Total 476 Administrative / Clerical job vacancies in New York

• Translate organizational goals into work assignments for IT team and personnel.
• Coordinate regional short and long-range planning and utilization of IT customer support functions, resources, coordination of systems and applications procedures and integration.
• Manage technical and non-technical aspects of the region service center relations and activities to customer support operations, network, LAN/WAN connection and applications in geographically dispersed locations, workstation service support, Help Desk field support, oversight of field operations, and on-site management.
• Exercise significant program responsibilities in working with management, other work team leads, and the IT executives and management DUS and ACIO, contractors, vendors, and other Federal entities.
• Maintain the operational management of the service center environment to include configuration and problem resolution, software distribution, call logging and tracking, workstation configurations, asset management, software discovery, and configuration management.

Starting at $103,409 Per Year (GS 13)

You will serve as a Secretary (OA) and be responsible for providing a full range of clerical and administrative support to the School of Science, Mathematics, and the Humanities, Academic Division at the U.S. Coast Guard Academy.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:

• Receiving visitors and telephone calls to the office.
• Reviewing correspondence for proper format and signature, grammar, typographical accuracy and conformance with procedural instructions.
• Keeping supervisors' calendars and scheduling appointments and meetings.
• Making arrangements for meetings.
• Making travel arrangements, preparing travel orders and assisting in processing travel claims.
• Purchasing office supplies.
• Performing timekeeping.
• Organizing and maintaining files and records, manuals, handbooks, and other related materials.

Starting at $49,706 Per Year (GS 6)

You will serve as a Secretary (OA) and be responsible for providing a full range of clerical and administrative support to the School of Science, Mathematics, and the Humanities, Academic Division at the U.S. Coast Guard Academy.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:

• Receiving visitors and telephone calls to the office.
• Reviewing correspondence for proper format and signature, grammar, typographical accuracy and conformance with procedural instructions.
• Keeping supervisors' calendars and scheduling appointments and meetings.
• Making arrangements for meetings.
• Making travel arrangements, preparing travel orders and assisting in processing travel claims.
• Purchasing office supplies.
• Performing timekeeping.
• Organizing and maintaining files and records, manuals, handbooks, and other related materials.

Starting at $49,706 Per Year (GS 6)

You will serve as a Mail Clerk with responsibility effective handling of all mail that arrives at, and is sent from, the Logistics Operations Command, Base New Orleans, Comptroller of Base Operations Department, Logistics Division in New Orleans, LA.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:

• Processing all incoming and outgoing mail and packages including, but not limited to certified, registered, first class, and privately-owned courier service mail.
• Establishing suspense dates for the handling of incoming special class mail, obtaining receipt signatures, and maintaining control logs.
• Ensuring that incoming public inquiries and staff mail is properly opened, logged, read, date stamped and sorted into established categories for distribution.
• Maintaining a filing system arranged in such a manner as to make material easily retrievable.
• Operating a motor vehicle (up to a 1 1/2 ton mail truck) to pick up and deliver mail and parcel.

Starting at $39,576 Per Year (GS 5)

Performs technical and administrative support operations for a federal correctional facility.

Responsible for time and attendance record keeping of all assigned employees.

Responsible for maintaining documentation regarding leave and pay as appropriate.

Ensures time is correctly keyed into the system, verifies overtime has been approved before keying and confirms staff are entitled to additional pay such as overtime, night differential and Sunday/holiday pay.

Resolves and answers questions regarding payroll issues.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

Starting at $57,340 Per Year (GL 05)

Assists the Assistant Director in responsibilities as chair or facilitator of various committees/task forces, etc., coordinating meeting schedules.
Setting meeting location arrangements, preparing agenda, minutes and distributing necessary information needed.
Control the Assistant Director's activity schedule, establishing priorities, sets-up, reschedules or refuses appointments, accepts or declines invitations to meetings, arranges representation by a subordinate official when that is desirable.
Receives visitors and telephone calls to the Assistant Director, determines nature of call or visit.
Making travel arrangements, preparing vouchers, typing duties, screening incoming telephone calls, and visitors.
Instruct and assist other secretaries in all level subordinate offices concerning correspondence procedures, time and leave procedures, travel and various report requirements.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday- Friday 8:00 am to 4:30 pm. Tour of duty is based on organizational needs
Compressed/Flexible: Not Available
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Secretary (OA)/PD135130 and PD13638-O
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
PCS Appraised Value Offer (AVO): Not Authorized
Financial Disclosure Report: Not required

