Total 53 Administrative / Clerical job vacancies in Newport, NP20 2UB

Job Description:

Pacific Life is investing in bright, agile and diverse talent to contribute to our mission of innovating our business and creating a superior customer experience. We’re actively seeking a talented Senior Executive Administrative Assistant to join our Institutional Product Division in Newport Beach, CA (hybrid schedule).

The Senior Executive Administrative Specialist will be responsible for a broad range of administrative and technical duties in support of the Institutional Division. This person will be the primary administrative support for our Head of Institutional Retirement Solutions and other senior staff. We are seeking a candidate who can maintain a positive and professional attitude under pressure, with the flexibility to adapt to changing priorities in a deadline driven environment.

How you will make an impact:

• Calendar management utilizing Microsoft Outlook; must be flexible with last minute schedule changes and urgent meeting requests
• Coordinate conference/meeting room set-up, order catering, and make logistical arrangements including ensuring audio/video equipment is functioning properly in advance of meetings
• Ad-hoc administrative projects and general administrative support
• Use Concur to arrange and maintain travel plans and itineraries
• Use Concur to assist with the timely submission of expense reports and all appropriate follow-up work
• Processing invoices from external parties
• Screening and handling of telephone calls

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The experience you will bring: 

• 5+ years administrative experience supporting senior level executives and general administrative suppo
• Proficiency in Microsoft Office 360 applications (Outlook, Word,Excel, and PowerPoint) and Adobe Acrobat
• Approachable, professional and self-motivated individual with a positive and can-do attitude
• Ability to make independent decisions regarding planning, organizing and scheduling work
• Must have exceptional organizational skills, be able to prioritize and handle multiple tasks, think independently, maintain confidentiality, use discretion, able to handle time sensitive projects and adapt to changes quickly
• Excellent problem solving and administrative skills to handle a wide variety of complex situations
• Ability to resolve conflicts involving specific administrative responsibilities
• Must be extremely detailed-oriented and use sound judgment
• Excellent oral and written communication skills, ability to work well with all levels of people within the organization, inter-department coordination and organization skills
• Ability to maintain a calm and diplomatic manner
• Must be able to work occasional overtime as required

You belong at Pacific Life

At Pacific Life we are committed to a culture of belonging, a space where all employees are empowered to be authentic. One way we cultivate an inclusive culture is through our employee connection groups. The purpose of these employee-led groups is to offer a place to build community, connection, camaraderie, and a sense of belonging. Each group can be active in education, advocacy, recruitment, and community building throughout our organization. Learn more about our employee connection groups at www.pacificlife.com.

Want to learn more about life at Pacific Life? Take an inside look at our company culture: Instagram.com/lifeatpacificlife.

#LI-AJ1

#LI-hybrid

Base Pay Range:

The base pay range noted represents the company’s good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent upon several factors, including but not limited to experience, qualifications and geographic location. Also, most employees are eligible for additional incentive pay.

$38.82 - $47.44

Your Benefits Start Day 1  
 

Your wellbeing is important to Pacific Life, and we’re committed to providing you with flexible benefits that you can tailor to meet your needs. Whether you are focusing on your physical, financial, emotional, or social wellbeing, we’ve got you covered.

• Prioritization of your health and well-being including Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents

• Generous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time Off

• Paid Parental Leave as well as an Adoption Assistance Program

• Competitive 401k savings plan with company match and an additional contribution regardless of participation

EEO Statement:

Pacific Life Insurance Company is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Pacific Life Insurance Company.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY ANEURIN BEVAN UNIVERSITY HEALTH BOARD You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

