Total 16 Administrative / Clerical job vacancies in SW10 0AA

Employer Description

South Lanarkshire Council is the unitary authority serving the South Lanarkshire council area in Scotland. The council has its headquarters in Hamilton, has 16,000 employees, and a budget of almost £1bn. The large and varied geographical territory takes in rural and upland areas, market towns such as Lanark, Strathaven and Carluke, the urban burghs of Rutherglen, Cambuslang, and East Kilbride which was Scotland's first new town.

Our vision is for South Lanarkshire as set out in our Economic Strategy is to have one of the strongest and most dynamic economies in Scotland, where businesses, communities, and residents achieve their full potential and prosper.

We will achieve this through three key interrelated themes:

• People - skills, learning and employability
• Place - physical infrastructure and place
• Business - business development and growth

Job Description

Permanent Post.

Hours: 35 hours per week.

Work Pattern: Monday - Friday.

Salary: £35,019 - £36,023 annually.

View the Administrative Team Leader job profile.

An exciting opportunity has arisen which requires a self-motivated individual with strong organisational skills who will lead the delivery of administrative support to the Head of Service Support and Operations team, leading and providing specialist advice and support in line with predetermined procedures, instructions and standards to support the effective provision of the service.

You will undertake a wide range of duties in accordance with statutory and predetermined procedures, often working with sensitive information and adhering to tight deadlines and agreed performance targets. You will be involved in dealing with, and providing advice to, elected members, senior officers, both internal and external, as well as other stakeholders, therefore, it is essential that you possess excellent communication skills and a commitment to the principles of customer care.

You will be required to demonstrate excellent IT skills including Microsoft Excel, Word, Outlook, and MS Teams.

This role demands that you work in a highly professional manner, always exercising confidentiality and discretion and that you are able to respond effectively to changing priorities.

Please Apply online - All correspondence will be via your email address.

Legislative Information

This post is excepted in terms of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 2003.

This post is considered Regulated Work with Children and/or adults, under the Protection of Vulnerable Groups (Scotland) Act, 2007. Therefore, it is an offence to apply if you are barred from working with children and/or adults.

Preferred candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to a formal offer of employment being made.

Please refer to http://www.disclosurescotland.co.uk for further information about the disclosure process and best practice.

Foreign Police Check

Candidates should be able to detail any gaps in employment and provide a foreign police check where applicable for any periods living or working abroad.

Equal Opportunities and Armed Forces Community Covenant

South Lanarkshire Council is an Equal Opportunities employer and encourages applications from all members of the community. As a user of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum competency/behaviour requirements for the position.

South Lanarkshire Council is committed to providing support to members of the armed forces, veterans and their families which is set out in the Armed Forces Community Covenant. Veterans are guaranteed an interview who meet the minimum requirements for the position.

As an employee of South Lanarkshire Council you would also receive a wide range of benefits including:

• Enrolment in award winning local government pension scheme
• Up to 33 days annual leave which will be calculated into hours on commencement of the role
• Public holiday entitlement (up to 10 days)
• Occupational sick pay
• Family friendly policies - flexible working and leave, maternity/paternity leave, enhanced leave.
• Employee Discounts – including discounts at the cinema.

Range of benefits to support you (Cycle to Work Scheme, Physiotherapy, Employee Assistance Program which offers practical and emotional support)

Please note we do not accept CVs, any submitted will be disregarded. If you require to submit additional information to support your application, please upload this under supporting documents.

Proud member of the Disability Confident employer scheme

Fantastic development opportunity to expand experience within the Financial environment.

You will work within the Procure to Pay Section and provide support for the administration arrangements this function. You should be able to demonstrate an awareness of the financial activity of the team and be involved with the day to day running of the team.

You will display competence in dealing with customers and undertaking a wide range of administrative duties. You should be able to demonstrate numeracy skills to enable you to produce accurate and complex documents. You will also be able to prioritise work with limited supervision. You will display willingness to take part in team activities, contribute any ideas for improvement and work productively in a high pressurised environment.

