Total 6 Internship level Administrative / Clerical job vacancies in Welwyn Garden City, AL7 4PL

The Admin Intern will be responsible for administrative support to the company and will report directly to Admin Leader working as part of our Admin team. 

The purpose of QIMA’s Admin team is to ensure that our teams receive all the organizational and administrative support they need to achieve our QIMA mission.   

RESPONSIBILITIES

• Managing front desk area and daily office inspection
• Management of vendor payment, stationary, office daily consumable
• Support all staff business requirement
• Support on Exit & Entry admin process
• Support on Work Permit/Visa for expat and local employees
• Undertake other tasks assigned by leader.

Job Requirement

Provide extensive support in executing the administrative job junctions in Departments such as Finance, HR, Faculty, Operations

Attend and take minutes and transcribe / edit minutes

Other administrative functions

Job Requirements

Preferably with admin / secretarial experience

Digitally savvy (Microsoft office, teams, Hubspot, Canva)

Active and team player

matured individual and meticulous

meeting deadlines

able to commit from 9 to 6pm daily

Founded in 2006, IGG is a leading global mobile games developer and publisher committed to making amazing innovative games for players all over the world. Our games are available in 23 different languages, and are enjoyed by 38 million monthly active users from over 200 countries and regions.

At IGG, we are innovators at work, gamers at heart!

We are on a hunt for a motivated and no-task-too-small intern with a passion for human resource and office administration to join us. This internship offers hands-on experience in various human resource and office admin functions, providing a comprehensive understanding of human resource and office operations. The ideal candidate will be eager to learn, highly organized, and capable of handling sensitive information with confidentiality.

What You’ll Do

Support the team in daily human resource and office administration.

Human Resource

• Provide support in the recruitment, selection, and onboarding process, including drafting job descriptions, posting job ads, arranging interviews, and conducting orientations.
• Assist in managing employee benefits.
• Contribute to planning, executing, and facilitating employee activities to foster team spirit and engagement. This includes designing activity posters, managing employee registration, procuring festival gifts, and selecting venues.
• Support HR-related projects and initiatives aimed at enhancing staff recruitment, engagement, retention, and HR practices.

Office Admin

• Perform general receptionist duties.
• Assist in office operations and vendor management.
• Handle pantry management, including budget control, purchasing groceries, and suggesting pantry supplies.

Who we are looking for

• Fresh diploma or degree graduates in any relevant field
• Strong organizational skill, able to prioritize and multitask to manage work requirements
• Attention to detail and meticulousness
• Self-driven, proactive, and able to work independently with limited supervision
• Ability to handle confidential data with discretion
• Strong communication and interpersonal skills
• Preferably available for a 4 to 6 months commitment

Internship learning outcomes

• To gain working experience and sharpen soft skills by interacting with all levels of staff
• Learn how to be organized and analytical
• Be creative in proposing new solutions to challenges
• Able to manage office operations independently

Why choose us

• We value your development and aim to retain exceptional interns as permanent employees
• We are a fun and inclusive team that works closely to bring success to the company
• Fun company culture and working environment
• Casual working attire, relaxed setting
• Office with modern facilities (pool table, darts, karaoke set, board games, etc)
• Company events & bonding activities

Small Company that is currently expanding

Available for personnel looking for career progression, opportunity. Newly graduate are welcome to apply

Looking for more than 2 candidates

-Team Player

-No Experience needed

-Ready to strive

-Work from home

-Microsoft skills

Located in Woodlands area

2 Bus stops to MRT

A/ What you will be doing:

You will be a member of the Finance, Operation, and Compliance team and be responsible for the following tasks:

1/ Administration: (About 60-70% workload)

• Manage office supplies, amenities, catering requests, and service to employees.
• Ensure the office is well organized, clean, and neat.
• Execute the company policies of employee care and benefits (welcome gifts, gifts for life events, gifts for work anniversaries, annual health check-ups, private insurance, parking tickets, etc.).
• Support in organizing teambuilding activities.
• Manage employee attendance and types of leaves as per the company's regulations and do accurate monthly attendance reports for salary payments.
• Be responsible for reception and administrative tasks such as answering phone calls and forwarding them to related people if necessary, receiving and delivering company letters or packages, and supporting company guests…
• Make simple periodical government reports.
• Other low-complexity tasks include supporting other business units with data entry if ever needed.

2/ Finance and accounting: (About 30-40% workload)

• Receive and process accounting documents and payment requests (Up to 15 requests/week).
• Be responsible for reconciling payable and receivable accounts (1 customer - our mother company with 1 invoice/month and 5 key suppliers with about 3 -10 invoices/month).
• Book all accounting entries in the accounting system (e.g., Misa). (Up to 150 entries/month).
• Make monthly tax declarations.
• Other tasks assigned.

Note: Our financial activities are mostly internal; we don’t do business in Vietnam and mostly serve our parent company in Switzerland.