Total 62 Administrative / Clerical job vacancies in Birmingham, West Midlands, B4 7DA

The primary purpose of this position is to perform numerous tasks which are dissimilar in kind, but which have in common the purpose of assisting the work of one or more persons in an organization. The incumbent is responsible for aiding with a variety of problems and inquiries which are received in person, telephonically, or by referral from other secretaries, receptionists or support staff in the Executive Suite. He/she drafts correspondence, such as routine official correspondence, social and personal acknowledgments, congratulatory letters, and routine office reports. He/she is responsible for performing typing on a computer keyboard wherein the work requires competitive level proficiency in typing as well as knowledge of office software systems. Other duties include, but are not limited to:

Data Collection and Tracking Support

• Performs work involving the collection, compilation, and/or tracking of data and statistical information.
• Functions as the service timecard coordinator ensuring timely submission of all timecards for final approval.
• As Lead Timekeeper, correctly posts and tracks time and attendance for service employees and contractors following all training and guidance provided by Payroll Department and Supervisor.
• Maintains organized records to support timecard entries, maintains records of leave and attendance.
• Provides reports to supervisor as required regarding leave usage and completeness of subsidiary records.
• Maintains information needed for budget purposes.

• Receives and controls incoming correspondence.
• Processes incoming and outgoing materials such as correspondence, reports, and mail routing, memorandum, and other forms of written communication.
• Prepares manuscripts, grant proposals, statistical reports, tables, and charts using knowledge of scientific medical and/or other technical terms.
• Evaluates data collection forms and coordinates incoming data from a variety of sources.
• Researches, prepares, and reviews documents, reports, and/or applications for omissions and inconsistencies, and ensures data entry is complete and accurate.

• Schedules appointments, coordinates meetings, schedules conferences and reserves rooms for meetings.
• Researches and provides background on subject matter of meetings without direction.
• Attendings meetings, prepares meeting minutes, and follows up on action items with the appropriate staff independently.
• Incumbent will work closely with the Chiefs' BMS in the scheduling and planning of the Chiefs' calendars to schedule committee responsibilities, public engagements and occasionally assists patients with issues as a Service Line Advocates (SLA).
• Coordinates and prepares all the Chiefs' travel arrangements and accommodations. Schedules service meetings takes minutes and tracks action items.

Your new company
Hays are working with one of the largest civil engineering specialists in the UK. They are looking to welcome an Accounts Payable clerk to their finance team on a permanent basis.
Your new role
To administer, manage, and reconcile all aspects of assigned Supplier Accounts, ensuring processes are followed and all supplier accounts are up to date, accurate and paid in a timely manner, ensuring audit & process compliance.

• Sorting post, dealing with exceptions and any urgent requests, queries, particularly on stop accounts.
• Register Purchase Ledger and Sub contract invoices & credits daily (some will be subject to CIS tax & Reverse Charge VAT).
• Overhead invoices registered and forwarded for authorisation.
• Query resolution monitoring and control.
• Supplier reconciliation (preferably in excel format) to be performed in line with KPI's.
• Chase any missing invoices or credits with vendor and request a copy.
• Accounts Payable Journals - to correct errors etc.
• Direct Debits - Reconcile account, process documents & match against payments taken directly from our bank account.
• Ensuring the supplier email address recorded in the system is up to date and correct.
• Select suppliers for weekly payments (from list provided), check and authorise payment proposal list, when authorised by Manager execute for payment and pass to Treasury.
• Providing remittance information to vendors as and when required.
• In time - to be able to cover for colleagues in their absence, e.g. subcontract ledger (Certifications), cash postings, and Sales Ledger invoices and valuations - skills dependant.

