Total 16 Administrative / Clerical job vacancies in Hanscom AFB, Massachusetts

1. Processes applications and issues identification cards controlled and restricted area badges, vehicle registration, and temporary passes to eligible personnel.
2. Maintains controlled forms.
3. Carries out routine, miscellaneous clerical tasks.
4. Provides general customer service.

Ensure adherence to the requirements of federal laws in replying to, handling, and processing public requests for records and documentary material identified as "official documents" in the Air Force

Interpret instructions and recommend ways to resolve areas of concern with administrative processes

Act as point of contact and project manager for administrative actions concerning tours of duty to include logistical support and lodging

Provide guidance and technical assistance to group/wing staff members and/or geographically separated units (GSUs) regarding publications and forms of preparation and processing procedures, information privacy, confidentiality, security, disclosure and sharing of information.

Serve as the resident subject matter expert for all mandated administrative support programs

• Performs clerical and administrative work in support of the office/organization. Incumbent acts as office manager for HQ AMC/CS ensuring all administrative practices and procedures used by action officers and administrative personnel in 21 directorates are consistent with those of the organization.
• Reviews and processes incoming and outgoing correspondence, reports, and other material submitted from the 21 directorates for the Chief of Staff's signature. Uses multiple office automation software with varied functions to produce a wide range of documents with complex formats, such as graphics or tables within text, revising databases or spreadsheets.
• Maintains the Chief of Staff calendar, coordinates meeting arrangements, and schedules meeting and/or conferences including those involving staff from outside the immediate office. Independently notes and follows up on commitments made at meetings and conferences by staff members.
• Receives telephone calls, greets visitors and ascertains the nature of the calls or visits, screening those that can be handled without supervisor's help. Based upon detailed knowledge of the HQ AMC staff organization and its programs and directorates, determines appropriate action.

• Prepare military correspondence and orders and maintain files.
• Prepare military personnel actions including evaluation reports, applications for appointment, promotions, individual orders, retirement point cards, or transfers.
• Provide technical advice on establishment and maintenance of pay accounts ensuring compliance with laws and regulations as well as researching complex pay issues.
• Assist in developing Standard Operating Procedures ensuring uniform interpretation and application.
• Provide guidance on administrative and personnel matters such as recruitment, retention, assignment and transfer, Military Occupation Specialty, personnel strength, discharge, retirement, promotion, discipline, or utilization.
• Research and analyze data identifying trends and report results to management.

• Prepare military correspondence and orders and maintain files.
• Prepare military personnel actions including evaluation reports, applications for appointment, promotions, individual orders, retirement point cards, or transfers.
• Provide technical advice on establishment and maintenance of pay accounts ensuring compliance with laws and regulations as well as researching complex pay issues.
• Assist in developing Standard Operating Procedures ensuring uniform interpretation and application.
• Provide guidance on administrative and personnel matters such as recruitment, retention, assignment and transfer, Military Occupation Specialty, personnel strength, discharge, retirement, promotion, discipline, or utilization.
• Research and analyze data identifying trends and report results to management.

Assist the Director in the School Age Program and Youth Program with a variety of clerical, administrative and cash handling duties which may include but not limited to the following: Performs a variety of general office duties such as receiving telephone calls and visitors, types correspondence, reports and other material from rough draft, clean or copy, including statistical and financial data, routing and filing correspondence, and responsible for maintaining files IAW applicable guidance. Receives correspondence, provides general information and answers questions to routine matters. Assists with customer service counter. Assists in ensuring contracts are in compliance and filed properly. Inputs all payroll information and work schedules in system and runs end of day reports daily.

