Total 12 Junior Executive level Administrative / Clerical job vacancies in Glasgow, G2 5TU

Job Description

Clerical Assistant REF: ECOD/ 09805 09814

Salary: Grade 2 £25,002 – £25,581

Location: St Michael’s Primary School

Hours: 17.35 Hours Per Week

Duration: Temp until 27.06.2025

Inverclyde Council offers a wide range of benefits to employees including flexible working opportunities, attractive pension schemes, a Buy and Bank Annual Leave Scheme, career development and health and wellbeing support.

You can find out more in our Employee Benefits Booklet which is available on our website Employee Benefits - Inverclyde Council

Important Applicant Information:

• Please read the Essential Applicant Information details prior to submitting your application.

• Please note that if you apply via this website it is important that you regularly check your emails following your application submission. All further communication regarding your application, including any invite to interview and, if relevant, details of any formal offer/contract, will be done by email. You should ensure that your email is set up to receive emails from MYJOBSCOTLAND and Inverclyde Council, and that they are not filtered into any JUNK/SPAM folders.

• Inverclyde Council is an accredited Living Wage Employer paying the Living Wage Rate where required. Please click the link to `Essential Applicant Information’ above for more information.

• Inverclyde Council is committed to creating a diverse and inclusive workforce and welcomes applications from all members of the community.

• Interviews for non-teaching posts with Inverclyde Council will be based on the Councils' competency model which is reflected in our performance appraisal scheme. Details of this can be found at the link below and clicking the Performance Overview document on the left hand side:

http://www.inverclyde.gov.uk/jobs-and-careers/working-for-the-council/council-induction

Vetting by Disclosure Scotland

If you work in regulated work (children and/or protected adults) you will be subject to obtaining a satisfactory PVG. A small number of posts require a Standard or Basic Disclosure check and the majority of all other posts will complete a Criminal Convictions Form. All disclosure checks are obtained via Disclosure Scotland. If you are the successful candidate you will be required to pay the cost of the disclosure check required for your post.

Regulatory Bodies

If your post requires registration with a Regulatory Body such as HCPC or SSSC etc., you are required to obtain and maintain registration including paying any fees for HCPC. As part of the local government pay deal, local authority staff are no longer required to pay SSSC fees.

Further Assistance

Alternative application packs can be requested in other formats for example, Large Print, Braille and Audio. To request an alternative application pack or require further assistance to attend and/or participate in an interview, please contact the HR Recruitment Team on 01475 712740 or email Human Resources at: Human.Resources@inverclyde.gov.uk.

Armed Forces Personnel/Reservists

Inverclyde Council welcomes applications from former armed forces personnel / reservists. Many of the skills picked up during your military career could be transferred directly into a role with local government.

Disability Confident

We are a Disability Confident Leader and offer a guaranteed interview to applicants who consider themselves to be disabled and who meet the essential criteria for the job.

Flexible Working

Inverclyde Council recognises the mutual benefits of having a flexible, effective workforce to deliver the best services to our community, whilst enabling employees to balance their personal, home and work responsibilities more effectively, with a view to achieving greater job satisfaction, motivation, morale and productivity.

Employees are able to apply for a range of options including Part-Time Working, Job share, Compressed Hours, Homeworker, Hybrid Working and Flexible Retirement. More detail can be found in the Flexible Working Policy, linked in the download section of our Employee Benefits web page.

Proud member of the Disability Confident employer scheme

College of Science & Engineering
James Watt School of Engineering

Learning and Teaching Support Administrative Support Assistant
Vacancy Reference: 158431
Salary: UofG Grade 4, £23,581 - £26,038 per annum

The University of Glasgow has been changing the world for more than 572 years. Today, we are one of the world's top 100 universities and ranked 13th in the world in the Times Higher Education (THE) World Impact Rankings 2023, demonstrating that we are not only one of the best universities in the United Kingdom, but one of the best universities for the world. Our people have always been at the forefront of innovation, and our past achievements inspire our current world changers.

An exciting opportunity has arisen for a Learning and Teaching Support Administrative Assistant to join the James Watt School of Engineering on a permanent basis.

