Total 10 Administrative / Clerical job vacancies in Brighton, East Sussex, BN1 1GE

We are looking for an experienced Medical Secretary to work as part of our friendly and versatile Digestive Diseases secretarial team. You will be based at the Royal Sussex County Hospital, Brighton. You must have excellent interpersonal skills and be able to communicate with NHS colleagues, patients and relatives by email, telephone and face to face. You must be able to priorities your workload, be good at time management and have the ability to meet deadlines. You must be adaptable and have the ability to embrace change. You must have 2 years experience of a secretarial/administrative role Knowledge of working in a hospital environment or similar environment is desirable but not essential. We are happy to consider a job share if appropriate and suitable candidates are available.

To station full-time in office and carry out genearl adminstration works.

Scope of work:

a) successful candidate will be assigned to corppass with his/her Singpass.

b) to login to government website for general admin works,

examples: apply WP, S-pass, E-Pass, LTA notice for vehicle inspection, & etc

c) to monitor migrant workers welfare at work and dormitories,

examples: working hours (with Overtime), sick leave, annual leave

d) monitor workers' Workplace Health & Safety Course Certificate validity and enrol for new course

e) all other duties as and when required regarding smooth workflow in our company's contruction activities

Main Duties and Responsibilities Appointments Receive and register referral letters from multiple sources on PAS in accordance with Trust policy. Recording referrals received from the Referral Management System in an accurate and timely manner. To ensure that referral letters are processed, appointments then made and communicated to the patients within the timescale set down in the Cancer Waiting Times directive and the Trusts Access Policy. Add patients to the clinic list, send appointments or acknowledgement letters as appropriate within defined clinic rules and procedures. To provide a friendly patient focused service for appointment enquiries in person and by telephone. When required take requests from secretaries and nursing/medical staff to make appropriate follow-up appointments ensuring that any interpreting or additional requirements are ascertained and recording the reason for the appointment booking. Ensure details are accurately recorded on PAS. Receive and respond to telephone calls from patients wishing to change or cancel their appointments. Advising patients of importance of attending where appropriate and ensuring requests for changes are within waiting times targets. Make telephone bookings from staff working in clinical areas e.g. ward clerks or A&E Dept. To autonomously process all referrals Cancer Target and routine patients in accordance with the Access Policy. Maintain and ensure that at all time appointments are offered within the government target waiting times for outpatient appointments. Reception Duties Greet patients in a courteous and helpful manner. Establish and confirm each patients demographic details and update PAS as necessary. Direct patients to waiting areas or other clinics and departments as required. Liaise with transport when patients arrive by hospital transport. Inform patients of approximate clinic waiting times, and in conjunction with clinical staff keep patients informed as and when situations change. Issue follow-up appointments when required, including identifying and supplying relevant information / literature. Complete all outcome coding information on PAS and ensure that clinics are fully reconciled. This includes confirming attendance, completing outcome, and inputting all the data recorded on clinic attendance sheets. To coordinate the running of reception while resolving queries from the Consultants and Nursing staff, patients and members of the public ensuring that all receive an equitable service in a timely manner. Communication To engage in collaborative problem solving with co-workers and staff and other outside agencies. To ensure that all telephone and email communications are dealt with in a timely and professional manner. To ensure that all telephone voicemail messages are updated, clear and concise and that all messages are dealt with promptly. To ensure that when on leave an out of office message is left detailing who to contact. To function as a team player, being considerate and flexible, taking the needs of peers into consideration. To exercise discretion to ensure that patient confidentiality is maintained and a professional, respectful hospital environment exists at all times. To provide and receive complex and sensitive information via telephone, face to face, or in writing, some of which may be contentious in nature, requiring interpersonal and communication skills to promptly assess each situation, escalating to or seeking advice from a health professional as necessary. To have good written and oral communication skills to enable clear and concise information, explanations and instructions are provided. To answer a range of complex and sensitive patient enquiries promptly and politely (via telephone and in person) and where necessary refer to the Patient Access Manager for advice/support. To advise patients of any delays to being seen for their appointment/treatment within the service. To ensure that all patients are given the opportunity to speak to a senior manager if they wish to make a complaint about the service that they have received. To be able to establish and maintain effective communication with all members of the public, including those with challenging behaviour, learning disabilities and those whose first language is not English, ensuring interpreters are booked for appointments as soon as the need is identified to comply with legislation. To liaise with clinical /nursing staff, porters and ambulance staff. To deal with all non-clinical queries in an efficient and courteous manner using judgement and prioritisation. To develop and maintain effective working relationships with nursing, medical, Allied Health Professionals and managerial staff within the department. To work with colleagues to ensure that relevant information is disseminated effectively and appropriately in a timely manner. To take clear and accurate messages and ensure prompt delivery to the appropriate person.