Starting at $49,541 Per Year (GS 7-8)

Remit are delighted to be hiring on behalf of DSL Group in NG5. As a a Business Admin assistant your duties will include:

• Manage and prioritize incoming and outgoing correspondence, including emails, letters, and phone calls.
• Prepare and distribute meeting agendas, minutes, and other relevant materials.
• Maintain and update company records, databases, and filing systems.
• Assist with preparing and formatting reports, presentations, and other business documents.
• Conduct research and compile data to support business decisions and initiatives.
• Collaborate with internal teams to ensure effective communication and coordination.
• Handle confidential and sensitive information with utmost discretion and professionalism.
• Identify areas for process improvement and implement efficient administrative procedures.
• Serve as the main point of contact for customer inquiries, complaints, and requests via various communication channels
• Listen actively to customers, empathize with their concerns, and provide timely and appropriate solutions to ensure customer satisfaction.
• Resolve customer complaints and escalate complex issues to the appropriate internal teams, tracking their progress and ensuring timely resolution.
• Provide product information, technical assistance, and guidance to customers, ensuring a clear understanding of our products and services.
• Maintain accurate customer records and update customer information in the database.
• Identify opportunities for improvement in products, services, or processes based on customer feedback and collaborate with relevant teams to implement necessary changes.
Training to be Provided

As an apprentice, you will receive mentoring in the workplace and training from Remit Group to help develop your skills and achieve your Level 3
On successful completion, you will receive:
Level 3 in Business Administration
Functional Skills Level 2 in English & Maths (if required)

A full description of the role is available in the attachment: job description. Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity. Working for the Trust Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence. Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net. As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have. Armed Forces Friendly Employer We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment. COVID-19 Vaccination Requirements Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.

A Vacancy at York and Scarborough Teaching Hospitals NHS Foundation Trust.


We are looking for a motivated and proactive individual to join the General Surgery secretarial team at York Teaching Hospital. This role will be cross-site working, 4 days at Scarborough and 1 day at York Hospital.

This post is perfect for applicants with a background in administration looking to step up into a senior secretarial role, within a fast-paced, cutting-edge clinical service. We welcome applicants from all backgrounds, and are committed to providing the training and support required to make the right candidate a success and integrate into our team.

The role is varied and involves taking a lead in providing comprehensive secretarial/PA support to our consultants in General Surgery and their teams. The role of medical secretary also requires excellent communication, engaging with our patients and assisting with their queries and concerns, liaising with the wider clinical networks and Multidisciplinary Teams.

Applicants need to be proficient at typing and have a working experience of digital dictation, with recent secretarial/administrative experience. Knowledge of medical vocabulary is an advantage, although not essential.

The main duties will include:
• Typing of clinic and discharge letters
• Consultant diary management
• Maintaining patient information and clinical systems
• Dealing with correspondence from patients and GP's
• Ensuring referral to treatment and cancer tracking targets are met
• Typing of multi-disciplinary team meeting notes

In return we can offer you:
• A supportive & friendly working environment
• Active encouragement to learn and develop within your role
• Dedicated career pathways and great opportunities for continuing professional development
• Commitment to, and support for, your wellbeing

Our benefits

We offer a range of benefits to support our staff including:
• Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
• 27 days holiday rising to 33 days (depending on NHS Trust service)
• A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager at interview stage.
• A variety of different types of paid and unpaid leave covering emergency and planned leave
• Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
• NHS Car Lease scheme and Cycle to Work scheme
• An extensive range of learning and development opportunities
• Discounts on restaurants, getaways, shopping, motoring, cinema and finance through a of provider

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact:yhs-tr.recruitment@nhs.net.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.


This advert closes on Wednesday 4 Dec 2024

Proud member of the Disability Confident employer scheme

About the role

Amberdale Asset Management is seeking an experienced HR and Admin Manager to join our dynamic team in the One North Central Region. In this full-time, strategic position, you will be responsible for overseeing all human resource and administrative functions, ensuring the smooth operation of our thriving business.

