Total 100 Administrative / Clerical job vacancies in China Lake, California

• You will serve as a Contract Specialist assigned to the Contracts Directorate of the Naval Information Warfare Systems Command (NAVWAR).
• You will assist the Procuring Contracting Officer (PCO) in providing business advice to the customer in formulating acquisition strategies from requirements definition through the life of the system.
• You will perform all pre-award and post-award functions, using a wide range of complex contracting methods and complex and hybrid contract types.
• You will assist in the preparation and maintenance of acquisition plans, appropriate milestone charts, and related schedules. Assists in the preparation of statements of work.
• You will prepare determinations and findings, solicitation documents, and the contractual vehicle.

• You will be responsible for analyzing current and proposed directives for conformance to style guides, clarity, and duplication or conflict with other issuances.
• You will establish proper filing procedures, ensuring accurate, up to date files, and proper records disposal is accomplished in accordance with policy.
• You will be responsible for administer the Management Internal Controls (MIC) Program, insuring that required risk assessments are completed, and vulnerabilities identified are mitigated and/or eliminated.
• You will identify solutions to problems and suggest alternate courses of action to improve the efficiency and effectiveness of operations and ensure mission accomplishment.
• You will conduct periodic reviews to provide program feedback, provide updates and explore improvement strategies.
• You will gather and review information, reconciles data, and devises new modified methods to analyze findings and provide management advice and assistance in solving program problems.
• You will prepare documentation and initiates above program updates as required. Interprets regulations and directives, recommends revisions and/or adaptations.
• You will performing periodic review of current instructions to determine if updates are needed and administering the update process.

• You will plan and accomplish routine as well as non-routine administrative procedural work of the office and coordinate a wide variety of office administrative requirements.
• You will act as a liaison between the CO and XO, as well as staff personnel by providing accurate, timely advice on procedures and local policies.
• You will receive and screen all incoming telephone calls for proper channeling.
• You will exercise discretion and judgment in responding to requests for information from individuals of higher commands, including Flag/General Officers, contractors, prominent high ranking officials and their subordinates.
• You will receive visitors to the executive suite, including those from high-ranking Military Officers, from many agencies of the U.S. Government and representatives from private industry.
• You will collect, review, and process incoming mail, initiating replies to correspondence not requiring special handling by the CO and/or XO or by other office personnel.
• You will call your supervisor’s attention to material determined to be of interest or importance and attaches any available previous correspondence or reference material to facilitate final action.
• You will independently maintain the CO and XO’s calendars reflecting their appointments, conferences, and travel.
• You will make necessary arrangements, in collaboration with the Finance Manager for the CO and/or XO’s travel, transportation, schedule of visits, and hotel reservations.
• You will serve as a subject matter expert on the Defense Travel System (DTS).
• You will take action to provide consistency and continuity in the application of administrative and procedural policies, processes, and procedures in the Command’s office.
• You will assemble and compile data and material as needed by the CO and/or XO.
• You will establish and maintain office files (e.g., general office correspondence, periodic and special reports, congressional correspondence, other manuals, budgetary data, leadership and internal staff rosters, etc.).
• You will prepare and maintain personnel records, correspondence, and reports pertaining to military personnel matters as it directly relates to the CO and/or XO.
• You will actively participate in the planning and execution of all special command events including Change of Command Ceremonies, Command Quarters, Awards presentations, and high-level personnel and dignitary visits.

• You will analyze past and current Employee Relations functional data and proposes strategies to address and improve areas of responsibility.
• You will research and analyze administrative case law to develop defensible solutions to problems that are less well defined and where precedential cases and guidelines are not always directly applicable.
• You will advise leaders on establishing performance plans, developing critical elements, evaluating employees during the appraisal process; and addressing employee performance issues.
• You will provide management advisory services in coaching, counseling, and recognizing top performers and taking appropriate actions on performance issues.
• You will develop and conduct initial/refresher training sessions covering a variety of Employee Relations topics for both employees and supervisors across the enterprise.
• You will assist in audits, assessments and assist visits, as required, providing requested documentation and data, responding to inquiries, providing administrative support as necessary and taking corrective action as required.

The selectee will report to an assigned DOL office location on a regular basis and be eligible for telework as determined by agency policy. This is not a remote position. Offices are located in Washington DC; Atlanta, GA; Boston, MA; New York City, NY; Dallas, TX; Philadelphia, PA; San Francisco, CA. For specific locations, please see: DOL offices. Advertised salary reflects the pay range for the above locations. Upon selection, the salary will be set in accordance with the selectee's assigned duty location.

Click here for Telework Position Information This is not a remote work position. The selectee will report to an assigned DOL office location on a regular basis and is eligible for participation in telework as determined by management in accordance with DOL policy.

