Total 319 Administrative / Clerical job vacancies in Fort Washington Medical Center

Major Duties:

• Oversees and manages activities to ensure ITSM Tool configurations and ITIL process activities align to enterprise standards and meet identifies functional and technical requirements.
• Oversees the use of automation to execute verification tasks.
• Interacts with senior level executives across OIT, key operational and process stakeholders, and service management community members to respond to any and all service concerns regarding the identification and improvement of service issues.
• Directs the development and monitoring of programmatic metrics, evaluation of goal and objective accomplishment, and development and analysis of programmatic solutions to meet programmatic goals and objectives.
• Directs the development of regulations, directives, policies, operating procedures, guidance, position papers for use across VA.
• Works with appropriate parties to ensure verification criteria is clearly defined and followed.

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

As a Supervisory Human Resources Specialist (Benefits), you will perform the following duties:

• Provide leadership on all matters related to employee benefits processing procedures and practices within the Talent Management Office (TMO). Serving as the technical authority for developing and disseminating procedural guidance to appropriate offices.
• Provides program leadership for the formulation, establishment, and coordination of a retirement and employee benefits program; and develops interpretive material, and recommended courses of action, as a result of new legislation or major court, administrative, or top management decisions.
• Coordinates the application and implementation of new guidance and assures general consistency in interpretation.
• Coordinates and collaborates with DOC Headquarters HR Office, Bureau Liaisons Offices, and OPM on benefits and retirement functions.

FERC is an independent agency that regulates the interstate transmission of natural gas, oil, and electricity. The Commission also regulates natural gas and hydropower projects. As part of our goal, we are seeking highly skilled individuals to assist in carrying out the mission of our agency. Join the team and help solve the challenges of managing today’s energy markets and set policy direction for the energy industry at large.

The Commission is looking for an experienced senior leader to serve as the Deputy Secretary in the Office of the Secretary. The Deputy Secretary, reporting directly to the Secretary of the Commission, serves as a technical and program advisor. The incumbent assists the Secretary in providing direction to a diverse team of professionals in all matters relating to the receipt, distribution, orderly processing and coordination of filings for proceedings before the Commission; and for serving all official actions of the Commission as required under the Federal Power Act (FPA), the Natural Gas Act (NGA), Energy Policy Act of 2005, the Interstate Commerce Act, and other organic statutes. The Deputy Secretary serves as the Secretary’s expert advisor for developing plans and programs for effective management of OSEC program areas and maintains strong, effective working relationships with both internal and external constituencies. The incumbent serves as the chief advisor to the Secretary of the Federal Energy Regulatory Commission (Commission or FERC) advising the Secretary in the development of plans and programs for the effective and efficient management of all program areas of the Office of the Secretary (OSEC). The incumbent reports to the Secretary and represents OSEC in a variety of settings, including communicating with the FERC Chairman, members of the Commission, senior agency leadership, and external stakeholders.

Major Duties:

• Responsible for developing internal procedures to carry out day-to-day operations in accordance with governing laws, regulations, guidelines, policies, standards, and procedures of FERC and OSEC. This includes implementing and maintaining procedures to ensure all OSEC activities are handled effectively and efficiently; reviewing and updating workflow procedures to establish streamlined methods for draft order processing, agenda preparation; and issuance and service of all Commission decisions. Establishes project priorities, deadlines, and goals of all OSEC divisions and monitors procedures to guarantee that these responsibilities are fulfilled.
• Serves as an expert policy resource to the Secretary and senior agency leadership (on behalf of OSEC) and uses comprehensive knowledge of the workings of regulated industries and of the statutes and Commission regulations, policies, and precedent to direct the functions of OSEC.
• Reviews memoranda, white papers, and reports on complex issues concerning the industries the Commission regulates and Commission policies and practices and advises the Secretary on course of action. Drafts reports, studies, and memoranda on matters within the Secretary’s area of responsibility for use with Commission staff and leadership and for public dissemination.
• Under the guidance of the Secretary, develops and manages all aspects of OSEC’s budget including human capital related costs, contractor costs, costs for records and document management services provided by the National Archives and Records Administration and other federal agencies, and costs for legal research service provided by commercial entities. Ensures that the office’s budget items meet the guidelines established by the Office of the Executive Director and any other regulatory requirements and oversees tracking of costs and preparation of financial analyses.
• Assists the Secretary in collaboration, communication, and coordination among all Commission offices on procedural matters concerning processing of draft decisions in the Commission’s order and notice processing workflow management information systems and on procedural matters related to Commission voting.

