Total 25 Others level Administrative / Clerical job vacancies in Keswick, Cumbria, CA12 5NY

Position: Full-Time Temporary Admin Officer
Contract: 3 months with the possibility of extending
Working Hours: Monday to Friday, Office Hours (37 hours per week) Hybrid working - 60% office attendance
Hourly Rate: £12.33 per hour

Job Description:
We are currently seeking an organised, motivated Admin Officer for our public sector client. The successful candidate will provide administrative support. They will follow set procedures and will exercise some independent judgment in carrying out instructions, under general supervision. Examples of work performed will include but not be restricted to:
- Collating and analysing fairly complex information or data, submitting results in a written report
- Overseeing administrative procedures and processes
- Assisting with budget preparation and control, if required
- Acting as an administrative liaison with internal and / or external sources
- Preparing routine correspondence

Training will be provided on internal systems. Excellent communication and IT skills are required for this post.

Requirements:

• Able to follow well established processes and detailed instructions.
• Strong administrative skills with proficiency in Microsoft Office packages
• Excellent communication skills, both written and verbal.

Benefits:

• Weekly pay, holiday and pension scheme
• Location accessible by car, train or bus

Application Process:

If you are interested in this position, please apply online with your CV in WORD format.

Important:

Successful candidates will be subject to a thorough background and clearance check, including Criminal Record Checks (DBS Checks), Reference Checks (Employment, Education, and any gaps) covering the past three years, as well as Address checks for the past five years. This process may also include obtaining character references and/or other evidence to cover periods of unemployment.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.?
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

PRIVATE PERSONAL ASSISTANCE Ltd
We are a Domiciliary care company based in Sedbergh and looking for staff to join our Team.
We cover Sedbergh and the surrounding area and Kirkby Lonsdale and surrounding area.
We have full time and part time positions available in Sedbergh and Kirkby Lonsdale. Must be able to work alternative weekends.
Experience preferred but not essential as full training will be given.
Driving Licence essential and own car.

We are hiring for a well-established West Cumbria based company which has various small businesses within their portfolio.

The role will report directly to the Chair. The executive director plays an active role as a member of the Board in the running of the company.

Your new job:

In addition to the traditional finance function duties (cash management, liaising with the auditors and the bank and other finance related matters such as budgeting, financial performance, overseeing accounting staff) the role encompasses a variety of other administrative responsibilities:

Human Resources – dealing with staff, issuing contracts, records up to date, awareness of legislation
Understanding of payroll and auto-enrolment requirements
GDPR – awareness of what our responsibilities are and ensuring that they are compliant
Ensure that AML regulations are being met
Overseeing H&S
Insurance renewals (commercial combined, professional, credit)
Agreeing contracts for the supply of equipment/electricity
Oversee the IT function / IT Manager
Manage the Business Risk Register
Acting as Company Secretary

Requirements:

Sound financial background and with experience to oversee the finance and administrative functions within a small but busy company whose business operates in various sectors.

The role will report directly to the Chair and you will play an active role as a member of the Board in the running of the company.

Consideration will be given to anybody who can demonstrate experience to oversee and manage the areas listed above and we are willing to consider either full or part-time.

Benefits:
Salary of around £70,000 is offered (or pro rata if part-time).



To apply for this job, you must already have the legal right to live permanently and work in the UK.

We do not offer visa sponsorships and we are unable to provide immigration advice.

Recruit North t/a Recruit Cumbria is a recruitment agency in Cumbria.

We specialise in permanent staff recruitment across multiple job sectors.

Whether you are looking for a new job or recruiting staff we have 40 years of careers, employment and recruitment experience behind us.

Our services to candidates (job seekers) are free, friendly and confidential.

