Total 14 Others level Administrative / Clerical job vacancies in Aberdeenshire, AB16 5GB

The Recruitment Co are currently working with a large Public Sector body in recruiting for an Administrator based in West Belfast.

MAIN DUTIES & RESPONSIBILITIES
Provide a full secretarial support service to the team and other professionals. Maintain diaries; arrange diary dates, venues, travel arrangement and hospitality. This also includes minute taking.

• Organise the office and carry out routine secretarial duties which include the development and maintenance of an efficient filing system, brought forward system, mail distribution, photo copying, binding and ensure relevant files are available for meetings.
• Open and record incoming mail and direct correspondence for the Team or otherwise deal with routine items. This will include the writing and drafting of routine letters for signature.
• Facilitate communication within the department by liaising with relevant staff.
• Dealing with telephone calls and enquiries and taking relevant action as appropriate.
• Type letters, memorandums and minutes. A high level of word processing skills will be required and the post holder will also be required to develop skills on Microsoft Office software and other computer packages as and when required.
• Assist in the production of Power Point presentations required by department.
• Provide administrative support in the production of policies and reports produced within the department.
• Supervision of clerical staff if post requires so.
• Management of stationary stock levels throughout the department using stock catalogue and non-stock requisitions so levels of stock are adequately maintained.
• Update/search information on client database (Paris/Socare) as required.
• Contribute to the collection and collation of statistical information on a regular basis
• Operate a Petty Cash system as required and in line with Trust policy.

Experience/ Qualifications / Registration

A minimum of 5 GCSEs (Grade A-C) to include English Language and Maths or equivalent qualifications or higher standard of education AND 1 year administrative/ clerical experience
OR
NVQ Level II Business & Administration or equivalent and 1 year administrative/ clerical experience
OR
3 years administrative / clerical experience in addition to one of the above
6 months experience using Microsoft Office including Outlook, Powerpoint, Excel and Word is also essential.

The applications for this role close COB Friday 15th. Please submit your CV or contact

The Recruitment Co are currently working with a large Public Sector body in recruiting for a Personal Secretary to provide a full PA and administrative supporting role to the Chief Executive and Chair.

Key Duties

To co-ordinate the workload of the Chief Executive and Chair, to include diary management, word processing, mail management, file maintenance and the preparation of reports, briefings etc. using Microsoft Office software.

2. Establish, maintain and implement office procedures and create an effective filing system for the office in line with Records Management requirements.

3. To take appropriate action in relation to mail, telephone and other enquiries, ensuring effective messaging and "bring forward" systems are in place and that the necessary follow up action is undertaken.

5.Draft correspondence and reports as required on behalf of the Chief Executive and Chair.

6. To be responsible for raising requisitions using the e-Procurement System as required for the Chief Executive/Chair's Office.

7. To maintain effective working relationships and appropriate communication networks with key stakeholders both internal and external to the organisation and present a professional image appropriate to the office of the Chief Executive and Chair.

This Job Description will be subject to review in the light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.

Requirments:

1a) GCSE Maths and GCSE English (A-C) OR equivalent qualification to demonstrate literacy and numeracy

OR higher qualification AND 2 A 'Levels OR equivalent qualification OR higher qualification.

18 months relevant experience in a secretarial/administrative role. OR HNC/HND or equivalent/higher qualification in an administration related field AND 1 year's relevant experience in a secretarial/administrative role.

OR 3 years' relevant* experience in a secretarial/administrative role in an office based environment. *Relevant experience is defined as working in a secretarial role to include typing, diary management and communication with all levels in the organisation. AND 2. At least 6 months experience in servicing meetings to including drafting agenda.

Please apply on the below or reach contact for more information.

The Recruitment Co are currently working with a large Public Sector body in recruiting for a Validation Clerk.

Main Duties

Validating patients on waiting lists. General administrative duties.

Main Qualifications/ Experience

Administrative/ Clerical experience. Dealing with general public face to face and on the telephone. English and mathematics qualifications.

Experience in a similar role is essential.

For full job details please apply below or contact

The Recruitment Co are currently working with a large Public Sector body in recruiting for a Farm Unit Admin Officer.

