Total 6 Administrative / Clerical job vacancies in Ivybridge, PL21 9AE

Your new company
Hays are working with a Legal firm in Shrewsbury who are looking to appoint a Legal Secretary on a permanent basis. This is a varied role in which you would be supporting a Senior partner within the business.
Your new role
As a Legal Secretary, your role would involve:

• Provide partners, solicitors and consultants with a high standard of secretarial service in the production and processing of legal documents and correspondence.
• Carry out general team administration including photocopying, filing and scanning.
• Audiotyping.
• Handle telephone enquiries and direct accordingly
• Manage fee earner diaries.
  
  

What you'll need to succeed

• You will need to have experience of working in a legal environment, preferably in a Wills, Trusts and Tax department, however Wills, Trusts and Tax experience is not essential.
• You will also have good working knowledge of Microsoft Office.
• You will be a confident person with excellent communication skills and the ability to work well as a member of a team.
• You will have the ability to manage and prioritise your work; with high levels of accuracy and attention to detail.

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Hays are working with a Legal firm in Shrewsbury who are looking to appoint a Legal Secretary on a permanent basis. This is a varied role in which you would be supporting a Senior partner within the business.
Your new role
As a Legal Secretary, your role would involve:

• Provide partners, solicitors and consultants with a high standard of secretarial service in the production and processing of legal documents and correspondence.
• Carry out general team administration including photocopying, filing and scanning.
• Audiotyping.
• Handle telephone enquiries and direct accordingly
• Manage fee earner diaries.
  
  

What you'll need to succeed

• You will need to have experience of working in a legal environment, preferably in a Wills, Trusts and Tax department, however Wills, Trusts and Tax experience is not essential.
• You will also have good working knowledge of Microsoft Office.
• You will be a confident person with excellent communication skills and the ability to work well as a member of a team.
• You will have the ability to manage and prioritise your work; with high levels of accuracy and attention to detail.

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Hays are working with a Legal firm in Shrewsbury who are looking to appoint a Legal Secretary on a permanent basis. This is a varied role in which you would be supporting a Senior partner within the business.
Your new role
As a Legal Secretary, your role would involve:

• Provide partners, solicitors and consultants with a high standard of secretarial service in the production and processing of legal documents and correspondence.
• Carry out general team administration including photocopying, filing and scanning.
• Audiotyping.
• Handle telephone enquiries and direct accordingly
• Manage fee earner diaries.
  
  

What you'll need to succeed

• You will need to have experience of working in a legal environment, preferably in a Wills, Trusts and Tax department, however Wills, Trusts and Tax experience is not essential.
• You will also have good working knowledge of Microsoft Office.
• You will be a confident person with excellent communication skills and the ability to work well as a member of a team.
• You will have the ability to manage and prioritise your work; with high levels of accuracy and attention to detail.

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Job Description

Education and Children's Service's

Clerical Assistant
Forrester High School

Salary: £23,651 - £23,857 (pro rata for part time and sessional)
Hours: 33.42 per week, 40 weeks sessional

Monday to Thursday 8:15 - 16:00 and Friday 8:15 - 14:00

We are seeking to appoint an enthusiastic and self-motivated Clerical Assistant who possesses excellent customer service, organisational and communication skills to join the Forrester High School office team.

The school office staff are vital to the smooth and efficient running of the school. They are highly valued members of the school staff.

As the first point of contact for visitors and callers to the school, it is important that they create a friendly, courteous and welcoming atmosphere. This is a demanding role and you should be committed to achieving the best for all in the school community.

For more information about the school, please visit the website http://forresterhighschool.org.uk/ or call 0131 334 9262.

This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. An unconditional offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.

We're committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation.

As part of our goal to improve our organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure that we’re bringing the best people into our roles, not just in their skills and experience but also in their approach to work.

To help achieve this, we’re changing the way we interview and assess candidates by moving from a competency-based interview approach to a behavioural and technical (skills for the job) based approach. This new way of interviewing will allow us to assess how you think and how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.

You can find out more on Our Behaviours web page Our Behaviours – The City of Edinburgh Council

Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.

Follow us on Twitter at @edincounciljobs

Proud member of the Disability Confident employer scheme

To provide general secretarial support to the doctors and health professionals and management team, involving word processing and audio typing skills with general clerical work.

KEY RESPONSIBILITIES:

To provide an efficient audio, copy typing and word processing service for GPs and Health Professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner.

Assess the urgency of incoming and outgoing correspondence (consulting where appropriate) and act accordingly.

Co-ordinate and despatch outgoing correspondence (internal mail, external mail and faxes)

Ensure that outgoing external mail is posted to catch the last collection on each working day. This also entails ensuring the correct postage is applied and that special action (such as recorded delivery) is taken when necessary.

To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.

Send all referrals via Choose & Book or as appropriate.

Monitor choose and book referrals, co-ordinating rejected referrals and maintaining data on referrals sent.

Maintain up-to date data on referrals sent, logging/ coding referrals as appropriate.