Admitting, discharging and transferring patients onto Bed Management System. Reviewing EDNS (as required) and ensuring patients personal details are up-to date and correctly entered onto the OASIS/PAS System. Inputting and amending Tele tracking for Nursing Staff Receiving and auditing patients case-notes and ensuring notes available for ward rounds. Preparation of trolley, notes, forms, x-rays in readiness for Ward rounds. Collecting Patients case-notes from the Health Records Department, Transit area Collection of Ethnic and Religious Data and inputting information onto OASIS System Acting as Stage One Officer to determine overseas patients liability for treatment charges and informing the Overseas Officer Filing, updating and maintenance of patients' records, ensuring Patient Front sheet contains correct details Keeping daily records of any pathology requests as requested, checking forms are correctly completed. Delivery of specimens to Pathology Laboratory if urgently required Delivery of Prescriptions Forms to Pharmacy and collection of drugs as appropriate Assisting Nursing staff with processing of patients property and valuables in accordance with policy and procedures and arranging for property to be taken into General Office for safe custody Liaising with General Office regarding patients pensions/benefits Arranging appointments for Outpatient clinics as directed Preparing of patients EDNs and admittance notification for GPs for completion by medical staff Arranging completion and issue of medical certificates for sickness benefits purposes Arranging ambulance transportation where authorised Ordering and maintaining ward stationery and supplies Completion of routine maintenance requests for forwarding to Estates Department Receiving telephone calls, taking and relaying messages and referring calls as appropriate Assisting Audit team, rehabilitation nurse and practice development nurse with administration duties. Answering patients and relatives general enquiries and assisting them with any problems throughout their stay Delivery of notes, urgent requests, post, letters etc to other departments within the Hospital. Delivery of post, etc to patients Liaising with other Hospitals and Departments, Social Services, GP Surgeries and Home Help To liaise closely with the Progress Chasing team on a daily basis Arranging for requests for nursing aids, walking aids, surgical appliances to be processed with the appropriate departments Ensuring all information is correctly entered into the Admission and cross reference books Photocopying of paperwork as required and faxing as per policy guidelines To provide cover for annual leave and sickness leave on any of the medical Wards as directed Ensuring all mandatory training is up to date and all Trust policies are adhered to Any other duties as directed by Line Manager, Senior Nurse and Management Team.

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants. Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview. Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies. Please ensure that you document evidence of meeting all the essential criteria in the supporting information. If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered. Important Information Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date. For candidates applying using a Hotmail account or have strict firewall settings please ensure the following: Junk Mail is checked regularly Disclosure and Barring Service: On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect. The changes mean that: youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed. If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so. Nacro Tel: 0300 123 1999, or email: helpline@nacro.org.uk Unlock Tel: 01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock website The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post: Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months. Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months. As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits. A lease car may be available for this position; further details will be provided upon appointment if applicable. 27 day holiday scheme rising to 33 after 10 years Flexible working Scheme Excellent opportunities for development Competitive NHS Pension scheme Access to NHS discounts with retailers and leisure companies EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems These schemes are subject to availability

This is not exhaustive and may be subject to reasonable ammendments as neeed. To accurately complete the audio-typing of clinic within agreed turnaround times. To audio-type all clinics under the agreed template for the directorate to ensure uniformity of letters. To ensure the enclosures indicated by the clinician on the audio tape are sent out with the appropriate letter(s). To be responsible for sending out and distributing clinic letters. To ensure patient records are accurately maintained on PAS (OASIS), and any other relevant system(s) or databases, ensuring that patient demographics details are correct To check the clinic has been cashed up and the treatments status code and outcome code have been correctly inputted by the reception staff and escalate where appropriate as directed by the Team Leader. To ensure there is effective and robust communication, liaising with Pathway Co-Ordinators, Team Leaders, Service Manager, and any other colleagues, including escalation of any issues as necessary. To ensure that filing of all loose correspondence is carried out at the time of typing and that the files are kept in good order as detailed in the Trust Health Records Policy. Support to the Band 4 Pathway Coordinators to provide periods of cover during annual leave and sickness.

To promptly answer general telephone enquiries from patients and other members of the public and from hospital personnel, GPs and representatives of other organisations, treating each contact with courtesy, discretion and tact. Where appropriate to pass calls on to the relevant department. To book/amend/cancel/confirm appointments in line with Trust Policies. To confirm with patient and update demographic information on the relevant booking system. To us the Mjog text messaging system including the texting of patients when requested. To assist in helping to promote Quality of Care and maintaining standards in the department. To provide cover for Patient Contact colleagues during periods of absence, co-ordinating leave booking to facilitate this, ensuring the opening hours of the contact Centre are covered.

