Total 5 Administrative / Clerical job vacancies in Hanoi

Tax officer

• Daily reconcile the VAT output, Special Tax from Opera system vs Summary VAT generating from hotel Income

• Daily reconcile the VAT output from opera vs E invoice system to ensure they are balance.

• Ensure the daily VAT output invoice must be issue correctly by front office agent and other cashier outlets

• Monthly prepare the report of the VAT output, Input Declaration, Special Tax declaration, WHT, PIT and Import export tax declaration

• Reconcile the VAT, WHT, Special Tax, PIT and other kind of tax vs monthly payment to Tax authority to ensure fulfill obligation of company.

• Work with E Invoice vendor to ensure the deadline for HSM digital signature, contract, maintenance, and invoice integration in accordance with the changes of the new tax circular and decree

Administrator

• Receiving document transit from Finance and other departments

• Assist Financial Controller in renew maintenance and service contracts

• Arrange the Working roster for financial department

• File all balance sheet, journal vouchers, salary by monthly,

• File all admin financial documents such as contracts, CO, CQ, Guarantee documents…

Tax officer

• Daily reconcile the VAT output, Special Tax from Opera system vs Summary VAT generating from hotel Income

• Daily reconcile the VAT output from opera vs E invoice system to ensure they are balance.

• Ensure the daily VAT output invoice must be issue correctly by front office agent and other cashier outlets

• Monthly prepare the report of the VAT output, Input Declaration, Special Tax declaration, WHT, PIT and Import export tax declaration

• Reconcile the VAT, WHT, Special Tax, PIT and other kind of tax vs monthly payment to Tax authority to ensure fulfill obligation of company.

• Work with E Invoice vendor to ensure the deadline for HSM digital signature, contract, maintenance, and invoice integration in accordance with the changes of the new tax circular and decree

Administrator

• Receiving document transit from Finance and other departments

• Assist Financial Controller in renew maintenance and service contracts

• Arrange the Working roster for financial department

• File all balance sheet, journal vouchers, salary by monthly,

• File all admin financial documents such as contracts, CO, CQ, Guarantee documents…

About Igloo

Igloo (formerly Axinan) is the first full-stack insurtech firm to emerge from Singapore. With offices across Singapore, Indonesia, Thailand, the Philippines, Vietnam, Malaysia, China and India, Igloo is fueled by a mission of making insurance accessible and affordable for all. Igloos innovation solutions empower companies to eliminate operational risk, drive new revenue streams and optimise and enhance their existing products and services. With a successful Pre-Series C fund round of US$36 million in Dec 2023, Igloo has now raised over US$100 million. The leading regional insurtech firm looks to expand regionally with strategic acquisitions and hiring great talent.

As a passionate team building meaningful solutions to make an impact, we are looking for like-minded individuals to join us at Igloo. At our core, we prioritise teamwork and foster a culture built on strong collaboration and we are looking for talented people like you.

About the role 

We are seeking a Sales Admin with a strong administration skill to join our dynamic team. As an Sales Admin you will be working with the Business Development Manager and play a crucial role in the business.

Job Responsibilities 

• Be the focal point to receive information from Business Development Manager (BDM) to support sales tasks;
• Collect, synthesize and analyze reporting data and monitor daily and monthly business indicators as required by the Director (Head of BD);
• Be the focal point to reconcile the monthly revenue with insurance partners
• Calculate the income for nationwide sales associates
• Prepare documents, attend meetings and monitor progress of work implementation as directed by the Director;
• Support the Director to handle office administrative tasks and some other assigned tasks

• Hardworking, enthusiastic, thoughtful, flexible and principled;
• Good-looking appearance, standard voice, good communication;
• Know how to take care of and expand relationships effectively;
• Communicate well in English;
• Be fond of technology and proficient in using MS Office, especially Excel;
• Candidates with experience in the following industries: insurance, technology, banking is priority

• Young, dynamic working environment with opportunities for career advancement./ Môi trường làm việc trẻ trung, năng động với nhiều cơ hội thăng tiến trong sự nghiệp.
• Full salary social insurance after a 2-month probation period./ Bảo hiểm xã hội full lương sau 2 tháng thử việc.
• Advanced health insurance policy for yourself and your family./ Chính sách bảo hiểm sức khỏe nâng cao cho bản thân và gia đình.
• Minimum of 16 days of leave per year./ Tối thiểu 16 ngày nghỉ phép mỗi năm.
• Annual health check-up./ Kiểm tra sức khỏe định kỳ hàng năm.
• Other welfare policies according to company regulations./ Các chính sách phúc lợi khác theo quy định của công ty.
• Location: Ha Noi / Địa điểm làm việc: Hà Nội.
• Working time: Monday - Friday (9am-6pm) / Thời gian làm việc: Thứ 2 - Thứ 6 (9am-6pm)

• Manage the General Manager’s diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings
• Screen/handle telephone calls, appointments, mails and emails and take action accordingly
• Take minutes at the Executive Committee Meeting
• Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager
• Prepare and manage correspondences with internal and external parties for General Manager’s signature
• Attend to requests from divisional, corporate or owners offices and facilitate it accordingly
• Attend to residents/patrons’ special requests or complaints that are directed to the General Manager
• Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly
• Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.
• Maintain systematic up-to-date filing and tracing systems
• Maintain and update Executive Committee and Department Heads’ personal files kept in the General Manager’s office
• Maintain and update Executive Committee and Department Heads’ leave record
• Maintain and update ‘Manager-On-Duty’ schedule
• Prepare monthly financial data reports
• Maintain confidentiality of sensitive matters/issues
• Manage and upkeep the functionality and cleanliness of the office
• Ensure adequate stock of office stationery
• Maintain a high level of professionalism and project a positive image of the organization.
• Attend all briefings, meetings and trainings as assigned by management Maintain a high standard of personal appearance and hygiene at all times
• Perform other reasonable duties assigned by the assigned by the Management

• Supporting documents to Technicians (PPE, HR documents,…)
• Printing Service Report to support Credit Control team & send courier.
• Creating /Verifying all Payment Requests, Purchase Requests, Capex, Order stationery, recruitment request, etc.
• Tracking Overtime, Travel claim for Technician / Sup based on their business allowance, parking fee, cash wash payment,…
• Monitoring GPS, maintenance, VETC record, petrol of vehicle,
• Asset check monthly and/or periodically for Hanoi office.
• Handling seasonal projects, which is launched internally and effecting to Hanoi Branch
• Other related tasks are required.

• Bachelor’s Degree in Business Administration, Accounting or relevant
• Has 02 year working experience Admin jobs or relevant
• Problem solving and organizational abilities
• Be Able to work independently and hard working in a multi task function
• Work under pressure
• Communication skills
• MS ability
• Good English skills

• Competitive Base Salary, 13th month salary, rewards on Tet/holidays/birthday...
• Healthcare & Accident Insurance coverage
• Global company with many Career path development