Total 75 administrative clerical job vacancies in Administrative / Clerical category in Indonesia

Duties include but are not limited to:

• Provides administrative support to the Chief Medical Officer (CMO), Assistant Chief Nurse (ACN) and Administrative Officer (AO). Maintains appointment calendars for the CMO, CNA and AO and assists with their travel paperwork for authorized absence and local travel.
• Manages and maintains records for competency folders on all clinic personnel, to include FPPE/OPPE, performance appraisals, TMS training and continuing education; assists in the preparation of employee travel paperwork and claims.
• Maintains records on personnel actions, education, congressional inquiries, and affiliations with many colleges through multiple disciplines.
• Plans and performs general support services, such as coordination and assignment of clerical duties, volunteer program. VA work-study program, without compensation appointments, and requests funds for fund control points.
• Serves as human resources liaison for all units of the clinics; coordinates creation and update of position descriptions and functional statements; coordinates paperwork for employee awards, authorized absences, advanced sick leave and family medical leave.
• Acts as timekeeper in the absence of primary timekeeper for time and attendance units in the clinic.
• Performs the functions and duties of the PIV sponsor for the outpatient clinic and adjacent community based outpatient clinics.
• Liaison for Veterans Service Offices, DAV, and all other veteran organizations.

Duties include but not limited to:

• Duties include involvement in planning ADP functions and telephone needs within the Service.
• Incumbent is responsible for formulating and administrating policies and developing or coordinating directive material implementing these policies.
• Incumbent assumes the responsibility for the day- to-day Service operation, providing oversight and administration, identifying areas requiring attention and recommending course of action to the service line/service leader.
• He/She is required to orient/train new professional staff members to the Service and to VA procedures and policies.
• The incumbent is responsible for developing short and long-range plans, conducting systematic reviews and assuring documentation and reporting of Service transactions, activities, workload, etc.
• Serves as the principal administrative advisor and coordinator for the numerous and varied programs within the assigned service/service line Service.
• Incumbent supports management by serving on various committees, whose investigations and finding have an impact on fiscal aspects as well as health care delivery from this Medical center.
• Incumbent will provide policy development and guidance within the sections of the Service to assist the service line/service leader in performing this task.
• Responsible to, and works with the Chief of the assigned service/service line. He/she consults with the supervisor on the establishment of policies, procedures, objectives, and modifications.
• Independently, the incumbent develops, implements, interprets, and evaluates the administrative program, policies, and objectives as it pertains to the assigned service/service line Service.
• Keeps the assigned service/service line leader informed of progress and potential controversial matters.

This position serves as the Administrative Officer for the Supply Chain Management Service within the VA Health Care System with administrative responsibility, accountability and oversight for the Logistics programs and activities.

Major duties and responsibilities include:

• Serves as the Administrative Officer for the Logistics Service in a VA Health Care System (VA HCS) and supported catchment area.
• The position has administrative responsibility, accountability, and oversight for the Logistics programs and activities across the full jurisdiction of the health care system.
• The Administrative Officer coordinates and implements all the administrative activities of the service.
• The position reports directly to the Facility Chief Supply Chain Officer (CSCO)Provides for the overall administrative management of the Logistics Service. Exercises independent and creative judgment in accomplishing major duties.
• This may include interpreting administrative policies, developing local polices, defining administrative requirements, and/or providing advice to the Chief on related issues.
• Establishes internal procedures to secure adequate control in terms of deadlines, progress reports, and directives and uses own initiative in developing procedures which will increase the general flow of information and overcome bottlenecks in the administrative process.
• Independently secures the required administrative and managerial support to meet operating requirements.
• Maintains responsibility for all service correspondence.
• Prepares, edits and archives all official correspondence requiring the Chief's signature or approval. Prepares and updates the Annual Operating Plan.
• Reviews and updates all Standard Operating Procedures (SOP) related to property management, GIP and/or related information systems, and warehouse/distribution functions.
• Submits and monitors work orders.
• Attends briefings and meetings on behalf of the Chief in his or her absence.
• Schedules or coordinates all service meetings, prepares agenda, and prepares minutes for each.

• This position is in the Competitive Service.
• Interchange Agreements with Other Merit System: Employees who occupy medical or medical-related positions and were appointed under 38 U.S.C. 4701(1) or (3) [formerly 38 U.S.C. 4104 (1) and (3)] must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System. Some exceptions to this rule may apply if you have previously acquired tenure under a Title 5 appointment.
• Current Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held.
• This position is AFGE Bargaining Unit.
• This position is covered by locality-based comparability pay.
• Veterans' preference does not apply for internal or other current permanent Federal agency employees.
• The incumbent may be required to travel to other VA Boston campuses and CBOC's.
• Incomplete applications will not be considered.