Hours: 35 hours

Vacancy: Permanent

Salary: £26,023.07 - £26,333.31

View the Clerical Assistant job profile

When completing the application process please ensure that you cover the following areas:

• Do you have financial experience within a local authority finance setting?
• Do you have a working knowledge of Oracle Fusion Financial Systems and office based packages?

Please Apply online - All correspondence will be via your email address.

Please note we do not accept CVs, any submitted will be disregarded. If you require to submit additional information to support your application, please upload this under supporting documents.

Legislative Information

This post is excepted in terms of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 2003.

Foreign Police Check

Candidates should be able to detail any gaps in employment and provide a foreign police check where applicable for any periods living or working abroad.

Equal Opportunities and Armed Forces Community Covenant

South Lanarkshire Council is an Equal Opportunities employer and encourages applications from all members of the community. As a user of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum competency/behaviour requirements for the position.

South Lanarkshire Council is committed to providing support to members of the armed forces, veterans and their families which is set out in the Armed Forces Community Covenant. Veterans are guaranteed an interview who meet the minimum requirements for the position.

Proud member of the Disability Confident employer scheme

To implement and maintain efficient and workable manual and electronic systems and databases, including bring forward electronic filing systems, ensuring files and records are stored and retrieved appropriately. To ensure that information and documentation is readily available for meetings and discussions and bring forwards are provided in a timely fashion, with full briefing. To prepare reports, agendas, minutes, statistics and other similar documents using typing skills and a variety of software packages.

An opportunity has arisen for a Personal Assistant Band 5 within the CNWL All Age Eating Disorder Service. The post holder will provide comprehensive high-level administrative/Personal Assistant support to the Head of Eating Disorder Service, Clinical Director and Clinical Lead.

The post holder will be required to work in a busy and demanding environment and should be able to work without direct supervision and to exercise initiative. The ability to multi-task is also essential.

This is a varied and challenging post, suited to an individual with excellent interpersonal skills, the ability to work collaboratively, strong organisational skills, ability to adapt and take on new learning. In addition, the post holder must possess a high level of IT and literacy skills.

Coordinate strategicworkincludingdevelopingprojectplansand

systemsthatsupportthe work, monitoring progress and sending

out reminders to pursue deadlines.



Toworkindependentlymanagingmeetingagendas,deliveringactionsarisingfrommeetings and coordinating actions of others including the preparation and circulation of agendas and taking minutes and room bookings.



Toberesponsibleformanagingandmaintainingthesmoothrunningofthe Director’s diaries using independent judgment to prioritise work schedules in accordance with changing priorities and liaising and negotiating with all relevant parties in an efficient and effective manner.

An opportunity has arisen for a Personal Assistant Band 5 within the CNWL All Age Eating Disorder Service. The post holder will provide comprehensive high-level administrative/Personal Assistant support to the Head of Eating Disorder Service, Clinical Director and Clinical Lead.

To implementandmaintainefficientandworkablemanualand

electronicsystemsand databases,includingbringforwardelectronic

filingsystems,ensuringfilesandrecords are stored and retrieved

appropriately.



Toensurethatinformationanddocumentationisreadilyavailablefor

meetingsand discussions and bring forwards are provided in a timely

fashion, with full briefing.



Topreparereports,agendas,minutes,statistics andothersimilar

documentsusing typing skills and a variety of software packages.


This advert closes on Tuesday 29 Oct 2024

Proud member of the Disability Confident employer scheme

A Vacancy at Chelsea and Westminster Hospital NHS Foundation Trust.


Operational Admin Support Officer Urology / Colorectal & General Surgery - Band 5

x1 Position based at West Middlesex Hospital

x1 Position based at Chelsea and Westminster Hospital

An exciting opportunity for a dynamic individual to complement a vibrant operational management team in Urology, Colorectal and General Surgery at Chelsea and Westminster Hospital NHS Foundation Trust.

