Total 12 Senior Executive level Administrative / Clerical job vacancies in Federal Territory of Kuala Lumpur

Job Description:

1. Payroll

• Handling monthly payroll report to Account Department
• Submit EPF, SOCSO, EIS, LHDN and HRDF

2. Recruitment

• Assist in manpower planning, recruitment and selection process
• Screening, short listing applicants and conduct interview
• Responsible for recruitment activities, internal advertisement and interview arrangement
• Perform regular follow up with managers to determine effectiveness of recruitment
• Conducting new employee orientation, counselling and exit interview
• Oversees welfare, disciplinary issues of all employees

3. HR  Matters

• Handling leaves and claims
• Managing human resource related jobs, eg: memo, evaluation form, employee transfer, promotes, resignations and terminations
• Ensure HR practices are followed and in compliance to all requirements of Government regulations
• Liaise with government authorities and statutory bodies on matters related to Human Resources
• Contributing to the development of HR Department goals, objectives and systems
• Develop and maintain HR System in compliance and aligned with company policies
• Perform any other relevant and related responsibilities that may be assigned from time to time as required by Management

4. Administration

• Planned, scheduled and produced all company meetings
• Meeting minutes taking
• Experiences dealing, registration, applying permit with multiple local government departments
• Office condition upkeep – Pantry, Stationary, Pc, Printer, Electric, A/C
• Coordinate calendars, including catered meetings, travel arrangements and maintenance or service appointments
• Troubleshot and resolved office equipment issues to minimize service visit costs
• Instituted and manage detailed supply inventory spreadsheet, placing orders as needed and budgeting assuring no over spending
• Liaise with Auditors, Lawyers, Agencies and Suppliers
• Data organization and upkeep

Perks & Benefits:

• Employee equity
• Nearby public transport
• Central location
• Medical insurance
• Personal leave

職位描述：

1. 薪資

• 向會計部處理每月薪資報告
• 提交 EPF、SOCSO、EIS、LHDN 和 HRDF

2. 招聘

• 協助人力規劃、招募和選拔過程
• 篩選、篩選申請人並進行面試
• 負責招募活動、內部廣告及面試安排
• 與經理進行定期跟進以確定招聘的有效性
• 進行新進員工入職培訓、諮詢和離職面談
• 監督所有員工的福利和紀律問題

3. 人力資源事宜

• 處理休假和索賠
• 管理人力資源相關工作，例如：備忘錄、評估表、員工調動、升遷、離職和終止
• 確保人力資源實務得到遵循並符合政府法規的所有要求
• 就人力資源相關事宜與政府當局和法定機構聯絡
• 促進人力資源部門目標、目標和系統的發展
• 開發和維護符合公司政策的人力資源系統
• 履行管理層可能不時指派的任何其他相關職責

4. 行政管理

• 規劃、安排和製作所有公司會議
• 會議紀要
• 擁有與多個地方政府部門打交道、註冊、申請許可證的經驗
• 辦公室條件維護 – 食品儲藏室、文具、電腦、印表機、電氣、空調
• 協調日曆，包括餐飲會議、旅行安排以及維護或服務預約
• 排除並解決辦公設備問題，以最大限度地降低服務存取成本
• 制定和管理詳細的供應庫存電子表格，根據需要下訂單並制定預算，確保不會過度支出
• 與審計師、律師、機構和供應商聯絡
• 數據組織和維護

津貼和福利：

• 員工股權
• 附近的公共交通
• 中心位置
• 醫療保險
• 事假

責任和義務

• 為企業客戶組合提供公司秘書支援服務
• 負責履行公司秘書職能的各個方面
• 準備決議、會議記錄、週年申報表、法定表格和文件
• 更新和維護所有相關法定記錄、登記冊和其他文件
• 出席董事會和股東大會
• 領導和指導由初級和半高級管理人員組成的團隊，並確保按時交付成果
• 協助公司秘書處理公司秘書和行政事務
• 就公司秘書事務與客戶、審計師、監管機構和其他相關利害關係人進行聯絡。
• 管理層指派的其他任務

要求和資格

• 良好的英語口語和書寫能力以及馬來語
• 良好的溝通和人際交往能力
• 一絲不苟、注重細節
• 至少 3 年相關工作經驗

Responsibilities

• Issue invoices, receipts, purchase order, delivery order, credit note, debit note, payment vouchers using Qube Pos System
• Perform data-entry, documentation, printing & filing duties
• Stock count, Record stock in & out
• Another ad-hoc task as assigned
• Assist in preparing the price tag of products
• E-invoice (in future)
• Familiar in the system

Requirement:

• At least 1-2 Year(s) of working experience in the related field is required for this position.
• Good communication, interpersonal skills, and good working attitudes.
• Proficient in Excel & Words, basic computer skill
• Willing to learn E-invoice
• Candidate must possess at least Higher Secondary
• Able to work as a team player
• Required languages (s): English, Bahasa Malaysia, Mandarin
• Monday to Friday 8.30am - 5.30 pm, Saturday 9.00am – 1.00pm

Benefits:

• Annual Leave and 11 Public Holidays
• EPF/Socso/EIS contribution.
• Central location
• Open culture and Friendly working environment
• Personal development opportunities

Responsibilities & Duties

• Provide company secretarial support services to a portfolio of corporate clients
• Responsible for carrying out all aspects of company secretarial functions
• Prepare resolutions, minutes, annual returns, statutory forms and documents
• Updating and maintaining all relevant statutory records, registers and other documents
• Attend Board and General meetings
• Lead and guide a team of junior and semi-senior executives and ensure deliverables and deadlines are met
• Assist the Company Secretary in company secretarial and administrative matters
• Liaise with clients, auditors, regulatory authorities and other relevant stakeholders in connection with company secretarial matters.
• Other tasks assigned by management

Requirements & Qualifications

• Good command of spoken and written English and Bahasa Malaysia
• Good communication and interpersonal skills
• Meticulous and detail-oriented
• Minimum 3 years relevant working experience

• Position: Personal Assistant to Director.
• Salary: RM 4000-7000.
• Work location: Mid Valley City (5-day week), Kuala Lumpur.

About the company.

A public listed company on the main board of Bursa Malaysia. The Group's principal businesses include technology, corporate advisory & stockbroking,manufacturing, trading and F&B operations. Currently they are seeking a matured Malaysian male candidate to assume the role of executive support to their Director within the organization. The position is permanent and will be based at their corporate head office at Mid Valley City in Kuala Lumpur.

About the role

This role is exciting and fast paced and it would suite some one who is looking for a new challenge in a PLC environment. The job role is to support and enhance the effectiveness of the Director within the organization.

• Pro-actively manage and provide high level executive support to Director.

•Manage and administer Director's email and other mails and schedules.

•Attending meetings and business discussions with the Director.

•Liaison with relevant parties like the legal and consultants related to the Group's business activities.

•Drafting, preparation and review of reports, documents related to the business.

•Liaise and coordinate business decisions.

Candidate Profile

In this respect, candidate should possess a proven good command of English,both spoken and written; a good writing skills in English. Besides, a good business and PA background at senior level is essential. You need to be flexible and willing to take on tasks in quite a different areas of work in support of the portfolio of Director.

This role has extensive clients liaison so the candidate's ability to network with ease are traits that are essential for this exciting role. In this respect, we are looking for some one who can fit into this critical role with the following traits:

*Malaysian male in age group 32-45.

*Matured, bright, lively and personable disposition and importantly approachable person.

*Possess at least a Diploma (or Degree) qualification in Business Administration or its equivalent.

*3-5 years of combined working experience as a Executive Assistant or PA in previous capacity role.     

*Good command of English,spoken and written plus conversant in BM and Chinese/Mandarin.

*Advance skills in Microsoft applications(Word, Excel and Power Point and Outlook).

What you will get in return-The reward.

In return for your work, our client will be offering a competitive remuneration package for the job based at Mid Valley City. You will be rewarded with job security and career progression in the long run.

APPLICATION FOR THIS JOB

Interested candidates are hereby invited to apply by forwarding a copy of your resume for our review. You may apply online through JOBSTORE by clicking the apply button below to submit your application. Alternatively, candidates may forward their resume directly to us at CHRISJAC via our E-mail at jobs@chrisjac.com.my

More jobs from Chrisjac

More job openings are available from Chrisjac. To learn more about all of the career opportunities that Chrisjac can offer, please visit our website at www.chrisjac.com.my

Perks & Benefits

• Casual dress code
• Personal leave

• 職位：總監私人助理。
• 薪資：RM 4000-6000。
• 工作地點：吉隆坡谷中城（每週工作 5 天）。

關於公司。

在馬來西亞證券交易所主板上市的公司。他們的業務活動多元化。目前，他們正在尋找一名成熟的女性候選人來擔任組織內總監的行政支援角色。該職位是永久性的，將設在位於吉隆坡谷中城的公司總部。