In this role, the successful candidate will act as first point of contact on the School of Engineering’s Teaching Office reception desk providing comprehensive administrative support to the school’s academic and administrative staff as well as to undergraduate and postgraduate Engineering students. The postholder will be responsible for maintaining key systems within the School of Engineering Teaching Office related to teaching and quality assurance.

This post is full time (35 hours per week) and offered on an open ended basis.

Proud member of the Disability Confident employer scheme

Administrator - Multinational Energy Company

Contract: 12-month contract

Location: Glasgow

Working pattern: 3 days in the office per week (Hybrid)

Salary: £115 per day

SRG are working with a Multinational Energy company to help them find an Administrative Assistant to join their busy team. This is an exciting opportunity for an enthusiastic individual with at least 2 years administration experience.

You will carry out all aspects of administration duties, including assisting team members in tasks relating to scheduling regular meetings and record minutes/actions for key project meetings where required. You will work effectively and efficiently to help the project team with preparing documentation, assist with any planning needed and necessary scheduling to ensure these tasks are carried out smoothly.

Key Responsibilities will include:

• You will be responsible for diary management, organising meetings, travel booking, basic slide preparation, sending out communications.
• You will also be responsible for setting up team meetings and sending out team invites.
• You will also be involved in general admin support for the management team and the people development committee.

Candidate Requirements:

• At least 2 years Administration experience
• Experience with Accounts processing/Financial Admin experience
• Strong communication skills both written and verbal and the ability to effectively communicate with people at all levels of the organisation.
• Good IT skills: word, excel, SharePoint and PowerPoint (general O365)
• Good attention to detail
• Candidates who have worked for energy company before and have knowledge of the systems would be advantageous.

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

We have a current opportunity for a Personal Assistant on a permanent basis with a specialist Recruitment Agency to recruit for a Personal Assistant to support the Founder and the COO of the business. The position will be based in Glasgow and is full-time office based.

The salary for the role will be £30-£35k DOE and the individual is required to be self-sufficient and highly organised.

The main duties of the role are:

1. Calender & Schedule management - speaking with internal & external stakeholders.

2. Travel Arrangements- ensuring cost-effective and creating detailed itineraries.

3. Communication & Correspondence on behalf of executive team.

4. Meeting Support- preparations, agenda creation, document creation and minutes in some cases.

5. Event Support- on occasion there would be a requirement to attend an event after work that the Executive Team may be a part of.

6. Relationship Management - building positive relationships between stakeholders, clients, board members, senior leaders & employees.

There is a quarterly bonus involved in the role as well that can be discussed in more detail.

For further information about this position please apply.

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.

University Services
People and Organisational Development

People & OD Administrative Assistant
Vacancy Reference: 149348
Salary: UofG Grade 4, £22,681 - £25,138 per annum.

This post is full time (35 hours p/w) and open ended.

The University of Glasgow has been changing the world for more than 573 years, and today we are one of the world's top 100 universities. We are delighted to have recently been awarded Scottish University of the Year by the Times & Sunday Times Good University Guide 2024, demonstrating that we are not only one of the best universities in the United Kingdom, but one of the best universities for the world. Our people have always been at the forefront of innovation, and our past achievements inspire our current world changers.

This is a great opportunity for a People & OD Administrative Assistant to join the University’s People and Organisational Development team.

In this role you will provide administrative support to a busy People & OD Shared Services team and be the first point of contact for all enquiries using our electronic helpdesk functionality, including contractual changes for members of staff.

Apply online at:
https://my.corehr.com/pls/uogrecruit/erq_jobspec_version_4.jobspec?p_id=149348

Closing Date: 7 July 2024

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:
1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your health and wellbeing https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.

Proud member of the Disability Confident employer scheme

Care Support Worker (Personal Assistant)

Location: Glasgow wide.
Salary: £12 per hour.
Contract: Sessional / Bank. Shift Patterns vary. Can include day, backshift, overnight support and weekends.

Are you interested in working for an award-winning social care charity?

Personal Assistants (Support Workers) have the most important role within Enable by making a positive difference every day to the lives of the people we support. No two days are the same for our Personal Assistants but what we can guarantee is that you will be supporting someone with a learning disability to achieve their goals and outcomes - whatever they may be!