Main Duties / Purpose of Job / Function of Role

Admin duties and supporting the Farm Manager

Specific Experience / Qualifications required Admin experience

Knowledge of farming is beneficial

The recruitment Co are currently partnered with The Labour Relations Agency in recruiting for an AO.

key Purpose: We are seeking an Administrative Officer to support our business operations through essential administrative services. This role is vital in ensuring the smooth functioning of our operational and business functions.

Key Responsibilities: As an Administrative Officer, you will perform a range of duties aligned with the Northern Ireland Civil Service Administrative Officer Grade. Your responsibilities will include, but are not limited to:

• Maintaining the integrity of the Agency and ensuring the effective delivery of services.
• Keeping records updated, both manually and electronically.
• Preparing weekly, monthly, and quarterly reports using Microsoft Office (Word, Excel, and PowerPoint).
• Responding efficiently to inquiries from internal and external stakeholders via phone, in person, and electronically.
• Assisting with the administration of operational activities, workshops, and presentations.
• Compiling statistical data as required.
• Processing financial transactions accurately.
• Providing technical support for office equipment, including phones and printers.
• Assisting with procurement processes and managing stationery supplies.
• Contributing to and generating reports from various systems and databases, such as the Individual Conciliation Case Management System and Corporate Services systems (Finance, Personnel, etc.), Access, and Visio.
• Welcoming visitors at Reception and managing calls through the Agency's switchboard, along with providing WebChat support for stakeholders.
• Undertaking any other miscellaneous duties appropriate to the role.

This list provides a general overview of the main duties associated with the position. The focus of specific responsibilities may evolve over time based on business and operational needs.

We are seeking to attract suitably qualified candidates for the above vacancy in the Belfast Office. Flexible working opportunities are available - Full time / Part time / Job Share / Permanent / Temporary (hybrid working arrangements are in place).

Essential Criteria:

Education/ Qualifications

A minimum of 4 GCSEs which must include English and Maths at Grade C or above or
equivalent.

Applications through this route must demonstrate a minimum of one year's experience as at 1.3 below.

Application Form
and Certificates

Non-Academic Route - Applications through this route must demonstrate a
minimum of two year's as at 1.3 a) below.

Application Form

Experience 1.3 the relevant duration

Working with office systems, both manual and electronic, within an office environment.

AND;

Experience in data input and the preparation of letters, reports, tables, diagrams, numerical
analysis and presentations using Microsoft Office (Word, Outlook, Excel, PowerPoint).

AND

Experience in a public facing role requiring a high level of customer care skills.

The last date for applications is Friday 22nd November.

It is anticipated that interviews will take place week from 5th December 2024.

Applications will only be accepted through The Recruitment Co directly, no applications should be sent direct to LRA.

The Recruitment Co are currently working with the NIHE to recruit for an Admin Officer based in Newtownards.

Main Duties

Posts in the Level 3 grade requires taff to undertake variety of duties ranging from supervision and training, to advice and guidance for the public. In each of the functions interpretative and discretionary skills play significant part,although it is stressed that these skillsare brought to bear within written or verbal parameter sand policies set by the organisation. For industrial staff the work requires competence,co-ordination and craftsmanship with a demand for both precision and speed or considerable demand for precision.

To discuss the above role in more detail please contact

Job Description

Monitor and control the quality and standards in repairs, planned cyclical maintenance, stock improvement, NHT (Council Variant) and non-housing work to internal and external customers for the Asset Management Team and Housing in general.

The applicant will be required to work out with normal hours, including on standby/call out and some evening and weekend working and will be paid at our standard overtime payment rate.

There is a responsibility for the post holder to demonstrate a commitment to quality service delivery through continuous improvement for the benefit of the Service and the organisation.

As part of this post, Aberdeenshire Council will provide a van and the opportunity for hybrid working which includes flexi-time which can lead up to an additional 12 days leave through a calendar year.

This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. A confirmed offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.

This post has a minimum requirement of one reference which must be your current or most recent employer.

Fixed term for a period not exceeding 31/05/2025

Informal enquiries to Moray Bligdon – 01467 538327

For more information about living and working in Aberdeenshire, please click here

Requirements

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A Privacy Notice giving you information on the data we hold on you, what we do with that data, who we share your data with and your rights under GDPR is available here. Alternatively we can send a copy if you ask us to by emailing askhr@aberdeenshire.gov.uk.