-Enter data into the medical record for direct and indirect patient care activities such as research, quality management, external peer reviews, and utilization reviews.
-Follows all policies, Medical Center Memoranda (MCM), and Veterans Health Administration (VHA) directives related to the filing and scanning of documents and records.
-Manages the receipt and scanning of documents, both internal and external, to the medical center such as from physician offices, community-based outpatient clinics, laboratories, and imaging facilities.-Responsible for closing consults associated with the Office of Community Care (OCC) program.
-Upon receipt of record, ensures all necessary health and administrative information is integrated into the Electronic Health Record (EHR) through scanning hardware., Center imaging software, and/or vendor software.
-Studies the contents of incoming documents which concern complex or specialized; determining placement in the filing system.
-Conducts information searches for reference materials or research related to specific programs.-Sorts a variety of loose documents daily and scans materials as appropriate, ensuring scanning is done in a timely manner and within the established guidelines.
-Utilizes a personal computer to retrieve electronic documents and files, performs data entry, compose, edit, transmit and receive correspondence.-Investigates and corrects problems with records received from within the medical center and other facilities, identifying and suggesting solutions to problems with transferring and receiving information to or from other VA facilities.
-Prioritizes information requests and performs follow-up activities.

Promotion Potential: This position is at the full-performance level of GS-04.

Work Schedule: Monday-Friday; 8:00am-4:30pm
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: File Clerk/PD70424A
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

• • Responsible for daily activities and provide overall direction and supervision under the administrative functions of financial programs; fiscal; personnel; property and supply; common services; management analysis.
• • Coordinates the budget preparation and consolidates, summarizes, and oversees the preparation of justification for the overall financial plan for approval by the Superintendent.
• • Provide administrative direction to personnel management program in accordance with established standards and policies.
• • Counsel employees regarding benefits, represents management in Labor Relations, and conducts training sessions on administrative matters.
• • Provides oversight on all Public Law 93-638 contract programs.
• • Conduct studies and makes recommendations on utilization of office space, equipment and organizational structure for maximum benefits, to include communications utilities, and duplication of services.

• Analyzes, forecasts, and interprets functions associated with the management and control of resources or funds, tracking and control of funds for the organization’s programs and activities.
• Furnishes technical interpretation and/or guidance to the financial managers regarding finance system requirements.
• Communicates in writing, to present presentations, correspondence, and reports.
• Conducts research into regulatory material to locate appropriate procedures for various financial transactions.
• Analyzes facts, identifies problems, reports findings, makes conclusions, and recommends corrective or other appropriate action in carrying out routine analytical assignments.

The Administrative Office of the U.S. Courts (AO) is seeking an exceptional leader to serve as the Judiciary Budget Officer and Chief of the AO's Budget Division responsible for coordinating the formulation of the Federal Judiciary's annual budget request to Congress and the development and execution of annual spending plans for the Judiciary. The budgetary responsibility encompasses $10 billion in annual mandatory and discretionary appropriations. The Budget Division apportions funds, allocates resources, monitors spending, and produces special analyses and reports on budgetary issues. The Judiciary Budget Officer directs or provides oversight for all stages of the annual budget formulation and budget execution processes for the Federal Judiciary.

The ideal candidate must have experience sufficiently broad in scope and at a major management level
in a large or complex organization; supervising employees through subordinate supervisors; experience hiring, developing, and evaluating employees; directing the work of an organization; ensuring the success of major programs, initiatives, and projects; monitoring progress towards strategic organizational goals; evaluating organizational performance and taking action to improve performance; directing and supervising the work of employees; and developing organizational policy.

The duties of the Budget Officer include, but are not limited to:

1. Working as an executive member of the Administrative Office of the U.S. Courts (AO) finance and management teams to formulate the Federal Judiciary's annual budget requests and justification, developing annual spending plans, overseeing execution, providing support of court operations in a decentralized environment, and improving financial management throughout the Judiciary.
2. Providing direct staff support to the Budget Committee of the Judicial Conference of the United States (JCUS), the Executive Committee of the JCUS (for budget execution issues), and the AO's Budget and Finance Advisory Council.
3. Preparing and presenting briefings, budget updates, and regular status reports to the Associate Director for Administrative Services and other senior judiciary officials, including judges, court unit executives, the AO Director, and senior AO staff members.
4. Presenting sensitive recommendations to the AO Director and judicial officers, obtaining compliance with judicial policies, and articulating technically complex recommendations to AO managers, court unit executives and other senior officials.
5. Providing strong customer service in budget planning and resource management services to stakeholders within the Judiciary, which include the Courts (Appellate, District, and Bankruptcy) along with the Federal Defenders and Probation/Pretrial communities.
6. Supervising a professional staff through workforce planning, recruitment, and equal employment opportunity; delegating work among subordinate employees; appraising employee performance; assessing individual capabilities and needs; and resolving issues of organizational concern.
7. Fostering professional development and growth among staff, through the implementation of strategic training programs aimed at enhancing specialized skills, acquiring necessary certification, and transitioning to new and innovative tools and techniques.
8. Preparing, issuing, and updating relevant sections of the Guide to Judiciary Policy and other publications that outline budget policies and practices.
9. Establishing and achieving both short- and long-range office goals after integrating them with broader Judiciary financial management objectives.
10. Coordinating the review and revision of financial management plans and policies to meet changing requirements.
11. Overseeing the planning, analysis, and implementation of projects involving multiple functions and organizational units to improve budgetary matters.
12. Representing the Judiciary on controversial budget issues with high-level officials of the Judiciary, other federal agencies, congressional staff, and representatives of private organizations.

