Total 9 Manager level Administrative / Clerical job vacancies in Birmingham, B31 2AP

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust. When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable). Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

A Vacancy at Birmingham Community Healthcare NHS Foundation Trust.


Professional DevelopmentAdministrationManager (Students) - Band 5


An exciting opportunity has arisen for a creative and innovative individual, with a passion forsupportingclinicalstudenteducation, to join the Professional Development teamas our Administration Manager for Students.


The Administration Manager for Students will manage the processes that underpin theProfessionalDevelopment agenda relating to pre and post registration clinical students and apprentices. The post holder will ensure that the necessary databases are maintained,and theappropriate reportsare createdin a timely manner.


Main Duties

• To manage the processesthat ensure the correct collation ofaccurateinformation for placement mapping, student allocation, student placement activity and support mechanisms for the clinicalstudentagenda.
• To ensure that accurate placement mapping, allocations and student placement activity information translates intoappropriate monthlyreports that aresubmittedto the Professional Development Managers for Pre- and Post-Registration students (AHP & Nursing) and Apprenticeships.
• To co-ordinate the BCHC, Higher Education Institutions, FurtherEducationInstitutions andNHS Englandreporting processes under the direction of the Head of Clinical Education and Professional Development, ensuring that the processes are accessible toallofthe clinical student workstreams for Nursing, AHP and Apprenticeships, queries and responses dealt with in a timely manner and a monthly summary report submitted to the Head of Clinical Education and Professional Development.
• To manage the co-ordination and administrative responsibilities for functions such as seminars, conferences, workshops, clinical student forums,inductionand feedback/ debrief sessions and so on, including venues, speakers, room layout, programmes, handouts and so on, associated with the Nursing, AHP and Apprenticeship workstreams and education and training events across the Trust.


Working for our organisation


Be Part of Our Team


BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, youngpeopleand families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe’s leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.


If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.


IMPORTANT

• Please ensure you check yourTrac accountregularly as this is how we will communicate with you during the shortlisting and selection process
• Please ensureall sectionsof the application form are completed fully. Please particularly ensure that you provide full details of all referees includingbusiness email address, telephone contact details and postal address


Detailed job description and main responsibilities


You will be working incollaboration andpartnership with your colleagues within the Professional Development team.The role has line management responsibilities forAdministrativeCoordinators and the Administration team working on clinical students.


For further details, please see the attached Job Description and Person Specification document.


Person Specification


Qualifications and Training


Essential Criteria:

• Degree level qualification or equivalent
• GCSE Maths & English or equivalent
• Evidence of Continuing Professional Development


Experience


Essential Criteria:

• Relevant experience ofcoordinating student activity
• Relevant experience ofcoordinating educational events
• Relevant experience of working withclinical educators


Skills & Knowledge


Essential Criteria:

• Ability to handle sensitive and complex information
• Excellent presentation and communication skills
• High levelof IT Literacy including Microsoft Word,Exceland PowerPoint
• Ability to work autonomously


• High levelof negotiating and influencing skills


Other Job Requirements

• Travel within the Trust's geographical location




This advert closes on Thursday 12 Sep 2024

Detailed job description and main responsibilities You will be working in collaboration and partnership with your colleagues within the Professional Development team. The role has line management responsibilities for Administrative Coordinators and the Administration team working on clinical students. For further details, please see the attached Job Description and Person Specification document. Person Specification Qualifications and Training Essential Criteria: Degree level qualification or equivalent GCSE Maths & English or equivalent Evidence of Continuing Professional Development Experience Essential Criteria: Relevant experience of coordinating student activity Relevant experience of coordinating educational events Relevant experience of working with clinical educators Skills & Knowledge Essential Criteria: Ability to handle sensitive and complex information Excellent presentation and communication skills High level of IT Literacy including Microsoft Word, Excel and PowerPoint Ability to work autonomously High level of negotiating and influencing skills Other Job Requirements Travel within the Trust's geographical location

For further information about the main responsibilities please view the attached job description and person specification. We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK) We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.

Detailed job description and main responsibilities You will be working in collaboration and partnership with your colleagues within the Professional Development team. The role has line management responsibilities for Administrative Coordinators and the Administration team working on clinical students. For further details, please see the attached Job Description and Person Specification document. Person Specification Qualifications and Training Essential Criteria: Degree level qualification or equivalent GCSE Maths & English or equivalent Evidence of Continuing Professional Development Experience Essential Criteria: Relevant experience of coordinating student activity Relevant experience of coordinating educational events Relevant experience of working with clinical educators Skills & Knowledge Essential Criteria: Ability to handle sensitive and complex information Excellent presentation and communication skills High level of IT Literacy including Microsoft Word, Excel and PowerPoint Ability to work autonomously High level of negotiating and influencing skills Other Job Requirements Travel within the Trust's geographical location

A Vacancy at Birmingham Community Healthcare NHS Foundation Trust.


