog checks and oil changes, and vehicle turn in or trades.
• You will track and report on government furnished property.