Ideally you will have experience of managing KPIs, patients pathways and Rota management and NHS operations.

You will have excellent organizational skills, communication skills - both oral and verbal - and will be able to, work well under pressure, balancing competing demands and meeting tight deadlines.

PLEASE NOTE ADVERT WILL CLOSE ONCE SUFFICIENT NUMBER OF APPLICATION S HAVE BEEN RECEIVED



The Operational Admin Support Officer is responsible for delivery of high quality and efficient patient services in defined clinical areas. The post holder will support the Senior Operational Management team and the Service Directors with the operational management of the services and delivery of national KPIs

The Post Holder will work closely and in partnership with other services within the Trust, in particular the nursing teams; clinical teams; Patient Access and Theatre teams and other divisions to achieve agreed performance, productivity targets and clinical quality indicators; assist the in the delivery of objectives across the designated specialities as well as participate in mutually agreed projects and service improvement initiatives.

We expectallstaff to demonstrate the following standards within their job roles, and to be reviewed against them in their annual development reviews:
• To be friendly, helpful and welcoming
• To introduce ourselves by name and role, and explain what we do
• To listen and respond promptly to what patients really want or need
• To do what we have promised
• To offer to help – not wait to be asked
• To find someone who can help if we aren’t able to
• To deliver the best possible care / service at all times
• To provide an environment that is tidy and clean

Chelsea and Westminster Hospital NHS Foundation Trust is one of England's top-performing and safest trusts. We operate two main acute hospital sites—Chelsea and Westminster Hospital and West Middlesex University Hospital—along with award-winning clinics across North West London.

Our nearly 7,500 staff care for a diverse population of 1.5 million, providing full clinical services, including maternity, A&E, and children’s services, plus specialist HIV and sexual health clinics. The Care Quality Commission rates us 'Good' in safety, effectiveness, care, and responsiveness, and 'Outstanding' in leadership and resource use.

We continually invest in our facilities, including a £30m expansion of critical care at Chelsea and Westminster and an £80m Ambulatory Diagnostic Centre at West Middlesex.

We welcome applications for flexible working arrangements, accommodating requests where possible to support our staff and patient needs.

The Trust is committed to equality and welcomes applications from all, regardless of background. Adjustments can be made for disabled candidates. Early application is advised as vacancies may close once sufficient applications are received. If you haven’t heard from us within three weeks of the closing date, your application was likely unsuccessful. Employment is subject to a six-month probationary period.

Some roles may require weekend shifts at multiple sites.

ROLES AND RESPONSIBILITIES
• Provide hands-on operational support to designated areas of the Division, ensuring the delivery of KPIs and services in line with expected service standards in Urology and Surgery.
• Be accountable through the Deputy General Manager, Service Manager and Assistant Service Manager for the monitoring and delivery of key quality, productivity and performance targets by monitoring patient care and/or treatment progress using the Patient Tracking List in line with Trust and local policies
• Develop an understanding of the milestones of the allocated pathway for patients within a designated group.
• Manage cancer, elective and diagnostic pathways in designated area to ensure delivery of National and Local KPIs
• Identify from the Tracking List the next steps in the patient care pathway in line with clinical need
• Ensure patients access care in timely manner by securing clinical and diagnostic capacity in Urology and Surgery.
• Ensure patients access care in timely manner by securing clinical and diagnostic capacity in Urology on both sites, ensuring patients are informed
• Engage with patients, GPs and other external stakeholders directly to achieve timely treatment and KPI
• Update on all enquiries regarding patients' care and/or treatment on a pathway from external Trusts and General Practitioners in a timely manner.
• Monitor patients on their pathway and proactively find resolutions to improve the speed of treatment by working directly with clinicians and managers.
• Manage basic rostering and clinic timetabling across the department of Urology, Colorectal and General Surgery. Liaise directly with clinicians regarding their activity, ensuring adequate medical staffing cover is in place to meet the clinical and operational needs of the service. Assist with the booking of additional medical staff as needed and maintain the relevant staffing spread sheets.
• Support ASM/SM with clinical leave management, effective clinic utilisation and capacity planning, identifying where there are inefficiencies or a lack of capacity and taking steps to address where productivity and access fall below targets
• Play a key role in ensuring effective systems of capturing high quality data and that all datasets are submitted to a high level of accuracy in line with required timescales.
• Promote excellent customer service and patient experience throughout all areas of responsibility, taking remedial action to correct poor and unresponsive service.
• Provide hands-on operational support to designated areas of the Division, ensuring the delivery of KPIs and services in line with expected service standards in Urology.

