Total 12 Senior Executive level Administrative / Clerical job vacancies in Isle of Sheppey, Kent, ME12 4DZ

Job Description:

1. Payroll

• Handling monthly payroll report to Account Department
• Submit EPF, SOCSO, EIS, LHDN and HRDF

2. Recruitment

• Assist in manpower planning, recruitment and selection process
• Screening, short listing applicants and conduct interview
• Responsible for recruitment activities, internal advertisement and interview arrangement
• Perform regular follow up with managers to determine effectiveness of recruitment
• Conducting new employee orientation, counselling and exit interview
• Oversees welfare, disciplinary issues of all employees

3. HR  Matters

• Handling leaves and claims
• Managing human resource related jobs, eg: memo, evaluation form, employee transfer, promotes, resignations and terminations
• Ensure HR practices are followed and in compliance to all requirements of Government regulations
• Liaise with government authorities and statutory bodies on matters related to Human Resources
• Contributing to the development of HR Department goals, objectives and systems
• Develop and maintain HR System in compliance and aligned with company policies
• Perform any other relevant and related responsibilities that may be assigned from time to time as required by Management

4. Administration

• Planned, scheduled and produced all company meetings
• Meeting minutes taking
• Experiences dealing, registration, applying permit with multiple local government departments
• Office condition upkeep – Pantry, Stationary, Pc, Printer, Electric, A/C
• Coordinate calendars, including catered meetings, travel arrangements and maintenance or service appointments
• Troubleshot and resolved office equipment issues to minimize service visit costs
• Instituted and manage detailed supply inventory spreadsheet, placing orders as needed and budgeting assuring no over spending
• Liaise with Auditors, Lawyers, Agencies and Suppliers
• Data organization and upkeep

Perks & Benefits:

• Employee equity
• Nearby public transport
• Central location
• Medical insurance
• Personal leave

職位描述：

1. 薪資

• 向會計部處理每月薪資報告
• 提交 EPF、SOCSO、EIS、LHDN 和 HRDF

2. 招聘

• 協助人力規劃、招募和選拔過程
• 篩選、篩選申請人並進行面試
• 負責招募活動、內部廣告及面試安排
• 與經理進行定期跟進以確定招聘的有效性
• 進行新進員工入職培訓、諮詢和離職面談
• 監督所有員工的福利和紀律問題

3. 人力資源事宜

• 處理休假和索賠
• 管理人力資源相關工作，例如：備忘錄、評估表、員工調動、升遷、離職和終止
• 確保人力資源實務得到遵循並符合政府法規的所有要求
• 就人力資源相關事宜與政府當局和法定機構聯絡
• 促進人力資源部門目標、目標和系統的發展
• 開發和維護符合公司政策的人力資源系統
• 履行管理層可能不時指派的任何其他相關職責

4. 行政管理

• 規劃、安排和製作所有公司會議
• 會議紀要
• 擁有與多個地方政府部門打交道、註冊、申請許可證的經驗
• 辦公室條件維護 – 食品儲藏室、文具、電腦、印表機、電氣、空調
• 協調日曆，包括餐飲會議、旅行安排以及維護或服務預約
• 排除並解決辦公設備問題，以最大限度地降低服務存取成本
• 制定和管理詳細的供應庫存電子表格，根據需要下訂單並制定預算，確保不會過度支出
• 與審計師、律師、機構和供應商聯絡
• 數據組織和維護

津貼和福利：

• 員工股權
• 附近的公共交通
• 中心位置
• 醫療保險
• 事假

責任和義務

• 為企業客戶組合提供公司秘書支援服務
• 負責履行公司秘書職能的各個方面
• 準備決議、會議記錄、週年申報表、法定表格和文件
• 更新和維護所有相關法定記錄、登記冊和其他文件
• 出席董事會和股東大會
• 領導和指導由初級和半高級管理人員組成的團隊，並確保按時交付成果
• 協助公司秘書處理公司秘書和行政事務
• 就公司秘書事務與客戶、審計師、監管機構和其他相關利害關係人進行聯絡。
• 管理層指派的其他任務

要求和資格

• 良好的英語口語和書寫能力以及馬來語
• 良好的溝通和人際交往能力
• 一絲不苟、注重細節
• 至少 3 年相關工作經驗

Responsibilities

• Issue invoices, receipts, purchase order, delivery order, credit note, debit note, payment vouchers using Qube Pos System
• Perform data-entry, documentation, printing & filing duties
• Stock count, Record stock in & out
• Another ad-hoc task as assigned
• Assist in preparing the price tag of products
• E-invoice (in future)
• Familiar in the system