Compute daily labor cost, records income and expenses to proper accounts and provides daily financial status report to Director or designee. Consolidates monthly inventories and may assist in Youth Center's monthly and yearly inventories. Assists in researching irregularities and recommends course of action to Director by the end of each month. Performs periodic review of delinquent accounts/memberships. Assists in researching billing discrepancies with patrons and indicates corrective action. Assists with end of month resale inventory and insures inventory is at the proper level. Works with IBPS in regards to purchase request, inputting invoices within 24 hours of receipt. Prepares daily financial documentation, i.e. Consolidated/Cashier's Reports (AF Form 1876) tothe NAF Accounting Office for processing and makes the daily deposits upon approval of Director or designee. Prepares request for advertising for Marketing Office to publicize. May assist in escorting visitors when appropriate. Trains all new employee on cash handling procedures.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12619460

• Acts as the depot's liaison with human resource, responsible for maintaining an understanding of a wide variety of HR concepts.
• Reviews and processes requests for all types of actions pertaining to personnel actions.
• Maintains suspense file on personnel issues, advising management as to status and conducts follow-up to expedite actions assuring that actions are completed in a timely manner.
• Determines personnel forms necessary to initiate a wide variety of personnel actions.
• Coordinates Hiring Requests and submits requests into an automated system.
• Studies and analyzes results and makes remedial recommendations to assess and improve mission performance.
• Analyzes and recommends changes concerning proposals for organizational realignment, staffing, personnel training, etc.
• Maintains certifications and is responsible for employee MHE training and maintenance of all applicable MHE files, records, and SOPs.

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

This position serves as the Administrative Officer for the Supply Chain Management Service within the VA Health Care System with administrative responsibility, accountability and oversight for the Logistics programs and activities.

Major duties and responsibilities include:

• Serves as the Administrative Officer for the Logistics Service in a VA Health Care System (VA HCS) and supported catchment area.
• The position has administrative responsibility, accountability, and oversight for the Logistics programs and activities across the full jurisdiction of the health care system.
• The Administrative Officer coordinates and implements all the administrative activities of the service.
• The position reports directly to the Facility Chief Supply Chain Officer (CSCO)Provides for the overall administrative management of the Logistics Service. Exercises independent and creative judgment in accomplishing major duties.
• This may include interpreting administrative policies, developing local polices, defining administrative requirements, and/or providing advice to the Chief on related issues.
• Establishes internal procedures to secure adequate control in terms of deadlines, progress reports, and directives and uses own initiative in developing procedures which will increase the general flow of information and overcome bottlenecks in the administrative process.
• Independently secures the required administrative and managerial support to meet operating requirements.
• Maintains responsibility for all service correspondence.
• Prepares, edits and archives all official correspondence requiring the Chief's signature or approval. Prepares and updates the Annual Operating Plan.
• Reviews and updates all Standard Operating Procedures (SOP) related to property management, GIP and/or related information systems, and warehouse/distribution functions.
• Submits and monitors work orders.
• Attends briefings and meetings on behalf of the Chief in his or her absence.
• Schedules or coordinates all service meetings, prepares agenda, and prepares minutes for each.

• This position is in the Competitive Service.
• Interchange Agreements with Other Merit System: Employees who occupy medical or medical-related positions and were appointed under 38 U.S.C. 4701(1) or (3) [formerly 38 U.S.C. 4104 (1) and (3)] must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System. Some exceptions to this rule may apply if you have previously acquired tenure under a Title 5 appointment.
• Current Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held.
• This position is AFGE Bargaining Unit.
• This position is covered by locality-based comparability pay.
• Veterans' preference does not apply for internal or other current permanent Federal agency employees.
• The incumbent may be required to travel to other VA Boston campuses and CBOC's.
• Incomplete applications will not be considered.

1. Processes applications and issues identification cards, controlled and restricted area badges, vehicle registration, and temporary passes to eligible personnel.
2. Maintains controlled forms. Maintains control logs for identification cards and contractor access badges for maintenance and destruction of accountable forms in accordance with applicable AF instructions
3. Carries out routine, miscellaneous clerical tasks. Performs clerical support duties to ensure efficient office operations. Reproduces and assembles copies of a variety of correspondence.
4. Provides general customer service. Focuses on responsive and accurate customer service within the Pass & Registration/Visitors Center environment.