This position serves as the Administrative Officer (AO) for Environmental Management Services (EMS) reporting directly to the Hospital Housekeeping Officer (HHO) at the Harry S. Truman Memorial Veterans' Hospital in Columbia, Missouri.

Major Duties and Responsibilities include:

1. Provides for the overall administrative management for the service - serving as an administrative extension of the Hospital Housekeeping Officer (HHO) and Assistant Hospital Housekeeping Officer (AHHO), Environmental Management Service, and professional staff, explaining service policies and assisting staff in implementing them.
2. Assists with the development and formatting of Medical Center policies and Standard Operating Procedures (SOPs); tracks policies to ensure they are updated as necessary - interpreting administrative policies, defining administrative requirements and/or providing advice to EMS management on related issues.
3. Applies new policies, provides advice on requirements, maintains administrative systems, and prepares administrative paperwork.
4. Reviews and evaluates guidance on various functions and procedures, identifies problem areas, and implements or recommends actions to improve procedures and increase efficiency, eliminate problems, and conform to policy requirements.
5. Participates in regular meetings with leadership and other officials to address administrative management issues, resolve problems, and provide recommendations for correcting or improving processes and programs.
6. Compiles information and prepares administrative reports for management briefing and sharing with work groups.
7. Provides full staff assistance on administrative matters. Plays a key role for planning, organization, development, direction, and
8. evaluation of medical center administration, in support of the facility, VISN, and Central Office activities.
9. Works collaboratively with the HHO and supervisors to analyze and evaluate the efficiency and
10. effectiveness of Environmental Management operations.
11. Assists the HHO in assessing the effectiveness of the housekeeping and linen services provided to patients.
12. Assists the HHO in providing leadership with findings and recommends ways to improve the effectiveness and efficiency of the service work operations.
13. Advises the HHO regarding staffing or resource issues that may arise in housekeeping or linen services and ensures patient care is not adversely impacted.
14. Oversees the full range of human resources requirements for the organization, performing personnel administration and management for the service through writing job descriptions, preparing job analyses, coordinating personnel. actions, maintaining personnel- related records, advising managers on personnel issues, and handling matters involving recruitment, promotion, awards, position classification, training, etc.
15. Provides advice and assistance to managers and staff concerning agency personnel processes and procedures
16. Serves as the Alternate Control Point Approving Official for all departmental accounts.
17. Ensures that all expenditures are properly authorized and documented.
18. Performs other related duties as assigned.

Promotion Potential: The selectee may be promoted to the full performance level (GS-11) without further competition when all regulatory, qualification, and performance requirements are met. Selection at the lower grade level (GS-9) does not guarantee promotion to the full performance level.

Work Schedule: Monday-Friday; 07:30AM-4:00PM
Telework: Yes
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD100180

Major duties and responsibilities include:

Administrative Management

• Assists the Chief oversee and facilitate the administrative management for Recreation and
  Creative Art Therapy Service.
• Assists with developing, planning, issuing and implementing procedures to comply with directives concerning administrative matters.
• Analyzes and evaluates problems, makes recommendations, and devises solutions to systems administration, training management, publication management and data management within the division.
• Designs and implements policies and procedures to manage administrative and personnel
  related functions.
• Reviews and evaluates guidance on various functions and procedures,
  identifies problem areas and implements or recommends actions to improve procedures and
  increase efficiency, eliminate problems and conform to policy requirements.

• Assists the Recreation and Creative Art Therapy Service Chief oversee the full range of
  human resources requirements for the organization.
• Assists the Chief with personnel administration for the Service with varied functions and activities.
• Acts as the liaison with the human resources office concerning personnel-related matters.
• Provides advice and assistance to managers and staff concerning personnel processes and procedures.

• Participates in the planning for budgeting needs and financial management for Recreation and Creative Art Therapy Service. Assists with budget formulation, justification, and execution; financial management; and financial reporting.
• Provides advice to management and program personnel on budgetary and finance issues.
• Manages budget formulation and execution for a changing budget of administrative expenses involving different funding sources.
• Attends budget calls, reviewing guidelines and instructions in order to brief managers of schedules and data requirements. Reviews office needs in order to plan and develop budget data and justification for review and approval.
• Once the budget has been approved, directs and monitors the execution of funds.
• Monitors balances, and status of projects and recommends reprogramming of funds as needed.
• Justifies requests for reprogramming as necessary.
• Reviews financial reports and resolves discrepancies with the appropriate accounting office.
• Ensures that all expenditures are properly authorized and documented.