Requirement:

• At least 1-2 Year(s) of working experience in the related field is required for this position.
• Good communication, interpersonal skills, and good working attitudes.
• Proficient in Excel & Words, basic computer skill
• Willing to learn E-invoice
• Candidate must possess at least Higher Secondary
• Able to work as a team player
• Required languages (s): English, Bahasa Malaysia, Mandarin
• Monday to Friday 8.30am - 5.30 pm, Saturday 9.00am – 1.00pm

Benefits:

• Annual Leave and 11 Public Holidays
• EPF/Socso/EIS contribution.
• Central location
• Open culture and Friendly working environment
• Personal development opportunities

Responsibilities & Duties

• Provide company secretarial support services to a portfolio of corporate clients
• Responsible for carrying out all aspects of company secretarial functions
• Prepare resolutions, minutes, annual returns, statutory forms and documents
• Updating and maintaining all relevant statutory records, registers and other documents
• Attend Board and General meetings
• Lead and guide a team of junior and semi-senior executives and ensure deliverables and deadlines are met
• Assist the Company Secretary in company secretarial and administrative matters
• Liaise with clients, auditors, regulatory authorities and other relevant stakeholders in connection with company secretarial matters.
• Other tasks assigned by management

Requirements & Qualifications

• Good command of spoken and written English and Bahasa Malaysia
• Good communication and interpersonal skills
• Meticulous and detail-oriented
• Minimum 3 years relevant working experience

At the full performance level, major duties include:

• Performs and coordinates the daily operations of the human resource management and administrative issues for the COO Organization.
• Provides advice, guidance and oversight to all levels of management and staff on matters involving the full range of personnel management and administrative management policies and procedures, to include the on boarding and exiting of employees.
• Serves as liaison between management and staff on issues regarding personnel management and position management policy, procedures and other matters affecting division administrative programs.
• Coordinates and/or personally responds to inquiries on all administrative matters. Interacts with other divisions and offices to conduct research, answer inquiries, and resolve problems.
• Conducts and leads studies and analysis of administrative programs, processes, and operations, reviewing processes, procedures and operations, gathering and analyzing data, and making recommendations for increasing effectiveness of the Organization's administrative programs, implementing improvements in internal policies and procedures, operations and administrative programs, and to resolve complex and sensitive problems and issues.
• Manages staffing related data by initiating, reviewing, and correcting personnel actions on employees and generating reports and other information from various database systems (e.g., NFC, CHRIS).

Making a Difference: HUD's Mission
HUD's mission is to create strong, sustainable, inclusive communities and quality affordable homes for all. HUD is working to strengthen the housing market to bolster the economy and protect consumers; meet the need for quality affordable rental homes; utilize housing as a platform for improving quality of life; build inclusive and sustainable communities free from discrimination and transform the way HUD does business.

As a Senior Program Analyst, you will:

• Conduct analyses of high profile or controversial regulatory and statutory proposals, initiatives, and Multifamily Housing Program proposals submitted for review by outside parties, including use of analytical models to estimate program impacts, and evaluation of projects and initiatives based on sophisticated analytical processes.
• Serve as a Government Technical Monitor on contracts involving multifamily housing activities, including reviewing contractor's work products, adherence to contractual requirements, initiating/recommending corrective actions, and consulting with the GTR (Government Technical Representative) associated with the contract.
• Prepare and present written reports or oral narratives to the Office Director, DAS for Multifamily Housing Programs, or other officials regarding proposed legislation, regulations, or procedures that have impact on Multifamily Housing programs.
• Analyze high level or controversial program and policy options in the field of Multifamily in coordination with MF program offices; develops option papers for use in making policy decisions.
• Develop, in coordination with the Office Director and the Multifamily DAS, initial program designs to implement new programs and policies authorized by Congress for which immediate organizational responsibility has not been assigned elsewhere.

• Serves as an expert to the Agency in matters relating to the comprehensive and continual coordination of legislative proposals for ASTP/ONC
• Provides leadership on complex, sensitive, diverse and unique legislative and political matters on pending health care and Health Information Technology (HIT) reform issues.
• Performs in-depth analyses of problems and issues of interest to Congress.
• Interprets congressional intent on proposed legislative actions and proposes a policy position based on said legislation for the Agency.

