Total 63 Administrative / Clerical job vacancies in Blackburn, Lancashire, BB1 2FA

Your new company
This large furniture manufacturing company, that has been established for over 100 years, is currently seeking an experienced PA to join their team. This company aims to provide exceptional quality furniture that is suitable for homes, offices, schools, and more. The successful candidate will be reporting into the Director.
Your new role

• Managing schedules, organising meetings and booking travel arrangements for the director.
• Managing the centralised inbox, dealing with queries where possible and transferring to relevant departments where necessary.
• Producing weekly reports.
• Minuting the meetings and following up on the actions.
• Maintaining and completing all administration.

What you'll need to succeed

• Previous experience working as a PA, ideally for a large organisation.
• Confident working on in-house systems and with Microsoft Packages.
• The ability to multitask and work efficiently in a fast-paced environment.

What you'll get in return

• 9 Month Fixed-term contract.
• Monday-Friday, 37.5 hours per week, 08:00-16:00
• For the right candidate, flexible working hours can be negotiated.
• £26,500 Full time equivalent.
• Free on-site parking.
• A modern, spacious, private office.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company

A reputable and fast-growing business, based in Accrington are looking to recruit an Finance Administrator to join their team on a permanent and full-time basis, based from their head office. This organisation has quadrupled their turnover of the last 7 years and now reporting £150m. Working pattern is Monday - Friday fully flexible hours with a 30 minute lunch break.

Your new role

In your new role as Finance Administrator, you will be working amongst the Invoicing Team to support the business in raising invoices and carrying out related tasks. Whilst supporting the accounts function in the processing of invoices, approx 900+ per month and work closely with operational and finance teams providing support. Updating of client information through CRM, telephone & email communication, and assisting the Credit Control team to efficiently resolve outstanding queries, whilst assisting with reports for Management, as and when required. You will be expected to undertake any administrative tasks/projects as required to aid the function of the team.

What you'll need to succeed

To be successful in this, you should have strong administrative experience and have a knowledge of accounting functions, along with brief experience of working on financial systems. You should be a team player, able to work well under pressure to meet tight deadlines, along with being compute literate with a knowledge of Microsoft packages, including excel - familiarity with formulas and pivot tables is desirable. You will have a high attention to detail with a can-do, flexible, and enthusiastic attitude towards work.

What you'll get in return

In return for this, you will be offered a salary up to £26,000 depending on experience and will be working within a well-establish team, in a modern working environment. Along with fully flexible working hours, you will start with 28 days holiday, which will increase with years of service to 33 days. Opportunities for development and upskilling are available to help you progress within administration / finance.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
A leading manufacturing company are seeking to recruit a Sales Administrator to work within their Sales Team. The company prides itself on its innovative approach to product design and manufacturing, along with an excellent reputation for high quality customer service. This role is office-based at the UK branch based in Burnley, Lancashire, this role is office-based working 08:30-17:30 Monday to Thursday and 08:30-17:00 Fridays, along with career progression and other great benefits.
Your new role
As Sales Administrator you will be expected to support the Internal Sales Team, providing excellent customer service, processing documentation requests, and uploading important information. Along with, dealing with customer enquires via telephone and email, raising orders, data entry, scheduling delivery, resolving issues and general administrative tasks, whilst liaising with different departments.

What you'll need to succeed
In order to be successful in securing this position, you must have excellent verbal/ written communication skills and have a pleasant, friendly tone over the phone to clients and customers, and overall have a good team work ethic. You must have the ability to multitask, prioritise and manage time effectively and a good understanding of technical and IT skills, particularly when it comes to database management and spreadsheets.A pass level in both Maths and English GCSE.