Each person we support has different support needs, so your role as Support Worker may include assisting them with various aspects of personal care, moving and handling or positive behavioural support whilst expanding their social networks and connections.

ENABLE Scotland creates a bespoke team around every individual we support, and our team of Personal Assistants work collaboratively to ensure the safety, wellbeing and aspirations of the people we support are met.

The Best in You Brings Out the Best in Me

The people we support have many varied interests and hobbies and have many of the same dreams and aspirations as we do; they just too often do not get the opportunity to experience these same opportunities. A career with Enable is as rewarding as it is diverse, Personal Assistants at their best have the potential to truly bring out the best in the people we support.

About You

If you think you share the same interests and have the commitment, dedication, and above all, desire to support people to get the most out of life; then please apply now!

Enable needs you and your values to help us create an equal society for every person who has a learning disability.

You don't need experience in care to start your social care career with Enable. We recruit people based on their values and transferrable skills. Wherever your journey has taken you up until now, join us, and together we will forge a new path in what could potentially be the most rewarding role you have ever had!

About Us

Enable is a dynamic and vibrant organisation dedicated to improving the lives of people with learning disabilities and we are looking for motivated and driven individuals to join us in ensuring they have the same opportunities as everyone else.

We believe in developing all our staff and we provide an extensive learning programme together with in-house career development opportunities. These include, but are not limited to:

* Person Centred approaches, planning and thinking
* Introduction to autism
* Epilepsy awareness
* Moving and Handling
* Adult support and protection
* Child support and protection
* First Aid
* Positive Behaviour Support

We also have an excellent range of staff benefits on offer including but not limited to:

* Health cash plans providing a wide range of health benefits to help people cover the cost of their everyday health care.
* Employee Assistance Programme
* Cycle to Work Scheme*
* Season Ticket Loans*

Starting a career with Enable is the first step towards making a real difference in our award-winning charity's mission to help create an equal society for every person who has a learning disability.

Enable is an equal opportunities employer and our recruitment, selection and assessment process is based entirely on values, skills and competencies required of the specific roles.

Note: The successful applicant will be required to register with the Scottish Social Services Council (SSSC) within 6 months of their start date.

*terms & conditions apply

University of Glasgow
College of Science and Engineering
James Watt School of Engineering

Learning & Teaching Support Administrative Assistant
Vacancy Reference: 146228
Grade/Pay Scale: UofG Grade 4, £22,681 - £25,138 per annum (pro rata)

The University of Glasgow has been changing the world for more than 572 years. Today, we are one of the world's top 100 universities and ranked 13th in the world in the Times Higher Education (THE) World Impact Rankings 2023, demonstrating that we are not only one of the best universities in the United Kingdom, but one of the best universities for the world. Our people have always been at the forefront of innovation, and our past achievements inspire our current world changers.

A fantastic opportunity has arisen for a Learning and Teaching Support Administrative Assistant to work within the James Watt School of Engineering.

In this role, the postholder will act as first point of contact on the School of Engineering’s Teaching Office reception desk providing comprehensive administrative support to the school’s academic and administrative staff as well as to undergraduate and postgraduate Engineering students.

In addition, you will be responsible for maintaining key systems within the School of Engineering Teaching Office related to teaching and quality assurance.

This post is full time (35 hours per week) and offered on an open ended basis (permanent).

Proud member of the Disability Confident employer scheme

Care Support Worker (Personal Assistant)

Location: Glasgow.
Salary: £12.00 per hour.
Contract: Sessional / Bank. Shift Patterns vary. Can include day, backshift, overnight support and weekends.

Are you interested in working for an award-winning social care charity?

Personal Assistants (Support Workers) have the most important role within Enable by making a positive difference every day to the lives of the people we support. No two days are the same for our Personal Assistants but what we can guarantee is that you will be supporting someone with a learning disability to achieve their goals and outcomes - whatever they may be!

Each person we support has different support needs, so your role as Support Worker may include assisting them with various aspects of personal care, moving and handling or positive behavioural support whilst expanding their social networks and connections.