• The position aids in the management of procurement for Recreation and Creative Art Therapy Service. This may include preparing procurement requests, evaluating proposals for work, maintaining procurement records.
• The position may manage small procurements that may require varying approaches.
• May assist in the initiation and preparation of procurements to secure adequate resources to facilitate operations, which may include determining appropriate costs, performing costs analysis, preparing sole source justifications and communicating both
  orally and in writing with managers/vendors/contractors.
• As directed, may assist in the preparation and review of purchase orders for supplies and non-expendable property, such as equipment.
• The position will coordinate with Chief, Recreation and Creative Art Therapy Service program supervisors to control purchasing and use of supplies.
• Oversees property management and prepares necessary documents to accession and de-accession of property.
• Conducts periodic surveys of equipment and property utilization and recommends action as
  necessary to assure that economical and efficient use is made of equipment and other
  property, and other specialized equipment necessary to the effective functioning of Recreation and Creative Art Therapy Service.
• The position will exercise authorizations for obligation and expenditures of funds as required.
• Performs other duties as assigned.

Duties include but not limited to:

• Interpret regulations & directives, analyzes impact on the Service and assures development of internal methods, procedures and controls.
• Provide support to the Chief of Social Work, and subordinate staff on policies and procedures relative to the Medical Center.
• Plan, analyze and implement administrative support functions for staff.
• Perform analysis/evaluation of operation, programs & system processes.
• Obtain, organize, file and retrieve data for reports, briefings & presentations.
• Initiate monthly/quarterly requests to maintain the Social Work Emergency Welfare Fund.
• Review fiscal reports and resolves discrepancies, assuring all expenditures are properly authorized and documented.

Major duties include but are not limited to:

• Provide administrative oversight of the Personnel Management program for the service line.
• Monitor the utilization of authorized positions and identifying personnel needs in response to changes in program goals and objectives, budgetary constraints, and/or regulatory mandates.
• Develop proposals for new employees when existing staff are insufficient.
• Serve as a liaison to each of the three distinct unions representing employees at the facility.
• Develop the annual budget proposal for the service line, forecasting needs for all program operations.
• Create business plans for the expansion of existing programs and the implementation of new programs.
• Examine the clinical, operational, financial, and strategic implications of all significant changes to the Agency, Facility and/or Service Line program goals and objectives.
• Integrate data, analyses, conclusions, and recommendations into a concise and persuasive deliverable.
• Research and draft required documentation for the purchase of all equipment utilized by the service line programs.
• Continuously assess the performance of service line programs in relation to national and local access targets.

Major duties and responsibilities include but are not limited to the following:

• Science and Information: The position works with principal investigators in developing and processing research funding proposals to ensure compliance with regulations and procedures necessary for adequate review by higher authority in the funding approval process. The AO reviews principal investigators' proposals for research funding and/or special requests prior to their submission to the VA Office of R&D (ORD) or other agencies. The position provides expert guidance to prospective, new, and established investigators on all matters related to research initiation, implementation, management, and regulatory review requirements. The position oversees the submission of just-in- time documentation of required local approvals.
• The incumbent will be responsible for developing and maintaining systems to manage the oversight and the coordination of investigations into issues of project management which include appropriate committee reviews, research committee management, liaison with committees such the Institutional Review Boards and Institutional Animal Committee, Biosafety and Conflict of Interest. The incumbent leads the program into ensuring compliance in the, but not limited to the following areas: a) human research - patient informed consent; b) scientific misconduct; c) conflict of interest; d) safety of laboratory and animal care personnel; e) hazardous materials; and f) animal
  care and safety. He/she will institute mechanisms for both periodic and random monitoring of compliance with regulations.
• The incumbent will ensure appropriate representation and interface with the various review committees. He/she will also describe mechanisms for assessing and measuring outcomes of the various reviews. The incumbent will be responsible for the review of all proposals submitted for VA funding. He/she will review for adequacy for scientific merit and proposals which are inadequate will be returned to the originating investigator with appropriate comments for revision. He /she will assist the investigators in the following ways to produce the proposals for submission: Identify other investigators, collaborators, or consultants within the medical center and the Network with needed expertise, skills or resources that might be shared.
• Review budgetary requirements for personnel, equipment, and supply requirements. Review letters of intent and research proposals to ensure program relevance and conformance with published guidelines. He/she also has oversight responsibilities in such areas to ensure the eligibility status of investigators and annual reviews of the Merit Review Entry Program. During the review, he/she must ensure that R&D funds are administered according to policy that non-VA funds are appropriately spent on approved R&D activities and that VERA funds are used for the intended purposes.
• Communication: Targeted dissemination of information on research funding opportunities to investigators and prospective investigators will be a responsibility. He/she will maintain communication with the Offices of R&D, VA Headquarters and the Services regarding matters
  pertaining to R&D. He/she is responsible for preparing and submitting communication, reports and correspondence under his/her purview for the administration of the R&D programs. This includes reports requested by authorized personnel in Headquarters and the Network Director. This person is also responsible for the oversight of the submission to the R&D Communications Office for publications or other public information and of the appropriate acknowledgements in publications. He/she develops and maintains liaison and coordination with Headquarter elements, Administrative Network and Medical Centers. Included in the responsibilities will be maintaining continuing contact with parties interested in VA research including the affiliates, sponsors and other facilities.