What you'll be doing

• Developing and implementing HR policies, procedures and best practices to support the company's growth and goals
• Overseeing the full employee life cycle, including recruitment, onboarding, training, performance management, and offboarding
• Managing payroll, benefits administration, and compliance with relevant employment legislation
• Providing expert HR advice and guidance to managers and employees
• Maintaining comprehensive HR records and generating reports as required
• Coordinating office management and administrative functions to optimise efficiency and productivity
• Identifying opportunities for process improvements and implementing innovative solutions
• Providing full secretarial support to the Managing Director

What we're looking for

• Significant experience (7+ years) in a generalist HR and/or administrative management role, ideally within a professional services or financial services environment
• Excellent knowledge of HR best practices, employment law, and payroll administration
• Strong organisational and multitasking abilities, with a keen eye for detail
• Exceptional communication and interpersonal skills, with the ability to build trusted relationships
• Proficiency in HR information systems and MS Office suite
• Relevant tertiary qualifications in Human Resources, Business Administration or a related field

What we offer

At Amberdale Asset Management, we are committed to providing our employees with a collaborative, supportive and inclusive work environment. You will have access to ongoing professional development opportunities, flexible work arrangements, and a competitive remuneration package. Our focus on work-life balance and wellbeing ensures you can thrive both professionally and personally.

Responsibilities:

• Assist in the assignment of housekeeping tasks and rooms to the housekeeping team
• Conduct maintenance checks on housekeeping equipment and machines
• Record and perform safekeeping of lost and found items
• Conduct inventory count on housekeeping supplies and equipment
• Coordinate and monitor follow-up on guest requests
• Handle guests' concerns and feedback
• Assist to monitor team's compliance with organisational and regulatory requirements on hygiene, and workplace safety and health
• Report safety hazards and security threats in accordance with organisational guidelines
• Consolidate budget reports for the department
• Maintain housekeeping records and generate reports for the department
• Coordinate meetings for the department

Requirements:

• Minimum "O" level with related experience in Facilities Management / Cleaning industry
• Possess basic knowledge of housekeeping services, waste management or pest control
• Good interpersonal, communication and leadership skills to handle common enquiries or complaints from team members or vendors
• Ability to use basic Microsoft Office applications – Word, Excel, PowerPoint to prepare reports

Employee maintains office records in accordance with established procedures including field notes, correspondences, and reports, etc., such as accident reports, training forms, and safety meetings. Distributes and controls incoming and outgoing packages, mail, and materials delivery and requisitions office supplies and related materials or services. The Clerk receives, returns, and directs telephone calls providing complete and clear information. Employee possesses a comprehensive knowledge of commonly used software including word processing, spreadsheet and database programs.

Starting at $19.91 Per Hour (GS 4)

Performs technical and administrative support operations for a federal correctional facility.

Responsible for time and attendance record keeping of all assigned employees.

Responsible for maintaining documentation regarding leave and pay as appropriate.

Ensures time is correctly keyed into the system, verifies overtime has been approved before keying and confirms staff are entitled to additional pay such as overtime, night differential and Sunday/holiday pay.

Resolves and answers questions regarding payroll issues.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

Starting at $57,340 Per Year (GL 05)

On behalf of the hiring company, we are looking for suitable personnel to join them as an Administrative Executive

Responsibilities

• Inventory Management: Maintain accurate and up-to-date inventory records.
  Conduct regular physical inventory counts and reconcile discrepancies.
  Monitor stock levels to identify potential shortages or overstocks.
  Implement and maintain inventory control systems and procedures.
  
• Purchasing and Procurement: Process purchase orders and track deliveries.
  Coordinate with suppliers to ensure timely deliveries.
  Negotiate favorable terms with suppliers.
  
• Data Entry and Reporting: Accurately input inventory data into the inventory management system.
  Generate reports on inventory levels, usage, and purchasing trends.
  Analyze data to identify areas for improvement and cost reduction.
  
• Operations: Coordinate with warehouse staff to ensure efficient workflow.
  Maintain a clean and organized warehouse environment.

Qualifications:

• Diploma or equivalent.
• Minimum 1 year of relevant experience
• Proficiency in inventory management software
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Work location: East (short working distance to MRT)

EA License: 22C0971 | R21101298

Job Descriptions:

• Check email and respond to customer's enqiury
• Handle to phone calls and handle customer's queries
• Process sales order, manage goods returned from customers, and coordinate with the logistic department
• Prepare invoices using Autocount system
• Generate monthly SOA and email / send to customers
• Obtain quotation and issue POs to supplier
• Assist in E-commerce receipt, match online orders with sales invoices
• Maintain proper filing of all documents
• Ad-hoc duties as assigned by Management from time to time

Requirements:

• Bilingual in English and Mandarin to liaise with Mandarin speaking customers
• At least 1 year of experience working as an admin
• Proficient in Microsoft Office