Amend patient address/details when necessary

Contact patients regarding any missing information, arranging practice appointments when necessary.

Provide support for practice delivered services, typing and sending any onward referrals including IPT (Inter-Provider Transfers).

Responsible for all requests for non-NHS medical reports from GPs and copies of medical records and to record details of payments received.

Photocopy medical records and reports to satisfy reasonable requests from external organisations.

To retrieve medical records and assist the completion of medical/insurance records.

Maintain accurate records of invoices raised for non-NHS work and update payments received.

Non-NHS arrange appointments for PTs to view notes and medical reports prior to dispatch.

Monitor over-due payments and liaise with Finance Assistant to ensure appropriate steps are taken to recover fees.

Liaise with the external compliers of private medical attendance reports.

Liaise with patients and external organisations as necessary.

Act as the first point of contact for GP and hospital queries.

Undertake other administrative tasks as required. Secretaries will be responsible for the incoming and outgoing mail within their area of responsibility.

Minute taking for meetings as requested.

Amend patient address/details when necessary

Non-NHS arrange appointments for Patients to view notes and medical reports prior to dispatch.

To provide cover for other members of the secretarial team during periods of sickness and annual leave, this may require cross-cover working at another site.

In liaison with the clerk responsible, maintain adequate supplies of office stationery in order to perform your secretarial duties.

To assist in the training of any secretarial staff

Provide administrative support for any in-house services

The post holder must maintain confidentiality, security and integrity of information relating to patients, staff and the business.

In the performance of the duties outlined in this job description, the postholder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential.

KEY RESPONSIBILITIES: Correspondence To provide an efficient audio, copy typing and word processing service for GPs and Health Professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner. Assess the urgency of incoming and outgoing correspondence (consulting where appropriate) and act accordingly. Co-ordinate and despatch outgoing correspondence (internal mail, external mail and faxes) Ensure that outgoing external mail is posted to catch the last collection on each working day. This also entails ensuring the correct postage is applied and that special action (such as recorded delivery) is taken when necessary. To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure. Referrals Send all referrals via Choose & Book or as appropriate. Monitor choose and book referrals, co-ordinating rejected referrals and maintaining data on referrals sent. Maintain up-to date data on referrals sent, logging/ coding referrals as appropriate. Amend patient address/details when necessary Contact patients regarding any missing information, arranging practice appointments when necessary. Provide support for practice delivered services, typing and sending any onward referrals including IPT (Inter-Provider Transfers). Non-NHS Business Responsible for all requests for non-NHS medical reports from GPs and copies of medical records and to record details of payments received. Photocopy medical records and reports to satisfy reasonable requests from external organisations. To retrieve medical records and assist the completion of medical/insurance records. Maintain accurate records of invoices raised for non-NHS work and update payments received. Non-NHS arrange appointments for PTs to view notes and medical reports prior to dispatch. Monitor over-due payments and liaise with Finance Assistant to ensure appropriate steps are taken to recover fees. Liaise with the external compliers of private medical attendance reports. External Liaison Liaise with patients and external organisations as necessary. Act as the first point of contact for GP and hospital queries. Miscellaneous Undertake other administrative tasks as required. Secretaries will be responsible for the incoming and outgoing mail within their area of responsibility. Minute taking for meetings as requested. Amend patient address/details when necessary Non-NHS arrange appointments for Patients to view notes and medical reports prior to dispatch. To provide cover for other members of the secretarial team during periods of sickness and annual leave, this may require cross-cover working at another site. In liaison with the clerk responsible, maintain adequate supplies of office stationery in order to perform your secretarial duties. To assist in the training of any secretarial staff Provide administrative support for any in-house services Confidentiality The post holder must maintain confidentiality, security and integrity of information relating to patients, staff and the business. In the performance of the duties outlined in this job description, the postholder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential. Equality and Diversity The postholder will support the equality, diversity and rights of patients, carers and colleagues to include: Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies and current legislation. Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues. Behaving in a manner which is welcoming to and of the individual, is non-judgemental and respects their circumstances, feelings priorities and rights. Personal/Professional Development The postholder will participate in any training programme implemented by the practice as part of this employment, such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development. Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking simiar work. Health and Safety The postholder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice health & safety policy, the practice health & safety manual and the practice infection control policy and published procedures. Communication The postholder should recognize the importance of effective communication within the team and will strive to: Communicate effectively with other team members Communicate effectively with patients and carers Recognize peoples needs for alternative methods of communication and respond accordingly. Quality The postholder will strive to maintain quality within the practice, and will: Alert other team members to issues of quality and risk. Assess own performance and take accountability for own actions, either directly or under supervision. Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance. Work effectively with individuals in other agencies to meet patients needs. Effectively manage own time, workload and resources. Contribution to the implementation of services: The postholder will: Apply practice policies, standards and guidance. Discuss with other members of the team how the policies, standards and guidelines will affect own work. Participate in audit where appropriate. The details contained in this Job Description are not exhaustive and may change as the post develops.