Total 25 Administrative / Clerical job vacancies in Blackpool, FY3 8DX

Position: Full-Time Temporary Admin Officer
Contract: 3 months with the possibility of extending
Working Hours: Monday to Friday, Office Hours (37 hours per week) Hybrid working - 60% office attendance
Hourly Rate: £12.33 per hour

Job Description:
We are currently seeking an organised, motivated Admin Officer for our public sector client. The successful candidate will provide administrative support. They will follow set procedures and will exercise some independent judgment in carrying out instructions, under general supervision. Examples of work performed will include but not be restricted to:
- Collating and analysing fairly complex information or data, submitting results in a written report
- Overseeing administrative procedures and processes
- Assisting with budget preparation and control, if required
- Acting as an administrative liaison with internal and / or external sources
- Preparing routine correspondence

Training will be provided on internal systems. Excellent communication and IT skills are required for this post.

Requirements:

• Able to follow well established processes and detailed instructions.
• Strong administrative skills with proficiency in Microsoft Office packages
• Excellent communication skills, both written and verbal.

Benefits:

• Weekly pay, holiday and pension scheme
• Location accessible by car, train or bus

Application Process:

If you are interested in this position, please apply online with your CV in WORD format.

Important:

Successful candidates will be subject to a thorough background and clearance check, including Criminal Record Checks (DBS Checks), Reference Checks (Employment, Education, and any gaps) covering the past three years, as well as Address checks for the past five years. This process may also include obtaining character references and/or other evidence to cover periods of unemployment.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.?
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

What skills and experience we're looking for

Thank you very much for your interest in the temporary PA (Personal Assistant) role for the Executive Headteacher. The successful candidate will work within both the Christ the King and St Cuthbert’s school offices and will follow the Executive Head’s working pattern to offer support to her and the wider leadership team. The post offers line management responsibilities for up to three staff. We hope that this position offers a great opportunity for office assistants currently in a school, or those wishing to come into education from industry or business.

The role is a complex but fulfilling one involving admin support for the Executive Headteacher (processing and managing the recording of staff absence, dealing with recruitment and retention, supporting with confidential governor meeting preparation, maintaining the school’s single central record) alongside line managing office staff (across two sites) whilst welcoming parents and pupils into the school in the morning, taking phone calls about absence and other confidential messages.

Alongside this there are other basic administration tasks such as drafting letters, updating pupil & staff records, welcoming visitors and distributing mail. The successful candidate will also have responsibility for admissions to the school, coordinating the induction process and preparing welcome packs for families as well as dealing with nursery enquiries and billing.

Closing date for applications: Thursday 28th November 2024 – midday
Shortlisting: Friday 29th November 2024
Interview dates: Monday 2nd December 2024

Post Details:
Grade: NJC pay Grade E, scale point range 12 - 17
Salary: £27,711.00 to £30,060.00 (paid pro-rata)
Contract: Fixed Term until 31/8/2025
Hours: 37 per week, Term Time only plus 5 days
Start Date: Monday 6th January 2025

Please refer to the application pack for further details.

What the school offers its staff

Our school offers a range of professional development opportunities for the successful candidates.

St Cuthbert’s Catholic Academy and Christ the King Catholic Academy, part of the Blessed Edward Bamber Multi Academy Trust. Our aim is to create a partnership-based family of schools that celebrates the distinctiveness of each school and the diverse communities they serve, while maintaining our value-driven approach.

• A caring ethos and high standards.
• Friendly staff, admin support and a strong family ethos which make our academies a great place to work.
• A focus on staff wellbeing including access to Counselling, 24 hour GP helpline, Health advice and support, Physiotherapy advice, annual flu jabs and a range of other services through our Schools Advisory Service wellbeing app.

Commitment to safeguarding

BEBCMAT is fully committed to safeguarding and promoting the welfare of all learners, staff and visitors. All posts are subject to: ● DBS ● Medical clearance ● Verification of qualifications and National Insurance number. ● Two references including a judgement about suitability to work with children. ● A member of the interview panel will be trained in implementing Child Protection procedures. ● In line with Keeping Children Safe in Education 2024, online search be carried out. For teaching positions, barred list checks and prohibition from teaching checks will be carried out. For leadership positions, section 128 checks will be performed.