We are seeking a full-time keen and enthusiastic person to provide strong secretarial, organisational and administrative support within our Maxillofacial Department, supporting Head and Neck Oncology Surgeons and other Consultants and Clinicians.

The successful candidate will ideally have a medical secretarial background with strong computer skills including fast and accurate audio typing. Key skills required are excellent verbal and written communication skills, enabling communication at all levels, a keen eye for detail, good time management, and the ability to work to tight deadlines prioritising workload under pressure while working efficiently as part of a friendly, busy team, ensuring the best possible care for our patients in a timely manner whilst ensuring that targets adhered to.



To provide full secretarial and administrative support to the Maxillofacial Department at Medway Maritime Hospital.

To work flexibly and sensitively with other disciplines both on and off the MMH site and liaising with Queen Victoria Hospital, East Grinstead.

To provide and receive confidential and sensitive information written, aural or verbal, to be exchanged with patients/clients, relatives, staff or external parties.

To review and manage the patient pathway to ensure all Oncology and RTT targets are met, escalating concerns when they arise.

To communicate sensitively and appropriately with patients suffering from serious illness.

Rated GOOD overall with outstanding care by the CQC. The Queen Victoria Hospital is a specialist NHS hospital providing life-changing reconstructive surgery, burns care and rehabilitation services across the South of England and beyond.

A centre of excellence, with an international reputation for pioneering advanced techniques and treatments. Everything we do is informed by our passion for providing the highest quality care and the best clinical outcomes.

At QVH we are proud of our achievements and our specialist services continue to record excellent clinical outcomes for patients. We regularly receive excellent results from patient satisfaction surveys and on average 98% of inpatients say they would recommend the hospital to their family or friends.

Our success is underpinned by the skills and enthusiasm of our staff and a strong culture of partnership. We are fully committed to training and development of the workforce with support for continuing education and learning.

Liaison with Nursing and Diagnostic Imaging support services to MMH and QVH.

Maintain close and collaborative working relationships with the Service Co-ordinator and other administrative and clinical staff.

Maintain effective manual and computerised systems to ensure accurate and timely delivery of information to clients and professionals.

Deal with correspondence making use of IT, i.e. e‑mail, internet and intranet, using initiative and discretion to prioritize.

Deal with all telephone calls promptly and courteously with an empathetic approach.

Respond sympathetically to individual needs within resources available.

Type clinic letters from digital dictation to meet Trust guidelines on responses.

Ensure clinic letters are sent out to GP within agreed timeframe of the clinic date.

Prioritise results needing urgent attention and chase for results where needed.

Co-ordinate and monitor patients that require follow up tests to ensure the tests and results are obtained wherever possible.

Ensure an audit trail in the patients’ notes is kept.

Co-ordinate matters arising from clinical appointments and arrange further referrals/ investigations as directed. This includes liaison with external trusts conducting interventional/diagnostic procedures and the tracking of these patients through their pathway ensuring that interventional/ diagnostic reports are available for Clinicians’ review prior to or for patient follow-up appointments.

Responding to the requests of the Patient Access team regarding Oncology and RTT18 queries and/ or input clinical outcomes for clinics.

Book appointments for patients for the services as required onto PAS.

Manage patient’s expectations when booking appointments and advising them of updates.

Monitor clinics to ensure that they are fully utilized and ensure full clinics wherever possible.

Monitor the patient pathways for all patients in the services make every effort to ensure all patients are offered an appointment within 6 weeks of referral.

Schedule all diagnostics that are required for each clinic type in a time effective order to ensure the patient’s receive an excellent service from QVH at Medway Hospital.

Ensure there are regular reviews of all the outstanding patients in the service to ensure patients are seen in the timescales allowed.

Support the Service Co-ordinator with gathering monitoring data for the service as required.

Create and maintain patient case notes in preparation for outpatient consultation clinics, working closely with medical records departments where necessary.

Ensure patient case notes are stored, tracked and archived according to Trust guidelines.

Develop and maintain a sound knowledge of medical terminology, tests, symptoms and procedures.

Arrange for notes/ referrals/ equipment for triage, dictation equipment and clinical supplies to be transported to/ from off-site clinics.

