Total 28 Others level Administrative / Clerical job vacancies in Aberdeen, Aberdeen, AB16 5NY

• Translate organizational goals into work assignments for IT team and personnel.
• Coordinate regional short and long-range planning and utilization of IT customer support functions, resources, coordination of systems and applications procedures and integration.
• Manage technical and non-technical aspects of the region service center relations and activities to customer support operations, network, LAN/WAN connection and applications in geographically dispersed locations, workstation service support, Help Desk field support, oversight of field operations, and on-site management.
• Exercise significant program responsibilities in working with management, other work team leads, and the IT executives and management DUS and ACIO, contractors, vendors, and other Federal entities.
• Maintain the operational management of the service center environment to include configuration and problem resolution, software distribution, call logging and tracking, workstation configurations, asset management, software discovery, and configuration management.

Starting at $103,409 Per Year (GS 13)

Job Purpose:

Before applying for this job, it is important that you read the Applicant Guidance by clicking on this link and the Job Profile attached. These explain the job role and the type of person we're looking for.

Location: Marischal College, Broad Street, Aberdeen

Duration: Apprenticeship, Part Time

The Modern Apprenticeship Programme is targeted at building our workforce of the future. Funding for training is available for applicants aged 16-19 and 20-24 (depending on the framework) and for disabled and care-experienced applicants between the age of 16-29. Please ensure, if you are applying for a Modern Apprentice post, that you meet one of these criteria.

Paste job purpose/about the role

The purpose of this role is to deliver a high quality administrative support service to the Registrars team and the citizens of Aberdeen. You will support the administration processes for the registration of births, deaths and marriages within Aberdeen City, as well as taking phone call enquiries from citizens.

We are seeking motivated and enthusiastic individuals to join the Registrar of Births, Deaths and Marriages team as Modern Apprentices. This is an exciting opportunity to learn about this vital statutory service.

The post holder needs to hold as a minimum:

• Standard Grades National 4 and 5 qualification(s) or
• Relevant work experience

The postholder is able to demonstrate:

• Ability to understand and follow instructions
• Self-motivated team player
• Excellent written and numeracy skills

About Us

Please see the Job Profile for further details.

Aberdeen City Council is an equal opportunities employer and we are committed to equality, diversity and inclusion. For further information, please see our Equality, Diversity, Inclusion and Recruitment pack.

Flexible Working

We are happy to talk flexible working and offer flexible working for most roles in the organisation meaning that many of our employees enjoy the freedom of choosing a working pattern that suits them as much as it suits the organisation.

Disability Confident

We are a Disability Confident Employer. If you consider yourself to have a disability and think you may require a reasonable adjustment to be made for this part of the selection process, or would like further information in relation to reasonable adjustments, please contact AskHR@aberdeencity.gov.uk.

Armed Forces

We are a forces-friendly employer, have signed the Armed Forces Covenant and are a silver award recipient in the Defence Employer Recognition Scheme. We have a specific email address for those in the forces, those who have left the forces, as well as their partners / spouses / families: armedforces@aberdeencity.gov.uk. We are able to answer questions about jobs and our application / selection process, as well as about our employee support provisions.

Guaranteed Interview Scheme

We have a number of guaranteed interview schemes available to applicants who meet the minimum criteria for the role they are applying for who:

• have a disability as defined by the Equality Act 2010 (all jobs)
• looked after young people, those that are in continuing care or are a care leaver up to the age of 29 (all jobs)
• are aged 16-24 and live in Aberdeen City or have been to an Aberdeen City Council school and are applying for a Modern Apprenticeship (except Trades apprenticeships)
• have done a Foundation Apprenticeship with Aberdeen City Council and are applying for any apprenticeships relevant to the area in which they did their Foundation Apprenticeship
• are New Scots* aged 16-24 and are applying for any apprenticeships

*"New Scots" are defined as refugees and asylum seekers who are in Scottish communities and include those who have been granted refugee status or another form of humanitarian protection, people seeking asylum, those who have been refused asylum, and those whose application has been refused but who remain in Scotland.