Care Support Worker (Personal Assistant)

Location: Perth, PH2 8DX.
Salary: £12.00 per hour.
Contract: Multiple contacts available, 16 or 32 hours / week and one sleepover / week.

Are you interested in working for an award-winning social care charity?

Personal Assistants (Support Workers) have the most important role within Enable by making a positive difference every day to the lives of the people we support. No two days are the same for our Personal Assistants but what we can guarantee is that you will be supporting someone with a learning disability to achieve their goals and outcomes - whatever they may be!

Each person we support has different support needs, so your role as Support Worker may include assisting them with various aspects of personal care, moving and handling or positive behavioural support whilst expanding their social networks and connections.

Enable creates a bespoke team around every individual we support, and our team of Personal Assistants work collaboratively to ensure the safety, wellbeing and aspirations of the people we support are met.

The Best in You Brings Out the Best in Me

The people we support have many varied interests and hobbies and have many of the same dreams and aspirations as we do; they just too often do not get the opportunity to experience these same opportunities. A career with Enable is as rewarding as it is diverse, Personal Assistants at their best have the potential to truly bring out the best in the people we support.

Let us introduce you to Troy:

Troy loves being outdoors, going for long walks, visiting his pet sheep and just being as generally active as possible. A typical day could be going to the shops to the farm Troy likes to see his sheep every day or even just to have a wander around his local community. In his downtime, Troy enjoys watching movies, spending time with family and friends Troy receives support 7 days a week 24hrs a day. So if you love the great outdoors and have an appreciation for farm animals you could be the perfect person to support Troy.

That is why Troy needs you! Will you bring your best so that Troy can live his best life?

About You

If you think you share the same interests and have the commitment, dedication, and above all, desire to support Troy to get the most out of life; then please apply now!

Enable needs you and your values to help us create an equal society for every person who has a learning disability.

You don't need experience in care to start your social care career with Enable. We recruit people based on their values and transferrable skills. Wherever your journey has taken you up until now, join us, and together we will forge a new path in what could potentially be the most rewarding role you have ever had!

About Us

Enable is a dynamic and vibrant organisation dedicated to improving the lives of people with learning disabilities and we are looking for motivated and driven individuals to join us in ensuring they have the same opportunities as everyone else.

We believe in developing all our staff and we provide an extensive learning programme together with in-house career development opportunities.

These include, but are not limited to:

* Person Centred approaches, planning and thinking
* Introduction to autism
* Epilepsy awareness
* Moving and Handling
* Adult support and protection
* Child support and protection
* First Aid
* Positive Behaviour Support

We also have an excellent range of staff benefits on offer including but not limited to:

* Health cash plans providing a wide range of health benefits to help people cover the cost of their everyday health care.
* Employee Assistance Programme
* Cycle to Work Scheme*
* Season Ticket Loans*
* Blue Light Card

Starting a career with Enable is the first step towards making a real difference in our award-winning charity's mission to help create an equal society for every person who has a learning disability.

Enable is an equal opportunities employer and our recruitment, selection and assessment process is based entirely on values, skills and competencies required of the specific roles.

Note: The successful applicant will be required to register with the Scottish Social Services Council (SSSC) within 6 months of their start date.

*terms & conditions apply

For more information please visit our website via Lancashire & South Cumbria NHS FT. Please see attached the job description and person specification for more information about this role.

Fylde Locality



Applications are invited for an experienced B4 Medical Secretary to provide secretarial and administration support to the Consultants and Medics at the Community Mental Health Team, based at The Gateway Centre, Blackpool. The successful applicant will be offered full on the job training.



You will need advanced word processing skills, OCR level III or equivalent word processing experience. In addition you will need digital audio typing experience.

You will need experience of live typing in meetings with excellent summarising skills. You will need previous Secretarial experience. The post holder will coordinate their activities with other members of the secretarial team to ensure an efficient and confidential service is provided. The successful applicants will require a flexible approach and the ability to work across other sites if required for the needs of the service.



Lancashire and South Cumbria NHS Trust is a great place to work and has a sound future as a leading provider of excellent mental health and substance misuse services. The Trust invests in its staff and seeks to provide them with opportunities for training and personal development.