Urgently required!! Temporary Role- Purchase Ledger clerk in Hull

Search Consultancy are supporting a manufacturing company to recruit a Temporary Purchase Ledger Clerk on a two month contract at their office in Hull.

This is a brilliant opportunity for an individual who is seeking a new opportunity, keen to get into a new finance role and is immediately available.

The role will consist of processing invoices accurately, preparing and processing payments, reconciling supplier statements and resolving any discrepancies. You will also be calculating VAT, maintaining accurate record of all transactions as well as assisting with month-end duties.

To be considered for this role you will ideally need to have relevant experience of at least 1 year, strong attention to detail, great organisation skills as well as communication skills. You will also need to have proficiency in Microsoft Office especially Excel and financial software systems.

The role will be paid on an hourly basis equivalent to £26,000 per annum. This will be working fully on site in Hull on full time hours working 5 days a week.

If you are seeking the new opportunity and keen to get into a new role as soon as possible and this role is the perfect fit for you, please apply today.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age

Disability Support Worker/Personal Carer assistant
Our Purpose: Enabling vulnerable people in regional Australia to live their best lives

Our Values : Re. Connect Support Services Values guide the way we conduct ourselves. This includes how we interact with our clients, community and business partners and how we treat each other. Re. Connect Support Services ’s Values are:
• Integrity: We live out our values, are honest and ethical in all our dealings and are accountable for our actions.
• Respect: We value the individual. We recognise the rights and choices of the client, employees and the community. We encourage teamwork and support diversity within the team.
• Cooperation: We strive to identify and create value from partnerships and alliances with other organisations, agencies, businesses, communities and within our own organisation.
• Empowerment: We believe that individuals and communities should be encouraged and supported to realise their full potential.
• Excellence: We strive for excellence and best practice in all that we do as individuals, teams and as an organisation.

Description: The Disability Support Worker/personal care assistant is tasked with offering tailored care and support to individuals with disabilities, aiding them in reaching their personal goals and improving their quality of life. This role includes assisting clients with daily living activities, fostering independence, and ensuring their safety and well-being. The Disability Support Worker/ personal care assistant collaborates closely with clients, their families, and other healthcare professionals to provide high-quality, person-centered care.
Key Responsibilities
Personal Care:
• Assist clients with daily activities, including bathing, dressing, grooming, and toileting.
• Support clients with mobility and transfers, prioritizing their safety.
• Administer prescribed medications and monitor clients’ health conditions.
Daily Living Support:
• Help clients with meal preparation, feeding, and household chores.
• Assist clients in engaging in social, recreational, and community activities.
• Encourage and support clients in developing skills and achieving their personal goals.
Health and Safety:
• Monitor and report any changes in clients' health and well-being.
• Ensure clients' environments are clean, safe, and well-maintained.
• Adhere to all health and safety protocols and procedures.
Documentation and Communication:
• Keep accurate and up-to-date records of clients' care and progress.
• Communicate effectively with clients, their families, and other healthcare professionals.
• Participate in care team meetings and contribute to the development and review of care plans.
Requirements:

• Comprehensive understanding of the NDIS Quality and Safeguarding Framework.
• Certificate III in individual Support, Disability, Age Care or Higher.
• First Aid and CPR Certification.
• NDIS Workers Screening.
• National Police Clearance.
• Working With Children Check.
• Strong communication skills.
• Ability to be flexible with work hours to meet reasonable demands of the position.
• Empathetic and proactive with a genuine interest to work in this field.
• The ability to self-supervise and to remain calm and composed at times of crisis.
• Confidence to satisfy the relevant probity checks required by legislation or policies.
Empowering You to Help Others
• Access to salary packaging.
• Flexible work arrangements to promote work-life balance.
• Employee assistance programs focused on health and wellness.
• A values-driven culture with rewards and recognition.
• Opportunities for ongoing learning and development.
• Potential for career advancement.

For more information check out our website - Home - Reconnect
Please click the apply button, send your CV to amani.b@reconnectss.com.au or contact Amani Bopitiya - Manager Office and Administration on 1300 001 109 .

Coroners Administrative Officer needed in South East London Paying £16.15 per hr Ref 1417673

Full time on a temporary basis

Role Purpose: Provide excellent administrative support to ensure the effective operation of the Coroners Court.

Principal Duties:

• Manage the telephone service and front-facing service of the court, providing professional customer service.

• Handle case management for death referrals and interrogate IT systems to update and retrieve information.

• Support the Coroner as a court usher for in-person, remote, and hybrid inquests.

• Manage the jury as jury bailiff during jury inquests.

• Operate court audio conferencing equipment.

• Oversee court diary management.