Major duties include but are not limited to:

• Leads and supervises a team of administrative support specialists, providing clear direction, setting performance expectations, and fostering a collaborative and high-performance work environment.
• Monitors progress toward goals, track key performance indicators (KPIs), and adjusts strategies and tactics as necessary to ensure alignment with organizational objectives.
• Oversees the planning, execution, and completion of projects and initiatives undertaken by the management analyst team.
• Monitors and manages the allocation of physical office space, meeting rooms, and workstations to optimize resource utilization. This involves allocating spaces based on staff requirements, job roles, and project needs.
• Develops and maintains process documentation, including standard operating procedures (SOPs) and process maps, to ensure clarity and consistency in operations.
• Develops and manages a comprehensive new employee orientation program tailored to the specific needs of the IT organization, ensuring alignment with organizational goals, culture, and regulatory requirements.
• Serves as the OCIO FOIA Specialist responsible for managing and overseeing all aspects of FOIA requests and compliance within the organization.
• Collaborates with Asset and Configuration Management Division to assist in the facilitation of laptops and cell phones according to organizational needs. Responsible for overseeing all aspects of supply purchasing, inventory management, and control procedures.
• Develops and manages team's budget, ensuring prudent allocation of funds to support team operations, training, and initiatives. Monitors expenditures, analyze budget variances, and make informed decisions to optimize resource utilization and cost-efficiency.
• Communicates regularly with OCIO management concerning safety and workplace injuries.
• Develops and communicates a clear vision for the team's role in achieving the organization's mission, and creates actionable plans to accomplish these objectives.
• Collaborates with IT leadership to create a culture of innovation and encourage employees to proactively identify and report process improvement opportunities.
• Collaborates with upper management and stakeholders to define the team's objectives, priorities, and strategic goals within the larger organizational context.

Duties include, but are not limited to:

• Performs budget administration functions.
• Monitors, reviews, and checks requests for allotment of funds from approved operation budgets.
• The incumbent utilizes knowledge of financial management policies, guidelines, and best practices to provide overall budgeting and financial management for the service.
• Incumbent independently prepares and maintains the annual budget plan for all service control points.
• Through analysis of program goals, priorities, current resources and program data, the incumbent makes recommendations regarding the need for additional budgetary resources, contracts, and equipment.
• Responsible for coordinating and facilitating the function of all services, clinical and administrative, which interface with the service.
• The incumbent serves as the primary point of contact (POC) to these services and makes decisions regarding programs and projects as they relate to these areas.
• Plans, develops, and executes assigned clinical service administrative management program needs.
• Oversees a variety of functions that includes incoming/outgoing correspondence, records management, publications/forms management, administrative standard operating procedures, administrative internal controls, and organizational files management.
• Assures that internal systems and procedures for carrying out the clinical service organization's administrative functions meet the requirements of balancing costs, benefits, productivity, and effectiveness.
• Serves as Action Officer between the Human Resource Management Office and the organization pertaining to all aspects of personnel management, reorganization/realignment, organization structuring, position management, and manpower utilization.
• Analyzes mission, management objectives and organizational goals, to determine current and projected personnel needs and potential placement issues.
• Provides advice and assistance to management in such areas as; recruitment initiatives to replace loss of skilled employees, recruitment and hire lag problems, mission or workload expansion, change or decrease, merit promotion requirements/procedures, requirements and procedures to determine employee placements and to effect a variety of placement actions such as reassignments, reduction-in-force, realignments, non-competitive promotions, and details.
• Conducts a variety of administrative information flow studies, administrative work processes reviews, procedural reviews, improvement studies, etc. to provide management with recommendations for insuring optimum utilization of available resources.
• Manages the organization Training program, assuring all employees are in full compliance with all mandatory training requirements.
• Serves in the capacity of Contracting Officer Representative (COR).
• Develops initial acquisition documents; writes and defends the requests for funds and conducts all aspects of the contracting process from beginning to end; including market research, statements of work (SOW).
• The incumbent draws upon knowledge of contracting and acquisition procedures to draft and/or review contract proposals and agreements to assure accurate budgetary, personnel and administrative arrangements.
• Provides advice to management and staff on contracting and procurement policies and issues.
• Functions in the capacity of Agency Government Purchase Card (GPC) holder.
• Assigns work to staff and provides technical and policy direction to their efforts.
• Reviews completed work of the staff and provides feedback to encourage top performance to enhance an atmosphere of teamwork in the Office.
• Plans training and development with subordinate employees to assure they acquire and maintain both technical competencies in their fields and cross training in related fields.
• Evaluates the work performance of subordinate staff members and recommends appropriate awards to enhance effective performance or takes action to deal with inadequate performance, through counseling, training, coaching and other means.
• Is responsible for equal opportunity for all employees supervised, ensuring fair and equitable practices in the selection of employees for training, promotions, awards and recognition, and for other career development opportunities.
• Tracks and processes action items, Veteran complaints/compliments, and reviews responses sent to Executive Leadership Team.