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Job Description

This position works within our Support Services Team, within Environment and Infrastructure Services, primarily providing administrative support with Freedom of Information Requests, Environmental Information Requests and Subject Access Requests. This will require the post holder to provide efficient, effective, and accurate, customer focused support to Council Services and will require working on an individual basis and collaboratively as part of a team.

It is essential that the post holder prides themselves on their attention to detail and has knowledge and experience of using Microsoft Office365 packages.

There is a responsibility for the post holder to demonstrate a commitment to quality service delivery through continuous improvement for the benefit of the Service and the organisation.

This post has a minimum requirement of one reference which must be your current or most recent employer.

Informal Enquiries to: Anna Thomson, anna.thomson@aberdeenshire.gov.uk

Duration: For a period not exceeding 31 January 2025

A Privacy Notice giving you information on the data we hold on you, what we do with that data, who we share your data with and your rights under GDPR is available here. Alternatively we can send a copy if you askus to by emailing askhr@aberdeenshire.gov.uk.

Proud member of the Disability Confident employer scheme

Job Description

Provide efficient and effective, customer focused administrative support to Housing Services, working on both an individual basis or collaboratively as part of the Options and Homelessness Team.

The allocated base can be changed to suit the successful candidates location.

There is a responsibility for the post holder to demonstrate a commitment to quality service delivery through continuous improvement for the benefit of the Service and the organisation.

Informal enquiries to Maureen Ewen - 01467 534649

A Privacy Notice giving you information on the data we hold on you, what we do with that data, who we share your data with and your rights under GDPR is available here.  Alternatively, we can send a copy if you ask us to by emailing askhr@aberdeenshire.gov.uk.

Proud member of the Disability Confident employer scheme

We are looking for an experienced Ecological Clerk of Works (ECoW) to join our Scotland Ecology Team, to work on an exciting infrastructure project. This is primarily a site-based post on Isle of Harris, involving detailed ecological surveys, protected species licencing and reporting. At RPS, our Ecology Team work on a variety of projects, from resolving bat issues in individual homes to delivering all ecological surveys for large-scale complex commercial developments including Nationally Significant Infrastructure Projects (NSIP). We undertake all aspects of ecological consultancy and ensure compliance with environmental regulations and statutory requirements.

We also have other EcoW opportunities, both short-term contract and permanent roles so we would be keen to hear from candidates interested in similar roles elsewhere in Scotland. Plus also for HS2 Phase 2, where a Great Crested Newt licence will be a pre-requisite.

What you’ll be doing:

· Monitoring protected species and retained habitats on site

· Input and monitoring of compliance with relevant management plans e.g., Construction Environment Management Plan and Peat Management Plan

· Liaison with construction site staff daily, through provision of toolbox talks, attendance at site liaison meetings, and daily provide constructive advice on ecological protection measures and solutions

· Maintaining records of ecological sensitivities, issues requiring action and advice provided, to ensure mitigation and legal requirements are met

· Monitoring and advising on, pollution prevention measures

Skills and experience required

· Educated to degree level in a relevant subject or significant on the job experience

· Experience of applying ecological principles to construction projects and working knowledge of surveying and reporting

· Construction Skills Certification Scheme (CSCS) accreditation

· Solid experience of working on Infrastructure or large construction sites, preferably in Scotland

· Competence in survey and mitigation design for protected species

· A comprehensive understanding of SEPA CAR Regulations, relevant guidance and environmental legislation

· Competency with standard MS Office applications, including MS Word, Excel, PowerPoint and Outlook (GIS skills desirable)

What’s in it for you

Our employees are rewarded with competitive salaries, opportunities to invest and many other benefits including: 25 days holiday + bank holidays, Option to purchase up to 5 extra days per year, Company pension scheme, Group Disability Scheme, Share Incentive Scheme, Life Assurance, Cycle to Work Scheme, Health Screening, Employee Assistance Programme (including numerous wellbeing initiatives and mental health support), Dental and Vision Cover, Subsidised Gym Membership, Professional Memberships and access to BenefitHub offering discounts, cash back offers and rewards

We’re an accredited training provider – from entry level to master’s degree level professional qualifications in leadership & management and executive coaching & mentoring, we support learning and development for everyone.

A personal development plan and a transparent career pathway puts you in the driving seat of your career and you’ll be supported as far as you want to go.