Major duties and responsibilities include:

• Oversees and facilitates the administrative management for Nutrition & Food Service.
• Independently develops, plans, issues and implements procedures to comply with directives concerning administrative matters.
• Analyzes and evaluates problems, makes recommendations, and devises solutions to systems administration, training management, publication management and data management within the division.
• Participates in regular meetings with leadership and other senior members to address administrative management issues, resolve problems and provide recommendations for correcting or improving processes and programs.
• Compiles information prepares administrative reports for management briefing and sharing with work groups.
• Serves as the department Automated Data Processing Application Coordinator (ADPAC).
• Manages, monitors, coordinates and provides regulatory guidance on all personnel actions, organizational structures and position management for the Service.
• Reviews, interprets and provides recommendations for the revision of regulatory guidelines, policies and standing operating procedures pertinent to personnel administration and all Service operations.
• Participates in the planning for budgeting needs and financial management for Nutrition & Food Service.
• Attends budget calls, reviewing guidelines and instructions in order to brief managers of schedules and data requirements.
• Coordinate with Assistant Chief, N&FS/Food Production Manager to control purchasing and use of supplies.
• Reviews office needs in order to plan and develop budget data and justification for review and approval.
• Performs other related duties as assigned.

Duties include, but are not limited to:

• Performs budget administration functions.
• Monitors, reviews, and checks requests for allotment of funds from approved operation budgets.
• The incumbent utilizes knowledge of financial management policies, guidelines, and best practices to provide overall budgeting and financial management for the service.
• Incumbent independently prepares and maintains the annual budget plan for all service control points.
• Through analysis of program goals, priorities, current resources and program data, the incumbent makes recommendations regarding the need for additional budgetary resources, contracts, and equipment.
• Responsible for coordinating and facilitating the function of all services, clinical and administrative, which interface with the service.
• The incumbent serves as the primary point of contact (POC) to these services and makes decisions regarding programs and projects as they relate to these areas.
• Plans, develops, and executes assigned clinical service administrative management program needs.
• Oversees a variety of functions that includes incoming/outgoing correspondence, records management, publications/forms management, administrative standard operating procedures, administrative internal controls, and organizational files management.
• Assures that internal systems and procedures for carrying out the clinical service organization's administrative functions meet the requirements of balancing costs, benefits, productivity, and effectiveness.
• Serves as Action Officer between the Human Resource Management Office and the organization pertaining to all aspects of personnel management, reorganization/realignment, organization structuring, position management, and manpower utilization.
• Analyzes mission, management objectives and organizational goals, to determine current and projected personnel needs and potential placement issues.
• Provides advice and assistance to management in such areas as; recruitment initiatives to replace loss of skilled employees, recruitment and hire lag problems, mission or workload expansion, change or decrease, merit promotion requirements/procedures, requirements and procedures to determine employee placements and to effect a variety of placement actions such as reassignments, reduction-in-force, realignments, non-competitive promotions, and details.
• Conducts a variety of administrative information flow studies, administrative work processes reviews, procedural reviews, improvement studies, etc. to provide management with recommendations for insuring optimum utilization of available resources.
• Manages the organization Training program, assuring all employees are in full compliance with all mandatory training requirements.
• Serves in the capacity of Contracting Officer Representative (COR).
• Develops initial acquisition documents; writes and defends the requests for funds and conducts all aspects of the contracting process from beginning to end; including market research, statements of work (SOW).
• The incumbent draws upon knowledge of contracting and acquisition procedures to draft and/or review contract proposals and agreements to assure accurate budgetary, personnel and administrative arrangements.
• Provides advice to management and staff on contracting and procurement policies and issues.
• Functions in the capacity of Agency Government Purchase Card (GPC) holder.
• Assigns work to staff and provides technical and policy direction to their efforts.
• Reviews completed work of the staff and provides feedback to encourage top performance to enhance an atmosphere of teamwork in the Office.
• Plans training and development with subordinate employees to assure they acquire and maintain both technical competencies in their fields and cross training in related fields.
• Evaluates the work performance of subordinate staff members and recommends appropriate awards to enhance effective performance or takes action to deal with inadequate performance, through counseling, training, coaching and other means.
• Is responsible for equal opportunity for all employees supervised, ensuring fair and equitable practices in the selection of employees for training, promotions, awards and recognition, and for other career development opportunities.
• Tracks and processes action items, Veteran complaints/compliments, and reviews responses sent to Executive Leadership Team.