The selectee will report to an assigned DOL office location on a regular basis and be eligible for telework as determined by agency policy. This is not a remote position. Offices are located in Washington DC; Atlanta, GA; Boston, MA; New York City, NY; Dallas, TX; Philadelphia, PA; San Francisco, CA. For specific locations, please see: DOL offices. Advertised salary reflects the pay range for the above locations. Upon selection, the salary will be set in accordance with the selectee's assigned duty location.

Click here for Telework Position Information This is not a remote work position. The selectee will report to an assigned DOL office location on a regular basis and is eligible for participation in telework as determined by management in accordance with DOL policy.

Major duties include but are not limited to:

• Leads and supervises a team of administrative support specialists, providing clear direction, setting performance expectations, and fostering a collaborative and high-performance work environment.
• Monitors progress toward goals, track key performance indicators (KPIs), and adjusts strategies and tactics as necessary to ensure alignment with organizational objectives.
• Oversees the planning, execution, and completion of projects and initiatives undertaken by the management analyst team.
• Monitors and manages the allocation of physical office space, meeting rooms, and workstations to optimize resource utilization. This involves allocating spaces based on staff requirements, job roles, and project needs.
• Develops and maintains process documentation, including standard operating procedures (SOPs) and process maps, to ensure clarity and consistency in operations.
• Develops and manages a comprehensive new employee orientation program tailored to the specific needs of the IT organization, ensuring alignment with organizational goals, culture, and regulatory requirements.
• Serves as the OCIO FOIA Specialist responsible for managing and overseeing all aspects of FOIA requests and compliance within the organization.
• Collaborates with Asset and Configuration Management Division to assist in the facilitation of laptops and cell phones according to organizational needs. Responsible for overseeing all aspects of supply purchasing, inventory management, and control procedures.
• Develops and manages team's budget, ensuring prudent allocation of funds to support team operations, training, and initiatives. Monitors expenditures, analyze budget variances, and make informed decisions to optimize resource utilization and cost-efficiency.
• Communicates regularly with OCIO management concerning safety and workplace injuries.
• Develops and communicates a clear vision for the team's role in achieving the organization's mission, and creates actionable plans to accomplish these objectives.
• Collaborates with IT leadership to create a culture of innovation and encourage employees to proactively identify and report process improvement opportunities.
• Collaborates with upper management and stakeholders to define the team's objectives, priorities, and strategic goals within the larger organizational context.

Major Duties Include:

• The incumbent provides overall administrative management for the P&LM Service. This includes interpreting administrative policies, developing and defining administrative requirements, providing advice on administrative systems and preparing administrative paperwork.
• Works closely with the P&LM Service leadership to collect and assemble data in support of Quality Improvement (QI) activities within the service.
• Incumbent is responsible for tracking training needs of P&LM Service staff to ensure compliance with VA, CAP, JC and other regulatory agencies (e.g., VORP, OSHA, OIG, FDA).

• You will serve as an action officer to major Workforce Relations and Compensation (WRAC) division programs, including Employee Relations and Labor Relations.
• You will provide technical advice and operational guidance in WRAC program areas and participate in the development, execution, evaluation and oversight of WRAC programs.
• You will plan and carry out projects or portions of broader assignments to resolve complex tasking at the headquarters level, and analyze issues/problems and develop recommendations and solutions for implementation.
• You will develop, update and interpret WRAC policies and standard processes, and facilitate communication with Commands and subordinate organizations and other Federal agencies on matters associated with WRAC programs.
• You will monitor and analyze data for significant anomalies and trends, including raw data, analysis, findings, conclusions and recommendations for strategic solutions, interventions and expanding best practices.
• You will provide reports, studies and briefings on WRAC programs in general.

• Directly assists the commander or senior ART in the management of all administrative support program
  functions.
• Serves as the resident subject matter expert for all mandated administrative support programs.
• Serves as a unit liaison to the offices of program managers.
• Performs other clerical and administrative work in support of the office/organization.

Selectee(s) will report to an assigned DOL office location on a regular basis and be eligible for telework as determined by agency policy. This is not a remote position. Offices are located in Washington, DC; Boston, MA; New York, NY; Philadelphia, PA; Atlanta, GA; Chicago, IL; Kansas City, MO; Dallas, TX; San Francisco, CA; Seattle WA. For specific locations, see: DOL offices. Advertised salary reflects the pay range for the above locations. Upon selection, salary will be set in accordance with the selectee's assigned duty location.

