Total 18 Administrative / Clerical job vacancies in Dobbins AFB, Georgia

1. Processes applications and issues identification cards controlled and restricted area badges, vehicle registration, and temporary passes to eligible personnel.
2. Maintains controlled forms.
3. Carries out routine, miscellaneous clerical tasks.
4. Provides general customer service.

Major Duties and Responsibilities include, but are not limited to the following:

• Provides assistance to team members in performing duties associated with the day-to-day operation of Nursing Operations.
• Managing all incoming and outgoing correspondence (with contract agencies and intermittent staffing vendors),
• Obtaining background information, formulating responses to routine and non technical inquiries,
• Routing correspondence of a technical nature to appropriate staff members within Nursing Operations
• Arranges, prepares for and attends department staff meetings. Takes minutes and prepares them for distribution.
• Reviews outgoing correspondence and reports prepared by Nursing Operations/Recruitment, ensuring proper format, and correctness of detailed information
• Establishes and maintains suspense control records on correspondence, recurring and non recurring reports, and other action documents, and follows up to ensure timely reply
• Assists in the planning, review, and reporting of data/statistical sets and retrieves computerized data
• Serves as the timecard keeper for all intermittent/contract nursing staff
• The incumbent serves as program support assistant in Nursing Operations-Staffing and Resources.
• Perform other duties as assigned

Major Duties and Responsibilities include, but are not limited to the following:

• Provides assistance to team members in performing duties associated with the day-to-day operation of Nursing Operations.
• Managing all incoming and outgoing correspondence (with contract agencies and intermittent staffing vendors),
• Obtaining background information, formulating responses to routine and non­ technical inquiries,
• Routing correspondence of a technical nature to appropriate staff members within Nursing Operations
• Arranges, prepares for and attends department staff meetings. Takes minutes and prepares them for distribution.
• Reviews outgoing correspondence and reports prepared by Nursing Operations/Recruitment, ensuring proper format, and correctness of detailed information
• Establishes and maintains suspense control records on correspondence, recurring and non­ recurring reports, and other action documents, and follows up to ensure timely reply
• Assists in the planning, review, and reporting of data/statistical sets and retrieves computerized data
• Serves as the timecard keeper for all intermittent/contract nursing staff
• The incumbent serves as program support assistant in Nursing Operations-Staffing and Resources.
• Perform other duties as assigned

• Performs clerical and administrative work in support of the office/organization. Incumbent acts as office manager for HQ AMC/CS ensuring all administrative practices and procedures used by action officers and administrative personnel in 21 directorates are consistent with those of the organization.
• Reviews and processes incoming and outgoing correspondence, reports, and other material submitted from the 21 directorates for the Chief of Staff's signature. Uses multiple office automation software with varied functions to produce a wide range of documents with complex formats, such as graphics or tables within text, revising databases or spreadsheets.
• Maintains the Chief of Staff calendar, coordinates meeting arrangements, and schedules meeting and/or conferences including those involving staff from outside the immediate office. Independently notes and follows up on commitments made at meetings and conferences by staff members.
• Receives telephone calls, greets visitors and ascertains the nature of the calls or visits, screening those that can be handled without supervisor's help. Based upon detailed knowledge of the HQ AMC staff organization and its programs and directorates, determines appropriate action.

Assist the Director in the School Age Program and Youth Program with a variety of clerical, administrative and cash handling duties which may include but not limited to the following: Performs a variety of general office duties such as receiving telephone calls and visitors, types correspondence, reports and other material from rough draft, clean or copy, including statistical and financial data, routing and filing correspondence, and responsible for maintaining files IAW applicable guidance. Receives correspondence, provides general information and answers questions to routine matters. Assists with customer service counter. Assists in ensuring contracts are in compliance and filed properly. Inputs all payroll information and work schedules in system and runs end of day reports daily.

Compute daily labor cost, records income and expenses to proper accounts and provides daily financial status report to Director or designee. Consolidates monthly inventories and may assist in Youth Center's monthly and yearly inventories. Assists in researching irregularities and recommends course of action to Director by the end of each month. Performs periodic review of delinquent accounts/memberships. Assists in researching billing discrepancies with patrons and indicates corrective action. Assists with end of month resale inventory and insures inventory is at the proper level. Works with IBPS in regards to purchase request, inputting invoices within 24 hours of receipt. Prepares daily financial documentation, i.e. Consolidated/Cashier's Reports (AF Form 1876) tothe NAF Accounting Office for processing and makes the daily deposits upon approval of Director or designee. Prepares request for advertising for Marketing Office to publicize. May assist in escorting visitors when appropriate. Trains all new employee on cash handling procedures.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12619460

• Acts as the depot's liaison with human resource, responsible for maintaining an understanding of a wide variety of HR concepts.
• Reviews and processes requests for all types of actions pertaining to personnel actions.
• Maintains suspense file on personnel issues, advising management as to status and conducts follow-up to expedite actions assuring that actions are completed in a timely manner.
• Determines personnel forms necessary to initiate a wide variety of personnel actions.
• Coordinates Hiring Requests and submits requests into an automated system.
• Studies and analyzes results and makes remedial recommendations to assess and improve mission performance.
• Analyzes and recommends changes concerning proposals for organizational realignment, staffing, personnel training, etc.
• Maintains certifications and is responsible for employee MHE training and maintenance of all applicable MHE files, records, and SOPs.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

Duties include but not limited to:

• Duties include involvement in planning ADP functions and telephone needs within the Service.
• Incumbent is responsible for formulating and administrating policies and developing or coordinating directive material implementing these policies.
• Incumbent assumes the responsibility for the day- to-day Service operation, providing oversight and administration, identifying areas requiring attention and recommending course of action to the service line/service leader.
• He/She is required to orient/train new professional staff members to the Service and to VA procedures and policies.
• The incumbent is responsible for developing short and long-range plans, conducting systematic reviews and assuring documentation and reporting of Service transactions, activities, workload, etc.
• Serves as the principal administrative advisor and coordinator for the numerous and varied programs within the assigned service/service line Service.
• Incumbent supports management by serving on various committees, whose investigations and finding have an impact on fiscal aspects as well as health care delivery from this Medical center.
• Incumbent will provide policy development and guidance within the sections of the Service to assist the service line/service leader in performing this task.
• Responsible to, and works with the Chief of the assigned service/service line. He/she consults with the supervisor on the establishment of policies, procedures, objectives, and modifications.
• Independently, the incumbent develops, implements, interprets, and evaluates the administrative program, policies, and objectives as it pertains to the assigned service/service line Service.
• Keeps the assigned service/service line leader informed of progress and potential controversial matters.

1. Processes applications and issues identification cards, controlled and restricted area badges, vehicle registration, and temporary passes to eligible personnel.
2. Maintains controlled forms. Maintains control logs for identification cards and contractor access badges for maintenance and destruction of accountable forms in accordance with applicable AF instructions
3. Carries out routine, miscellaneous clerical tasks. Performs clerical support duties to ensure efficient office operations. Reproduces and assembles copies of a variety of correspondence.
4. Provides general customer service. Focuses on responsive and accurate customer service within the Pass & Registration/Visitors Center environment.

Works directly for the Director, Information, Tickets and Travel office in providing information and tickets to the Elmendorf community. Routine work is performed independently. The supervisor check the work to insure compliance with procedures and directives. Responsible for the resale of tickets and providing information on leisure travel, local tours and events. Provides travel information and arranges accommodations for tourists: Answers inquiries, offers suggestions, and provides descriptive literature pertaining to trips, excursions, sports events, and plays. Discusses routes, time schedules, rates, and types of accommodations with patrons to determine preferences and makes reservations. Duties may include checking flight, hotel and cruise ship availability.

Activities typically include: selling holiday and travel products to customers; meeting sales targets as set out by the travel office manager; dealing with complicated customer itineraries; handling customer orders and payments; liaising with tour operators and other key partners such as hotels and airlines regarding bookings and schedules; undertaking general administration; advising clients about passports, vaccinations, visas, foreign currency, travel insurance, car parking, car hire abroad and excursions in resorts; dealing with complaints; using and updating IT skills, since information on holiday packages and bookings is usually accessed via a network; organizing displays of promotional material. Attending events established by the 3 FSS marketing office.

In the absence of the director may supervise and review activities of workers and delegate responsibilities to other workers.
Assists director in procuring tickets from local vendor and maintaining inventories of tickets. Accomplishing daily reports required by regulation and guidelines ensuring accuracy. Helps with creating and organizing marketing and promoting travel, local and general events and ticket sales.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12622592

• Directly assists the commander or senior ART in the management of all administrative support program
  functions.
• Serves as the resident subject matter expert for all mandated administrative support programs.
• Serves as a unit liaison to the offices of program managers.
• Performs other clerical and administrative work in support of the office/organization.

• Process, audit and edit complex pay actions.
• Review military pay transactions and reports to ensure compliance with laws and regulations.
• Train others on the use of automated systems.
• Provide technical expertise to supported Soldiers.
• Research and analyze a variety of information sources for personnel requirements
• Establish and maintain files pertaining to personnel, finance and administrative activities
• Provide responses to complex pay complaints and issues.
• Develop statistical material and reports.

The primary purpose of this position is: As an Air Reserve Technician (ART) accomplishes a variety of work which determines the unit's readiness and capability to meet its wartime mission and provide training to assigned unit personnel in the accomplishment of contingency and humanitarian missions and worldwide deployment activities.Duties:

1. Unit resource advisor (RA) and member of the Financial Working Group (FWGJ for budget formulation.
2. Oversees monthly preparation of Status of Resource and Training Systems (SORTS) report.
3. Evaluates and oversees the wartime AFSC enlisted specialty training requirements for assigned personnel.
4. Manages the squadrons Information Management/Information Technology (IM/IT) resource.
5. Manages the squadron's personnel and information security programs/Restricted Area Badge (RAB) Program.
6. Works closely with the recruiters to fill projected vacancies with qualified personnel. Functions as the subject matter specialist for stage management, crew management and Aeromedical Evacuation Operations Team (AEOT).

• Maintains a filing system, reviews correspondence for spelling and grammar, receives mail, maintains the store director's appointment calendar and serves as the forms manager.
• Serves as the personnel liaison between the commissary and Human Resources Service Provider (HRSP) by generating request, monitoring status, and resolving employee personnel actions.
• Performs in-processing functions for all new hires and reviews in-processing forms for accuracy and completeness.
• Serves as the payroll liaison between the commissary and the Customer Service Representatives (CSR) to resolve payroll issues.
• Procures, issues, controls, and disposes of supplies and equipment required for store operations.
• Maintains the property accounting register relating to supplies and equipment procured for the commissary.