Further information can be found at https://www.aberdeencity.gov.uk/services/jobs

Proud member of the Disability Confident employer scheme

Admitting, discharging and transferring patients onto Bed Management System. Reviewing EDNS (as required) and ensuring patients personal details are up-to date and correctly entered onto the OASIS/PAS System. Inputting and amending Tele tracking for Nursing Staff Receiving and auditing patients case-notes and ensuring notes available for ward rounds. Preparation of trolley, notes, forms, x-rays in readiness for Ward rounds. Collecting Patients case-notes from the Health Records Department, Transit area Collection of Ethnic and Religious Data and inputting information onto OASIS System Acting as Stage One Officer to determine overseas patients liability for treatment charges and informing the Overseas Officer Filing, updating and maintenance of patients' records, ensuring Patient Front sheet contains correct details Keeping daily records of any pathology requests as requested, checking forms are correctly completed. Delivery of specimens to Pathology Laboratory if urgently required Delivery of Prescriptions Forms to Pharmacy and collection of drugs as appropriate Assisting Nursing staff with processing of patients property and valuables in accordance with policy and procedures and arranging for property to be taken into General Office for safe custody Liaising with General Office regarding patients pensions/benefits Arranging appointments for Outpatient clinics as directed Preparing of patients EDNs and admittance notification for GPs for completion by medical staff Arranging completion and issue of medical certificates for sickness benefits purposes Arranging ambulance transportation where authorised Ordering and maintaining ward stationery and supplies Completion of routine maintenance requests for forwarding to Estates Department Receiving telephone calls, taking and relaying messages and referring calls as appropriate Assisting Audit team, rehabilitation nurse and practice development nurse with administration duties. Answering patients and relatives general enquiries and assisting them with any problems throughout their stay Delivery of notes, urgent requests, post, letters etc to other departments within the Hospital. Delivery of post, etc to patients Liaising with other Hospitals and Departments, Social Services, GP Surgeries and Home Help To liaise closely with the Progress Chasing team on a daily basis Arranging for requests for nursing aids, walking aids, surgical appliances to be processed with the appropriate departments Ensuring all information is correctly entered into the Admission and cross reference books Photocopying of paperwork as required and faxing as per policy guidelines To provide cover for annual leave and sickness leave on any of the medical Wards as directed Ensuring all mandatory training is up to date and all Trust policies are adhered to Any other duties as directed by Line Manager, Senior Nurse and Management Team.

This is not exhaustive and may be subject to reasonable ammendments as neeed. To accurately complete the audio-typing of clinic within agreed turnaround times. To audio-type all clinics under the agreed template for the directorate to ensure uniformity of letters. To ensure the enclosures indicated by the clinician on the audio tape are sent out with the appropriate letter(s). To be responsible for sending out and distributing clinic letters. To ensure patient records are accurately maintained on PAS (OASIS), and any other relevant system(s) or databases, ensuring that patient demographics details are correct To check the clinic has been cashed up and the treatments status code and outcome code have been correctly inputted by the reception staff and escalate where appropriate as directed by the Team Leader. To ensure there is effective and robust communication, liaising with Pathway Co-Ordinators, Team Leaders, Service Manager, and any other colleagues, including escalation of any issues as necessary. To ensure that filing of all loose correspondence is carried out at the time of typing and that the files are kept in good order as detailed in the Trust Health Records Policy. Support to the Band 4 Pathway Coordinators to provide periods of cover during annual leave and sickness.

To promptly answer general telephone enquiries from patients and other members of the public and from hospital personnel, GPs and representatives of other organisations, treating each contact with courtesy, discretion and tact. Where appropriate to pass calls on to the relevant department. To book/amend/cancel/confirm appointments in line with Trust Policies. To confirm with patient and update demographic information on the relevant booking system. To us the Mjog text messaging system including the texting of patients when requested. To assist in helping to promote Quality of Care and maintaining standards in the department. To provide cover for Patient Contact colleagues during periods of absence, co-ordinating leave booking to facilitate this, ensuring the opening hours of the contact Centre are covered.