· Be accountable through the Deputy General Manager, Service Manager and Assistant Service Manager for the monitoring and delivery of key quality, productivity and performance targets by monitoring patient care and/or treatment progress using the Patient Tracking List in line with Trust and local policies



· Develop an understanding of the milestones of the allocated pathway for patients within a designated group.



· Manage cancer, elective and diagnostic pathways in designated area to ensure delivery of National and Local KPIs

· Identify from the Tracking List the next steps in the patient care pathway in line with clinical need



· Ensure patients access care in timely manner by securing clinical and diagnostic capacity in Urology on both sites, ensuring patients are informed



· Engage with patients, GPs and other external stakeholders directly to achieve timely treatment and KPI



· Update on all enquiries regarding patients' care and/or treatment on a pathway from external Trusts and General Practitioners in a timely manner.


• Monitor patients on their pathway and proactively find resolutions to improve the speed of treatment by working directly with clinicians and managers.


• ·Manage basic rostering and clinic timetabling across the department of Urology. Liaise directly with clinicians regarding their activity, ensuring adequate medical staffing cover is in place to meet the clinical and operational needs of the service. Assist with the booking of additional medical staff as needed and maintain the relevant staffing spread sheets.




This advert closes on Monday 21 Oct 2024

ROLES AND RESPONSIBILITIES Provide hands-on operational support to designated areas of the Division, ensuring the delivery of KPIs and services in line with expected service standards in Urology and Surgery. Be accountable through the Deputy General Manager, Service Manager and Assistant Service Manager for the monitoring and delivery of key quality, productivity and performance targets by monitoring patient care and/or treatment progress using the Patient Tracking List in line with Trust and local policies Develop an understanding of the milestones of the allocated pathway for patients within a designated group. Manage cancer, elective and diagnostic pathways in designated area to ensure delivery of National and Local KPIs Identify from the Tracking List the next steps in the patient care pathway in line with clinical need Ensure patients access care in timely manner by securing clinical and diagnostic capacity in Urology and Surgery. Ensure patients access care in timely manner by securing clinical and diagnostic capacity in Urology on both sites, ensuring patients are informed Engage with patients, GPs and other external stakeholders directly to achieve timely treatment and KPI Update on all enquiries regarding patients' care and/or treatment on a pathway from external Trusts and General Practitioners in a timely manner. Monitor patients on their pathway and proactively find resolutions to improve the speed of treatment by working directly with clinicians and managers. Manage basic rostering and clinic timetabling across the department of Urology, Colorectal and General Surgery. Liaise directly with clinicians regarding their activity, ensuring adequate medical staffing cover is in place to meet the clinical and operational needs of the service. Assist with the booking of additional medical staff as needed and maintain the relevant staffing spread sheets. Support ASM/SM with clinical leave management, effective clinic utilisation and capacity planning, identifying where there are inefficiencies or a lack of capacity and taking steps to address where productivity and access fall below targets Play a key role in ensuring effective systems of capturing high quality data and that all datasets are submitted to a high level of accuracy in line with required timescales. Promote excellent customer service and patient experience throughout all areas of responsibility, taking remedial action to correct poor and unresponsive service. Provide hands-on operational support to designated areas of the Division, ensuring the delivery of KPIs and services in line with expected service standards in Urology. Be accountable through the Deputy General Manager, Service Manager and Assistant Service Manager for the monitoring and delivery of key quality, productivity and performance targets by monitoring patient care and/or treatment progress using the Patient Tracking List in line with Trust and local policies Develop an understanding of the milestones of the allocated pathway for patients within a designated group. Manage cancer, elective and diagnostic pathways in designated area to ensure delivery of National and Local KPIs Identify from the Tracking List the next steps in the patient care pathway in line with clinical need Ensure patients access care in timely manner by securing clinical and diagnostic capacity in Urology on both sites, ensuring patients are informed Engage with patients, GPs and other external stakeholders directly to achieve timely treatment and KPI Update on all enquiries regarding patients' care and/or treatment on a pathway from external Trusts and General Practitioners in a timely manner. Monitor patients on their pathway and proactively find resolutions to improve the speed of treatment by working directly with clinicians and managers. Manage basic rostering and clinic timetabling across the department of Urology. Liaise directly with clinicians regarding their activity, ensuring adequate medical staffing cover is in place to meet the clinical and operational needs of the service. Assist with the booking of additional medical staff as needed and maintain the relevant staffing spread sheets.