• Process information requests and press enquiries.

• Archive case files and court records.

• Process financial orders and invoices.

• Maintain and update the court’s website.

Other Duties:

• Ensure a consistent and professional high level of customer service at all times.

• Promote data cleansing best practice with service staff.

• Analyse the causes of data quality issues through the cleansing process and share these with the project team.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared

Comply with all Trust policies and procedures and departmental Standard Operating Procedures. To undertake other duties commensurate with this grade of post in agreement with the relevant line manager. To minimise the Trusts environmental impact wherever possible, including recycling, switching off lights, computers, monitors and equipment when not in use. Helping to reduce paper waste by minimising printing/copying and reducing water usage, reporting faults and heating/cooling concerns promptly and minimising travel. Where the role includes the ordering and use of supplies or equipment the post holder will consider the environmental impact of purchases.

JOB RESPONSIBILITIES:

1. Executive Support

• Handle confidential and sensitive information
• Assist to prepare and manage all forms of communication and correspondence
• Prepare presentations and reports
• Calendar Management
• Travel Management and planning
• Information and Data Management

2. Meeting Coordination

• Organize and schedule meetings and events, including arrangement of venues, preparing agendas and materials
• Minutes taking and ensure timely follow-up on action items

3. Project and Task Management

• Assist on projects and initiatives as assigned
• Track and manage project and task progress and deliverables
• Conduct research and survey
• Any other duties as assigned

REQUIREMENTS:

• Degree in Business/ Mass Communication or its equivalent
• Minimum 3 years of experience as a Personal Assistant
• Excellent command of written and spoken English and Chinese (require to liaise with chinese speaking stakeholders)
• Possess excellent interpersonal skills
• Proficient in Microsoft Office Word, Excel, PowerPoint and other relevant office software
• Proven organisational and time management skills with attention to details

Currently seeking a motivated and organised Legal Secretary to join a leading law firm specialising in real estate and residential law matters. The ideal candidate will have experience supporting in a fast-paced legal environment, with a strong focus on property and real estate law.To provide administrative and secretarial support to the Real Estate residential team based in West Sussex.

JOB PURPOSE:

To provide administrative and secretarial support to the Real Estate residential team.

• KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED:
• Previous residential property experience required.
• Fast and accurate copy and typing skills.
• Legal background and knowledge or experience of conveyancing process preferred.
• Excellent IT skills with experience in Word, Excel and PowerPoint, Outlook and Internet.
• Ability to use track changes.
• Ideally previous experience of digital dictation and a case manager system.
• Strong attention to detail, and professional telephone manner.
• Effective administrative, communication, decision making and team working skills.
• Good standard of written English and grammar.

• RESPONSIBILITIES AND DUTIES:

• Preparation of correspondence, reports, memos, forms and bills from digital dictation, manuscript and precedents in compliance with the front house style guide;
• Completion of standard forms without fee earner assistance and production of standard letters without dictation;
• Preparing applications for registration at Land Registry and carrying out Land Registry searches and local authority searches;
• Deal with general telephone enquiries, take telephone calls in absence of fee earner and report to fee earner, receive and relay messages to and from clients and other professionals on behalf of fee earner;
• pen files using Ignite file opening system, generate initial client letters and engagement summary (the Welcome Pack) and once approved send to client with all relevant enclosures e.g. Sale/Purchase Questionnaires, Property forms, etc.
• Close files using standard procedures, maintain an efficient filing system and review files to identify where follow up action required;
• Comply with office procedures for word processing file management;
• Carry out basic accounting transactions and deal with financial queries;
• Prepare completion statements and invoices, assist in preparation and submission of Stamp Duty Land tax returns;
• Attend Group meetings and such training courses as determined by the Group Leader;
• Scanning incoming documents to electronic files;
• Dealing with accounts and obtain partner's signature on financial CHAPS/BACS dockets.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

This will be a 6 Months Contract role based in Singapore

Responsibilities:

• Provide full calendar management support to the stakeholders.
• Travel Coordination, manage the travel booking and planning on behalf of the assigned executives including management of foreign visa applications and approval process.
• Event and Calendar Support, scheduling and coordination of meetings, including the provision of room or venue booking, logistics and catering support for business related events.
• Overseeing expense submission reports and benefits claims in accordance to the organization's policy.
• Raising of purchase orders and other expense-related matters as required
• Managing agenda and content for key rhythm-of-the-business meetings: weekly meetings, all-hands.

Requirements:

• Have at least 5 years of EA experience supporting more than 1 calendar and the wider team for general administrative tasks.
• Forward thinker and responsive to immediate actions with experience in supporting leaders at a regional / global level.
• Prior experience in guiding junior administrators would be an added advantage