We are seeking a full-time keen and enthusiastic person to provide strong secretarial, organisational and administrative support within our Maxillofacial Department, supporting Head and Neck Oncology Surgeons and other Consultants and Clinicians.

The successful candidate will ideally have a medical secretarial background with strong computer skills including fast and accurate audio typing. Key skills required are excellent verbal and written communication skills, enabling communication at all levels, a keen eye for detail, good time management, and the ability to work to tight deadlines prioritising workload under pressure while working efficiently as part of a friendly, busy team, ensuring the best possible care for our patients in a timely manner whilst ensuring that targets adhered to.



To provide full secretarial and administrative support to the Maxillofacial Department at Medway Maritime Hospital.

To work flexibly and sensitively with other disciplines both on and off the MMH site and liaising with Queen Victoria Hospital, East Grinstead.

To provide and receive confidential and sensitive information written, aural or verbal, to be exchanged with patients/clients, relatives, staff or external parties.

To review and manage the patient pathway to ensure all Oncology and RTT targets are met, escalating concerns when they arise.

To communicate sensitively and appropriately with patients suffering from serious illness.

Rated GOOD overall with outstanding care by the CQC. The Queen Victoria Hospital is a specialist NHS hospital providing life-changing reconstructive surgery, burns care and rehabilitation services across the South of England and beyond.

A centre of excellence, with an international reputation for pioneering advanced techniques and treatments. Everything we do is informed by our passion for providing the highest quality care and the best clinical outcomes.

At QVH we are proud of our achievements and our specialist services continue to record excellent clinical outcomes for patients. We regularly receive excellent results from patient satisfaction surveys and on average 98% of inpatients say they would recommend the hospital to their family or friends.

Our success is underpinned by the skills and enthusiasm of our staff and a strong culture of partnership. We are fully committed to training and development of the workforce with support for continuing education and learning.

Liaison with Nursing and Diagnostic Imaging support services to MMH and QVH.

Maintain close and collaborative working relationships with the Service Co-ordinator and other administrative and clinical staff.

Maintain effective manual and computerised systems to ensure accurate and timely delivery of information to clients and professionals.

Deal with correspondence making use of IT, i.e. e‑mail, internet and intranet, using initiative and discretion to prioritize.

Deal with all telephone calls promptly and courteously with an empathetic approach.

Respond sympathetically to individual needs within resources available.

Type clinic letters from digital dictation to meet Trust guidelines on responses.

Ensure clinic letters are sent out to GP within agreed timeframe of the clinic date.

Prioritise results needing urgent attention and chase for results where needed.

Co-ordinate and monitor patients that require follow up tests to ensure the tests and results are obtained wherever possible.

Ensure an audit trail in the patients’ notes is kept.

Co-ordinate matters arising from clinical appointments and arrange further referrals/ investigations as directed. This includes liaison with external trusts conducting interventional/diagnostic procedures and the tracking of these patients through their pathway ensuring that interventional/ diagnostic reports are available for Clinicians’ review prior to or for patient follow-up appointments.

Responding to the requests of the Patient Access team regarding Oncology and RTT18 queries and/ or input clinical outcomes for clinics.

Book appointments for patients for the services as required onto PAS.

Manage patient’s expectations when booking appointments and advising them of updates.

Monitor clinics to ensure that they are fully utilized and ensure full clinics wherever possible.

Monitor the patient pathways for all patients in the services make every effort to ensure all patients are offered an appointment within 6 weeks of referral.

Schedule all diagnostics that are required for each clinic type in a time effective order to ensure the patient’s receive an excellent service from QVH at Medway Hospital.

Ensure there are regular reviews of all the outstanding patients in the service to ensure patients are seen in the timescales allowed.

Support the Service Co-ordinator with gathering monitoring data for the service as required.

Create and maintain patient case notes in preparation for outpatient consultation clinics, working closely with medical records departments where necessary.

Ensure patient case notes are stored, tracked and archived according to Trust guidelines.

Develop and maintain a sound knowledge of medical terminology, tests, symptoms and procedures.