The following are the duties of this position at the GS-12. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As an Executive Assistant, you will:

• Perform specialized duties with continuing responsibility for processes, projects, questions and problems within the Office of the Assistant Secretary for Community Planning and Development.
• Develop, analyze, and make recommendations to improve the effectiveness of administrative work methods and procedures, including distribution of work assignments, delegations of authority, management controls, information and documentation systems, and similar functions of management within the Office of the Assistant Secretary for CPD.
• Gather data, identify discrepancies or omissions, prepares reports, and takes actions or make recommendations to resolve discrepancies consistent with normal practice, based on interpretation and adaptation of application guidelines, or selection and or development of alternative approaches to satisfy desired outcomes.

Your new company
A prestigious foreign bank situated in the heart of London is on the quest for a dynamic Senior Clerk to join their esteemed Operations team. This pivotal role is designed for a proactive and meticulous individual who will bridge the operations between the London branch and the Head Office located overseas. The ideal candidate would be instrumental in fostering seamless communication, ensuring operational excellence, and upholding the bank's standards of service. If you have a knack for coordination, a talent for multitasking, and a proficiency in cross-cultural communication, this opportunity could be your next career milestone.
Your new role

• Serve as the primary coordinator for incident reporting and quality assurance of London Operations to Head Office.
• Collaborate with the Head Office on regular Business Continuity Planning and design.
• Facilitate communication between the local team and the Head Office in Japanese for daily operations and special requests.
• Validate and authorise trade capture for all products according to the catalogue.
• Manage confirmations, including preparation, distribution, and follow-up, using various communication channels and systems.
• Assist Head Office with CLS processing and incident reporting, requiring proficiency in Japanese.
• Ensure accurate and timely settlement of transactions across multiple platforms and systems to prevent penalties.
• Oversee portfolio management, including corporate actions, margin calls, and redemptions, ensuring alignment with counterparties and platforms.
• Conduct investigations and resolve trade discrepancies promptly.
• Address reconciliation issues efficiently and verify related fees, preparing payment instructions for approval.
• Manage cash positions, including monitoring and reporting on balances.
• Handle account operations in NOVAS II, including opening, closing, and data entry.
• Prepare and distribute reports, both internally and externally.
• Securely file sensitive data and support audit requests.
• Escalate unusual incidents as necessary and participate in SFTR reporting.
• Perform additional duties as assigned by management.

What you'll need to succeed
The ideal candidate for the Senior Clerk role at our foreign bank in London will be a highly organised and detail-oriented individual with a strong background in operational support. This person should possess:

• Excellent Coordination Skills: Ability to act as the central point of contact for incident reporting and liaise effectively with the Head Office.
• Business Continuity Expertise: Experience with regular testing and designing of Business Continuity Plans in collaboration with the Head Office.
• Bilingual Communication Proficiency: Fluency in Japanese and English to support daily processing and ad hoc requests from the Head Office.
• Trade Validation Experience: Knowledge of trade capture validation and authorisation across a range of financial products.
• Confirmation Management Skills: Competence in managing confirmations through various channels including SWIFT, telephone, and electronic platforms.
• CLS Processing Knowledge: Familiarity with CLS processing and incident reporting, with Japanese language skills being essential.
• Settlement Acumen: Proven ability to prepare and settle transactions via market platforms within tight deadlines to avoid financial penalties.
• Portfolio Management Abilities: Experience in managing portfolios, including corporate actions, margin calls, and redemptions.
• Investigative and Problem-Solving Skills: Aptitude for conducting investigations and resolving trade discrepancies swiftly.
• Reconciliation and Verification Skills: Capability to handle nostro and custody reconciliation breaks and verify related fees.
• Cash Management Expertise: Proficiency in managing cash flows, including monitoring and reporting of intraday and projected balances.
• System Operations Familiarity: Experience with accounting systems, particularly NOVAS II, for account operations.
• Reporting and Documentation Skills: Ability to prepare and distribute reports and securely file sensitive data in compliance with policies.
• Audit Support Experience: Willingness to support internal and external audit requests.
• Regulatory Reporting Knowledge: Understanding of SFTR reporting and other regulatory requirements.

What you'll get in return
The chosen candidate will enjoy the flexibility of a hybrid work model and a comprehensive benefits package courtesy of the bank. They will be welcomed into a culturally rich and cohesive work setting, bolstered by extensive training and robust support systems to ensure their success and growth within the company.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Insurance Sales Executive (Motor & Personal)

This role is based in Ashford and may require some travelling to meet local prospects. This is a Monday to Friday, 9-5pm, role (35hrs pw) with an hour lunch break. The salary range is £20-24k per annum, depending on experience, and comes with these benefits:

• 26 days holiday + bank holidays (after probation you can buy or sell 5 days)
• Birthday off
• Health Shield - Cash back plan
• Death in Service
• Free parking at all offices
• Friday fruit delivery
• 1 or 2 annual company trips a year

We are looking for someone to support the business strategy by delivering on personal sales targets for the relevant product line, maximising sales opportunities and ensuring customers receive the highest level of customer service.