What you'll get in return
In return, you will be paid a competitive annual salary from £25,000 DOE and will be joining a successful growing business during an exciting period, along with 25 days annual leave, plus bank and free on-site parking. The business offer self-development, working in a lively office, which provides a great team environment and social events. To help you with your career progression, this company will also offer training and support, which will allow you to further develop your own skills and experience.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Transcription and production from winscribe of typewritten reports/correspondence, for the consultants team and visiting consultant team which may include outpatient reports, discharge summaries, and other relevant clinical and non-clinical correspondence. Open and prioritise correspondence (which is often of a highly sensitive and confidential nature) on behalf of consultant/s ensuring that urgent correspondence receives prompt attention. In the consultant/s absence, Medical Secretary is responsible for ascertaining which correspondence requires referral to an appropriate clinician/nurse for urgent attention. Retrieve and act upon correspondence received by e-mail. Process case-notes of patients discharged from hospital; follow through ongoing care plans as indicated in notes. Allocate notes to relevant clinician for dictation, or ensure that any standard letters are completed as appropriate. Where standard letters have been generated at ward level, ascertain from case-notes whether any supplementary letter/action is required and deal with appropriately. Ensure that follow up appointments or referrals to other specialties are arranged where necessary. Ensure that relevant investigation results received after patients discharge are communicated to GPs where appropriate, particularly where treatment may be required. Ensure that discharge summaries and other time-sensitive information are dictated and typed within the designated time limits. Ensure the correct closure of outpatient episodes have been completed, following consultant appointments with patients. Receive, manage and prioritise telephone and personal enquires, complaints, messages and information from patients, relatives, General Practitioners, Consultants and other medical staff and external organisations on behalf of Consultant and clinical team. Deal with enquiries relating to the medical and social welfare of patients and relatives in a sensitive manner, referring to medical staff or other Healthcare Professionals where appropriate. When responding to enquires, ensure that relevant guidelines or protocols are followed.

To provide a comprehensive, efficient and confidential secretarial and administrative service and to assist the Directorate Manager, Operations Manager, Modality Leads & Consultants to enable them to perform their role effectively and maximise their time. This will include pre-empting the needs of the Management team, ensuring forward planning and addressing of relevant issues, using initiative in their absence and using self-management and team working skills to assist in achieving both the divisions and Trust objectives.



To provide an efficient and effective administrative/clerical service tothe Directorate Manager, Operations Manager, Modality Leads & Consultants within the Radiology directorate at East Lancashire Hospitals NHS Trust.



Due to the sensitive nature of the role, the postholder will be expected to display a high level of professionalism, with excellent interpersonal skills and a sound understanding of their responsibility for maintaining confidentiality.

Established in 2003 East Lancashire Hospitals NHS Trust (ELHT) is a large integrated health care organisation providing high quality acute secondary healthcare for the people of East Lancashire and Blackburn with Darwen.

Our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 700,000 patients a year from the most serious of emergencies to planned operations and procedures. We employ over 8,000 staff, many of whom are internationally renowned and have won awards for their work and achievements.

MAIN DUTIES
1. Provide confidential, comprehensive administration duties including dealing with sensitive or contentious information, together with sensitive staffing and financial information.
2. The post holder will be expected to work without direct supervision on a regular basis, given the nature of the workload. They will need to decide when to involve the Senior Manager/s and take any necessary action. This will depend on the postholder’s experience and knowledge but on occasion will be without the express approval of the Senior Manager
3. To organise and plan agreed meetings and associated processes including preparing agendas, papers and minute taking along with organising attendance and associated communication processes.
4. To organise and prioritise e-mails for the senior management team and consultants as required.
5. To organise and plan the workload, diary, and commitments, including scheduling of formal and complex meetings, ensuring deadlines are achieved and that the flow of work is prioritised in order that the directorate targets and objectives are delivered.
6. To provide clerical support across the directorate as and when required.
7. Ensure that the senior managers have appropriate briefings and supporting paperwork prior to, and when attending meetings.
8. Deal with telephone and general enquires, ensuring that appropriate messages are relayed; initiating action on routine matters or ensuring fuller action is taken.
9. Assist the Radiology Management team with the administration of the Non- Medical Referrer applications, ensuring the database of authorised NMR’s is accurate and up to date.
10. Provide support to the Clinical Director to produce the on-call rota and management of the same, arranging cover with out of hours reporting service providers in the event of sickness /absence.
11. Ensure that requests for urgent reports are managed in a timely manner.

Developments
1. Undertake delegated projects and assignments as required by the Directors. This will require a working knowledge of the organisation to support networking and collation of information from different sources.
2. Identify process improvements to respond to organisational and policy changes and initiatives.
3. To be involved in updating and maintenance of the Radiology page on the Intranet.
4. Ensure databases and records on the Radiology shared drives and sites are kept accurate and up to date.