Arrange for notes/ referrals/ equipment for triage, dictation equipment and clinical supplies to be transported to/ from off-site clinics.

Actively participate in Departmental meetings as required.

Where required assist in maintaining stationery/ equipment stock control for the department.

Attend statutory Trust training courses as necessary and access training ensuring continued professional development within the service.

Assist with the supervision of temporary or new secretaries when covering for holidays and sickness.

Follow the QVH Trust’s guidelines on confidentiality.

Ensure a professional image of QVH and the service is maintained at all times.


This advert closes on Sunday 10 Nov 2024

To rotate between the sites and all modalities within imaging managing reception, booking in patients, answering the telephone and dealing with day to day queries. To make patients appointments in line with the priority codes, using the RIS system. Consideration must be given to the scan type, availability, and suitability of the patient, and the availability of necessary preparations. To make appointments by letter and telephone ensuring correct preparation is given. Schedule patients by priority in chronological order in line with the waiting list. All patients whose appointments fall within one working week must be contacted by telephone. To follow up those patients who fail to attend for an appointment and liaise with the referring team as necessary. To verbally clarify with patients that they are able to attend before arranging the ordering of special preparations. Escalate to the Administration Team Leader and relevant modality lead, any potential problems regarding target times and patient queries.

Once your pre-employment checks have been completed you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions. Please note that appointment to this post will be subject to a satisfactory Disclosure & Barring Service Check at Standard Level. At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work. We support our staff with disabilities to ensure they have the adjustments they need to be the best they can be in the workplace. Collaborating with Access to Work means that our staff are assessed by experts in the workplace and we ensure that their recommendations are implemented as quickly as possible. You can find out more here: Access to Work: get support if you have a disability or health condition: What Access to Work is - GOV.UK (www.gov.uk) Interview Date: To be confirmed

Personal Trainer

Aberdeen FWC | Fitness | Permanent| Full time |

From £27,888.64 - £36,612.16 OTE, depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Aberdeen Fitness & Wellbeing Centre, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle

• Be confident about delivering a range of sessions and consultations

• Carry out high-quality inductions, Personal best programmes, group and personal training sessions, and general gym duties

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards

• Explore opportunities to progress into a Wellbeing Lead and management roles

• Have the opportunity for further training from the in house Personal Best program, upskilling to Les Mills instructor and group cycle, plus additional CPD opportunities

Salary is based on 40 hours a week, made up of 32 Hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £36,612.16 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your PT clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver the more your take home earning potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From free gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

Aberdeen city based, free parking, hybrid working, internal development, a competitive salary package and the opportunity to join a highly successful, commercial law firm with Scottish headquarters.

Salary is competitive depending on experience, late £20ks - early £30ks full time M-F

• Annual performance bonus of up to 10%
• Annual company wide bonsu depending on firms performance
• 34 days annual leave
• Opportunity to work remotely 1 day per week

In this role you'll support fee earners with secretarial and PA support and play a key part in the operational success of the private client department, family law experience is therefor essential.

Things you'll do on a day to day basis:

• Drafting letters, emails and preparing documents on behalf of fee earners
• Proof-reading documents
• Digital dictation
• Diary management
• Updating internal databases and ensuring compliance across client records
• Booking rooms for meetings
• Setting up new client files
• Inbox management
• Invoicing
• Ensure processes and procedures are adhered to

To be selected for the next stage you will bring with you:

• Secretarial experience across family law
• High attention to detail
• Diary management experience
• Excellent organisational skills
• Audio typing skills

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

This role brings the chance to work in a modern, large corporate firm in the heart of Aberdeen, supporting one of their biggest departments.

You'll benefit from hybrid working, annual appraisals and pay reviews, annual company wide bonuses as well as annual performance related bonuses. Meaning your annual earnings range between £30k - £40k depending on performance.

£28,500 - £32,000 basic salary, DOE, full time M-F

In this role you'll support fee earners on the secretarial side as well as diary management and PA duties for the senior partners.