Actively participate in Departmental meetings as required.

Where required assist in maintaining stationery/ equipment stock control for the department.

Attend statutory Trust training courses as necessary and access training ensuring continued professional development within the service.

Assist with the supervision of temporary or new secretaries when covering for holidays and sickness.

Follow the QVH Trust’s guidelines on confidentiality.

Ensure a professional image of QVH and the service is maintained at all times.


This advert closes on Sunday 10 Nov 2024

To rotate between the sites and all modalities within imaging managing reception, booking in patients, answering the telephone and dealing with day to day queries. To make patients appointments in line with the priority codes, using the RIS system. Consideration must be given to the scan type, availability, and suitability of the patient, and the availability of necessary preparations. To make appointments by letter and telephone ensuring correct preparation is given. Schedule patients by priority in chronological order in line with the waiting list. All patients whose appointments fall within one working week must be contacted by telephone. To follow up those patients who fail to attend for an appointment and liaise with the referring team as necessary. To verbally clarify with patients that they are able to attend before arranging the ordering of special preparations. Escalate to the Administration Team Leader and relevant modality lead, any potential problems regarding target times and patient queries.

Once your pre-employment checks have been completed you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions. Please note that appointment to this post will be subject to a satisfactory Disclosure & Barring Service Check at Standard Level. At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work. We support our staff with disabilities to ensure they have the adjustments they need to be the best they can be in the workplace. Collaborating with Access to Work means that our staff are assessed by experts in the workplace and we ensure that their recommendations are implemented as quickly as possible. You can find out more here: Access to Work: get support if you have a disability or health condition: What Access to Work is - GOV.UK (www.gov.uk) Interview Date: To be confirmed

Here at Edinburgh Woollen Mill, we are looking for an Administrative Assistant to join our team providing administrative and secretarial support to the Company Secretary, based in our Head Office in Carlisle.

In this role you will be part of the Corporate Administration Department which is responsible for providing service, guidance and support in the key areas of insurance, claims management, pensions, health & safety and legal compliance for a number of separate companies.

If you enjoy a changing work-load and have strong ability to prioritise a number of different tasks at the one time we would love to hear from you!

Key responsibilities:

- Assist the Company Secretary with all administration and secretarial tasks
- Minute taking of meetings
- Recurring day to day responsibilities
- Assist with any project work from time to time
- Building Management tasks such as reporting repairs, liaising with contractors, testing alarms and emergency lighting.
- Daily contact with stores and other managers to gather information or provide support.

What we are looking for?

- Must have fundamentally strong secretarial, clerical, word processing, database and spreadsheet skills - accuracy rather than speed is important.
- The ability to record meetings and experience with minute taking will be an advantage.
- Someone who enjoys working in a close team, but also able to work independently and engage their own initiative.
- A full driving licence is useful but not essential.
- Health and Safety training would be an advantage
- Involvement in pensions would be beneficial, particularly automatic enrolment
- A great telephone manner is essential, ability to be polite and patient on the telephone in potentially frustrating situations.

Training in the key areas will be given but the successful candidate will have to prove literacy, numeracy and integrity.

A keyboard/software skills test will be part of the interview process.

If you are interested in the above or would like to find out more, please reach out today!

Full time role Mon to Thurs 9 to 5 and Fri 9 to 4:30pm

The applicant can choose which office to be based from - it is a Hybrid role 3 days in office and 2 days from home (flexible on the days).

There may be an occasional request to travel to another office to take minutes - but practically that will be about once a month. Then standard council expense policy applies e.g. rail/bus travel but also 45p a mile in their own car.

Really do need strong diary management skills - that forms a large part of the role. Then there will be minute taking etc. and the usual PA type skills.

Job Title: Income and Administration Officer
Contract Type: Permanent
Salary: £25,965.41 per annum (£27,112.48 is achieved after 18 months successful performance in the role)
Working Hours: 37.5 per week
Working Pattern: Monday to Friday with flexibility to work evenings and weekends as required
Location: Harbour Place, Workington

If you share our values and are excited about making a significant impact at Riverside, please ensure you attach a current CV and covering letter. At Riverside we recruit to potential not just on skills and experience, so we encourage you to apply even if you don't meet all the essential criteria on the job description.