This position performs duties such as:

• Analyzes data and makes recommendations to improve access for care services, including assisting in make/buy decisions.
• Full functioning manager among care/service line executives and contributes to top management policy and decision-making processes of significant importance.
• Maintains and improves systems of delivering health care by developing better programs and policies, improving utilization of resources, designing while overseeing needed changes.
• Understanding of the critical balance between the administrative and clinical functions in the health care delivery system with the ability to coordinate and control programs.
• The incumbent develops detailed plans, goals, and objectives for long range implementation and administration.
• Plays a key role in decisions about how to proceed in planning, organizing, and conducting studies by contradictory program goals.
• Aids in the development of strategic tactical goals and objectives for various programs and translates these into specific policies and procedures.
• Responsible on a day to day basis for coordinating and facilitating the functions of all services, both clinical and administrative.
• Coordinates and analyzes internal review activities of the service to ensure that both clinical and administrative functions are followed.
• Assists management in all administrative and technical functions.
• Conducts special analytical studies to resolve critical programmatic, organizational, or functional problems.
• Develops and implements a comprehensive plan and methods for analyzing complex workload of large numbers.
• Serves as the clinic expert, manages and evaluates multiple clinics.
• Serves as the key Human Resources liaison for specialty care.
• Supervises administrative staff as assigned and is responsible for coordination and ensuring execution of administrative duties of administrative staff support.
• Serves as the coordinator all contracts. Monitors and manages said contracts.
• Responsible for fiscal and budgetary administrative support.
• Coordinates the compilation of surveys, special studies, recurring and nonrecurring reports, including surveys, annual management briefing, education surveys and professional accreditation.
• Establishes performance standards, evaluates performance and approve leave for service employees
• Resolves complaints from employees; union grievances; effects disciplinary measures such as warnings and reprimands and recommends action in more serious cases.

Administrative Officer duties consists of but is not limited to:

AO acts as the liaison with the human resources office concerning personnel related matters. Participates in personnel administration operations such as position classification, grievance procedures, performance standards and disciplinary actions.

AO plays a key role in developing and coordinating internal review systems to assure that both clinical and administrative activities are in compliance with agency and accrediting and regulatory requirements.

Keeps managers informed of the status of on-going personnel actions. Assists the Chief in administering actions concerning merit promotion and position management. Participates in the analysis and interpretation of workload and other data used in resource planning. Provides DIS
Chief, Chief Technologist and SORT with constant updates to performance appraisals, functional statements, mandatory training changes. Procures sample position descriptions and functional statements as need for the service, as the needs change.

Provides for the overall non-clinical administrative management of the service. This includes interpreting administrative policies and developing and implementing local policies. Provides for the overall administrative management of the Service. This includes interpreting administrative polices and developing and implementing local polices. Coordinates the establishment of goals, objective, and long-range plans for the office. Together with the Service Chief and Chief Technologist, discuss an annual goal-setting session, which leads to the development of the final operating plan. Provides assistance to develop new technologies and modalities through vendor contact after consultation with the DIS Chief, Chief Technologist and SORT. Evaluates and monitors administrative activities and makes substantive recommendations for program improves. Ensures effective use of office staff and recommends needed changes to enhance central support services.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday to Friday 8:00 am to 4:30 pm
Telework: eligible for ADHOC only. VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD02906O and PD029050