Accounts Administrator required in Tonbridge!

We are working with a rapidly growing company who is an industry leader in their field.

You will be assisting the team with:

• Financial duties whether that be daily, monthly or annual.
• Preparing monthly bank reconciliations for different currencies
• Creating sales and purchase invoices
• Supplier statement reconciliations and making payments
• Credit control responsibilities
• Processing expenses
• Assist with monthly reporting

Essential criteria

• Educated to A Level standard
• Experience in sales and purchase ledger
• Strong attention to detail
• Team player

This role is Monday to Friday, can be either full or part time (25 - 40 hours and is on a temporary to permanent basis.

After probation there may be an opportunity for hybrid working. Initially this role is fully office based.

This role pays £12.01ph

There is onsite parking.

New Appointments Group, Expertly Matching Employers and Jobseekers since 1975.
Committed to diversity, equality and opportunity for all.
Twitter: @nagforjobs​

Accounts Administrator required in Tonbridge!

We are working with a rapidly growing company who is an industry leader in their field.

You will be assisting the team with:

• Financial duties whether that be daily, monthly or annual.
• Preparing monthly bank reconciliations for different currencies
• Creating sales and purchase invoices
• Supplier statement reconciliations and making payments
• Credit control responsibilities
• Processing expenses
• Assist with monthly reporting

Essential criteria

• Educated to A Level standard
• Experience in sales and purchase ledger
• Strong attention to detail
• Team player

This role is Monday to Friday, can be either full or part time (25 - 40 hours and is on a temporary to permanent basis.

After probation there may be an opportunity for hybrid working. Initially this role is fully office based.

This role pays £12.01ph

There is onsite parking.

New Appointments Group, Expertly Matching Employers and Jobseekers since 1975.
Committed to diversity, equality and opportunity for all.
Twitter: @nagforjobs​

Job Description

Hours: 35 hours per week Monday – Friday

Location: Council HQ, Almada Street, Hamilton, ML3 0AA

Duties include, planning, monitoring and controlling workflow; handling, storage, processing, sharing and retention of confidential child protection information; running statistical reports for analysis and liaising with operational staff and managers.

You will work as an effective member of the Central Administration Team within Education Resources delivering a quality service which supports managers and staff and contributes to positive office environment.

Essential Attributes

The successful applicants should have experience of working in an office or administration setting and should possess a sound knowledge of IT with good keyboard, oral and written communication skills.

A degree of flexibility and adaptability is required.

Requirements

Please Apply online

All correspondence will be via your email address registered with myjobscotland. If you apply for this position please add ‘noreply@myjobscotland.gov.uk’ to your safe email list to avoid emails being filtered as spam/junk.

Foreign Police Check

Candidates should be able to detail any gaps in employment and provide a foreign police check where applicable for any periods living or working abroad.