Things you'll do on a day to day basis:

• Drafting letters, emails and preparing documents on behalf of fee earners
• Proof-reading documents
• Digital dictation using
• Diary management
• Updating internal databases and ensuring compliance across client records
• Booking rooms for meetings
• Setting up new client files
• Inbox management
• Invoicing
• Ensure processes and procedures are adhered to

To be selected for the next stage you will bring with you:

• Legal secretary experience, within Rural Land, or Conveyancing
• High attention to detail
• Diary management experience
• Excellent organisational skills
• Audio typing skills

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Aberdeen city based, free parking, hybrid working, internal development, a competitive salary package and the opportunity to join a highly successful, commercial law firm with Scottish headquarters.

Salary is competitive depending on expereince, late £20ks - early £30ks full time M-F

In this role you'll support fee earners with secretarial and PA support and play a key part in the operational success of the family law department, family law experience is therefor essential.

Things you'll do on a day to day basis:

• Drafting letters, emails and preparing documents on behalf of fee earners
• Proof-reading documents
• Digital dictation
• Diary management
• Updating internal databases and ensuring compliance across client records
• Booking rooms for meetings
• Setting up new client files
• Inbox management
• Invoicing
• Ensure processes and procedures are adhered to

To be selected for the next stage you will bring with you:

• Secretarial experience across family law
• High attention to detail
• Diary management experience
• Excellent organisational skills
• Audio typing skills

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Safe and accountable storage of patients health records in our off site facility at Stirling Park and in the Deceased Library Area Coordination of missing notes to deliver to various services throughout the Trust Collection of notes from wards to amalgamate with originals Prep notes for Outpatient clinics to ensure updated demographic information and referral letters are in patients notes Repairs and maintenance of all health records Culling and destruction of health records according to the NHS guidelines Distribution and management of the delivery of notes throughout the Trust via Transit Area at Medway. Effective and efficient coordination of the delivery of notes between both sites. Digital Health Records Clerk (Scanning Team) - Collection, preparation, scanning and quality checking of patient notes. Requires attention to detail, strong computer skills, ability to consistently work at fast pace whilst maintaining quality. Manual handling of multiple notes folders from the whole site and within medical records department. Collection of notes from wards to amalgamate with originals Tracking of all notes to record appropriate location at any given time within the department and to where the notes are being sent/ allocated.

Job Description

Monitor and control the quality and standards in repairs, planned cyclical maintenance, stock improvement, NHT (Council Variant) and non-housing work to internal and external customers for the Asset Management Team and Housing in general.

The applicant will be required to work out with normal hours, including on standby/call out and some evening and weekend working and will be paid at our standard overtime payment rate.

There is a responsibility for the post holder to demonstrate a commitment to quality service delivery through continuous improvement for the benefit of the Service and the organisation.

As part of this post, Aberdeenshire Council will provide a van and the opportunity for hybrid working which includes flexi-time which can lead up to an additional 12 days leave through a calendar year.

This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. A confirmed offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.

This post has a minimum requirement of one reference which must be your current or most recent employer.

Fixed term for a period not exceeding 31/05/2025

Informal enquiries to Moray Bligdon – 01467 538327

For more information about living and working in Aberdeenshire, please click here

Requirements

Please feel free to read our guidance on Requesting Reasonable Adjustments at Interview (cloud.microsoft) and how to request Alternate Formats and Communication Support (cloud.microsoft)

A Privacy Notice giving you information on the data we hold on you, what we do with that data, who we share your data with and your rights under GDPR is available here. Alternatively we can send a copy if you ask us to by emailing askhr@aberdeenshire.gov.uk.

Proud member of the Disability Confident employer scheme

Please see attached Job Description for more detailed information on the role and minimum essential requirements for the role. To provide secretarial and administrative support to the Oral and Maxillofacial Department. Reporting to the Service Coordinator and working closely with Medical Secretaries and Support Secretaries to ensure the delivery of the service within NHS targets and RTT18 guidelines. To work flexibly and to provide and receive confidential and sensitive information written, aural or verbal, to be exchanged with patients/clients, relatives, staff or external parties. To provide comprehensive typing support ensuring accurate transcription and timely output.