The services provided include community nursing, health visiting and a range of therapy services including physiotherapy, podiatry and speech & language. Wellbeing services provided include smoking cessation and healthy lifestyle services.































The post holder will manage the office administration of the Consultant and other medical staff within the team, providing an efficient and effective secretarial service to support medical staff in maintaining a safe, efficient and effective clinical service.

The post holder will be expected to organise their own time and manage and prioritise their own workload, ensuring urgent matters are dealt with efficiently and that record keeping is accurate and complete. The post holder will be expected to utilise good communication skills to liaise effectively with colleagues and external agencies as required.

The post requires excellent organisational skills including medical audio-typing and live typing if requested by the Consultant eg Best Interest Meetings, or Professionals Meetings. The post holder will utilise a range of technical skills including word-processing, email and computerised diary systems, and employ a range of electronic systems relating to clinical records.

The confidential nature of all work must be understood and safeguarded. The post holder will be expected to cover for absent colleagues as necessary for short periods of time such as annual leave and short-term sickness.



Lancashire & South Cumbria NHS Foundation Trust provides a range of services including secondary mental health care across this area. Specialist provision comprises inpatient child and adolescent mental health services, perinatal mental health and forensic services including low and medium secure care.

The Trust also provides a range of physical health and well-being services in the community alongside a range of partners in the Lancashire, Cumbria and Sefton area.

Lancashire & South Cumbria Foundation Trust encourages flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as; term time, part time, compressed hours, flexi-time and career breaks. We encourage applicants to state clearly on their application forms this request and discuss these options at interview.



For more information please visit our website via Lancashire & South Cumbria NHS FT.

Please see attached the job description and person specification for more information about this role.


This advert closes on Thursday 28 Nov 2024

Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone.
Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society, and it must serve all those who call on it, when they call on it. From some of the most vulnerable people in our society, to families in crisis, claimants and commercial businesses - HMCTS has a responsibility to administer a justice system that is accessible to everyone and operates efficiently.

Position: Full-Time Temporary Admin Officer
Contract: 3 months with the possibility of extending
Working Hours: Monday to Friday, Office Hours (37 hours per week)
Hourly Rate: £11.59 per hour

Job Description:
We are currently seeking an organised, motivated Admin Officer to support the admin team based at Blackpool County Court. The role will include preparing papers and files for court, tribunals, hearings and meetings; creating and updating records, including collecting information; data input, communicating with the Judiciary and other court staff and handling face to face, telephone and email enquiries from court users. Training will be provided on internal systems. Excellent communication and IT skills are required for this post.
Requirements:

• Able to follow well established processes and detailed instructions.
• Strong administrative skills with proficiency in Microsoft Office packages
• Excellent communication skills, both written and verbal.

Benefits:

• Weekly pay, holiday and pension scheme
• Location accessible by car, train or bus

Application Process:
If you are interested in this position, please apply online with your CV in WORD format.
Important:
Successful candidates will be subject to a thorough background and clearance check, including Criminal Record Checks (DBS Checks), Reference Checks (Employment, Education, and any gaps) covering the past three years, as well as Address checks for the past five years. This process may also include obtaining character references and/or other evidence to cover periods of unemployment.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.?
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

What skills and experience we're looking for

Who we’re looking for

We’re looking for a talented individual to provide an exceptional business support service to our pupils, teachers and wider stakeholders. As a key member of our school’s business support team, your expertise will help to deliver an outstanding learning environment for our young people.

The successful candidate will be a committed team player with excellent organisational and specialist technical skills. You will have extensive experience of delivering outstanding customer service and possess the ability to develop relationships across our school and the Star community.

You will have:

• A*-B or 9-5 in English and Maths at GCSE.
• Experience of working in a senior administrative role.
• Experience of minuting meetings and undertaking follow up actions.
• The ability to work with a variety of partners and key stakeholders in an effective manner.
• Excellent written and verbal communication skills - including the ability to draft concise and accurate reports for a range of audiences.

What the school offers its staff

About Highfield Leadership Academy

Highfield Leadership Academy is a state-of-the-art secondary school for 11 to 16 year olds in Blackpool. We joined Star Academies in 2016 and, like all Star schools, we have a leadership specialism.