The typing of correspondence, clinic letters ward rounds and reports accurately and within time limits set by departmental standards, thus requiring a high degree of keyboard skills, medical terminology and secretarial procedures. Audio/copy typing any other correspondence as required. Correspondence, letters and ward rounds can relate to all aspects of medicine and knowledge of medical terminology is necessary. This will sometimes involve typing letters of a distressing nature. Keeping consultants diary electronically and arranging meetings as and when required and ensuring your consultants is fully briefed of any upcoming commitments. Responsible for coordinating meetings for the Clinical Director. Taking minutes of departmental meetings so clear and concise communication is required. Provide secretarial support to consultant and team and the provision of general support throughout the department as and when necessary. Ensuring any urgent correspondence (i.e., patient referrals, complaints) are dealt with immediately and that where necessary liaise with the correct team to ensure the patient is contacted directly with regard to urgent clinic appointments or admissions. Ensuring that relevant action is taken with regard to patients i.e., dealing with investigation results, ensuring further investigations are requested, appointments etc Bring abnormal investigation results to the immediate attention of the relevant doctor and act upon the instructions given promptly. To work flexibly to meet the needs of the service including providing administrative support to a fixed weekly Friday 07:30 meeting Exercising judgement and tact when dealing with telephone messages, passing them on appropriately and responding to them as required. Dealing with sensitive enquiries from patients and their relatives in a sympathetic and caring manner, sometimes in distressing circumstances. This will often involve communication with general practitioners and other specialists as urgent results or changes in medication have to be relayed to the doctors/teams involved. Maintain good communication and liaison with other staff, departments and the public in a tactful manner. Liaising with key stakeholders with regard to results and correspondence needed for patients attending clinic that day. Prompt and accurate filing of correspondence and investigation results into patients notes. Retrieving case notes when requested. Track all case notes handled. Keep manager informed and any other relevant members of staff of any annual leave/study leave being taken by medical staff and adjust workload accordingly when necessary. Using Trust protocols adjust clinic times/cancel clinics as necessary regarding availability of Consultants and Junior Doctors in relation to on-call rotas and consultant holidays. To have an appreciation of prioritising tasks in order of urgency thus facilitating efficient time management. To be able to concentrate to a high level on multi-task processes/problems due to frequent interruptions, i.e., telephone calls, etc. In the absence of consultant, using initiative to answer queries, action as necessary and make notes for his/her information on his/her return. Responsible for following departmental policies and procedures. Have an understanding of the Guide to Good Record Keeping and Service Standards. Continual updating of IT skills and medical terminology. Supporting Consultants SPA time.

Please review the enclosed job description and personal specification for the specific details of the role

Overview of the job

The Administration Support Adviser works as a member of the Approvals and Compliance team located in Newport. This team is responsible for making evaluative decisions in a range of substantial work areas on the suitability of applicants to work within the Ministry of Justice and HMPPS, including NPS. It contributes to the management of corporate risk in compliance with agreed policy and procedures. Working closely with the Head of Security Vetting located in London and Shared Services, as well as offering the opportunity to build relationships with individuals and agencies across the criminal justice landscape.

Part of upscaling the work of this team requires additional administrative support. This job will ensure that other team members can concentrate fully on their responsibilities which should ensure this work can be delivered. The administrative responsibilities and duties associated with this role will enhance the effective functioning of this team as a whole.

Summary

This role will involve providing administrative support to this small team. This will include information management, maintaining and updating spreadsheets, providing regular data updates to other relevant parties and agencies, acting as a specific point of contact for enquiries regarding the general business of the team and co- ordinating meetings and training.

Proud member of the Disability Confident employer scheme

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Rydym yn croesawu ac yn annog ceisiadau gan bawb, yn cynnwys grwpiau sydd wedi’u tangynrychioli yn ein gweithlu ar hyn o bryd, ac rydym yn ymfalchïo mewn bod yn gyflogwr o safon uchel sy’n denu llawer o ymgeiswyr. Ewch i https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity gael rhagor o wybodaeth am sut rydym yn hyrwyddo amrywiaeth a chynhwysiant yn y gweithle.

Overview of the job

The Administration Support Adviser works as a member of the Approvals and Compliance team located in Newport. This team is responsible for making evaluative decisions in a range of substantial work areas on the suitability of applicants to work within the Ministry of Justice and HMPPS, including NPS. It contributes to the management of corporate risk in compliance with agreed policy and procedures. Working closely with the Head of Security Vetting located in London and Shared Services, as well as offering the opportunity to build relationships with individuals and agencies across the criminal justice landscape.

Part of upscaling the work of this team requires additional administrative support. This job will ensure that other team members can concentrate fully on their responsibilities which should ensure this work can be delivered. The administrative responsibilities and duties associated with this role will enhance the effective functioning of this team as a whole.

Summary

This role will involve providing administrative support to this small team. This will include information management, maintaining and updating spreadsheets, providing regular data updates to other relevant parties and agencies, acting as a specific point of contact for enquiries regarding the general business of the team and co- ordinating meetings and training.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

• Maintaining, updating and developing various spreadsheets associated with this area of work.
• Information management such as overseeing version control of manuals, formatting documents, recording research papers etc.
• Provide support to colleagues with the collation, formatting, presentation, uploading and publishing of documents for internal and external distribution.
• Maintaining information management systems.
• Providing regular information and data updates about participation and completion of assessments and interventions to other stakeholders.
• Liaising with stakeholders to receive data and information which is central to the business of the team.
• Assisting in the co-ordination of supervision, training, meetings and procurement.
• Sending information about our products when requested from staff within HMPPS and external stakeholders.
• Acting as a specific point of contact for initial enquiries regarding the work of the team.
• Produces information where required to adhere to timetabled reporting schedules.
• Monitoring that all work and business within the team is compliant with existing policies.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.