ENABLE Scotland creates a bespoke team around every individual we support, and our team of Personal Assistants work collaboratively to ensure the safety, wellbeing and aspirations of the people we support are met.

The Best in You Brings Out the Best in Me

The people we support have many varied interests and hobbies and have many of the same dreams and aspirations as we do; they just too often do not get the opportunity to experience these same opportunities. A career with Enable is as rewarding as it is diverse, Personal Assistants at their best have the potential to truly bring out the best in the people we support.

About You

If you think you share the same interests and have the commitment, dedication, and above all, desire to support people to get the most out of life; then please apply now!

Enable needs you and your values to help us create an equal society for every person who has a learning disability.

You don't need experience in care to start your social care career with Enable. We recruit people based on their values and transferrable skills. Wherever your journey has taken you up until now, join us, and together we will forge a new path in what could potentially be the most rewarding role you have ever had!

About Us

Enable is a dynamic and vibrant organisation dedicated to improving the lives of people with learning disabilities and we are looking for motivated and driven individuals to join us in ensuring they have the same opportunities as everyone else.

We believe in developing all our staff and we provide an extensive learning programme together with in-house career development opportunities. These include, but are not limited to:

* Person Centred approaches, planning and thinking
* Introduction to autism
* Epilepsy awareness
* Moving and Handling
* Adult support and protection
* Child support and protection
* First Aid
* Positive Behaviour Support

We also have an excellent range of staff benefits on offer including but not limited to:

* Health cash plans providing a wide range of health benefits to help people cover the cost of their everyday health care.
* Employee Assistance Programme
* Cycle to Work Scheme*
* Season Ticket Loans*

Starting a career with Enable is the first step towards making a real difference in our award-winning charity's mission to help create an equal society for every person who has a learning disability.

Enable is an equal opportunities employer and our recruitment, selection and assessment process is based entirely on values, skills and competencies required of the specific roles.

Note: The successful applicant will be required to register with the Scottish Social Services Council (SSSC) within 6 months of their start date.

*terms & conditions apply

I currently have an opening for a Credit Admin Assistant with a leading construction supplier based in Glasgow. They are a national business with a multitude of locations based around the UK.

They are looking for a Credit Admin Assistant to join their dynamic team at the Cambuslang Office in Glasgow. As part of a close-knit unit, you'll play a pivotal role in cash allocation, managing new accounts, and overseeing banking lodgements.

Hours rotate monthly between Mon - Fri : 7:00 - 15:00 and 8:00 - 16:00.

The benefits are:

• Competitive salary
• 23 days of annual leave plus bank holidays
• Company pension scheme
• Free on-site parking
• Profit-sharing opportunities
• Comprehensive training and development initiatives

Key Responsibilities:

• Recording bank transactions onto our system
• Allocating customer payments accurately
• Liaising with customers to obtain necessary allocation details
• Managing banking lodgements and addressing any discrepancies in coordination with branch managers
• Processing new account applications
• Running credit reports and ensuring seamless integration into our system

A successful candidate will possess:

• Keen attention to detail
• Strong communication skills to interact effectively with both customers and other stakeholders
• The ability to work autonomously and collaboratively within a team
• Exceptional time management and organisational abilities
• Proficiency in Excel

This is an excellent opportunity for an experienced administrator to further their career development. If you believe you're a good fit for this role, please contact Tommy at our Glasgow office.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

I currently have an opening for a Credit Admin Assistant with a leading construction supplier based in Glasgow. They are a national business with a multitude of locations based around the UK.

They are looking for a Credit Admin Assistant to join their dynamic team at the Cambuslang Office in Glasgow. As part of a close-knit unit, you'll play a pivotal role in cash allocation, managing new accounts, and overseeing banking lodgements.

Hours rotate monthly between Mon - Fri : 7:00 - 15:00 and 8:00 - 16:00.