Equal Opportunities and Armed Forces Community Covenant

South Lanarkshire Council is an Equal Opportunities employer and encourages applications from all members of the community. As a user of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum competency/behaviour requirements for the position.

South Lanarkshire Council is committed to providing support to members of the armed forces, veterans and their families which is set out in the Armed Forces Community Covenant. Veterans are guaranteed an interview who meet the minimum requirements for the position.

The Individual

As an employee of South Lanarkshire Council you would also receive a wide range of benefits including:

• Enrolment in award winning local government pension scheme
• Occupational sick pay
• Up to 33 days annual leave
• Public Holiday Entitlement (up to 10 days)
• Family friendly policies - flexible working and leave, maternity/paternity leave, enhanced leave.
• Employee Discounts – including discounts at the cinema.

Range of benefits to support you (Cycle to Work Scheme, Physiotherapy, Employee Assistance Program which offers practical and emotional support)

Proud member of the Disability Confident employer scheme

Job Description

An exciting opportunity has arisen for a Secretary within Housing and Technical Services, supporting the Head of Housing Services.

You will be required to provide a confidential and comprehensive administrative, secretarial and liaison service including undertaking specialist highly complex administration duties in support of the Head of Housing Services.

Applicants should have excellent IT skills and be able to demonstrate sound communication and interpersonal skills, along with the ability to deal with matters in a discreet and confidential manner and should be competent at planning and organising.

Duties will include:-

To undertake a full range of word processing and administrative functions, including minute taking on behalf of the Head of Service.
Responsible for the preparation of reports, papers and correspondence adhering to procedures, processes and timescales.
Assist the Head of Service with time management replying to routine correspondence and filtering / redirecting calls and correspondence to appropriate personnel.
To organise and manage Head of Service’s diary, make appointments, organise meetings.
Manage and maintain filing systems, recording and organise supplies.
Liaise with elected members, chief officials, internal and external customers, stakeholders and public bodies to ensure the effective provision of the service.

Requirements

Please Apply online

All correspondence will be via your email address registered with myjobscotland.

Equal Opportunities and Armed Forces Community Covenant

South Lanarkshire Council is an Equal Opportunities employer and encourages applications from all members of the community. As a user of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum competency/behaviour requirements for the position.

South Lanarkshire Council is committed to providing support to members of the Armed Forces, veterans and their families which is set out in the Armed Forces Community Covenant. Veterans are guaranteed an interview who meet the minimum requirements for the position. Please be aware if you are recommended for appointment, you will be required to attend a Health Check.

The Individual

As an employee of South Lanarkshire Council you would also receive a wide range of benefits including:
• Enrolment in award winning local government pension scheme
• Up to 33 days annual leave
• Public holiday entitlement (up to 10 days)
• Occupational sick pay
• Family friendly policies - flexible working and leave, maternity/paternity leave, enhanced leave.
• Employee Discounts – including discounts at the cinema.
• Range of benefits to support you (Cycle to Work Scheme, Physiotherapy, Employee Assistance Program which offers practical and emotional support)

Proud member of the Disability Confident employer scheme

Monday - Friday
Permanent position
Office based
Immediate start
£27,000 per annum
Must have a background within a similar position - finance assistant, finance officer, purchase ledger

Role and Responsibility:

The role of the Purchase Ledger Clerk is to ensure smooth running of our Purchase Ledger. The Purchase Ledger Clerk will also be expected to develop / maintain establish relationships with key stakeholders, while maintaining existing IT based systems and payment processes. The Purchase Ledger Clerk will report directly to the Finance Director

Purpose of the post:

• To ensure the smooth running of the Purchase Ledger
• To actively assist in the day to day running of the Head Office.
• To prepare and monitor the monthly KPIs for the organisation.
• To be the point of contact for internal and external.
• To undertake project work aimed at improving the service offer and making cost savings.