Performs work in support of purchasing supplies and equipment for the CCSL as the Control Point Clerk researching products in GSA, scheduling demonstrations and meetings for vendors, entering 2237 requests, and contacting vendors for quotes.
- Prepares, executes, and/or tracks program specific information, such as official records, action items, performance measures, personnel actions, status of mandatory training, and training and travel requests.
- Performs work involving the collection, compilation, and/or tracking of data and statistical information in support of fellowship and student rotations within the CCSL. This data is compiled daily in some instances, while other requirements are monthly. Several areas which require such collection and tracking include Without Compensation (WOC) applications, Talent Management System (TMS) mandatory trainings and modules, attendance at conferences, and Electronic Permission Access System (EPAS) system requests.
- Monitors nursing license expirations and proficiencies; notifies RN and Nurse Manager; collects new license/sends copy to Human Resources and updates database.
- Receives all incoming mail and correspondence, while independently determining the proper action needed, appropriate routing, and necessary coordination with other services. When appropriate, prepares a response before referring to the Vice President, Business Manager, or Associate Chief Nurse. Maintains confidentiality in both behavior and in the procedure by which communication is facilitated.
- Collaboration is required with several entities such as university affiliate fellowship coordinators: VAPHS education department as well as the fellows, and students themselves.
- Maintains orientation, staff training, serves as TMS administrator, assists personnel in requesting travel and training for external training requirements. - Practical knowledge of applicable operations, procedures, programs, policies, and regulations.
- Gather's data/information and prepares written reports. The written reports are given to the Chief of Critical Care, as well as shared with the Education Department at VAPHS.
- Thorough knowledge of graduate medical training programs and the associated human resources requirements, as well as compliance standards for the Resident Coordinator position.
- The liaison for incoming Critical Care fellows and medical students and is the primary contact person for this position. They track all fellow/student evaluations and intervenes to ensure timely completion. Maintains effective relationships with the UPMC CCM Office of Education GME Academic Manager and GME Department Manager.
- Knowledge of the clerical and administrative practices for the Resident Coordinator position.
- Identifies process issues in relationship to fellows, and students doing a rotation in the CCSL and recommends improvements in these processes when needed. The process issues can be discovered in daily contact with the fellows and students, or with the Education department of VAPHS as well as the university affiliates. Incumbent oversees established mechanisms regarding training and orientation of Critical Care Fellows.
- Knowledge of specialized medical terminology to understand and communicate with professional and clinical staff.
- Performs library research functions, including file or database searches to extract, summarize, and compile required information.
- Coordination with Human Resources (HR), Education, and the incoming fellows/students is required to assure appropriate personnel paperwork is distributed and collected on each fellow and medical student prior to arrival and updated on an annual basis.
- serves as the primary timekeeper for time and attendance for CCSL Administrative personnel.

Work Schedule: Monday- Friday 8:00am- 4:30pm
Position Description Title/PD#: Administrative Assistant/PD023360

The Cincinnati VA Medical Center (CVAMC) is a two-division campus located in Cincinnati, OH and Fort Thomas, KY serving 15 counties in Southwest OH, Northern Kentucky, and Southeast Indiana with 6 Community Based Outpatient Clinics located in Bellevue, KY; Florence, KY; Lawrenceburg, IN; Hamilton, OH; Clermont County, OH, and Georgetown, OH. The CVAMC also supports two off main campus locations in the Cincinnati area via an Eye Center and Mental Health Outreach Community Division.

Major duties and responsibilities include:

Personnel Administration and Management

• Leads in administering programs concerning equal opportunity, merit promotion, employee/labor-management relations and position management
• Space management
• Approving supply orders and resource management

• Maintains awareness of available resources and makes recommendations regarding needs and distribution
• Gathering and analyzing budget needs
• Maintains internal controls for fiscal management
• Assembles and compiles budget information

• Manages procurement and contracting for the service
• Prepares procurement requests and evaluates proposals for work
• Initiates and prepares contracts

Major duties include but are not limited to:

Personnel Administration and Management

• Leads in administering programs concerning equal opportunity, merit promotion, employee/labor-management relations and position management
• Space management
• Approving supply orders and resource management.

• Maintains awareness of available resources and makes recommendations regarding needs and distribution
• Gathering and analyzing budget needs
• Maintains internal controls for fiscal management
• Assembles and compiles budget information

• Manages procurement and contracting for the service
• Prepares procurement requests and evaluates proposals for work
• Initiates and prepares contracts
• Performs other related duties as assigned