What you'll need to succeed

• Strong IT skills including MS Office (Excel, Word)
• Strong verbal and written communication skills
• Ability to produce accurate, relevant information in a timely manner
• Work well with other colleagues
• Proactive in problem solving
• Adapts well working on their own or in a team environment
• The ability to work under pressure and to deadlines is required

What you'll get in return
As well as offering a competitive salary, remuneration for this role includes a range ofbenefits

• 5% Company pension contribution
• Life Assurance at 2 x notional salary
• Single person's private medical cover
• Permanent Health Cover
• Company Profit Share Scheme
• Career Development and ongoing training
• Staff Referral Scheme
• 25 days annual leave with additional loyalty days (Full-Time equivalent)
• Volunteering Scheme
• Environmental and Social Value initiatives

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

• Review project costs incurred to ensure all expenditures are appropriately documented and remain within the department's established operating budget.
• Prepare and review a variety of procurement documentation, funding documents, administrative reports, and similar documents required to support program funding and procurement actions.
• Coordinate the organization's hand receipts to properly account for high-value items, lab and/or durable equipment in support of operations.
• Assist in coordinating organization events which include but are not limited to: cadet summer internships, project competitions, conferences and other events sponsored or attended by the organization's staff.
• Maintain Approving Official's (AO) budget by loading funding targets into the Defense Travel System (DTS) budget module, updating as required.
• Assist in the preparation, consolidation and completion of a variety of management and research reports.
• Maintain calendars for organization and its leadership.
• Serve as the point of contact for information on policies, procedures, and requirements on matters pertaining to administrative functions.

• Review project costs incurred to ensure all expenditures are appropriately documented and remain within the department's established operating budget.
• Prepare and review a variety of procurement documentation, funding documents, administrative reports, and similar documents required to support program funding and procurement actions.
• Coordinate the organization's hand receipts to properly account for high-value items, lab and/or durable equipment in support of operations.
• Assist in coordinating organization events which include but are not limited to: cadet summer internships, project competitions, conferences and other events sponsored or attended by the organization's staff.
• Maintain Approving Official's (AO) budget by loading funding targets into the Defense Travel System (DTS) budget module, updating as required.
• Assist in the preparation, consolidation and completion of a variety of management and research reports.
• Maintain calendars for organization and its leadership.
• Serve as the point of contact for information on policies, procedures, and requirements on matters pertaining to administrative functions.

Join Our New Flagship Female Acute/PICU & Mental health Rehabilitaion service:

Cygnet Kenney House is our New purpose built, Flagship Acute/PICU & Mental health rehabilitation service located in Oldham. Set to open its doors soon.

We are looking for a dedicated Medical Secretary with a passion for making a difference to others.

You’ll be working full time 40 hours a week at Cygnet Kenney House, helping ensure the safe and smooth running of services for the people in our care.

Developed in collaboration with the NHS to with the aim to support women from the North West to be treated closer to home. There will be three wards at Cygnet Kenney House;

The PICU and Acute environments will offer rapid access to care, supporting women to move quickly and safely through to the most appropriate and least restrictive setting.

The mental health rehabilitation and recovery ward (level 2) will support individuals moving on from the Acute ward, as well as external referrals from other services such as secure, CAMHS, prison services and more.

At Cygnet, our perks go way beyond pension schemes and excellent professional development.

You’ll also enjoy shopping, travel and leisure discounts – as well as a range of healthcare and financial benefits – to support you to be happy both in and out of work.

With us, you’ll have the chance to progress your career in a vibrant, supportive culture tailored to help you thrive.

Apply now to enjoy excellent career prospects while reaping the rewards of making difference to people’s lives.

Your day-to-day...

• Provide a high standard of secretarial support to members of the medical team
• Maintain a good working relationship with clinicians & caring professionals
• Attend & take minutes at a variety of clinical meetings, hearings & tribunals
• Produce high quality admission & discharge summaries & tribunal reports
• Type minutes, care plan approach reports & care plan outcomes
• Create & maintain patient records & paper files

Why Cygnet? We’ll offer you…

• Strong career progression opportunities
• Expert supervision & support
• Pension scheme
• “Cycle to work” scheme & employee discount savings

We are looking for someone who is...

• Service orientated, with Medical Secretary experience & knowledge of mental health
• Flexible, adaptable, organised & responsible
• An excellent typist, preferably to RSA 2 level & with audio transcription skills
• Calm under pressure & able to work independently & as part of a team
• A strong written & verbal communicator with excellent interpersonal skills
• Highly proficient in Microsoft Office programs, including Excel, Word and databases

Successful candidates will be required to undergo an enhanced DBS check.

Cygnet has been providing a national network of high-quality specialist mental health services for more than 30 years. In this role you’ll have the chance to make a real impact on patients, service users & their families.

Proud member of the Disability Confident employer scheme