• You will review IT programs to assess overall compliance with IT plans and policies and alignment with business requirements.
• You will modify lT plans and policies to respond to changes in the organization's business requirements and processes or changes in legislation or regulatory requirements.
• You will be developing business process models for the enterprise and maintaining the information in the IT repository.
• You will be identifying opportunities to improve enterprise--level systems to support business processes and utilize emerging technologies
• You will advise on matters of information engineering; business process improvement relative to automation; analytical and technical support for Enterprise Resource Planning.

• Utilize the Defense Civilian Pay System to collect, sort, post, update and review time, attendance and labor data for assigned personnel each pay period.
• Respond to non-technical requests for information regarding office functions, status of reports, duty status of office personnel, or other information available from files.
• Use a personal computer with word processing, spreadsheet software, and printing equipment to create, copy, edit, store, retrieve, and print a variety of standardized documents.
• Coordinate reservations, air, hotel, and rental reservations for personnel.
• Prepare travel orders for personnel based on availability of funds to cover travel costs.

Incumbent prepares correspondence, reports, and other documents, ensuring correct grammar, spelling, capitalization, punctuation, and appropriate format in work prepared by self and others. Must exercise continuous attention to the coordination among internal and external work units.

• The immediate Supervisor directs work through subordinate supervisors who have varying functions, relationships, and customer responsibilities, which place significant demands on the Administrative Assistant position.
• Screens and prioritizes correspondence, electronic mail and material prior to distribution for suspense dates, established controls, and follows up on responses.
• Schedules meetings, appointments, and conferences in accordance with instructions from supervisor.
• Prepares and distributes agenda and takes notes when directed.
• Receives visitors and phone calls.
• Accurately determines nature of request and refers callers or visitors to appropriate staff.
• Uses a variety of office automation software in support of the organization and mission requirements including but not limited to: -Complete back up of files and database systems-Uses database or spreadsheet software to accurately enter, revise, sort or calculate, and retrieve data for standard reports-Uses graphics software to provide briefs, charts, and graphs for viewgraphs or paper presentations
• Communicates clearly, effectively, and professionally with internal staff and outside partners to include military leadership.
• Other related duties as assigned

Office Clerk 

As an Office Clerk students will assist staff with planning and organizing work and communicating effectively, orally and in writing.

Duties may include drafting documents, presentations, research, and routine procedural processing, maintaining records, assisting with meeting facilitation and other administrative tasks. In this role students may also assist the office they are supporting by answering phones and greeting guests, employees and staff warmly. 

Students in the role may also address internal and external inquiries about the organization, help plan and organize office activities, perform data entry using Microsoft office applications such as Excel, Word, PowerPoint and Outlook.

• Prepare or ensure the preparation of military personnel actions.
• Advise supported units and personnel on military personnel and pay questions.
• Provide technical advice and guidance regarding pay accounts and complex pay actions.
• Research complex pay complaints.

The Platform Solutions Branch is responsible for serving as the business owner for innovative software platforms supporting key judiciary initiatives. The position reports directly to the Chief of the Emerging Technology Division and is responsible for the strategic direction, growth, and overall success of the software platform(s) within the organization. This role requires a deep understanding of the market, technology, and business operations of the judiciary to drive innovation, customer satisfaction, and effectiveness.

The incumbent is responsible for serving as the business owner for several platforms such as CI/CD, low-code/no-code, RPA, etc., and will lead and mentor teams of federal IT specialists and contractor resources to provide new capabilities and platforms to the judiciary in support of all judiciary modernization efforts. In alignment with the mission of the Emerging Technology Division, the incumbent also works closely with platform stakeholders across the judiciary to identify opportunities for innovation and optimization and supports the evolution of the Emerging Technology Division's services and operations.

Duties of the position include, but are not limited to:

1. Collaborating with the Chief of the Emerging Technology Division and the Chief Technology Officer to establish and support the business owner role for judiciary software platforms.
2. Developing and executing a comprehensive program management plan for the software platform(s), aligning with the judiciary's overall business and IT strategies.
3. Conducting market research and analysis to identify trends and opportunities.
4. Overseeing the entire platform lifecycle, from ideation to launch and eventual retirement, while collaborating with operational offices to ensure that products meet technical specifications, quality standards, user requirements, and properly maintained.
5. Prioritizing features and enhancements based on customer feedback and business objectives.
6. Fostering a collaborative and innovative work culture.
7. Identifying and evaluating new technology opportunities to enhance the platform(s), and drive innovation and continuous improvement within the product portfolio.
8. Collaborating with the Innovation and Research Branch on Proof of Concepts and Prototyping efforts.

• Prepare military correspondence and orders and maintain files.
• Prepare military personnel actions including evaluation reports, applications for appointment, promotions, individual orders, retirement point cards, or transfers.
• Provide technical advice on establishment and maintenance of pay accounts ensuring compliance with laws and regulations as well as researching complex pay issues.
• Assist in developing Standard Operating Procedures ensuring uniform interpretation and application.
• Provide guidance on administrative and personnel matters such as recruitment, retention, assignment and transfer, Military Occupation Specialty, personnel strength, discharge, retirement, promotion, discipline, or utilization.
• Research and analyze data identifying trends and report results to management.