Major duties for this position include, but are not limited to:

• Communicate and track key performance metrics across departments.
• Apply statistics and data modeling to gain actionable business insights and boost customer productivity and revenue.
• Analyze business requirements and processes and makes recommendations to senior leadership for implementation.
• Create and maintain design and requirements documents to identify the development needs for streamlining and improving agency operations.
• Serve as expert consultant and advisor to Chief Technology Officer (CTO)/Deputy CTO regarding the application of DOL, scientific and statistical standards to data evaluation and analysis in the development of high-priority analyses and actionable metrics.
• Establish, implement and employ predictive modeling and advanced statistical analysis processes to facilitate business decision-making for senior leadership.
• Build strong relationships with key OCIO customer organizations and user communities.
• Coordinate with all staff elements and contractors responsible for IT support and delivery to ensure activities align with OCIO's strategic plan and departmental objectives.
• Formulate and defends an IT budget and ensures maximum efficiency and cost-effectiveness in the use of IT resources.
• Plan and assign work based on priorities and prepares schedules for completion of work.
• Develop performance standards and evaluates work performance.
• Advise, counsel and instruct employees on both work and administrative matters.
• Provide active leadership in the equal employment opportunity (EEO) program.
• Provide direction and support in day-to-day operations of OCIO project management initiatives.
• Perform other duties as assigned.

Selectee(s) will report to an assigned DOL office location on a regular basis and be eligible for telework as determined by agency policy. This is not a remote position. Offices are located in Washington, DC; Boston, MA; New York, NY; Philadelphia, PA; Atlanta, GA; Chicago, IL; Kansas City, MO; Dallas, TX; San Francisco, CA; Seattle WA. For specific locations, see: DOL offices. Advertised salary reflects the pay range for the above locations. Upon selection, salary will be set in accordance with the selectee's assigned duty location.

Major duties for this position include, but are not limited to:

• Communicate and track key performance metrics across departments.
• Apply statistics and data modeling to gain actionable business insights and boost customer productivity and revenue.
• Analyze business requirements and processes and makes recommendations to senior leadership for implementation.
• Create and maintain design and requirements documents to identify the development needs for streamlining and improving agency operations.
• Serve as expert consultant and advisor to Chief Technology Officer (CTO)/Deputy CTO regarding the application of DOL, scientific and statistical standards to data evaluation and analysis in the development of high-priority analyses and actionable metrics.
• Establish, implement and employ predictive modeling and advanced statistical analysis processes to facilitate business decision-making for senior leadership.
• Build strong relationships with key OCIO customer organizations and user communities.
• Coordinate with all staff elements and contractors responsible for IT support and delivery to ensure activities align with OCIO's strategic plan and departmental objectives.
• Formulate and defends an IT budget and ensures maximum efficiency and cost-effectiveness in the use of IT resources.
• Plan and assign work based on priorities and prepares schedules for completion of work.
• Develop performance standards and evaluates work performance.
• Advise, counsel and instruct employees on both work and administrative matters.
• Provide active leadership in the equal employment opportunity (EEO) program.
• Provide direction and support in day-to-day operations of OCIO project management initiatives.
• Perform other duties as assigned.

• Conduct sensitive file reviews with numerous Federal, state and local agencies and preparing case file records and related documents to be routed to other offices.
• Search for missing files/records and placing loose documents into appropriate case files.
• Perform general mail handling and distribution including sorting, opening, date stamping, classifying, processing, and routing.
• Prepare, maintain, and submit statistical and required reports to supervisor.
• Use computer record systems to search, create and update information.

• You will administer and oversee multiple Echelon 2 level military and/or civilian programs within OJAG/NLSC and provides subject matter expertise to program leads within the Department of Navy DESCP.
• You will assist with gathering the input required to update and maintain all administrative program requirements.
• You will be responsible for managing the mail program across the DoN DESCP.
• You will serve as DESCP Records Manager/Division Liaison responsible for insuring record keeping creation, retention and archiving of DESCP Privacy Act compliance and permanent records.

• You will provide SME level expertise on-site, worldwide, to execute and maintain field office identity activity operations.
• You will utilize identity activities subject matter expertise to ensure non-standard biometric data obtained from field elements is processed, submitted, and ingested into US government authoritative biometrics databases.
• You will utilize NCIS internal and external intelligence community databases to assess NCIS field office investigations and operations to identify gaps in identity activity operations and opportunities.
• You will develop operational planning documentation in coordination with NCIS field office personnel to initiate identity activity operations.
• You will Coordinate and liaises with DON, Department of Defense (DoD), US government inter-agency and foreign government biometrics organizations to develop and/or revise business rules.
• You will engage with US government and international biometrics community by attending meetings, symposiums, and trainings to ensure NCIS remains at the cutting edge of biometrics and identity activities capabilities.
• You will independently coordinate, collaborate, and brief NCIS leadership, representatives from other US law enforcement and intelligence community partners, military combatant commands, and foreign law enforcement/intelligence community partners.
• You will present written products and briefings to executive level audiences and leaders related to NCIS identity intelligence analysis.