Works directly for the Director, Information, Tickets and Travel office in providing information and tickets to the Elmendorf community. Routine work is performed independently. The supervisor check the work to insure compliance with procedures and directives. Responsible for the resale of tickets and providing information on leisure travel, local tours and events. Provides travel information and arranges accommodations for tourists: Answers inquiries, offers suggestions, and provides descriptive literature pertaining to trips, excursions, sports events, and plays. Discusses routes, time schedules, rates, and types of accommodations with patrons to determine preferences and makes reservations. Duties may include checking flight, hotel and cruise ship availability.

Activities typically include: selling holiday and travel products to customers; meeting sales targets as set out by the travel office manager; dealing with complicated customer itineraries; handling customer orders and payments; liaising with tour operators and other key partners such as hotels and airlines regarding bookings and schedules; undertaking general administration; advising clients about passports, vaccinations, visas, foreign currency, travel insurance, car parking, car hire abroad and excursions in resorts; dealing with complaints; using and updating IT skills, since information on holiday packages and bookings is usually accessed via a network; organizing displays of promotional material. Attending events established by the 3 FSS marketing office.

In the absence of the director may supervise and review activities of workers and delegate responsibilities to other workers.
Assists director in procuring tickets from local vendor and maintaining inventories of tickets. Accomplishing daily reports required by regulation and guidelines ensuring accuracy. Helps with creating and organizing marketing and promoting travel, local and general events and ticket sales.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12622592

• Directly assists the commander or senior ART in the management of all administrative support program
  functions.
• Serves as the resident subject matter expert for all mandated administrative support programs.
• Serves as a unit liaison to the offices of program managers.
• Performs other clerical and administrative work in support of the office/organization.

The primary purpose of this position is: As an Air Reserve Technician (ART) accomplishes a variety of work which determines the unit's readiness and capability to meet its wartime mission and provide training to assigned unit personnel in the accomplishment of contingency and humanitarian missions and worldwide deployment activities.Duties:

1. Unit resource advisor (RA) and member of the Financial Working Group (FWGJ for budget formulation.
2. Oversees monthly preparation of Status of Resource and Training Systems (SORTS) report.
3. Evaluates and oversees the wartime AFSC enlisted specialty training requirements for assigned personnel.
4. Manages the squadrons Information Management/Information Technology (IM/IT) resource.
5. Manages the squadron's personnel and information security programs/Restricted Area Badge (RAB) Program.
6. Works closely with the recruiters to fill projected vacancies with qualified personnel. Functions as the subject matter specialist for stage management, crew management and Aeromedical Evacuation Operations Team (AEOT).

• Maintains a filing system, reviews correspondence for spelling and grammar, receives mail, maintains the store director's appointment calendar and serves as the forms manager.
• Serves as the personnel liaison between the commissary and Human Resources Service Provider (HRSP) by generating request, monitoring status, and resolving employee personnel actions.
• Performs in-processing functions for all new hires and reviews in-processing forms for accuracy and completeness.
• Serves as the payroll liaison between the commissary and the Customer Service Representatives (CSR) to resolve payroll issues.
• Procures, issues, controls, and disposes of supplies and equipment required for store operations.
• Maintains the property accounting register relating to supplies and equipment procured for the commissary.

• Receives telephone calls and visitors to the clinic, determines the nature of call or visit, obtains identifying information, and verifies the patient's eligibility for treatment. and updates the existing medical record or prepare new record.
• Schedules appointments, completes the client admission forms. Screens/Updates the existing medical record or collects sufficient information to prepare new record. Reviews discharge information or handouts with client.
• Maintains clinic exterior, reception area and exam rooms to ensure general cleanliness (to include cleaning urine, feces and blood). Dispenses medications, annotates prescriptions and refills prescriptions accordance with polices and procedures
• Completes bi-weekly payroll reports. Prepares and submits required end of month reports. Assists with preparation of the yearly clinical budget. Initiates personnel actions at the direction of management. Monitors and replenishes inventory.
• Receives payments for services rendered. Balances cash and checks daily; makes daily bank deposit. Monitors and replenishes inventory. Serves as clinic ordering official and Government Purchase Cardholder. Processes purchasing documents.