Main duties of the post: Purchase Ledger Clerk

OVERVIEW

• To undertake generic administrative support for the organisation
• To action responsive repairs reports and monitor until complete as and when required.
• To process all utility and Council tax bills liaising with colleagues and the Finance Team to ensure accurate payments are made.
• To Process invoices establishing a system that verifies, checks and then authorises invoices.
• To process all invoices on the manual and electronic systems - complying with all ISO and audit requirements.
• To oversee the management and maintenance of all electronic and manual filing systems.
• To be the organisations 'champion' on the Housing Management IT system.
• To assist in the external audit processes.
• To assist in the preparation of monthly KPIs across a range of operational activities.
• And undertake all other reasonable duties commensurate with the graded.

Job title: SEN Admin Assistant

Location: South West London

Salary: £120 - 130 per day (depending on experience)

TeacherActive are working with a fantastic specialist school based in South West London to support their recruitment in finding a SEN Admin Assistant. The successful candidate will have experience working in a school; whether that is as a SEND Teaching Assistant, Teacher or within HR or admin in a school previously.

This role will be split between school office duties, as well as working closely with the SENCo and supporting their role. This would involve supporting with documenting EHCPs, attending annual review meetings, liaising with parents/carers and handling of sensitive information. Integrity is key within this role and a high level of professionalism.

Experience needed:
• Integral administrative and ICT skills (MS Office),
• Excellent interpersonal skills including a 'Can-do' attitude
• Be able to work as team, yet use your own initiative
• Be resilient, flexible and demonstrate an ability to work in a busy environment
• Experience of working within an office environment
• Previous experience of working in a school environment or with SIMs Net would be an advantage

You are required to:

1. Operate the School switchboard; providing advice and guidance to all incoming callers and personal callers at reception, and to make calls to parents and other agencies as required.

2. Provide general secretarial duties e.g. typing correspondence in a timely manner using IT packages, maintaining files, reprographics, ensuring that there are sufficient supplies of stationery, collecting monies, distributing post, dealing with emails promptly, stamping school post and taking to the Post Office as required, preparation of school registers and absence reports on a weekly basis.

3. Be responsible for ensuring that all pupil data bases are maintained on a regular basis e.g. SIMS, Parent Pay, CHFSIS and produce reports as required.

All applicants will be contacted to discuss suitability and then invited to register with TeacherActive.



Registration involves an enhanced DBS check, ID checks and will require you to supply good professional references. We pride ourselves on excellent service. We can provide a wide range of opportunities in schools and other educational institutions, with good rates of pay, at times to suit your needs.



Regular external audits have shown repeatedly that our standards are exceptional. We are passionate about finding the right staff for each environment.

TeacherActive is an equal opportunities employer, and operates as an Employment Business in providing temporary or contract job-seeking services.

Legal Secretary

Location: Newry, County Down

Salary: £20k - £25k + Excellent Benefits

Job Type: Full-Time, Monday - Friday

The Client:

Our client is a well-established legal firm, offering comprehensive legal services to both commercial and private clients.

The Role:

As a Legal Secretary in a litigation / matrimonial department,you will perform general secretarial duties, including effective communication with clients, colleagues, and partners, as well as meeting and greeting clients.

Responsibilities:

- Draft and file various legal documents such as appeals, motions, or petitions.

- Maintain an updated case record system.

- Manage the opening and closing of files.

- Schedule appointments, arrange meetings, and manage an up-to-date diary.

- Provide administrative support to other secretaries and fee earners as needed.

- Take instructions from clients over the phone and in person professionally.

- Provide cover for reception duties when required.

Requirements:

- Previously worked as a Legal Secretary, Legal Assistant or in a similar role.

- Possess 2 years of Secretarial experience in a legal setting.

- Background in litigation / matrimonial law.

- Skilled in MS Office and legal technology (court-filing systems, transcription software, Dictaphone).

- Proficiency in the English language.

- Excellent time-management and typing skills.

- Understanding of Republic of Ireland Conveyancing / Probate would be beneficial.

Apply now for this exceptional opportunity to work with a dynamic team and further enhance your career.

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.

Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.

Keywords:Legal Secretary, Litigation secretary, Legal Assistant, Legal Administrator, Legal Clerk, Jobs, Law

Do you have experience in Human Resources?

As a HR you will play a key role in ensuring the smooth and efficient operation of our construction business. You will be responsible for overseeing the day-to-day office tasks, coordinating administrative functions, and providing support to the management team, Recruitment team and Payroll team.

The ideal candidate will have a proven track record in Human Resources, excellent communication and organizational skills, and the ability to work in a fast-paced environment in a team. You should be proficient in Microsoft Office and have experience in managing a team.

Offering:

£28,000 - £30,000 salary.

3 days a week in the office - Monday, Tuesday and Thursday.

Based in Maidenhead.

Good to have:

CIPD L3 or L5

Responsibilities include:

• Managing and overseeing the administrative functions of the office
• Coordinating office procedures and streamlining administrative systems
• Provide an HR administration support service to all teams.
• Dealing with payslips and payroll and timesheets.
• Assisting with the recruitment team.
• Maintain and monitor the HR administration systems and the HR database.
• Maintaining records and tracking contracts

This is a full-time position with competitive salary and benefits.

If you're looking for a challenging and rewarding career opportunity in the construction industry, please submit your application today!

Or email me on

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Roles and responsibilitiesHomecare Administration To follow all homecare policies and procedures to enable the day-to-day running of the homecare office. To feedback and update in line with changes to systems as directed by the TLHCMHC. Open and organise post and action appropriately as agreed with the TLHCMHC. Regular checking of generic homecare email and escalating problems/queries appropriately. Accurately enter details of Homecare enquiries onto a database in order for it to be used as a resource for answering queries in the future Receive invoices for Homecare via Pharmacy JAC system, process for payment by finance and maintain records of invoices processed. Monitor expenditure against anticipated recruitment schedules. Manage their own workload and work independently on tasks given by the TLHCMHC. There may be periods during the day where they may be the only person in the office (for example lunchtime) and therefore the post holder must be able to respond independently, refer appropriately and prioritise. Answering homecare telephone in a professional manor and eliciting all necessary information to address any query. Assisting clinicians with supplying the correct registration documents to enable patients to start homecare services. Maintain up to date registration forms and prescription templates for Homecare services and send these to relevant clinicians Check that registrations and prescriptions received in to the homecare office contain all mandatory information and escalate problems to the relevant teams. Prioritise prescriptions sent to the homecare team during the day and escalate urgent prescriptions to the homecare providers communicating via email and telephone. Process all Homecare prescriptions through the JAC system on a daily basis. Upload prescriptions on to the Homecare administration system Be able to resolve prescription queries and follow through communications with the appropriate clinical teams by liaising with:o Clinical pharmacisto Specialist nurseo Prescriberso Relevant homecare provider staff Collate prescriptions in to provider specific delivery envelopes, complete prescription log. Ensure envelopes containing prescriptions are collected via courier or posted via recorded delivery to homecare provider Liaising with homecare providers and patients to ensure deliveries are made within the appropriate timeframe. Print/Save invoices from EFIN, sort by provider and prioritise invoices in chronological date order. Ensuring oldest invoices are not greater than 30 days old. Check and process invoices for payment by the Trust Finance team and maintain records. Be able to resolve invoicing queries and follow through communications to the finance department to ensure that payments are not delayed.o Communication with the finance team relating to simple queries will be via email and more complex queries via telephone Refer to senior colleagues complex issues with external suppliers.o Referral to senior colleague will be made via telephone, face to face or via email. Inform TLHCMHC of major price deviations found against products in order for an investigation to commence in a timely fashion Support the auditing of the service by accurate data collection.Other Duties Provide administrative support for data collection for audits / projects as directed by the HSPCCHC. Represent Homecare team at department meetings and feedback information as necessary Assist in processing invoices within the main pharmacy invoicing office as required. Carry out any other duties requested by the Chief Pharmacist.