關於角色

這個角色令人興奮且節奏明快，適合那些在 PLC 環境中尋求新挑戰的人。其工作職責是支持並提高總監在組織內的效率。

•積極主動管理總監並為其提供高階管理支援。

•管理和管理總監的電子郵件以及其他郵件和日程安排。

•出席與總監的會議和業務討論。

•與相關方聯絡，例如與集團業務活動相關的法律和顧問。

•起草、準備和審查與業務相關的報告、文件。

•聯絡並協調業務決策。

候選人簡介

在這方面，候選人應具備良好的英語口語和書面能力；良好的英語寫作能力。此外，良好的商業和高級公共事務背景也是必不可少的。您需要靈活並願意承擔不同工作領域的任務，以支援總監的工作。

該職位需要與廣泛的客戶聯絡，因此候選人輕鬆建立人際網絡的能力是這一令人興奮的職位所必需的特質。在這方面，我們正在尋找具有以下特徵的能夠勝任這一關鍵角色的人：

*35-45歲的馬來西亞女性；成熟的個性。

*成熟、聰明、活潑、風度翩翩，重要的是平易近人。

*至少擁有工商管理文憑（或學位）資格或同等學歷。

*在先前的職位中至少有 3-5 年作為行政助理或 PA 的綜合工作經驗。

*良好的英語、口語和寫作能力，並精通國語和中文/普通話。

*進階 Microsoft 應用程式技能（Word、Excel、Power Point 和 Outlook）。

你將得到什麼回報——獎勵。

作為對您工作的回報，我們的客戶將為位於格拉納再也地區的工作提供有競爭力的薪資待遇。從長遠來看，您將獲得工作保障和職業發展。

申請此職位

特此邀請有興趣的候選人透過轉發您的履歷副本進行申請，以供我們審核。您可以透過JOBSTORE線上申請，點擊下面的「申請」按鈕提交您的申請。或者，候選人可以透過我們的電子郵件jobs@chrisjac.com.my將簡歷直接轉發給我們CHRISJAC

克里斯雅克 的更多職位

Chrisjac 提供更多職缺。要了解有關 Chrisjac 的所有職業機會的更多信息，請訪問我們的網站www.chrisjac.com.my

津貼和福利

• 休閒著裝要求
• 事假

At the full performance level, major duties include:

• Performs and coordinates the daily operations of the human resource management and administrative issues for the COO Organization.
• Provides advice, guidance and oversight to all levels of management and staff on matters involving the full range of personnel management and administrative management policies and procedures, to include the on boarding and exiting of employees.
• Serves as liaison between management and staff on issues regarding personnel management and position management policy, procedures and other matters affecting division administrative programs.
• Coordinates and/or personally responds to inquiries on all administrative matters. Interacts with other divisions and offices to conduct research, answer inquiries, and resolve problems.
• Conducts and leads studies and analysis of administrative programs, processes, and operations, reviewing processes, procedures and operations, gathering and analyzing data, and making recommendations for increasing effectiveness of the Organization's administrative programs, implementing improvements in internal policies and procedures, operations and administrative programs, and to resolve complex and sensitive problems and issues.
• Manages staffing related data by initiating, reviewing, and correcting personnel actions on employees and generating reports and other information from various database systems (e.g., NFC, CHRIS).

Making a Difference: HUD's Mission
HUD's mission is to create strong, sustainable, inclusive communities and quality affordable homes for all. HUD is working to strengthen the housing market to bolster the economy and protect consumers; meet the need for quality affordable rental homes; utilize housing as a platform for improving quality of life; build inclusive and sustainable communities free from discrimination and transform the way HUD does business.

As a Senior Program Analyst, you will:

• Conduct analyses of high profile or controversial regulatory and statutory proposals, initiatives, and Multifamily Housing Program proposals submitted for review by outside parties, including use of analytical models to estimate program impacts, and evaluation of projects and initiatives based on sophisticated analytical processes.
• Serve as a Government Technical Monitor on contracts involving multifamily housing activities, including reviewing contractor's work products, adherence to contractual requirements, initiating/recommending corrective actions, and consulting with the GTR (Government Technical Representative) associated with the contract.
• Prepare and present written reports or oral narratives to the Office Director, DAS for Multifamily Housing Programs, or other officials regarding proposed legislation, regulations, or procedures that have impact on Multifamily Housing programs.
• Analyze high level or controversial program and policy options in the field of Multifamily in coordination with MF program offices; develops option papers for use in making policy decisions.
• Develop, in coordination with the Office Director and the Multifamily DAS, initial program designs to implement new programs and policies authorized by Congress for which immediate organizational responsibility has not been assigned elsewhere.

• Serves as an expert to the Agency in matters relating to the comprehensive and continual coordination of legislative proposals for ASTP/ONC
• Provides leadership on complex, sensitive, diverse and unique legislative and political matters on pending health care and Health Information Technology (HIT) reform issues.
• Performs in-depth analyses of problems and issues of interest to Congress.
• Interprets congressional intent on proposed legislative actions and proposes a policy position based on said legislation for the Agency.