The difference you will make as a Income and Administration Officer

You will work collaboratively as part of a committed team to provide income management advice, guidance and support to customers and colleagues. The focus of this role is to support customers to sustain their tenancies, maximise the organisation’s rental income and deliver income administration across a defined number of properties.

About you

We are looking for someone with:

• Experience of working with vulnerable and diverse customer groups and individuals with complex needs.
• Experience of working in a customer facing environment
• Excellent communication skills, with the ability to provide advice, support with the ability to empathise with customers who are facing a range of issues

Why Riverside?

At Riverside, we’re a housing association with a difference – enhancing the everyday for all our customers. For 90 years, we’ve been revitalising neighbourhoods and supporting communities by providing the homes they need to live full, fulfilling and rewarding lives.

We have a portfolio of over 75,000 affordable residential and retirement homes across the UK. Our work ranges from homelessness services to social care, employment support to retirement living, and we need the best people on board to help us.

Working with us, you’ll enjoy:

• Competitive pay & generous pension
• 28 days holidays plus bank holidays
• Flexible working options available
• Investment in your learning, personal development and technology
• A wide range of benefits

Diversity and Inclusion at Riverside:

We are inclusive. At Riverside, we value diversity in all its forms. We foster a workplace where all individuals are respected, empowered, and heard. Our commitment to inclusivity drives our success and enriches the lives of our customers and colleagues.

Riverside is a Disability Confident Employer and operates a Guaranteed Interview Scheme for any applicant who declares they have a disability. If the applicant meets the minimum requirements for the role (as set out in the role profile and/or person specification) they will be guaranteed an interview.

Applications may close before the deadline, so please apply early to avoid disappointment.

Safe and accountable storage of patients health records in our off site facility at Stirling Park and in the Deceased Library Area Coordination of missing notes to deliver to various services throughout the Trust Collection of notes from wards to amalgamate with originals Prep notes for Outpatient clinics to ensure updated demographic information and referral letters are in patients notes Repairs and maintenance of all health records Culling and destruction of health records according to the NHS guidelines Distribution and management of the delivery of notes throughout the Trust via Transit Area at Medway. Effective and efficient coordination of the delivery of notes between both sites. Digital Health Records Clerk (Scanning Team) - Collection, preparation, scanning and quality checking of patient notes. Requires attention to detail, strong computer skills, ability to consistently work at fast pace whilst maintaining quality. Manual handling of multiple notes folders from the whole site and within medical records department. Collection of notes from wards to amalgamate with originals Tracking of all notes to record appropriate location at any given time within the department and to where the notes are being sent/ allocated.

ATTENTION!
MAINTENANCE ADMIN WANTED!
We are seeking a Maintenance Admin to join our client’s team permanently. The Maintenance Admin will be working full-time in the office and working for a growing company and joining the Service Delivery Team. The Maintenance Admin must have previous admin experience and a good attention to detail and excellent communication skills.
Key Responsibilities for the Maintenance Admin:
• Efficient and effective scheduling of the field service teams and specialist service delivery partners.
• Liaising with the operation department
• Liaising with the Customer service team and O&M Site Managers
• Assist with arranging external contractors
• Booking and coordinating engineer visits
• Ensure data is recorded correctly
• Identify and alert management of events with potentially high business impact or emergency
• Preparation of yearly and 4 weekly work schedules with the ops team
Skills Required for the Maintenance Admin:
• IT literate and comfortable with planning applications, proficient with Microsoft Office packages (Excel in particular)
• Experience in complex work scheduling
• Excellent communication skills both written and verbal
• Strong organisation skills and eye for detail
• Strong desire to provide excellent service on each interaction both internally and externally
• Ability to learn and work in multiple systems simultaneously
Benefits for the Maintenance Admin:
• 25 days holiday
• Continuous learning and development opportunities
• Cycle to work scheme
• Private health care scheme available
• Pension plan provision
• Discretionary bonus based on individual and business performance
• Electric car lease scheme
• Company PC/Laptop
• Health and well-being support
If this role is of interest, please apply for additional information or contact Thomas Edevane from Clearwater People Solutions.