COMMUNICATION
1. Establish good relationships and communications with a wide range of internal departments and external organisations.
2. Create and maintain effective working relationships with staff at all levels, internally and externally, acting to support the principles of equality and diversity.
3. The post holder will deal with telephone and general enquiries, ensuring that appropriate messages are relayed; a good level of concentration is required to take notes and transcribe these for circulation, initiating action on routine matters or ensuring fuller action is taken.
4. The post holder will manage and prioritise incoming and outgoing mail, dealing with all correspondence confidentially.
5. Be a point of contact for the Specialist Trainees (STs)
6. Update Q-Pulse with minutes from departmental meetings including Share to Care minutes.

TRAINING AND DEVELOPMENT
1. The post holder will be required to undertake core mandatory training in line with Trust policy.
2. The post holder will undertake annual appraisal in line with trust policy. Objectives will be set, and a personal development plan agreed.
3. To attend and contribute to staff meetings and forums, training courses, seminars and workshops to ensure development & enhancement.

ORGANISATIONAL RESPONSIBILITIES
1. Show commitment to continuous improvement of data quality, in particular ensuring that patients details are kept up to date on the PAS/RIS/ PACS. Taking personal responsibility for the quality of service provided and to contribute towards and support service improvement.
2. Propose changes to own work areas, initiating recommendations for more effective delivery. Co-operate fully in the introduction of new technology and of new methods of working.
3. Identify process improvements in divisional administration to respond to organisational and policy changes and initiatives.

PROFESSIONAL RESPONSIBILITIES
1. Undertake own personal and professional development. The post holder is required to maintain a personal development plan and identify own development requirements.
1. Be available anD aware of Major Incident procedures.
2. Be aware and adhere to departmental policies and procedures, updating personal records accordingly.




This advert closes on Thursday 2 May 2024

Acorn by Synerige is searching for a highly motivated Admin Business Support to join their Public Sector client based in Preston. This is a contracted role due to start on 01/05/2024 ending on 31/12/2024.

Location : Preston PR1

Hours: 0900 - 1715 , 37 hours per week

Pay: £11.44

Hybrid working - If you are unable to provide a suitable homeworking environment, you will be required to work from your office base or nearest suitable office location.

Job Responsibilities:

• Providing general administrative support across two teams.
• Support the District Lead Team in administration of the casework of county council Members, MP's, District and Parish Councillors.
• Assist the Complaints Officer to deal with Highways Complaints received into the team following the guidelines of the formal complaints process.
• Accurately record requests and information received via email and phone.
• Data processing. - Setting up of new cases and project demands.
• Providing support for meetings including arranging dates, room bookings, preparation of agendas and note taking.
• Responding to and resolving where appropriate enquiries generated by the Services.

Experience and Skills:

• Experience of working within an administration setting and possess good IT skills
• Able to clearly communicate the information you need and listen to individual requirements is key.
• Be flexible and have good organisational skills

Proud member of the Disability Confident employer scheme

Are you looking for a role as a Personal Assistant? We are looking for someone to provide support for a young man within his own home and within the local
community.
Your duties will include supporting with all aspects of his daily life, including
supporting with toileting needs, tidying up, preparing his snacks and meals,
providing companionship, ensuring his safety at home and whilst out and
about.
We are looking for a caring, proactive and motivated individual with a
passion for supporting others to live their best life.
Previous experience of working with autism and learning difficulties is
desirable but not essential, but a positive attitude and good work ethic is
essential. You must have excellent communication and interpersonal skills.
A driver with a full clean license is required, as there will be regular trips
into the community.
This is a position for up to 33.5 hours per week (possible job share) with an hourly
rate of £11.44, plus 5.6 weeks (pro rata) paid annual leave and workplace
pension scheme.
For further information and duties, please contact us, to obtain the full job
description.
Quote employer ref: LILS/RK/PK
Tel: 01772 558863-option 1
Or email: lils@disability-equality.org.uk

An exciting opportunity has arisen for a Personal Assistant to provide support to a gentleman who suffers from Renal Thrombosis and Organic Amnesia within his own home and within the local community.