We encourage and value different ideas, perspectives, and styles of thinking. We need a mix of experiences and skills to develop the most innovative ideas. We respect one another and recognise the potential and contribution of everyone. You’ll be joining a diverse community and a company that puts its people first and prioritises their wellbeing.

We understand the need to work flexibly, with agile offices and hybrid working offered as standard, we’re happy to talk about flexible working. This is a workplace that works for you.

A career here is far from ordinary. Here you’re not a number, you’re part of the solution.


What happens next?

The Talent Acquisition Team will be in touch to let you know the outcome of your application. If your application is progressed, you’ll have a conversation with one of our recruiters followed by a two-stage interview process with the Ecology Team.

If this opportunity suits your career journey, we’d love to hear from you. All applications will be considered, and we will try our best to respond to you within seven working days.

#LI-RA1

Proud member of the Disability Confident employer scheme

Job Description

Provide efficient and effective, customer focused support to Council Services, working on an individual basis or collaboratively as part of a team.

There is a responsibility for the post holder to demonstrate a commitment to quality service delivery through continuous improvement for the benefit of the Service and the organisation.

The successful candidate will be supporting the Alcohol and Drug Service team which will involve general admin tasks as well as recording of information on Council/Nhs applications.

This post will be office based. The preferred candidate would be required to attend the office in Inverurie and/or Stonehaven.

This post has a minimum requirement of one reference which must be your current or most recent employer.

Informal enquiries to: Mandy Noble - 01467 538998

A Privacy Notice giving you information on the data we hold on you, what we do with that data, who we share your data with and your rights under GDPR is available here. Alternatively we can send a copy if you ask us to by emailing askhr@aberdeenshire.gov.uk

Proud member of the Disability Confident employer scheme

Job Description

Provide secretarial and administrative support to a nominated Head of Service. This involves working individually and using own initiative as required, and frequently involves dealing with confidential matters.

We require someone with excellent IT skills and competent in Office 365, Sharepoint, One Note, Teams and email.

This post has a minimum requirement of one reference, which must be your current or most recent employer.

Informal Enquiries to: Caran Richardson on 01467533305.

A Privacy Notice giving you information on the data we hold on you, what we do with that data, who we share your data with and your rights under GDPR is available here. Alternatively, we can send a copy if you ask us to by emailing askhr@aberdeenshire.gov.uk

Proud member of the Disability Confident employer scheme

Job Description

Provide efficient and effective, customer focused support to Council Services, working on an individual basis or collaboratively as part of a team.

There is a responsibility for the post holder to demonstrate a commitment to quality service delivery through continuous improvement for the benefit of the Service and the organisation.

The successful candidate will be supporting the Alcohol and Drug Service team which will involve general admin tasks as well as recording of information on Council/Nhs applications.

This post will be office based. The preferred candidate would be required to attend the office in Inverurie and/or Stonehaven.

This post has a minimum requirement of one reference which must be your current or most recent employer.

Informal enquiries to: Mandy Noble - 01467 538998

A Privacy Notice giving you information on the data we hold on you, what we do with that data, who we share your data with and your rights under GDPR is available here. Alternatively we can send a copy if you ask us to by emailing askhr@aberdeenshire.gov.uk

Proud member of the Disability Confident employer scheme

Job Description

Monitor and control the quality and standards in repairs, planned cyclical maintenance, stock improvement, NHT (Council Variant) and non-housing work to internal and external customers for the Asset Management Team and Housing in general.

The applicant will be required to work out with normal hours, including on standby/call out and some evening and weekend working and will be paid at our standard overtime payment rate.

There is a responsibility for the post holder to demonstrate a commitment to quality service delivery through continuous improvement for the benefit of the Service and the organisation.

As part of this post, Aberdeenshire Council will provide a van and the opportunity for hybrid working which includes flexi-time which can lead up to an additional 12 days leave through a calendar year.

This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. A confirmed offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.

This post has a minimum requirement of one reference which must be your current or most recent employer.

Interviews will be held on Friday 19 January 2023

Informal enquiries to Moray Bligdon – 01467 538327

A Privacy Notice giving you information on the data we hold on you, what we do with that data, who we share your data with and your rights under GDPR is available here. Alternatively we can send a copy if you ask us to by emailing askhr@aberdeenshire.gov.uk.

Proud member of the Disability Confident employer scheme