The benefits are:

• Competitive salary
• 23 days of annual leave plus bank holidays
• Company pension scheme
• Free on-site parking
• Profit-sharing opportunities
• Comprehensive training and development initiatives

Key Responsibilities:

• Recording bank transactions onto our system
• Allocating customer payments accurately
• Liaising with customers to obtain necessary allocation details
• Managing banking lodgements and addressing any discrepancies in coordination with branch managers
• Processing new account applications
• Running credit reports and ensuring seamless integration into our system

A successful candidate will possess:

• Keen attention to detail
• Strong communication skills to interact effectively with both customers and other stakeholders
• The ability to work autonomously and collaboratively within a team
• Exceptional time management and organisational abilities
• Proficiency in Excel

This is an excellent opportunity for an experienced administrator to further their career development. If you believe you're a good fit for this role, please contact Tommy at our Glasgow office.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Applications are invited for an Administrative Officer (Equality) (1.0 FTE) to join the Glasgow School of Art within the Mackintosh School of Architecture.

As Administrative Officer, you will join a busy team within a teaching department which delivers courses at Degree, Diploma and Postgraduate level.

The post holder will work as part of a small team, providing administrative support for all aspects of academic quality assurance and compliance by: ensuring MSA aligns with academic standards and quality assurance processes at GSA; overseeing PSRB compliance; overseeing administrative aspects of student misconduct cases; Board of Studies committee management; overseeing processing of and providing advice/guidance in respect of GDPR/Data Protection compliance.

The role will provide administrative support for recruitment and admissions, course delivery, assessments, student feedback, visiting lecturers/critics, study trips as well as committee servicing for programme/School committees. Educated to Higher Grade level (or equivalent) and/or have relevant experience in an administrative position, preferably within an HE/FE environment, you will have knowledge and experience of all Microsoft Office applications.

For full details of the role and the person specification, please download the job description below.

Download: job description.

Closing date for submission of completed applications: Friday 5th January 2024, 23:59pm.

Interview for this role are anticipated to take place from week commencing 15th January 2024.

For full details and to apply online, please visit: https://www.gsa.ac.uk/

If you have any questions regarding the role, please contact hr@gsa.ac.uk

The Glasgow School of Art is committed to ensuring equality of opportunity in work and study. We strive to create and maintain an inclusive environment where all students and employees feel safe, understood and valued. Applications are welcomed from candidates regardless of age, disability, sex, ethnic or religious background, gender identity or sexual orientation, marital status, pregnancy, maternity, caring responsibilities or care experience.

We recognise we do not have the diversity of staff that we want and we particularly welcome and encourage applications from candidates who identify as being from a Minority Ethnic background, who are underrepresented at The Glasgow School of Art.

To view our full Equality statement, please click here.

Registered Charity Number SC012490.

STRICTLY NO AGENCIES.

Job Description

Are you interested in an administrative career within an Education environment? There are a number of full-time and part-time positions in schools and Early Years establishments. These posts are a combination of term-time (41 week and 39 week contracts) and 52 week contracts. You will be responsible for the effective delivery of clerical tasks and administration processes to support the efficient operation of the school. Your line manager will be the Head Teacher. You will be supported by the Administration and Business Support Team for all administration and digital developments. Some aspects of the role include reception duties, telephone enquiries, dealing with emails, maintaining accurate pupil records, operating digital programmes, collating data for local authority returns, advising parents/carers about enrolments, providing guidance about placing requests and advising on admissions. You will support the procurement processes and other financial transactions relating to the school. Undertaking routine cash handling duties where required, including banking, receiving and recording payments for uniform sales, establishment activities, trips, lunch monies etc. Other general office duties e.g. photo-copying, filing, document preparation, assisting with the arrangement of free school transport and other trips/outings etc. Candidates must be proficient in the use of all Microsoft Office Packages. Training and support is available for all successful candidates. This position is subject to Membership of the Protection of Vulnerable Groups (PVG) Scheme. The successful candidates are responsible for payment associated with membership. Please indicate your preferred area(s) in the application.

Please note this is a re advertisement and previous applicants should not re-apply.

Application Packs

Alternative Application Packs can be requested in other formats for example, Large Print, Braille, Audio and other languages. To request an alternative Application Pack please phone 0141 287 1054. Packs will be posted out to you within 3 working days of receiving your telephone request. Please note the closing date of the job advert to ensure that you give yourself plenty of time to complete your application form and return it to us.

Further Information

For further information about working for us please refer to our website Working for us

Proud member of the Disability Confident employer scheme