As a Personal Assistant your duties will include supporting with all aspects of daily life, including shopping, domestic household support and meal preparation.

We are looking for a caring, proactive and motivated individual with a passion for supporting others.

Previous experience is desirable but not essential, but a positive attitude and good work ethic is essential. You must have excellent communication and interpersonal skills. A driver with a full clean license is required.

This position is for 34 hours per week with an hourly rate of £12 plus 5.6 weeks paid annual leave and workplace pension scheme.
For further information and duties, please contact us to obtain the full job description.

Quote employer ref: LILS/SD/SM

Tel: 01772 558863-option 1
Or email: lils@disability-equality.org.uk

Please see attached the job description and person specification for more information about this role

Transcription and production, from digital dictation and audio-tape, of typewritten reports/correspondence, using word processing packages, for the medical teams, which may include outpatient reports, detailed discharge summaries, operation notes and other relevant clinical and non clinical correspondence. This may include correspondence that is time-sensitive (such as complaints) ensuring information is dictated and typed within any designated time limits. Type medico-legal summaries, maintain medico-legal files and liaise with legal department in respect of medico-legal cases Manage patient investigation results effectively including maintaining systems for monitoring and retrieving outstanding investigations and responsibility for chasing up missing/delayed results. Retrieve patient results from ICE/CRIS systems, ensuring that results are available as soon as possible Check all incoming laboratory/radiology results, ensuring that abnormal results are communicated promptly to appropriate Clinician. Will be required to instigate appropriate referrals to other disciplines in respect of specific abnormalities in line with Departmental protocols. Ensure all reports are seen and signed by Clinician prior to filing in case-notes. Ensure that pathways are closed where appropriate following discharge or paperwork or coded appropriate if not discharged. Process health records of patients discharged from hospital; where standard letters have been generated at ward level, ascertain from case-notes whether any supplementary letter/action is required and deal with appropriately. Ensure that follow up appointments or referrals to other specialties are arranged where necessary. Ensure that relevant investigation results received after patients discharge are communicated to GP where appropriate, particularly where treatment may be required. Input and extract data from patient administration system (PAS) and other relevant software programmes, which may be Trust-wide or specialty-specific (eg. Theatreman etc) Provide appropriate cover by operating a buddy system for colleagues during periods of absence to ensure effective cross-cover is maintained within the directorate. . To be the primary contact for patients under designated consultants. To communicate effectively and professionally, giving reassurance, information or advice appropriately

PERSONAL TUTOR

TEMPORARY MATERNITY COVER until 31 April 2025FULL TIME, TERM TIME plus 5 working daysSTART DATE: March 2024 (or sooner if available)
SALARY - Support Staff Scale 4 S7 £23,585 per annum pro rata (actual £21,059)
HOURS OF WORK - Monday - Friday 8.30am - 4.30pm (36.25 hours per week - 45 minute lunch break)Winstanley College is a large sixth form college specialising in AS/A levels and Level 3 vocational courses. The College is regularly towards the top of the league tables and has an excellent reputation for academic achievement, comprehensive pastoral care and extensive enrichment.Interview date is to be confirmed.

An opportunity has arisen within the Respiratory Department for a suitably qualified Medical Support Secretary. This role is to support our team of Medical Secretaries providing cover for annual leave and sickness. We are looking for an enthusiastic and well -motivated member of staff who is a flexible team player.

The post holder will undertake a wide range of secretarial, administrative and clerical duties with specific responsibilities, including digital transcription of clinic letters and other correspondence.

You will be able to demonstrate excellent communication skills and be able to use your own initiative.

Experience of medical audio transcription and medical terminology is essential, as would experience of working in a busy, demanding office role.This is a demanding but rewarding role and an excellent opportunity for the right candidate to progress towards the role of Medical Secretary.

You will need to be calm under pressure and be able to prioritise and manage your workload, sometimes with minimal supervision.

Candidates should not apply for this role unless they meet the essential criteria.



To provide full secretarial support and cover for the team of 5 Medical Secretaries and their 10 Consultants with their busy workloads within the Respiratory Department, this is needed on a daily basis and for during periods of annual/sick leave as appropriate.

The Consultant Respiratory Physicians diagnose and treat conditions affecting the respiratory (breathing) system, ie thenose, throat (pharynx), larynx, the windpipe (trachea), the lungs and the diaphragm.