We are a rapidly improving school with high ambitions and expectations for all of our pupils. We provide a knowledge-based academic curriculum alongside a rich and diverse leadership programme that grows character and inspires charitable and social action. Our pursuit of educational excellence is based upon our fundamental belief that every pupil has the capacity to become a successful and inspirational leader.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Main Duties and Responsibilities Be responsible for the effective management of medication requests. Ensure effective systems, processes and practices are in place to provide a safe and effective service. Participate in the production of activity reports to support management decision making. Process repeat prescription requests, from EMIS that are authorised by the GP and NMP. Process repeat prescriptions, received on-line, in writing or via phone on a daily basis, in-line with the prescribing protocol. Assist with any prescription queries. Deal with any medication changes from all clinical letters and consultations. Remove obsolete medications. Monitor specific drugs for overuse and report relevant findings to the clinical manager. Undertake medication audits including collating the monthly drug recharge data. Maintain accurate records. Stay up to date with the ICB Formulary. Distribute the centralised alerts. Support medication reduction regimes. Work with the practice support team and the nursing team to meet QOF targets. Liaise with pharmacies, clinicians, patients and clinical teams to ensure the provision of a safe prescribing service. Understand the appointment processes and ensure medication reviews are booked in a timely manner e.g. new patients, post hospital medication changes, annual medication reviews and new medications commenced. Undertake general clerical duties as required. Participate in the Compass Medical Practice, internal monthly MDT. Participate in team meetings and training as appropriate. Collate patient review data in advance of patient review meetings. Undertake any other duties, as deemed relevant to the post, under the direction of the practice manager and the clinical manager, including cover for staff absence and annual leave. Support the practice manager / clinical manager in the reviewing and updating of practice policies and procedures and creating processes. To provide cover for members of the reception team during periods of sickness and annual leave (this may include working until 18.30) Call taking with patients and professionals. Complete monthly KPI reports. Creating letters and templates in EMIS Any other tasks allocated by the management team. Work with the Head of Service, the Practice Manager, Clinical Manager and the team, aiming to attain a CQC Outstanding rating for providing an excellent service. Maintain professional conduct. The role will include undertaking aspects of the job description for all the services under the Complex Lives Business Unit Umbrella The above list of duties and responsibilities is not intended to be fully comprehensive and may be amended to take account of changing circumstances or requirements following consultation with the post holder. Education And In Service Training Be fully conversant in all the clinical computer systems used within Compass Medical Practice Attend relevant study/induction days, seminars, courses etc, for individual development and for the benefit of the service. Where necessary relevant training in the operation of new or unfamiliar equipment, software or procedures will be provided or arranged. Confidentiality In the course of your duties, you may have access to confidential information about patients, staff or health service business. On no account must such information be divulged to anyone who is not authorised to receive it. Confidentiality of information must be preserved at all times whether at or away from work. FCMS has in place a Whistle-blowers Policy for staff wishing to express concerns. Data Protection Act, 1998 Carry out any requirements within the duties applicable to the Data Protection Act, 1998. Health And Safety at Work Act, 1974 Observe all responsibilities and carry out all duties, whether general to all employees or specific to the post, relating to Health and Safety in accordance with the Practice and Departmental Safety Policies and any statutory requirements. Clinical & Corporate Governance/Quality Assurance All employees are expected to comply with the clinical and corporate governance arrangements of FCMS. Every employee is personally responsible for the quality of the work, and standard of care, which they individually provide. It is their duty to seek to attain the highest standards achievable both individually and collectively within their knowledge, skills and resources available to them. Outside Employment/Outside Interests If you have other work or outside interests, this must not conflict with your duties and responsibilities of your attendance for work as an employee of the Practice. It is a condition of appointment that you must inform your manager before taking up of any private practice, work for outside agencies or other employers, other work for this Practice (including bank work), voluntary work or outside interests you have or propose to have. This is to ensure there is no question of it creating a conflict of interest with your NHS duties. You must also therefore seek your manager's approval before taking on any such other work or outside interest at any time after entering employment. Working Time Directive You are required to comply with the regulations governing working time and to any locally agreed associated arrangements. Harassment And Bullying The Practice condemns all forms of harassment and bullying and is actively seeking to promote a workplace where employees are treated with dignity, respect and without bias. Equal Opportunities In all the foregoing text any reference to one gender whether direct or implied equally includes the opposite gender unless specifically stated to be otherwise. Training Each member of staff is required to undertake mandatory training. No Smoking Policy FCMS has a no smoking policy. Disclosure/Criminal Record (DBS) This post is subject to the Rehabilitation of Offenders Act (Exemption Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. This will require three forms of valid ID to be produced and verified. The onboarding process is also subject to an Occupational Health check, suitable professional references and eligibility to work in the UK (with the requirement to provide relevant documentation as evidence). The organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staffto share this commitment. You will be expected to fulfil your mandatory safeguarding training at the level applicable to this role.

