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Air Education and Training Command

SECRETARY (OFFICE AUTOMATION)

Full-time

Lackland AFB, Texas

Others

1 week ago

Prepares a wide variety of recurring and nonrecurring correspondence,.....

Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources. Routinely composes non-technical correspondence, such as office procedures, requests for information concerning the organizations programs, letters of acknowledgment, commendation, or notification.
Reviews and processes incoming and outgoing correspondence, reports, and other materials submitted for the Commander's signature. Receives and screens all publications, regulations, and directives directed to the Commander and brings to the Commander's attention those elements affecting the Commander's area of jurisdiction; specifically indicating procedural changes and furnishing all related materials.
Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits, screening those that can be handled without supervisor's help. Places both local and long-distance calls for Commander or staff personnel.
Maintains supervisor's calendar, two deputies, and the Chief Enlisted Manager, coordinates meeting arrangement, and schedules meetings and/or conferences including those involving staff from outside the immediate office. Independently notes and follows up on commitment made at meetings conferences by staff members.
Performs other clerical and administrative work in support of the office/organization. Develops, establishes, update, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office.
Uses varied and advanced functions of word processing software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents. Uses advanced functions to generate tables of contents, import graphs or databases, create glossaries, and align multiple columns.