You will be required to acquire and maintain knowledge of all current insurance products, contribute to the building of the new business sales pipeline by providing excellent customer service, taking inbound calls, providing quotes and securing sales. You will also deliver personal sales targets by planning, developing, and delivering sales opportunities in the relevant product line, as well as cross selling, introducing financial services products to existing clients and prospecting new clients. Plan and implement effective sales and marketing initiatives, offer excellent customer service, while demonstrating high values of trust and integrity.

It is an essential requirement of this role that the candidate has their own transport and a full, clean, UK driving licence.

The ideal candidate will have:

• A proven track record in highly driven and ambitious targeted sales role.
• Proven track record delivering excellent customer service
• Effective and professional verbal and written communication skills
• Excellent attention to detail and organisational skills
• Good IT skills especially Microsoft Office
• Good maths and problem-solving skills
• Able to manage own workload and able to work effectively under pressure
• Great team working, build relationships through positive behaviours, honesty, & integrity.
• Focus on continuous improvement, able to use own initiative
• Commitment to quality & compliance with procedures/regulations
• Own transport & full UK driving licence

Desirable attributes would be:

• Experience in a regulated environment
• Knowledge of insurance sector
• Proven track record in insurance sales
• General insurance qualifications
• Experience using Microsoft Dynamics

The role is subject to Disclosure and Barring Service (DBS) checks and CCJ checks.

New Appointments Group, Expertly Matching Employers and Jobseekers since 1975. Committed to diversity, equality and opportunity for all. s.mcdermott@newappointmentsgroup.co.uk

Avenues is a community where people smile, laugh, grow and achieve great things.

We are pleased to offer a new role for a full time Executive Personal Assistant to join our Executive department.

We are offering hybrid working and so the role will be based partly at our Sidcup office as well as working from home.

As a Personal Assistant you will work closely with senior managerial or executive staff to provide administrative support, usually on a one-to-one basis.

Trust is an absolute essential when building a positive working relationship between Executive and Personal Assistant. It helps to facilitate a working arrangement in which you will know instinctively what the Executive will want.

A Personal Assistant will need to work with a lot of other people when making arrangements for their Executive so you will need to be efficient, persuasive, and able to get what you need from individuals and organisations, building up lists of contacts and working out where best to apply pressure when needed.

Our ideal candidate looks like this!

• Ideally proven work experience as a Personal Assistant.
• Proven Microsoft Office experience.
• Experience in minute taking and undertaking secretarial duties.
• Experience of organising, supporting and servicing senior level meetings.
• Experience of prioritising own workload to ensure deadlines are met.
• Outstanding organisational, time and diary management skills.
• Excellent verbal and written communications skills.
• Discretion and confidentiality.
• The ability to work autonomously.
• Excellent technical proficiency, using a variety of IT applications and packages.
• Attention to detail.
• Willingness to learn.
• Be self-motivated.

For full details of the role please see the attached role profile.

Your values should match ours:

Respect: We treat people as we would wish to be treated ourselves.

Excellence: We don't settle for okay, we are determined to achieve more.

Integrity: We do the right thing, even if it takes more time and effort.

Pride: The work we do is something we want to tell others we are part of.

Benefits you can expect!

• Flexible Working including working from home.
• 31 days holiday inclusive of bank holidays (pro-rata), increasing after to 2 years' service and after 5 years' service.
• Access to high quality training that supports your career development.
• Free and confidential 24/7 access to the health portal and employee assistance programme.
• Contributory pension scheme with life assurance.
• Recommend a friend scheme.
• And more.

About us:

Avenues Group is a specialist charity provider of supported living, residential care and outreach services for people with autism, learning disability and complex needs. We believe that everyone should have the opportunity to be an active citizen and engaged in the community where they live.

We encourage our central services employees to really get to know the organisation and to spend time visiting services, meeting people we support, their families and our support staff.

As a not-for-profit organisation, we're driven by strong ethics, and invest everything back into our staff and the people we support.​

You'll be part of an organisation that takes pride in its values at all levels, making sure the people we support are at the forefront of our decisions.

As part of our commitment to the "Disability Confident Scheme", candidates who declare a disability, and meet the key criteria for this role, will be given the opportunity to demonstrate their abilities at interview stage.

Don't miss out on this great opportunity - we are looking forward to hearing from you today!

Proud member of the Disability Confident employer scheme