Care Support Worker (Personal Assistant)

Location: Perth, PH2 8DX.
Salary: £12.00 per hour.
Contract: Part time, 20 hours / week and overnight support shifts available.

Are you interested in working for an award-winning social care charity?

Personal Assistants (Support Workers) have the most important role within Enable by making a positive difference every day to the lives of the people we support. No two days are the same for our Personal Assistants but what we can guarantee is that you will be supporting someone with a learning disability to achieve their goals and outcomes - whatever they may be!

Each person we support has different support needs, so your support worker role may include assisting them with various aspects of personal care, moving and handling or positive behavioural support whilst expanding their social networks and connections.

Michael lives in his own tenancy and needs support to keep his house and garden looking nice. He is a very busy man who works on the farm three days each week. He also likes to keep busy swimming, walking and visiting friends on other farms. In the evening he likes to relax with his ipad, watch a movie, go swimming or visit friends.

Michael's staff support him with all aspects of his life, including shopping, cooking, appointments etc. The hours are 16-hour shifts with overnight support. Michael enjoys his life and needs staff who can drive his car so that they can go for drives and get out and about.

Michael likes staff who listen to him and are fun!

About You

If you think you share the same interests and have the commitment, dedication, and above all, desire to support individuals to get the most out of life and become an inclusive member of society; then please apply now!

Enable needs you and your values to help us create an equal society for every person who has a learning disability.

You don't need experience in care to start your social care career with Enable. We recruit people based on their values and transferrable skills. Wherever your journey has taken you up until now, join us, and together we will forge a new path in what could potentially be the most rewarding role you have ever had!

Successful applicants will be able to demonstrate the following:

* The ability to adapt your communication style in order to develop successful and enjoyable relationships with the people we support.
* The commitment to work with individuals through their personal support plans to ensure people achieve their goals and outcomes and celebrate their successes.
* A positive and flexible outlook to your work, and be able to work on your own and as part of a team.

If this is, you, then please click the link to apply now. Every person we support has their own hobbies and interests, likes and dislikes, which is reflected in our person-centred recruitment processes. So, please give us as much detail about you to allow us to carry out our bespoke matching service.

About Us

We believe in developing all our staff and we provide an extensive learning programme together with in-house career development opportunities. These include, but are not limited to:

* Person Centred approaches, planning and thinking
* Introduction to autism
* Epilepsy awareness
* Moving and Handling
* Adult support and protection
* Child support and protection
* First Aid
* Positive Behaviour Support

We also have an excellent range of staff benefits on offer including but not limited to:

* Health cash plans providing a wide range of health benefits to help people cover the cost of their everyday health care.
* Employee Assistance Programme
* Cycle to Work Scheme*
* Season Ticket Loans*

Starting a career with Enable is the first step towards making a real difference in our award-winning charity's mission to help create an equal society for every person who has a learning disability.

Enable is an equal opportunities employer and our recruitment, selection and assessment process is based entirely on values, skills and competencies required of the specific roles.

Note: The successful applicant will be required to register with the Scottish Social Services Council (SSSC) within 6 months of their start date.

