Total 151 Administrative / Clerical job vacancies in NSW - Regional - New England & North West NSW

Major Duties:

The primary purpose of the position is to provide administrative information and assistance to staff, supervisors and managers of the Outer Banks Group. The incumbent will provide customer service and support for the practical and technical aspects of office administration. This includes human resources, budget, acquisition, and property management, and other administrative support services. This position in large part supports work remaining in the Parks after the implementation of the Serving Human Resources Office (SHRO). This series includes performing clerical assistance or technical work that requires knowledge of the procedures and techniques involved in carrying out the work of an organization and involves application of procedures and practices within the framework of established guidelines.

AREA INFORMATION:

The Outer Banks are comprised by several towns including Manteo, Nags Head, Kill Devil Hills, Kitty Hawk, Buxton, and Ocracoke. The area is a beach destination. The beaches, as well as Albemarle and Pamlico sounds, provide exceptional recreational opportunities, such as fishing, surfing, boating, and many other watersports. There are several highly rated elementary, middle, and high schools and numerous extracurricular activities available for children. These towns all have homes for sale or rent and are within reasonable driving distance. The Outer Banks has many modern conveniences, such as grocery stores, retail shopping, banks, a hospital, and many restaurants. Cost of living on the Outer Banks is somewhat expensive as compared to other eastern North Carolina communities. The Outer Banks Chamber of Commerce (www.outerbankschamber.com) and the Outer Banks Visitors Bureau (www.outerbanks.org) websites can provide additional community information.

Cape Hatteras National Seashore (www.nps.gov/caha): Cape Hatteras National Seashore was designated as the first National Seashore in the Park Service.

• Composes routine correspondence to include administrative matters, letters of acknowledgment, general office policies, acceptance of invitations, and cancellation of conferences.
• Uses word processing and other types of software to process and produce a wide range of documents, some of which require complex formats, in support of the office automation functions.
• Manages the Branch Chief's and subordinate Supervisors' calendars and coordinates the calendars with Executive Office requirements, senior leader calendars, and other mission events.
• Provides support for the development and monitoring of the Branch training plan.
• Prepares Purchase Request and Commitment (PR and C) forms for Branch training requests .

• Provide secretarial support to the Executive Officer, Deputy Commander and/or Commander and also to a select group of one or more small offices.
• Receive and screen visitors to certain supported offices; ascertain their business, arrange appointment, take messages and refer visitors to other staff members.
• Make travel arrangements, including itineraries, reservations, and vouchers for the Deputy Commander and Executive Officer.
• Coordinate and make arrangements for conferences.
• Assist in formulating and updating the budget of the Executive Office and supported group of small subordinate offices.
• Perform office automation duties involving several types of software packages to produce a wide range of narrative, statistical, and graphical documents .
• Utilize financial management software to input annual operating budget for the Executive Office and several of the subordinate offices and to process various other actions.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

• Coordinates all personnel action requests with Operations Project Manager (OPM) and/or Deputy Operations Project Manager (DOPM), site managers, and Civilian Personnel Office.
• Compiles training needs, develops and submits training plan for approval.
• Provides administrative oversight and liaison with multiple site supervisors and administrative and technical support staff at geographically dispersed project office locations.
• Coordinates budget development and execution and administers internal controls for compliance with policies and regulations.
• Prepares organizational charts, fact sheets, and other information for in-house and official briefings.
• Keeps individual project administrative personnel informed of current changes in regulations, forms, and administrative requirements.

• Analyze Office of Management and Budget (OMB) directives or agency guidelines.
• Provide technical guidance on all aspects of budget areas to agency officials or managers.
• Prepare all budget phases that occur within the complete budgetary cycle.
• Develop budgetary actions within each phase of the budget cycle i.e. general operating expenses, budget execution, presentation, implementation, etc.
• Review long-range budget/program requirements to ensure adherence with Congressional intent or established departmental policy.
• Maintain reimbursement reconciliations for both current and prior years.
• Identify impact of new/revised budget legislation, policies, or program requirements.

1. Processes applications and issues identification cards controlled and restricted area badges, vehicle registration, and temporary passes to eligible personnel.
2. Maintains controlled forms.
3. Carries out routine, miscellaneous clerical tasks.
4. Provides general customer service.