The following are the duties of this position at the GS-12. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As an Executive Assistant, you will:

• Perform specialized duties with continuing responsibility for processes, projects, questions and problems within the Office of the Assistant Secretary for Community Planning and Development.
• Develop, analyze, and make recommendations to improve the effectiveness of administrative work methods and procedures, including distribution of work assignments, delegations of authority, management controls, information and documentation systems, and similar functions of management within the Office of the Assistant Secretary for CPD.
• Gather data, identify discrepancies or omissions, prepares reports, and takes actions or make recommendations to resolve discrepancies consistent with normal practice, based on interpretation and adaptation of application guidelines, or selection and or development of alternative approaches to satisfy desired outcomes.

Your new company
A prestigious foreign bank situated in the heart of London is on the quest for a dynamic Senior Clerk to join their esteemed Operations team. This pivotal role is designed for a proactive and meticulous individual who will bridge the operations between the London branch and the Head Office located overseas. The ideal candidate would be instrumental in fostering seamless communication, ensuring operational excellence, and upholding the bank's standards of service. If you have a knack for coordination, a talent for multitasking, and a proficiency in cross-cultural communication, this opportunity could be your next career milestone.
Your new role

• Serve as the primary coordinator for incident reporting and quality assurance of London Operations to Head Office.
• Collaborate with the Head Office on regular Business Continuity Planning and design.
• Facilitate communication between the local team and the Head Office in Japanese for daily operations and special requests.
• Validate and authorise trade capture for all products according to the catalogue.
• Manage confirmations, including preparation, distribution, and follow-up, using various communication channels and systems.
• Assist Head Office with CLS processing and incident reporting, requiring proficiency in Japanese.
• Ensure accurate and timely settlement of transactions across multiple platforms and systems to prevent penalties.
• Oversee portfolio management, including corporate actions, margin calls, and redemptions, ensuring alignment with counterparties and platforms.
• Conduct investigations and resolve trade discrepancies promptly.
• Address reconciliation issues efficiently and verify related fees, preparing payment instructions for approval.
• Manage cash positions, including monitoring and reporting on balances.
• Handle account operations in NOVAS II, including opening, closing, and data entry.
• Prepare and distribute reports, both internally and externally.
• Securely file sensitive data and support audit requests.
• Escalate unusual incidents as necessary and participate in SFTR reporting.
• Perform additional duties as assigned by management.

What you'll need to succeed
The ideal candidate for the Senior Clerk role at our foreign bank in London will be a highly organised and detail-oriented individual with a strong background in operational support. This person should possess:

• Excellent Coordination Skills: Ability to act as the central point of contact for incident reporting and liaise effectively with the Head Office.
• Business Continuity Expertise: Experience with regular testing and designing of Business Continuity Plans in collaboration with the Head Office.
• Bilingual Communication Proficiency: Fluency in Japanese and English to support daily processing and ad hoc requests from the Head Office.
• Trade Validation Experience: Knowledge of trade capture validation and authorisation across a range of financial products.
• Confirmation Management Skills: Competence in managing confirmations through various channels including SWIFT, telephone, and electronic platforms.
• CLS Processing Knowledge: Familiarity with CLS processing and incident reporting, with Japanese language skills being essential.
• Settlement Acumen: Proven ability to prepare and settle transactions via market platforms within tight deadlines to avoid financial penalties.
• Portfolio Management Abilities: Experience in managing portfolios, including corporate actions, margin calls, and redemptions.
• Investigative and Problem-Solving Skills: Aptitude for conducting investigations and resolving trade discrepancies swiftly.
• Reconciliation and Verification Skills: Capability to handle nostro and custody reconciliation breaks and verify related fees.
• Cash Management Expertise: Proficiency in managing cash flows, including monitoring and reporting of intraday and projected balances.
• System Operations Familiarity: Experience with accounting systems, particularly NOVAS II, for account operations.
• Reporting and Documentation Skills: Ability to prepare and distribute reports and securely file sensitive data in compliance with policies.
• Audit Support Experience: Willingness to support internal and external audit requests.
• Regulatory Reporting Knowledge: Understanding of SFTR reporting and other regulatory requirements.

What you'll get in return
The chosen candidate will enjoy the flexibility of a hybrid work model and a comprehensive benefits package courtesy of the bank. They will be welcomed into a culturally rich and cohesive work setting, bolstered by extensive training and robust support systems to ensure their success and growth within the company.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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