*terms & conditions apply

To meet and greet patients at main reception. Sign-post patients to the correct department or clinical person. Maintain prescriptions in an alphabetical order and ensure Pharmacies collection drivers follow practice protocol. Scan letters and incoming information regarding Bloomfield Medical patients onto the relevant record. Open and distribute incoming post. Record demographic data onto the Bloomfield Medical computer system including changing addresses. Maintain up-to date filing systems ensure notes in the correct place. Retrieve notes as and when required. Undertake searches for any missing notes. Undertake and assist in the organisation of the day-to-day smooth running of the service. Assist in the collection of data for audit, manually and using the Bloomfield Medical Centre IT system eg. age of attendees, access to GPs/HCPs. To undertake elements of coding and summarising as and when required using Emis and Docman systems. Book appointments as and when required. Undertake errand duties as required eg. post office for stamps and post letters Assist and support clients within Bloomfield Medical Centre as necessary. Undertake routine clerical duties eg. answering the telephone, taking messages, and filing, photocopying, and dealing with queries. Receive, transmit, store and retrieve information from the computer system ensuring that records are accurate and contemporaneous. Work with colleagues to diffuse any potentially violent incidents eg. aggressive patients. Inform the Practice Manager of any untoward incidents eg. falls, verbal aggression, criminal damage. Report sickness/absence to the Team Leader. Ensure waiting room is kept tidy.

Please see the Job Description for more details. The Support Medical Secretary will provide administrative and secretarial services to consultants and their clinical teams within the Division of Integrated Medicine and Patient Flow. The post holder will be required to work with other medical secretaries and provide cross cover during periods of staff absence.

Please see the Job Description for more details. The Support Secretary will provide administrative and secretarial services to consultants and their clinical teams within the Directorate of Emergency Access and Assessment (EAA) The post holder will be required to work with other secretaries and provide cross cover during periods of staff absence.

Please ensure that you have read the attached Job Description and Person Specification before submitting your application and for further information. 1. To retrieve patient case notes from across the Hospital and associated peripheral hospitals 2. Ensuring Health Record folders are traced to the location held on the hospitals electronic HISS system. 3. Admit and process patient attendance within the associated clinics. 4. To add and amend administrative information (e. g updating the patients demographic details) regarding patients both on the HISS system and within Health Record folder ensuring both the accuracy and completeness of the information required. 5. Update the Hospital Information System to reflect the correct patient details. 6. Ensure that all duties allocated are completed in a timely and satisfactory manner. 7. Offer general support the admin team. 8. Liaise with, and work in harmony with, other areas of the Trust to promote patient experience. 9. To be an integral member of their assigned team. 10. To adhere to the Medical Records Procedures. 11. Answering the phone, taking messages and acting upon the messages for both outpatient and day case attendances. 12. Constantly review admin processes and consider ways in which to improve them. 13. Comply with the job description statement. 14. The post holder must comply with all relevant policies, procedures and training requirements. 15. To undertake any other ad-hoc activities as directed.

Please see the attached Job Description for full details Actions and responsibilities of the post. Its serves to provide the framework and scope for practice. It will be amended as necessary in the event of change and experience.

To provide comprehensive administration and secretarial role supporting an individual who is a trainee Cognitive Behavioural Therapist under the access to work scheme. This scheme enables people with disabilities to be supported to work. The role will include ensuring the safety of the individual in moving around the building as well as the administrative support to enable the individual to complete their clinical work in a busy pressured role.

Undertaking word processing/audio, G2

Using RIO (electronic system) to record and retrieve information on service users and recording and reading verbatim information to individual to ensure they have the correct history/details.

· To ensure calendars and emails are reviewed and updated

· Implementing and maintain effective communication systems with individual to ensure information is conveyed in a timely manner, prioritising when needed.

· Ensuring environment is safe and appropriate – chairs and computers in the correct place, supporting individual to move from meeting to meeting, WC and kitchen, attending home visits and meetings external to the team base.

· To support individual in ensuring appearance is appropriate and the general wellbeing of the individual during the working hours,

· Undertake administrative duties – photocopying, sending facsimiles, answering calls, typing, printing information and preparing documents for patients.
• Provide assistance to individual in trouble shooting computer issues.
• Note taking in meetings and therapy sessions which will require postholder to type up and feedback to individual and confirm notes for RIO, GP letters and emails

Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children’s centres, schools and people’s homes.

We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary’s Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.

Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
• We’re Kind
• We’re Fair
• We Listen
• We Care

Further detailed information relating to the role and responsibilities can be found in the attached supporting documentation


This advert closes on Thursday 18 Jul 2024

Proud member of the Disability Confident employer scheme