• The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity.
• The duties may include, but are not limited to:
• Provides overall direction and coordination of Program administrative activities. Develops and implements administrative policies in consultation with the Program’s Management.
• Applies and executes financial, procurement, property, personnel, and administrative policies and systems as they relate to the Program and Divisions.
• Ensures that Science and Technology administrative and program policies are uniformly implemented to achieve objectives.
• Participates in the overall management improvement program of the Agency, Department and OMB, utilizing budgetary controls to improve management whenever and wherever possible.
• Plans, organizes, coordinates, and conducts analytical studies to identify and examine program, administrative, and resource management trends and problem areas.
• Organizes workload to incorporate analysis, interpretation, and dissemination of key information in support of Program officials.
• Consults with all levels of management and other federal agencies. Establishes and maintains liaison with program directors and works closely with their representatives.
• Ensures that administrative processes are efficient and cost-effective and that adequate controls are in place to avoid fraud, waste, and abuse of Government resources.

Major duties and responsibilities include:

• Oversees and facilitates the administrative management for Nutrition & Food Service.
• Independently develops, plans, issues and implements procedures to comply with directives concerning administrative matters.
• Analyzes and evaluates problems, makes recommendations, and devises solutions to systems administration, training management, publication management and data management within the division.
• Participates in regular meetings with leadership and other senior members to address administrative management issues, resolve problems and provide recommendations for correcting or improving processes and programs.
• Compiles information prepares administrative reports for management briefing and sharing with work groups.
• Serves as the department Automated Data Processing Application Coordinator (ADPAC).
• Manages, monitors, coordinates and provides regulatory guidance on all personnel actions, organizational structures and position management for the Service.
• Reviews, interprets and provides recommendations for the revision of regulatory guidelines, policies and standing operating procedures pertinent to personnel administration and all Service operations.
• Participates in the planning for budgeting needs and financial management for Nutrition & Food Service.
• Attends budget calls, reviewing guidelines and instructions in order to brief managers of schedules and data requirements.
• Coordinate with Assistant Chief, N&FS/Food Production Manager to control purchasing and use of supplies.
• Reviews office needs in order to plan and develop budget data and justification for review and approval.
• Performs other related duties as assigned.

Your new company
Hays are working with one of the largest civil engineering specialists in the UK. They are looking to welcome an Accounts Payable clerk to their finance team on a permanent basis.
Your new role
To administer, manage, and reconcile all aspects of assigned Supplier Accounts, ensuring processes are followed and all supplier accounts are up to date, accurate and paid in a timely manner, ensuring audit & process compliance.

• Sorting post, dealing with exceptions and any urgent requests, queries, particularly on stop accounts.
• Register Purchase Ledger and Sub contract invoices & credits daily (some will be subject to CIS tax & Reverse Charge VAT).
• Overhead invoices registered and forwarded for authorisation.
• Query resolution monitoring and control.
• Supplier reconciliation (preferably in excel format) to be performed in line with KPI's.
• Chase any missing invoices or credits with vendor and request a copy.
• Accounts Payable Journals - to correct errors etc.
• Direct Debits - Reconcile account, process documents & match against payments taken directly from our bank account.
• Ensuring the supplier email address recorded in the system is up to date and correct.
• Select suppliers for weekly payments (from list provided), check and authorise payment proposal list, when authorised by Manager execute for payment and pass to Treasury.
• Providing remittance information to vendors as and when required.
• In time - to be able to cover for colleagues in their absence, e.g. subcontract ledger (Certifications), cash postings, and Sales Ledger invoices and valuations - skills dependant.

What you'll need to succeed

• Strong IT skills including MS Office (Excel, Word)
• Strong verbal and written communication skills
• Ability to produce accurate, relevant information in a timely manner
• Work well with other colleagues
• Proactive in problem solving
• Adapts well working on their own or in a team environment
• The ability to work under pressure and to deadlines is required

What you'll get in return
As well as offering a competitive salary, remuneration for this role includes a range ofbenefits

• 5% Company pension contribution
• Life Assurance at 2 x notional salary
• Single person's private medical cover
• Permanent Health Cover
• Company Profit Share Scheme
• Career Development and ongoing training
• Staff Referral Scheme
• 25 days annual leave with additional loyalty days (Full-Time equivalent)
• Volunteering Scheme
• Environmental and Social Value initiatives

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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Personal Trainer

Harrogate Fitness and Wellbeing Gym | Permanent | Full Time
Salary up to £35,792.64​ OTE per annum depending on experience
40 hours per week

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Harrogate Fitness and Wellbeing Gym, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle

• Be confident about delivering a range of sessions and consultations

• Carry out high-quality inductions, health MOTs, group and personal training sessions, and general gym duties

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards

• Explore opportunities to progress into a Wellbeing Lead and management roles

Salary is based on 40 hours a week, made up of 32 Hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £35,792.64 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your PT clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver the more your take home earning potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.