MAIN DUTIES


• Typing and digital transcription of clinical letters, correspondence, reports and other documents to support the medical secretarial team.
• To prioritise administration workload ensuring deadlines are met on a daily basis providing a seamless administration service to the medical secretarial teams.
• Receive telephone enquiries with tact and discretion and have the ability to deal with these appropriately and in a timely manner.
• Receive, record and prioritise incoming and outgoing post, both paper and electronic, extracting relevant correspondence.
• Produce regular correspondence and documents to meet specific deadlines, using packages which may include Microsoft Office, Word, Excel, Outlook, PowerPoint and in-house computer packages.
• Retrieve patient results from ICE desktop in a timely manner and maintain systems for monitoring and retrieving outstanding investigations. Filing results once signed by the Consultant.
• To provide general administrative duties e.g. filing, faxing, scanning and photocopying.
• Tracking in/out medical notes when necessary
• Requesting notes from medical records as appropriate.
• Ensure effective communication with all work colleagues, visitors and patients.
• Searching for notes following case note requests from Health Records when requested.
• To cover consultants’ secretaries in their absence.
• Maintain confidentiality at all times ensuring that information is only divulged to authorised sources and by appropriate means.
• Input and extract data from patient administration system (PAS) and other relevant software programmes, which may be Trust-wide or speciality-specific.
• Cancelling/amending outpatient clinics in Consultant’s absence.
• Attend all mandatory training.


This advert closes on Wednesday 20 Mar 2024

Are you looking for a role as a Personal Assistant? We are looking for someone to provide support for a young man within his own home and within the local
community.
Your duties will include supporting with all aspects of his daily life, including
supporting with toileting needs, tidying up, preparing his snacks and meals,
providing companionship, ensuring his safety at home and whilst out and
about.
We are looking for a caring, proactive and motivated individual with a
passion for supporting others to live their best life.
Previous experience of working with autism and learning difficulties is
desirable but not essential, but a positive attitude and good work ethic is
essential. You must have excellent communication and interpersonal skills.
A driver with a full clean license is required, as there will be regular trips
into the community.
This is a position for up to 33.5 hours per week (possible job share) with an hourly
rate of £11, plus 5.6 weeks (pro rata) paid annual leave and workplace
pension scheme.
For further information and duties, please contact us, to obtain the full job
description.
Quote employer ref: LILS/RK/PK
Tel: 01772 558863-option 1
Or email: lils@disability-equality.org.uk

Our client is looking for a reliable, caring and friendly personal assistant to support him to remain independent at home. He has complex needs and his needs can fluctuate daily.
He would need support with all aspects of personal care, taking medication and most importantly getting out in the community. This could be anything from a local walk to shopping or possibly attending support groups locally.
The ideal candidate will have experience with different dementia’s and Parkinson’s Disease but this is not essential.
Hours available: up to 44.5 per week during term time with flexibility to offer overtime at the weekends and during school holidays. Ideally would like 2 applicants to split the hours equally but any hours can be offered so please get in touch.
Hours needing to be covered are Mondays 7:30-5pm and Tuesday – Friday 7:30-4:30pm.
A generous hourly rate of £12 per hour including a workplace pension and 5.6weeks paid annual leave.
Car owner and driving licence is not essential as our client can use public transport, however there may be a possibility to be added onto Motability car insurance.
Closing date: until position is filled.
For further detail, please contact Lancashire Independent Living Service with the reference LILS/EM/RA
lils@disability-equality.org.uk
01772 558863 option 1

PERSONAL TUTOR PERMANENT FULL TIME / TERM TIME plus 5 working daysSTART DATE: ASAP SALARY - Support Staff Scale 4 S7 £23,175 rising to S10 £25,276 per annum pro rata (actual £20,693 - £22,569).
HOURS OF WORK - Monday - Friday 8.30am - 4.30pm (36.25 hours per week - 45 minute lunch break)Winstanley College is a large sixth form college specialising in AS/A levels and Level 3 vocational courses. The College is regularly towards the top of the league tables and has an excellent reputation for academic achievement, comprehensive pastoral care and extensive enrichment.Interview date is to be confirmed.