Professional DevelopmentAdministrationManager (Students) - Band 5


An exciting opportunity has arisen for a creative and innovative individual, with a passion forsupportingclinicalstudenteducation, to join the Professional Development teamas our Administration Manager for Students.


The Administration Manager for Students will manage the processes that underpin theProfessionalDevelopment agenda relating to pre and post registration clinical students and apprentices. The post holder will ensure that the necessary databases are maintained,and theappropriate reportsare createdin a timely manner.


Main Duties

• To manage the processesthat ensure the correct collation ofaccurateinformation for placement mapping, student allocation, student placement activity and support mechanisms for the clinicalstudentagenda.
• To ensure that accurate placement mapping, allocations and student placement activity information translates intoappropriate monthlyreports that aresubmittedto the Professional Development Managers for Pre- and Post-Registration students (AHP & Nursing) and Apprenticeships.
• To co-ordinate the BCHC, Higher Education Institutions, FurtherEducationInstitutions andNHS Englandreporting processes under the direction of the Head of Clinical Education and Professional Development, ensuring that the processes are accessible toallofthe clinical student workstreams for Nursing, AHP and Apprenticeships, queries and responses dealt with in a timely manner and a monthly summary report submitted to the Head of Clinical Education and Professional Development.
• To manage the co-ordination and administrative responsibilities for functions such as seminars, conferences, workshops, clinical student forums,inductionand feedback/ debrief sessions and so on, including venues, speakers, room layout, programmes, handouts and so on, associated with the Nursing, AHP and Apprenticeship workstreams and education and training events across the Trust.


Working for our organisation


Be Part of Our Team


BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, youngpeopleand families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe’s leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.


If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.


IMPORTANT

• Please ensure you check yourTrac accountregularly as this is how we will communicate with you during the shortlisting and selection process
• Please ensureall sectionsof the application form are completed fully. Please particularly ensure that you provide full details of all referees includingbusiness email address, telephone contact details and postal address


Detailed job description and main responsibilities


You will be working incollaboration andpartnership with your colleagues within the Professional Development team.The role has line management responsibilities forAdministrativeCoordinators and the Administration team working on clinical students.


For further details, please see the attached Job Description and Person Specification document.


Person Specification


Qualifications and Training


Essential Criteria:

• Degree level qualification or equivalent
• GCSE Maths & English or equivalent
• Evidence of Continuing Professional Development


Experience


Essential Criteria:

• Relevant experience ofcoordinating student activity
• Relevant experience ofcoordinating educational events
• Relevant experience of working withclinical educators


Skills & Knowledge


Essential Criteria:

• Ability to handle sensitive and complex information
• Excellent presentation and communication skills
• High levelof IT Literacy including Microsoft Word,Exceland PowerPoint
• Ability to work autonomously


• High levelof negotiating and influencing skills


Other Job Requirements

• Travel within the Trust's geographical location




This advert closes on Monday 29 Jul 2024

The post holder will provide a high level, competent, comprehensive administrative support to the Heads of Service.

The post holder will have day to day management for staff within a dedicated administrative team who will be responsible for delivering an effective service.

The post holder will act as the Personal Assistant (PA) to a dedicated Head of Service.

To provide cross cover within the Clinical Groups at times of short staffing levels to ensure the smooth delivery of services within the Division.
• Support other members of the Clinical Group on a day to day basis to ensure a turnaround of 14 days for the typing of clinical letters is adhered to, by prioritising and managing own and team workload including outsourcing
• Review and prioritise all correspondence received requiring clinical input, ensuring that any further information required by the Head of Service is made available
• Promote and implement the use of outsourcing application, for all non-urgent clinical letters ensuring Standard Operational Procedures (SOP) are followed and preparing urgent clinical letters where required.
• Complete quality control checks across administration functions within the Clinical Groups i.e. review standard of outsourced / urgent letters and ensure SOPs are adhered too.
• Provide the first point of contact for written and telephone enquiries on behalf of the Head of Service, using judgement to establish the validity and priority of the contact
• Manage and maintain the Heads of Service diary or appointment system, ensuring that utilisation of time and allocation of appointments is appropriate.
• Facilitate meetings/events; issuing invites to attendees including circulation of any relevant paperwork, booking venues to include any IT requirements, produce minutes/action logs, and assist with the overall smooth running of the meetings.

IMPORTANT
• Please ensure you check your TRAC account regularly as this is how we will communicate with you during the shortlisting and selection process.


• Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including BUSINESS EMAIL ADDRESS, telephone contact details and postal address

Be Part of Our Team...

Birmingham Community Healthcare NHS Foundation Trust (BCHC) has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people, parents and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehabilitation Centre and one of Europe’s leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.

If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for better care and healthier communities, we want to hear from you.

Please see the attached job description and person specification for a further detailed description on the post.


This advert closes on Sunday 30 Jun 2024

Please see the attached job description and person specification for a further detailed description on the post.

*Please Note : For a specific detailed job description for this vacancy, please see attached Job Description*